RFP for EeGP(EXCISE e-GOVERNANCE PROJECT) - AP Online

REQUEST FOR PROPOSAL (RFP) 

FOR 

STUDY, DESIGN, DEVELOP, PROCURE, IMPLEMENTATION, OPERATE & 

MAINTENANCE OF EXCISE E-GOVERNANCE PROJECT (EeGP) 

FOR 

PROHIBITION AND EXCISE DEPARTMENT, 

GOVT. OF ANDHRA PRADESH 

NOVEMBER 2012 

PREPARED BY 

A.P TECHNOLOGY SERVICES LTD., 

4TH FLOOR, B-BLOCK, BRKR BHAVAN, TANKBUND ROAD 

HYDERABAD – 500 063.

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RFP – Excise e-Governance Project (EeGP) for Prohibition & Excise Department 

Confidential and Proprietary 

Contents 

Disclaimer ............................................................................................................................5 

Proprietary & Confidential ..................................................................................................6 

1. General Information ..............................................................................................7 

2. Project Information ................................................................................................9 

2.1. Preamble ................................................................................................................. 10 

2.2. RFP Overview ........................................................................................................ 11 

2.3. Scope of work ........................................................................................................ 11 

2.4. Expected outcomes ............................................................................................... 12 

2.5. Key Functional Areas of the System .................................................................. 13 

2.6. APBCL ROLE ......................................................................................................... 14 

2.7. The objectives for Distiller/Breweries and Vends: ............................................ 14 

2.8. Stakeholders .......................................................................................................... 15 

2.9. Roles and Responsibilities of Stakeholders ...................................................... 15 

2.10. Implementing Agency(IA) ..................................................................................... 17 

2.11. Responsibilities of Implementing Agency .......................................................... 17 

2.12. Change Management ........................................................................................... 18 

2.13. Training ................................................................................................................... 18 

2.14. Helpdesk ................................................................................................................. 18 

2.15. Operation & Maintenance .................................................................................... 18 

2.16. Software Design, Development, Implementation, Training & Documentation19 

2.17. Procurement of IT infrastructure ....................................................................... 21 

2.18. IT Infrastructure Installation ................................................................................. 21 

2.19. Warranty.................................................................................................................. 21 

2.20. Operations & Maintenance of Application Software ......................................... 22 

2.21. Project Deliverables .............................................................................................. 22 

2.22. Strategic Control of EeGP .................................................................................... 23 

2.23. Project Implementation Timelines ....................................................................... 23 

2.24. Scope of Contract and Provision of Services .................................................... 24 

3. Instruction to Bidders ..........................................................................................26 

4. Bid Submission ....................................................................................................29 

APTS : One Stop-Shop Solution provider for e-Governance. 

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5. Bidding procedure ...............................................................................................33 

6. Preparation of Bids .............................................................................................38 

7. Bid Opening and Evaluation ..............................................................................41 

Proposed Methodology and Criteria for Evaluation of proposals ................................ 46 

8. General Conditions of Contract (GCC) ............................................................51 

9. Special Conditions of the Contract (SCC) .......................................................70 

9.1 Subject Matter of Contract ................................................................................... 70 

9.1.1 Contract Agreement .......................................................................................... 70 

9.1.2 Key Personnel for Client .................................................................................. 70 

9.1.3 Key Personnel for IA ......................................................................................... 70 

9.2 Contract signing ..................................................................................................... 70 

9.3 “Effective Date” ...................................................................................................... 70 

9.4 Local office: ............................................................................................................ 70 

9.5 “Go-Live” ................................................................................................................. 70 

9.6 “Project Co-ordination” .......................................................................................... 70 

9.7 “Project site” ........................................................................................................... 70 

9.8 Project Reports ...................................................................................................... 71 

9.9 Payments ................................................................................................................ 71 

9.10 Payment Schedule ................................................................................................ 71 

9.11 Contract Price & Payments .................................................................................. 71 

9.12 Payment Authority ................................................................................................. 72 

9.13 Penalty .................................................................................................................... 73 

9.14 Taxes ....................................................................................................................... 73 

9.15 Price Adjustments .................................................................................................. 73 

9.16 Advance Payment ................................................................................................. 73 

9.17 Insurance to men, machine and material ........................................................... 73 

9.18 Subcontract ............................................................................................................ 74 

9.19 Infrastructure arrangement by IA ........................................................................ 74 

10. Exit Management ................................................................................................75 

A. Table of Sample Forms and Procedures ........................................................... 78 

Bid Submission Form ............................................................................................................. 78 

Form of Contract Agreement ................................................................................................. 80 

B. Appendix 1 - Bidder ’s Representative ............................................................... 82 

C. Appendix 2 - Adjudicator ...................................................................................... 82 

Annexure A (Bid Checklist) ............................................................................................83 


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Annexure – B ....................................................................................................................84 

Bid security (EMD) form ......................................................................................................... 84 

Performance Bank Guarantee ......................................................................................85 

Annexure – C .....................................................................................................................88 

Stage – I Bidding (Pre Qualification) formats.....................................................................88 

Stage – III Bidding (Commercial) formats ..........................................................................97 

Commercial Proposal .........................................................................................................97 

Compliance/Agreed/ Enclosed/ Deviation Statement ......................................................99 

Annexure D ......................................................................................................................100 

Annexure E .......................................................................................................................104 

Change Control Notice .....................................................................................................104 

Annexure F.......................................................................................................................105 

List of Abbreviations ....................................................................................................124 

End of the bid document ..................................................................................................124 


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Disclaimer 

All information contained in this Request for Proposal (RFP) is provided in good interest 

and faith. This is not an agreement and is not an offer or invitation to enter into an 

agreement of any kind with any party. Though adequate care has been taken in the 

preparation of this RFP document, the interested firms shall satisfy themselves that the 

document is complete in all respects. The information is not intended to be exhaustive. 

