SMART DOCUMENT SCAN SOFTWARE 3.1 SAVE time - HP

SMART DOCUMENT SCAN SOFTWARE 3.1
SAVE time
BOOST productivity
add VALUE
HP Smart Document Scan Software helps you get the most out of your HP Enterprise
Scanjet Scanner. This fast, easy-to-use capture and routing application lets you
customize options to ENHANCE, MANIPULATE, SEND, STORE, and PRINT your
scanned documents. Set up scan jobs to automatically carry out complex tasks,
such as blank page removal, batch scanning, image cleanup, and even sending to
multiple destinations, including Microsoft ® SharePoint—all at the touch of a button.
Plus, ad-hoc scanning for one-time jobs provides convenient flexibility.
Save time with a simple interface
Designed for office workers, this easy-to-use interface lets
you quickly set up and review selected settings, then
preview and modify your image before finalizing the file.
Create profiles for the types of scan jobs you perform
most often, with settings such as paper size, resolution,
file format, destination, and more. You can quickly launch
the profiles from your computer, or assign them to the
front panel on your scanner—so you can execute complex
jobs at the touch of a button. Name the profiles to reflect
the type of document, person scanning, document
workflow, or whatever best meets your business needs.
Modifying an existing profile for one-time scanning is a
quick, convenient way to perform ad-hoc jobs. Just select
an existing profile, change settings as-needed (for
example, select color instead of black-and-white), and
scan without saving changes to the profile.
Boost productivity with automation
Configure scan settings to get the results you want:
automatically delete blank pages, crop, orient, detect
color, separate batches, straighten, and clean up images.
Preview the scan and modify as necessary, then route to
single or multiple destinations, including shared drives,
email, printers, FTP, webfolders, and SharePoint.
While HP Smart Document Scan Software offers
integrations to a number of destinations, it can also send
scans directly to any application that supports commandline
parameters.
Add value by customizing results
Save files just as you want them—compress large files for
more efficient storage, automatically adjust color and
contrast, and remove color, background shading, lines,
punch holes, and irregularities to get the smallest file size
and clear, readable scans.
HP Smart Document Scan Software supports a wide range
of file formats. When you save files as Microsoft Office
Word or Excel, searchable PDF, HTML, or other text files,
the embedded optical character recognition (OCR)
automatically activates to produce fully editable text or
searchable PDFs.
Save scans as PDF, TIFF, or JPEG to easily email or
organize files. Or choose additional PDF formats—
PDF/A, a “timeless” format, or PDF-MRC, a highly
compressed format—to archive scans. Create passwordprotected
and encrypted PDFs, add file permission
controls, and even add metadata to each PDF file.

HP Smart Document Scan Software makes complex scanning jobs simple. Just
drop a stack of sheets into the automatic document feeder, select a profile, press
the scan button, and walk away. HP Smart Document Scan Software does the
rest. Need more flexibility? Customize a profile to do exactly what you need, or
make a one-time change for easy ad-hoc scanning.
These profiles can
easily be assigned
to the front panel
on the scanner
Create a custom
profile to get the
exact scan you
want
Adjust a profile
or make a
one-time change
for ad-hoc jobs
Arrange your
profile list so the
most frequently
used tasks are
first
Select a profile,
then click Scan
Monitor scanning progress,
preview your scans before
saving, and make adjustments
to get the results you want
Rescan images if needed, add
or delete pages, and even add
document separators

Four main tabs
help you
quickly find
scan settings
Left-side tabs
provide a quick
summary of
current
configuration
Main tab—Assign a profile name and description. Specify
whether thumbnail images and a summary window display
when scanning.
Scan Settings tab—Set standard scan settings of image,
page size, page layout, hardware, and color dropout
options.
Image Processing tab—Take advantage of automatic tools to
correct page orientation or page alignment, clean up
images, remove blank pages, perform batch separation,
remove punch holes, and more. Adjust settings for individual
pages, the document, and cleaning up black-and-white
pages.
Destinations tab—Save your scan as a common file
format. Choose the Send To destination for archival,
sorting, or to begin a business workflow.

