agenda - Township of Esquimalt

Arts, Culture and Special Events Advisory Committee – Minutes
October 10, 2012 Page 3
(3) Old Posters as Graffiti and Third Party Contractors (Late Item)
Committee members discussed the idea of recommending to Council that all third-party
entertainment contracts include the following provisions:
that posters are not to be placed on telephone poles and vacant storefronts
that third party contractors will be responsible for removing all posters after the completion of an
event.
7. WORK PLAN ITEMS / REPORTS FROM SUB-COMMITTEES
(1) Esquimalt Arts Festival
(a) De-brief
Email from Pamela Martin Re: Art Festival Synopsis and Resignation from
Committee (Late Item)
Committee members acknowledged the value of the feedback provided by Pamela Martin in her
email.
Members expressed it is important that the community not lose the Arts Festival
Contact should be made with those who participated and see if there is interest in helping to
organize in 2013.
Action item: Chair Bill Percival will prepare a letter of thank you to Pamela Martin from the
committee and also to participating artists encouraging them to assist with the 2013 event.
(b)
Expenses
Moved by Moira Tait, seconded by Sandi Best that the Arts, Culture and Special Events Advisory
Committee return the $750.00 grant received from the Parks and Recreation Advisory Committee
for the Esquimalt Arts Festival.
The motion CARRIED.
Moved by Councillor Hundleby, seconded by Moira Tait that the Arts, Culture and Special Events
Advisory Committee return the $500.00 grant received from the Parks and Recreation Advisory
Committee for the Centennial Seniors Spring Tea and Concert.
The motion CARRIED.
Action item: Return grants to Parks and Recreation.
Other discussion items included:
Idea of providing a donation or prize for the Celebration of Lights was raised.
Idea of contribution to Public Art fund was mentioned. Karen Hay pointed out that the
committee could not make a direct contribution but could make a recommendation to Council.
Idea to be reconsidered at the final meeting of the committee in November.
(c)
Event Planning – to be determined
(2) Centennial Seniors Spring Tea and Concert 2013
Moira Tait expressed an interest is seeing it continue but cannot be the lone organizer
Will require more volunteers
(3) 2012 Work Plan Discussion
Action item: Chair Bill Percival will prepare the draft 2012 Work Plan.
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