Interested parties are required to make their own enquiries wherever required. 

Intimation of discrepancy, if any, should be given to the specified office immediately. If 

no intimation is received by this office by the date mentioned in the document, it shall be 

deemed that the RFP document is complete in all respects and the participating firm is 

satisfied that the RFP Document is complete in all respects. 

The Commissioner, Prohibition & Excise department, reserves the right to reject any or 

all of the applications submitted in response to this RFP document at any stage without 

assigning any reasons whatsoever. The department also reserves the right to withhold 

or withdraw the process at any stage with intimation to all who submitted the RFP 

Application. APTS/Excise dept reserves the right to change/ modify/ amend any or all of 

the provisions of this RFP document. Such changes would be posted on the websites 

http://www.apts.gov.in 

Neither the Department/APTS nor their employees and associates will have any liability 

to any prospective applicant interested to apply or any other person under the law of 

contract, the principles of restitution or unjust enrichment or otherwise for any loss, 

expense or damage which may arise from or be incurred or suffered in connection with 

anything contained in this RFP document, any matter deemed to form part of this RFP 

document, the award of the assignment, the information and any other information 

supplied by or on behalf of Prohibition & Excise Department or their employees and 

Prime Applicant/ Consortiums or otherwise arising in any way from the selection 

process for the Assignment. 

Information provided in this document or imparted to any respondent as part of the RFP 

process is confidential to Department/APTS and shall not be used by the respondent for 

any other purpose, distributed to, or shared with any other person or organization. 


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Proprietary & Confidential 

No part of this document can be reproduced in any form or by any means, disclosed or 

distributed to any person without the prior consent of APTS except to the extent 

required for submitting bid and no more. 

The contents of this document are subject to modification based on views 

Obtained from the participants in pre-bid conference. 


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1. General Information 

The Prohibition & Excise Department is looking for an integrated framework, which will 

cover all the activities involved in making the Liquor sale and distribution in Andhra 

Pradesh more transparent and efficient. 

APTS on behalf of Prohibition & Excise Department invites bids for the project of “Study 

& upgrade existing SRS, Design, Develop, Integrate, Test, Procure Hardware, Deploy, 

Implement and Operate &Maintain the proposed Excise e-Governance Project (EeGP) 

for regulation of Liquor Sale in Andhra Pradesh” 

1.1. List of Important Dates: 

S. No Subject Description 

1 Department Name Prohibition & Excise Department, AP, 

Hyderabad 

2 Tender Subject RFP for Study, Design, Develop, Procure & 

Implementation of Excise e-Governance 

Project (EeGP). 

3 Period Of Contract 5 Years 

4 Price of Tender document 20,000/- 

5 Tender Category Products and Services 

6 EMD / Bid Security (INR) INR 20,00,000 (Twenty Lakhs only) & 

validity is up to 31-08-2013 

7 Implementation cum 

Performance Security 

10% on the total contract value 

Deposit 

8 Period of submission of 

Implementation cum 

Performance Security 

Deposit 

Within 7 days from the receipt of letter of 

notification of award. 

Validity of PBG 

PBG validity beyond 3 months of contract 

period. 

9 Period of signing the Within 10 days from the receipt of letter of 

contract 

notification of award 

10 Bid calling date (OCB) 24.11.2012 

11 Pre-bid conference date & 04.12.2012, 11.30am at APTS 

time 

12 Last date for receiving 

clarifications 

06.12.2012,5.00pm 

13 a. Bid Closing date and time 12.12.2012, 3.00pm 


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on e-Procurement web site 

b. Submission of hard 12.12.2012 4.30 pm 

copies of Pre-qualification 

and Technical bids 

14 Opening of PQ Bids 13.12.2012, 11.30pm 

15 Opening of Technical Bids Will be informed to PQ qualified bidders 

16 Technical presentations to 

the TFC as per GO 3775 

Will be communicated to the PQ Qualified 

Bidders 

17 Opening of Financial bids Will be informed to TQ qualified bidders 

18 APTS Contact Person General Manager(T2),APTS 

19 Address / E-mail id mdapts@apts.gov.in, pushpa2k4@gmail.com, 

bvrao89@gmail.com 

20 Bid Validity 180 Days after submission of bid from date 

of submission of bid. 

21 Bid Reference No. APTS/CS/Prohibition & Excise/11 

If your firm is interested in participation, please ask the contact person for details or 

visit our web site http://www.apts.gov.in/tenders.html. If your firm is interested in 

participation, please visit the market place at www.eprocurement.gov.in. The 

quantities mentioned above are only indicative and may vary depending on actual 

requirement. The Details can also be seen at http://www.apts.gov.in/tenders.html. 

Bidders shall purchase the bid document by paying the fee in the any form of 

Demand Draft/ Cashier’s Cheque/ Certified Cheque drawn in favor of “The Managing 

Director, Andhra Pradesh Technology Services Ltd., payable at Hyderabad, India” or 

submit the same along with the bid submission. 

