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If the Principal Officer or Director changes the decision and notifies the employee, there is no requirement for a further meeting. Any such decision should normally be made within 14 days of receipt of appeal. However, if an appeal meeting is required the employee will be given 7 days notice. At the appeal meeting the employee will be allowed to explain why they wish to extend their retirement date, why they have appealed and how they think it should be resolved. The outcome of the appeal meeting should be communicated within 7 working days. The employee should be informed that there is no further appeal. 2.5 RIGHT TO BE ACCOMPANIED Employees have a statutory right to be accompanied by a fellow employee of their choice at all stages of the Procedure. The accompanying individual will be permitted to address the meeting (but not to answer questions on behalf of the employee) and is also permitted to confer with the employee during the meeting. 2.6 REASONABLE ADJUSTMENTS Due regard will be given to reasonable adjustments that may be required under the Disability Discrimination Act 1995. 2.7 KEEPING RECORDS It is important to keep written records of all stages of the retirement procedure for future reference. Records must include: NIFRS Letter notifying retirement date; SC 99 - written employees request; Notes and record of meetings; Management Recommendations; Decision taken; If an appeal was lodged; The outcome of any appeal Records should be kept in accordance with NIFRS Data Protection Policy and kept no longer than necessary. Retirement Policy & Procedure POL-021 (v1.0)
APPENDIX 1 RETIREMENT PROCEDURE (FLOWCHART) Non Uniform and Control Staff Normal Retirement Age (65) Uniform Staff Normal Retirement Age (60). Senior Clerk (Recruitment & Services) will notify employees 9 months before their Intended Retirement Date (IRD) of the right to request working beyond this date (in writing). Employee must notify their Line Manager by completing SC 99 of their request to work beyond the intended retirement date, no earlier than 3 months after notification from Recruitment & Services Unit. The authorised manager must arrange a meeting within a reasonable period, normally 14 days of receipt of SC 99 and remind employee of right to be accompanied. On receipt of management recommendations the Area Commander or PO Grade Head of Unit must consider the request and seek advice from Human Resources if necessary. Agreeing to request? Yes No Decision sanctioned by Principal Officer or Director Area Commander or PO Grade Head of Unit confirm decision in writing, informing employee of right of appeal, normally within 28 days. Employee wishing to appeal must write with 7 days of receiving decision. Area Commander or PO Grade Head of Unit confirm decision in writing, informing employee of right of appeal, normally within 28 days. Employee continues in employment. Inform Senior Clerk (Recruitment & Services) who will repeat notification for new intended retirement date, unless the new date is less than 6 months from IRD. Principal Officer or Director changes decision. Inform Senior Clerk (Recruitment & Services) who will write to advise employee you intend to retire them on the intended retirement date. Yes No Confirm decision in writing within 14 days of receiving appeal. The Principal Officer or Director must arrange a meeting giving 7 days notice. Confirm decision in writing within 7 days of receiving appeal. Retirement Policy & Procedure POL-021 (v1.0)
Page 1 and 2: Headquarters 1 Seymour Street Lisbu
Page 3 and 4: Enclosure A RETIREMENT POLICY & PRO
Page 5 and 6: SECTION 1 - INTRODUCTION 1.1 AIMS A
Page 7: 2.3 NIFRS PROCEDURE Human Resources
Page 11 and 12: Enclosure B MAIN GROUPS RELEVANT TO

here - Northern Ireland Fire & Rescue Service

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