agenda - Township of Esquimalt

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Arts, Culture and Special Events Advisory Committee – Minutes October 10, 2012 Page 3 (3) Old Posters as Graffiti and Third Party Contractors (Late Item) Committee members discussed the idea of recommending to Council that all third-party entertainment contracts include the following provisions: that posters are not to be placed on telephone poles and vacant storefronts that third party contractors will be responsible for removing all posters after the completion of an event. 7. WORK PLAN ITEMS / REPORTS FROM SUB-COMMITTEES (1) Esquimalt Arts Festival (a) De-brief Email from Pamela Martin Re: Art Festival Synopsis and Resignation from Committee (Late Item) Committee members acknowledged the value of the feedback provided by Pamela Martin in her email. Members expressed it is important that the community not lose the Arts Festival Contact should be made with those who participated and see if there is interest in helping to organize in 2013. Action item: Chair Bill Percival will prepare a letter of thank you to Pamela Martin from the committee and also to participating artists encouraging them to assist with the 2013 event. (b) Expenses Moved by Moira Tait, seconded by Sandi Best that the Arts, Culture and Special Events Advisory Committee return the $750.00 grant received from the Parks and Recreation Advisory Committee for the Esquimalt Arts Festival. The motion CARRIED. Moved by Councillor Hundleby, seconded by Moira Tait that the Arts, Culture and Special Events Advisory Committee return the $500.00 grant received from the Parks and Recreation Advisory Committee for the Centennial Seniors Spring Tea and Concert. The motion CARRIED. Action item: Return grants to Parks and Recreation. Other discussion items included: Idea of providing a donation or prize for the Celebration of Lights was raised. Idea of contribution to Public Art fund was mentioned. Karen Hay pointed out that the committee could not make a direct contribution but could make a recommendation to Council. Idea to be reconsidered at the final meeting of the committee in November. (c) Event Planning – to be determined (2) Centennial Seniors Spring Tea and Concert 2013 Moira Tait expressed an interest is seeing it continue but cannot be the lone organizer Will require more volunteers (3) 2012 Work Plan Discussion Action item: Chair Bill Percival will prepare the draft 2012 Work Plan. 3
Arts, Culture and Special Events Advisory Committee – Minutes October 10, 2012 Page 4 8. REPORT FROM STAFF LIAISON The Creative City Summit, scheduled for October 22 and 23 in Victoria sold out prior to early registration ending. Close to 200 people will attend and all will receive the Esquimalt walking tours in their delegate package. 9. COMMITTEE MEMBER ANNOUNCEMENTS / REPORTS Bill Percival mentioned the Children’s book festival scheduled for October 12 th at the library and town square. Councillor Hundleby congratulated Annie Do on being the recipient of scholarships. Annie Do received the Coast Capital Citizenship Award, second place Zonta's International Women's Leadership award, as well as the provincial exam scholarship. 10. NEXT MEETING The next meeting of the Arts, Culture and Special Events Advisory Committee will take place on Wednesday, November 7, 2012. 11. ADJOURNMENT The meeting adjourned at 8:55 p.m. Certified Correct: __________________________________ Bill Percival, Chair This 7 th day of November, 2012 __________________________________ Anja Nurvo, Corporate Officer 4
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agenda - Township of Esquimalt

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