Managing Director, APTS 


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2. Project Information 

The Department of Prohibition and Excise has been mandated to enforce and regulate 

liquor trade in Andhra Pradesh without promoting it. The department has realized that 

the increasing workload under the manual system affects efficiency and also hampers 

department's revenue collection capacity. Hence the remedy lies in extremely smooth 

operating infrastructures and effective communication systems. This requires an 

integrated information technology network with an inbuilt facility to collect revenue 

electronically from manufacturers, liquor shops and others. It will be connected at one 

end with the Treasuries Department. 

The major benefits expected to accrue from the system would be; 

• Reduction in smuggling and illicit distillation of liquor which help in better revenue 

mobilization. Automation of the issue of Transport Permits, import permits and 

other licenses. 

• Generation of timely, intelligent reports and comparisons will help managerial 

control, inventory management, improve efficiency and enable revenue record 

reconciliation on daily basis. 

• Ease of regulatory changes being put in force immediately and also providing 

transparency to department. 

• Control data e.g. performance parameters can be monitored effectively. 

The APBCL dealing with liquor will see savings in cost of transfer of funds, reduction of 

floats, better stock management improving revenues and less time spent in chasing 

paper. The prime job of the Department is to regulate, manufacture the supply of liquor, 

intoxicants and narcotics (for medicinal purposes), the statutory powers for which are 

discharged under several Excise and other acts. 

Apart from this private entrepreneurs have been granted licenses for retail trade of IMFL 

& Beer. Besides, Licenses for the consumption of liquor 'on-site' premises like hotels, 

restaurants and clubs are also granted by this Department. 


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2.1. Preamble 

The Department of Prohibition and Excise, Government of Andhra Pradesh has decided 

to come up with a comprehensive solution to automate all the processes pertaining to 

the Excise Administration in order to arrest revenue leakages and prevent illicit liquor in 

Andhra Pradesh. The Department is looking for an integrated framework, which will 

cover all the activities involved in making the regulation of Liquor Sale and distribution in 

Andhra Pradesh more transparent and efficient. 

The ‘‘Excise e-Governance Project’ for regulation of Liquor trade in AP’(herein 

after referred as ‘EeGP’ throughout this document), has been initiated by Prohibition & 

Excise Department with the objective to make the system more transparent, efficient, 

effective and accountable with the help of Information & Communication Technology 

(ICT). The project covers the Excise services at Department, APBCL, Distilleries, 

Breweries and Retailers. 

The Proposed Solution shall be Web based application developed on SOA architecture 

using open source technology, that will act as the single point of communication for 

Department users, all other stakeholders and Citizens to view the relevant 

information of various functionalities based on user permissions. 

To implement the project, Prohibition & Excise Department, herein after called as 

‘Department’ has decided that it will engage a professional agency to develop the 

proposed system including the required infrastructure. 

To that end the specifications laid out in this RFP are indicated as the minimum 

requirement whereas the bidders are expected to focus on the objectives of this project 

and formulate their solution offerings in a manner that enables achieving those 

objectives both in letter as well as spirit 

The Department has initiated a project ‘Hedonic Path Finder System’(HPFS) which is a 

track and trace system. The EeGP needs to be interoperable with HPFS for 

seamlessness. 


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2.2. RFP Overview 

RFP is basically aimed at fulfillment of the following: 

1. Study the existing SRS and include the additional requirements, if any. 

2. Design, develop, implement and maintain an application based on the updated 

SRS. 

3. Facilitate integration and interaction with the data from HPFS (Hedonic Path 

Finder System). 

4. Procurement of necessary hardware required for implementation of the proposed 

solution. 

5. Integrate the solution with CSCs/e-Seva and Treasuries department 

6. Maintain the proposed solution applications for a period of 5 years including 

warranty of one (1) year. 

2.3. Scope of work 

1. Considering the wide geographical scope and operational complexity, scope of 

the project is to Study, Update, Design, Develop, Implement, Operate & Maintain 

the solution for Excise e-Governance Project. 

2. The Implementing Agency (selected bidder will be IA) will be the System 

Integrator (supplier of Hardware and Software) of all the Department Functional 

Areas; with ‘Excise e- Governance Project’ as a component to the department 

portal. 

Scope of the IA will perform the following primary tasks. 

1. Study, Update (the existing SRS), Design, develop, test, deploy,operate and 

maintain an application on SOA architecture with interoperability principles and 

standards defined and announced by Government of India/Government of AP 

from time to time such as ‘open standards’ and ‘data & metadata standards’. 

The application has to be provided with ‘cloud computing’ compatibility as 

Government of India is planning to make all the State Data Centers ‘cloud’ 

enable. 

2. The IA has to undertake procurement of the necessary Hardware & other 

infrastructure at all the locations of Excise Department, APBCL, DDB and other 

offices and functionaries. The IA should study the existing hardware and 

procurement requirement of HPFS project, functionary wise and location 

wise, before arriving at the requirement and obtaining approval of the 

department. 

3. Department has prepared SRS for following modules: 

• General Functions Module 

• Enforcement module 

• Manufacturing and Monitoring Module 


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• Administration Module 

• APBCL module for wholesale trade 

The IA to refer the base SRS, conduct necessary study and update the SRS 

with latest business requirements for the above modules to reflect the 

contextual rationality. 