HP SMART DOCUMENT SCAN SOFTWARE 3.1 SPECIFICATIONS 1
Productivity features
Process settings
Routing destinations
Destination settings
Scan settings and post-scan processing
options can be saved beforehand as a
job profile, so that you can quickly scan
using your favorite settings.
Profiles (workflows) can be assigned to
a scanner button on HP scanners. 1
Profiles can be configured for silent
scanning with no user interaction
required.
Profiles can be quickly changed without
saving for one-time ad-hoc scanning.
User interface languages:
English, French, Italian, German,
Spanish, traditional and simplified
Chinese, Korean, and Brazilian
Portuguese
Scan settings 2
Paper source—specify flatbed or feeder
Paper size:
! Letter
! Legal
! Executive
! Tabloid
! US Check
! A3
! A4
! A5
! B5
! Business card
! Maximum
! Custom
Specify a scan area of the page(s)
Simplex/duplex
Resolution
Color mode:
! Black-and-white
! Gray (8-bit)
! Color (24-bit)
Halftone (default, error diffusion, Bayer)
Adjust brightness
Adjust contrast
Adjust midtone
Adjust black-and-white threshold
Color dropout (channel, multi-color)
Set misfeed detection and error
elimination zones
Automatic page straighten
Auto-orientation
Automatic page cropping
Automatic color detection
Automatic thresholding for
black-and-white documents
Resize page
Erase edges
Background filter
Reduce moiré (descreen)
Hole removal
Remove or repair lines
Text smoothing
Dot shading removal
Detect bar codes:
! Code 39, Code 39 full ASCII
! EAN 8/13, UPC-A, UPC-E (6-digit)
! Code 128, GS1-128 (UCC/EAN-
128)
! Codabar
! ITF (2 of 5 interleaved)
! Postnet code
Delete document separator pages
Save decoded bar code to XML file
Digital stamp
Page merge for duplex scans
Separate large scan jobs into separate
documents:
! By number of pages
! By bar code
! With blank pages (auto-detection)
! With an HP Separator Page
Automatically delete blank pages
Adjust blank page recognition settings:
! By percentage of blank area
! By removing page edges
(adjustable margins)
User-defined command-line application
Email (SMTP or via locally configured
email client)
FTP
Printer
SharePoint 2003, 2007, and 2010
(error handling, check-in, overwrite or
rename, comments)
Webfolder
PaperPort
OCR
Languages:
English, French, Italian, German,
Spanish, Traditional Chinese,
Simplified Chinese, Korean, Danish,
Dutch, Finnish, Norwegian, Swedish,
Russian, Turkish, Polish, Czech,
Hungarian, Portuguese, Greek,
Romanian, Croatian, Slovenian
Slovak, Indonesian, Bulgarian,
Lithuanian, Estonian, Latvian,
plus 95 other languages
Fast, accurate OmniPage OCR
engine
Validate scanned images
View thumbnails
View “current” thumbnail
Re-order pages
Reverse page order
Manually add, delete, and move
document separators
Zoom
Modify scanned image
Auto-straighten
Manual straighten
Insert, append, or replace scanned
images from scanner
Rotate page
Crop
Delete pages/undo delete
Multiple destinations can be selected
File types supported:
! Searchable PDF:
! Formatted text and graphics
! Image over text
! PDF/A
! MRC compressed
Image-only PDF (non-searchable):
! PDF/A
! MRC compressed
! JPEG
! TIFF (uncompressed, group 3,
group 4, LZW compressed,
JPG compressed)
! BMP
! PNG
! Word
! Excel
! WordPerfect
! TXT
! UNICODE Text
! Rich Text Format
! HTML
! XML
! Open eBook 1.0 Document
PDF options:
! Add metadata (title, author, subject,
keywords)
! Encryption (RC4-256 or AES-256)
and password protection
! File permission controls (open, print,
edit, encryption)
Enhanced file naming options:
! Name (custom, barcode, name of
profile, or batch name)
! Date (multiple date formats
supported)
! Suffix (a number up to 6 digits)
! Time stamp (multiple time formats
supported)
! Optional field delimiters (multiple
characters supported)
Installation options
Through CD or MSI package
Supported scanners
HP Scanjet 5000 Sheet-feed
HP Scanjet 7000 Sheet-feed
HP Scanjet Enterprise 7500 Flatbed
HP Scanjet Enterprise 9000 Sheet-feed
HP Scanjet N9120 Document Flatbed
1
This software is intended for use on a PC, which is not included.
2
Specific capabilities are dependent on scanner model.
Microsoft is a U.S. registered trademark of Microsoft Corporation.
© Copyright 2010, 2011 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in
the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an
additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
To learn more, visit www.hp.com 4AA3-1099ENW, February 2011, Rev. 1