Cambridge Systematics - South Florida Regional Planning Council

Southeast Florida’s Regional Vision and Blueprint for Economic Prosperity
Mary Frascona
Meeting Facilitator
Cambridge Systematics, Inc.
Professional Experience
Areas of Expertise:
Meeting and Workshop Planning
Contract Administration/Invoicing
Project Coordination
Office Administration
Ms. Frascona has six years of experience providing logistical and meeting planning support.
Since joining Cambridge Systematics, she has played an intricate role in planning meetings and
workshops for the Florida Department of Transportation (FDOT), Federal Highway Administration,
and ITS Florida. Ms. Frascona also is responsible for invoicing for several major projects
and is involved in daily contract management. In addition, her responsibilities include outreach,
data collection, and data entry. Ms. Frascona received a B.A. from Flagler College.
Florida Impaired Driving Coalition. For this project, Ms. Frascona maintains the file transfer
protocol site; schedules quarterly meetings, reserves meeting facilities, negotiates hotel room
rates and books rooms for members; organizes annual video conference meeting sites throughout
Florida; provides on-site meeting support and produces meeting notes; and assists in invoicing
and contract management.
FHWA Tribal Transportation Safety Summits. For this project, Ms. Frascona participates in
biweekly planning committee teleconferences and provides meeting notes for Summits across
the nation. She also assists in coordinating efforts among planning committee members and
developing Save-the-Date notices, meeting invitations, and on-line registrations, as well as
collecting and tracking on-line registration.
Alaska Strategic Highway Safety Plan Update. For this project, Ms. Frascona secures meeting
facilities and hotel room blocks in Juneau, Fairbanks, Anchorage, and Soldotna. She also prepares
name badges and sign-in sheets, reserves audio visual equipment, organizes working lunch
for 50 participants, and assists in phone interviews and note-taking.
Florida Traffic Records Assessment. For this project, Ms. Frascona distributes individualized
pre-assessment questionnaires and track/collect responses and schedules interview sessions for
60 interviewees. She coordinates with hotel to secure meeting location; negotiates the copier
lease with local vendor and coordinates equipment delivery; and coordinates the Team’s travel
arrangements and stipends. Ms. Frascona also assists with invoicing and contract management.
FDOT Florida Transportation Plan Update/Seaport System Working Group/Rail
Stakeholder Advisory Committee. For these projects, Ms. Frascona negotiates meeting room
and guest room rates for meetings throughout Florida, creates meeting room diagrams, reserves
audio visual equipment, and provides on-site registration and general meeting support. In addition,
she coordinates working lunches and no-host evening socials.
FDOT FSUTMS Modeling Training Series Workshops and Program. Ms. Frascona negotiates
meeting room and guest room rates, produces meeting room diagrams, reserves audiovisual
equipment, and creates display boards, meeting materials, and notebooks. She also contacts
metropolitan planning organization and district coordinators to gauge interest in upcoming modeling
training opportunities.
Page | A-12