1. Provide integration requirements with data from HPFS. 

2. Integrate & migrate the existing legacy applications & data & any other excise 

specific services with the proposed solution. 

3. Facilitate interoperability with HPFS for seamless data transfer. 

4. Provision of Alerts & Dash Board View. 

5. Handhold support by providing a Helpline/ Call Centre functions with IVRS & 

recording of voice functionality in addition to collection of Data of caller. In 

addition provide manual support resources (1+4) onsite throughout 1+4 years of 

AMC. 

6. Provision of Trainers Training. 

7. Operation & Maintenance of the Overall System Solution (Hardware, System 

Software, Application Software and other Infrastructure) for 5 Years from Go- 

Live(including One year warranty on the developed application). 

8. Change Management of Application Software, during Operation and 

Maintenance Phase. 

9. Compliance with the SLAs as defined in the Annexure D. 

10. The IA shall produce the Proof of Concept (PoC) implementation of the proposed 

EeGP system for a period of three (3) months at identified pilot location before 

rollout to all the districts. 

2.4. Expected outcomes 

1. Online availability of information about Supply and Sale of liquor, Storage, 

Movement and Distribution along with information pertaining to the support 

activities such as licensing, regulation, finance and grievances would enable the 

decision makers at each stage to identify embezzlement. 

2. Facilities to enhance the involvement of citizens through easier access to 

information as well as registration and tracking of grievances would increase 

transparency and accountability of the System. 

3. Assessment of Excise duty to be paid/ paid in real time 

4. Online MIS system for prompt and efficient decision making 

5. Online availability of Allocation, Sales and Payments related information 

6. Transport of Liquor within defined service levels 

7. Ease of payment of fees for Vend owner. 

8. Ensuring the genuine and correct liquor reach the citizen. 


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2.5. Key Functional Areas of the System 

The prime job of Excise Department is to regulate manufacture, import and 

supply of liquor, intoxicants and narcotics (for medicinal purposes). The 

Department grants Licenses to Distilleries/Bottling Plants for manufacturing of 

IMFL and Beer in Andhra Pradesh, while wholesale liquor trade in AP is 

mainly in the hands of APBCL. Apart from this private entrepreneurs have 

been granted licenses for retail trade of IMFL & Beer. Besides, Licenses for 

the consumption of liquor 'on-site' premises like hotels, restaurants and clubs 

are also granted by this Department. 

The key functional areas of the proposed system (Workflow based graphical 

user interface) for Department users to perform necessary tasks based on 

user privileges are as mentioned below : 

1. Enforce and regulate the Sale and transport of liquor trade in AP without 

promoting it. 

2. Mobilize revenue generation under the multiple heads of taxation that it 

administers 

3. Automation of the issue of Licenses, Transport Permits, Import permits and 

others which can only be granted by the department. 

4. Timely, intelligent reports and comparisons for enforcement and managerial 

control, inventory management 

5. Control data and effective monitoring of ordering patterns for EeGP 

management 

6. Savings in cost of transfer of funds, reduction of floats, better stock management 

7. Accuracy in billing and payment 

8. Software development for Excise e-Governance Project should consist of ; 

• Provide facility to Integrate with the data from HPFS. 

• Integration of services with e-Seva Centers and CSCs. 

• Licenses, Permits and other certificates which have not been 

covered in the existing SRS. Permits and licenses to be 

associated with digital signature 

• The data from the HPFS to be integrated and to be used for 

generating reports or other functionalities wherever necessary. 

9. Arresting of illicit distillation. 

10. Making available downloadable application forms & dynamic 

Status of All Applications received by the Department on the website 

as per RTI Guidelines, 

11. Acceptance of all types of Purchase Requests Online 

12. Availability of latest Revenue Status online 

13. Payments to Department, DDB and APBCL Online. 

14. Consolidate inventory Requirement received from all. 


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15. Interfaces for Distilleries, Breweries, Excise Department, DDB, APBCL 

and others. 

16. Retailers and others for uploading relevant Data on to the Central 

Database. 

17. Ability to send alerts, notifications and maintain audit trail log. 

18. Accounting, Audit trail, Stock position, Supply and Sales and 

enforcement formats. 

19. MIS Reports and Dash Board views. 

20. Generation and Dissemination of specific orders for private and other 

agencies to view and take necessary steps. 

2.6. APBCL ROLE 

1. Add ‘retail outlet sale’ functionality to the existing whole sale trade module. 

2. Automate process of maintaining Sales Register, Stock Register, Brand wise 

Register, Daily Status Report, Weekly Status Report, Daily Sales and Cash 

Register for wholesale and retail sale 

3. Generate daily/weekly report by Vend wise, Brand wise, size wise, Opening 

Balance (Quarts, Pints, Nips), Material Issued, Total, Closing Balance, Sales, 

Selling Price, Value. 

4. Generate consolidated periodical status reports 

5. To facilitate automation of the complete process of flow of inventory (liquor 

bottles) from Distillers, Warehouse, retail vendors, APBCL and Excise 

Department for the smooth flow & tracking of the inventory. 

6. Inventory monitoring system on Excise Department Portal. 

7. A dynamic dashboard, which shows the exact inventory and dynamic reports 

showing details like fast moving, slow moving, vendor inventory details 

8. Facility for APBCL and Excise Enforcement Officers to check the Stock and Sale 

figures online 

9. Provision for automating Accounting procedures, Sales order processing and 

Sales and payments to suppliers. 

10. Distinct online provisions for the operations of wholesale and retail vends. 

11. Cash Management System (CMS) 

12. Payment Gateway 

13. ‘Subscribed data sharing’ for suppliers, manufacturers, retailers and others 

2.7. The objectives for Distiller/Breweries and Vends: 

Retail / Vends: 

13.1. Out of stock trigger 

13.2. Reducing shrinkage 

13.3. Reducing inventories 

13.4. Locating products 

13.5. Real time Supply and Demand data Smart Shelves 

13.6. Reverse logistics 


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2.8. Stakeholders 

13.7. Customer convenience 

Primary Stakeholders 

1. Prohibition and Excise Department, is responsible for revenue collection, 

regulate the manufacturing, import of liquor, intoxicants and narcotics (for 

medicinal purposes) and Licensing the manufacturers, retailers and issuing 

permits. 

2. APBCL operates whole sale trade and retail sale functions. 

3. DDB is responsible for regulating the Distilleries and Breweries. 

4. DOE is responsible for enforcement functionalities. 

5. Academy is responsible for training activities 

6. Department would be primarily responsible in supervising, monitoring and 

evaluating the development and implementation of the project. 

7. Implementing Agency is responsible to study, update, design, develop and 

implement the System, improve the infrastructure that is being proposed. 

8. The IA shall be responsible for deployment of servers in the AP State Data 

Center. 

9. Ensure timely sign-off on the deliverables submitted by IA, wherever required 

Other Stakeholders 

There are many stakeholders who are directly or indirectly related to the system. 

The following is a list of key stakeholders: 

• Distilleries 

• Breweries 

• Retailers 

• Bars 

• Clubs 

• Star Hotels 

2.9. Roles and Responsibilities of Stakeholders 

A clear definition of the roles and responsibilities of all the stakeholders in a 

project establishes transparency, accountability, manageability and efficiency in the 

project. All the stakeholders are responsible for pursuing the following objectives 

besides there specific responsibilities. 

Responsibilities: 

1. Providing all support to other stakeholders as and when requested 

2. Taking the lead in resolving any project issues 


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3. Active participation in all the phases of the project by dedicating time & resources 

4. Duly considering the project requirements before making any changes in the 

internal operations with respect to processes, services, technology, legal & human 

resource areas 

5. Strict adherence to the timelines and service level agreements 

Distilleries 

Distilleries would have a major role in the proposed EeGP project ; 

1. Cooperation with the department in the development of application. 

2. Procurement, installation and provisioning of necessary IT & Non IT 

infrastructure on its own 

3. Ensure correct and timely data entry and sharing with corporations 

4. Ensure timely completion of activities required at Distillery 

5. Ensure meeting of all Service Level Agreements 

6. Cooperation to Department for resolution of any issue or dispute 

APBCL: 

APBCL and its depots which are involved in sale of liquor are also major players and 

their role become critical in the proposed system. Their cooperation is critical for the 

success of the project. 

1. Cooperation with Department and Implementing Agency for the implementation 

of the system 

2. Integration of new application with existing applications 

3. Ensure correct data entry and sharing 

4. Ensure timely completion of activities required at Corporation / Vends 

5. Ensure meeting of all Service Level Agreements 

6. Cooperation to Department for resolution of any issue or dispute 

Points of Sale (POS) 

All Bars, clubs, Retailers or similar agencies which are involved in sale of Liquor are 

also major players and their role become critical in the proposed system. Their 

cooperation is critical for the success of the project. 

1. Cooperation with Department, for the implementation of the project at POS 

2. Cooperation with Distilleries and Breweries for implementation of project Related 

activities. 

3. Ensure correct data entry and sharing. 

4. Cooperation to Department for resolution of any issue or dispute. 

Establishment of PMU 

A PMU shall be established at the Excise department under the Project Director 

leadership to supervise the implementation the project. He would be primarily 


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responsible for supporting Department in supervising, managing the Implementing 

Agency, monitoring and evaluating the development and implementation of the 

proposed project. The PMU shall also arrange for providing the required internet 

connectivity through leased line for a dedicated bandwidth as per the 

specifications given by the IA. 

2.10. Implementing Agency(IA) 

Implementing Agency is responsible to study, update, design, develop, 

implement and maintain the System. It will also operate and maintain the overall 

system solution for the full project duration. As an implementer of the project it 

has a major role to play. 

2.11. Responsibilities of Implementing Agency 

Development and Implementation 

1 Study all modules of Excise Department, Updating of the existing SRS and 

preparation of SRS for uncovered functionalities. Integration of existing 

applications into proposed services based software system. Facilitate to integrate 

with the data from barcodes for ‘track and trace’ 

2 Testing and Implementation of developed modules 

3 Installation and commissioning of hardware required 

• Installation and commissioning of department server & systems at 

State Data Centre 

• Installation and commissioning of hardware required at all other 

locations such as Department’s Offices, other offices and units of 

other organizations. 

4 Integration with e-Seva/ CSCs shall be required for delivery of services through 

the above channels. The required information about the database and the 

procedure to be adopted shall be provided by the department in consultation with 

the concerned department delivery mechanism. 

5 Mobile service delivery for appropriate services, to be identified by the 

department. 

Documentation, Maintenance and Support 

1. Maintenance, handholding and support to Department 

2. Ensure complete documentation related to design/update, development and 

implementation work is done and submitted to Department 

3. Ensure all milestones are completed within the agreed timeline 

4. Ensure meeting of all agreed SLAs 


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5. Ensure quality of deliverables as agreed during the agreement 

6. Cooperation with Department and other Stakeholders 

7. Periodic progress reports (monthly, quarterly and annually) submission to Project 

Director. 

8. Cooperation with Department appointed Quality Audit Agency during audits 

2.12. Change Management 

The IA should support the application for Five years after User acceptance Testing. The 

complete Change Management including the change requests and new features 

required for the department shall be the part of this activity and are covered under AMC. 

No separate change management charges shall be paid. 

2.13. Training 

IA is responsible to provide trainings on Application Software on the EeGP. IA is 

required to train all the Department users connected with EeGP and the designated 

ones at the Department to enable them to effectively operate and perform the relevant 

services using the software. The IA should provide the complete training plan in the 

technical bid. The training shall be on the following. 

Training on the Application Software 

System Application Training 

2.14. Helpdesk 

Call Registration and Completion: 

• O&M team will acknowledge each call with a unique call no., which is to be used 

for reference in future. 

• IVRS compatible system. Record the voice and collect the details of caller. 

• Completion of calls will be certified by the user. 

• O&M Team will prepare the call service slip in triplicate. This will be signed by 

the user. One copy will be given to the user, one copy will be furnished to the 

Excise Department and the third copy will be retained by Facilitator. Call 

monitoring software report supported by these documents will be used to work 

out downtime for penalty calculations. 

• Onsite 24X7 support with 1+4 resources throughout 5 years of AMC. 

2.15. Operation & Maintenance 

1. Operation & Maintenance of Application Software for a period of 5 years from 


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Go-Live. 

2. Software Change & Version Control as per industry standards. 

3. IT Infrastructure Operations and Maintenance as per ITIL Standards for a period 

of 5 Years from Go-Live. 

4. Help Desk Support for EeGP Application is to be provided. 

5. Ensure shelf life of hardware and system software through necessary 

replacement and / or upgrade on or before 5th Year of the project period for 

minimum Shelf life of 3 years 

2.16. Software Design, Development, Implementation, Training & Documentation 

Software Design 

The IA shall design the solution architecture & specifications for meeting the system 

requirement specifications finalized by the IA and approved by the department. The 

solution design shall include, but is not limited to the development of enterprise 

architecture, the design of the application architecture, user interface, database 

structures, deployment architecture, security architecture and network architecture. The 

existing applications needs to be taken into consideration. 

The IA should submit the solution design document to the Department and should 

obtain the sign off on the design document before commencing the development of 

the solution. 

Software Development/ Data Exchange 

IA shall develop the software based on the functional requirement specifications, 

system requirement specifications and design finalized for the functionalities. An 

industry-standard methodology shall be adopted for the Software Engineering, 

covering the entire SDLC. The IA shall follow the Implementation Model and 

Strategy for design and development of Application Modules and to ensure seamless 

data exchange by defining data exchange requirements, creating database 

schema and designing utilities for data exchange between Excise Database and other 

integrated service databases. 

Software Testing 

The IA shall design the Testing strategy including traceability matrix, Test Cases of the 

software developed. The EeGP system will have to undergo a comprehensive testing 

that shall include Unit Testing, System Testing, Integration Testing, Performance 

Testing, Load and Stress testing. The IA shall obtain the sign-off from the Department 

on testing approach and test plan. 


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Documentation 

The IA shall prepare/update the documents including that of Functional Requirements 

Specifications, Systems Requirement Specification, Detailed Design, Test Cases & 

Results, User Manuals, Operations Manual, Maintenance Manual, Administrator 

Manual, and Security Policy as per acceptable standards. 

Hosting Application at State Data Center 

Shared SAN storage and tape library back-up from State Data Center as per the 

sizing requirement by the IA. 

Other Responsibilities of Implementing Agency 

IA shall assess the infrastructure requirements (including Servers, Storage, Networking 

and Security) for operationalisation of the EeGP and to provide the functionalities to all 

the stakeholders, in full conformance with the SLAs. 

The IAs have to perform an independent assessment of the Infrastructure 

requirements for EeGP and provide a detailed BOM for the proposed 

infrastructure which will meet the SLA requirements as specified in the RFP. The 

Department has existing IT infrastructure such as PCs, printers etc. The IA has to 

study the existing hardware and other infrastructural items required for the 

successful implementation of the project. Further IA has to study the hardware 

procurement of HPFS, functionary wise and location wise, and exclude the items 

which are already listed in HPFS and procure only the items which are not 

included in the HPFS. IA has to take back the old ones and adjust the value of the 

same against the cost of the new ones. 

IA will ensure that all the Excise Department, APBCL and other offices are well 

equipped with respect to IT infrastructure. 

Important: All system software licenses would have to be taken in the name of 

Prohibition & Excise Department, AP, Hyderabad. 

The procurement of hardware and other infrastructural items shall begin after the 

successful completion of POC/Pilot. 


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2.17. Procurement of IT infrastructure 

The IA shall procure & supply the IT Infrastructure for EeGP as proposed by them in 

their technical proposal. The IA shall ensure that all the equipment supplied to the 

Department is brand new and is free from any defect of any sort. 

1. IA may provide certain IT infrastructure like power backup, LAN (only at HQs 

etc.) compatible to the EeGP solution proposed by the IA on requirement basis: 

Sl 

No. 

Department / APBCL 

No. of 

Users 

Floor Area 

(Approx.) 

2. IA is expected to liaise with the network solution provider for provision of 

the network connecting the above locations including DC / DRC for Intranet 

and Internet services. This is in addition to all the department and APBCL 

offices. 

3. It is required to connect all the above locations through MPLS based 

connectivity with the Data Centre and Disaster Recovery sites. The IA is 

expected to size the network and bandwidth requirement with reasonable 

spare capacity such that the network can serve additional applications in future 

and meet the required SLAs as mentioned in the RFP. 

4. IA shall ensure configuration of both MPLS and Internet connectivity through 

the configuration of Quality of Service (QoS). 

5. IA need to provide the detailed items, specifications and qty. for all 

hardware including network components in the BOM format. 

2.18. IT Infrastructure Installation 

The IA shall be responsible for operationalization of the EeGP from end to end, 

which includes installation of IT Infrastructure and connecting the Excise 

database to all Data bases. The IA shall deploy the application software along 

with Hardware at the Data Centre and shall ensure that the application 

software services are made accessible to the EeGP users. 

2.19. Warranty 

The IA shall provide comprehensive warranty of one year (1) on developed software & 

Maintenance support for a period of 5 Years from Go- Live for all components 

supplied for the EeGP as per the contract. During the AMC period, the IA shall 

replace any parts/components of the IT Infrastructure supplied for this project if 

the components are defective and during the entire warranty period IA shall 

apply all the latest patches/updates for all the software components after 

appropriate testing. The Hardware warranty shall be for a period of 3 years. 


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2.20. Operations & Maintenance of Application Software 

The IA shall keep the application software in good working order, meeting the 

requirements defined by the Department, perform changes and upgrades to 

applications as requested by the Department, within the overall scope of the quality 

and quantity of functionalities to be delivered under this RFP. The following is the 

broad scope for maintenance and support functions with regard to the software: 

Application Software Maintenance 

The IA shall rectify all the errors/bugs/gaps/ modification on account of 

rule/acts/policy change of Government in the functionality offered by EeGP (vis-à-vis 

the SRS signed off by Department, EeGP) at no additional cost during the operations 

& maintenance period. For performing any functional changes to system, which are 

deviating from the signed-off Functional Requirements/System Requirements, a 

separate Change Control Notice (CCN) shall be prepared by IA and shall be 

mutually agreed between IA and the Department. No additional cost is permissible 

for implementation of such CCN during the project period. 

2.21. Project Deliverables 

The IA has to submit the list of deliverables to the Department as part of an 

assurance to fulfill the obligations under the SLA. IA is responsible to provide all 

those deliverables which will be specified in this Project Plan and those agreed by 

IA in response to any request from the Department: 

S.No. 

Deliverables 

a. Detailed Project plan for Design, Development & Implementation of 

1. 

EeGP (within 3 weeks from award of contract). The plan should clearly 

identify all the milestones and deliverables together with the tasks and 

time & resource allocation. 

2. a. Training strategy training plan & training material 

3. a. System Requirement Specifications (SRS) Document (Updated) 

a. Technical / System Design Document including but not limited to 

• Logical and Physical Data Base Design 

• Logical Data Dictionary and data / file formats 

4. 

• Component, and Deployment Views of the Application 

• Collaboration, class diagrams in UML notations 

• Security and Features 

• Performance Features 

• Interface / Control Design Features 


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b. Traceability Matrix 

c. Document on Testing Approach for EeGP Application, along with the 

test cases & test results. 

5. a. Developed and customized EeGP solution source code 

a. List of IT Infrastructure with detailed specification for Servers, Network, 

Storage, system Software, including the equipment to be setup at DC, 

6. 

DRC 

b. Establishing the IT & Non-IT infrastructure at all locations 

a. Security Policy 

7. 

b. Standard Operating Procedures 

a. Completion of Training for all the users 

8. 

b. Updated Training & User Manuals 

a. Defect Free EeGP Application Software along with Source Code, Library 

files, Components, Setup programs, Documentation, etc., 

9. 

b. Updated & Final System Requirements and Design Documents 

c. SLA Monitoring & Measurement system using SLA-MMS tool. 

a. Call Log / emails & Resolution Reports for Helpdesk 

10. b. Daily / Weekly / Fortnightly / Monthly Performance Monitoring Reports 

for the EeGP 

11. All licenses in ownership of Excise dept 

The ownership of source code shall be transferred to the department after 

12. 

the Acceptance test. 

2.22. Strategic Control of EeGP 

The application and system as a whole will be tested and certified by a neutral 

third party, an Agency identified by the department once before declaring Go-Live 

and then periodically (say, every year). 

2.23. Project Implementation Timelines 

The overall implementation of the EeGP has been envisaged to be for 36 weeks from 

start of work by the selected IA as mentioned in the Table below. 

S. No Milestone Completion 

1 Requirement Study and updation of SRS for integration 

services, data exchange with corporate modules (including 

data exchange format specs) and publishing of EA. 

8 Weeks from the 

date of contact 

signing. 

2 Design of web based Integrated EeGP Solution 4 Weeks 

3 Development of Integrated EeGP Solution 12 Weeks 


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4 Setup, Installation & Commissioning of DC, DRC 4 Weeks 

5 Acceptance Testing 4 Weeks 

6 Training of the staff on EeGP Solution 8 Weeks 

Total 

36 Weeks from 

the date of 

contact signing. 

As referred above, is the date of EITHER the ‘award of contract’ notification 

issued by the Department to selected IA OR the signing of contract between 

selected IA and the Department OR the meeting conducted by the Department to 

kick-off the project; whichever happens the earliest. 

2.24. Scope of Contract and Provision of Services 

Scope of contract 

This MSA shall govern the provision of the Services by the Implementing Agency, listed 

hereunder and more fully described, conformance with the SLA, to all the Stakeholders. 

It is anticipated that new or renewal agreements may be undertaken by creating a 

separate SLA, with schedules and exhibits as required, under this MSA. The time frame, 

within which the various activities and tasks relating to the scope of work have to be 

executed, is given in 2.23 in scope of work. The IA shall strictly adhere to the schedule 

for implementation of the Project” 

Period of contract 

The MSA shall come into effect on the Effective date and shall continue for a period of 5 

years from the “Go-Live” date of the EeGP Project at all the Implementation Sites, 

unless terminated earlier in accordance with the terms of this MSA (“Term”). 

Scope and provision of the services 

1. The provision of Services to the Stakeholders with certainty and speed is of the 

essence of the Agreement between the Parties. 

2. The Services shall be performed by the Implementing Agency strictly as per the 

SLA as detailed in Annexure D of this MSA. 

3. No Party to this MSA or the SLA will at any time perform, or omit to perform, 

any act which they are aware, at the time of performance, will place the other 

Party in default under any insurance policy, mortgage or lease, governing 

activities at any location provided by the Department. 

4. Implementing Agency shall not accept for its own benefit any trade 


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commission, discount or similar payment in the discharge of its obligation 

hereunder. The Implementing Agency shall ensure that its personnel, agents, 

consultants etc. similarly shall not receive any such additional remuneration. 

5. Implementing Agency acknowledges the relationship of trust and confidence 

established between Implementing Agency and the Department by this 

Agreement. Accordingly, Implementing Agency’s acts shall always be 

consistent with this relationship. Implementing Agency shall always act, in 

respect of any matter relating to this Agreement, as an honest and faithful 

service provider to the Department. Implementing Agency shall, at all times, 

support and safeguard the Department legitimate interests in any dealings with 

the contractors, vendors, or other third parties. 

Approvals and required consents 

The Parties will cooperate reasonably to obtain, maintain and observe all relevant and 

customary regulatory and governmental licenses, clearances and applicable approvals 

(hereinafter the “Approvals”) necessary for the Implementing Agency to undertake 

implementation of the EeGP Project and provide the Services. The costs of such 

Approvals shall be borne by the Implementing Agency. 


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3. Instruction to Bidders 

3.1. General Introductions 

Name of the Client : Prohibition and Excise Department, AP, 

Hyderabad 

Description of the 

System for 

which bids are 

invited 

: Study, Design, Develop, Procure, 

Implementation, Operate & Maintenance 

of Excise e-Governance Project (EeGP) 

3.2. General Eligibility 

1. Bidders marked/considered by APTS to be ineligible to participate for nonsatisfactory 

past performance, corrupt, fraudulent or any other unethical 

business practices shall not be eligible. 

2. Corrupt, fraudulent and unethical practices means: 

i. “Corrupt practice” means the offering, giving, receiving or soliciting of 

any thing of value to influence the action of a public official in the 

process of contract execution and 

ii. “fraudulent practice” means a misrepresentation of facts in order to 

influence a procurement process or the execution of a contract to 

detriment of the purchaser, and includes collusive practice among 

Bidders (prior to or after bid submission) designed to establish bid prices 

at artificial non-competitive levels and to deprive the Purchaser of the 

benefits of free and open competition: 

iii. “Unethical practice” means any activity on the part of bidder which try to 

circumvent tender process in any way. Unsolicited offering of discounts, 

reduction in financial bid amount, upward revision of quality of goods etc 

after opening of first bid will be treated as unethical practice. 

3. APTS will reject a proposal for award and also may debar the bidder for future 

tenders in Andhra Pradesh Technology Services, if it determines that the 

bidder has engaged in corrupt, fraudulent or unethical practices in competing 

for, or in executing a contract. 

4. Breach of general or specific instructions for bidding, general and special 

conditions of contract with APTS or any of its user organisations may make a 

firm ineligible to participate in bidding process. 


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3.3. Cost of Bidding & Site Visit 

The IA shall bear all the cost associated with the preparation and submission of bid 

including prototype presentation. The client/consultant will in no case be responsible or 

liable for those costs. 

3.4. Pre-bid meeting 

Attending pre-bid meeting is advisable for the IAs. IAs who fail to attend the pre-bid 

meeting have no right for to claim the deviations from the bid document which are not 

part of the scope of the work. 

S. 

No. 

Bidding Document Reference(s) 

(section number/ page) 

Content of RFP 

requiring 

Points of 

clarification 

All clarifications should be sent either by email from email ID of primary contact person 

from the primary contact person to APTS on or before the deadline mentioned in the 

RFP. Telephone calls will not be accepted for clarifying the queries. Only 2 primary 

contact persons as authorized by the company may participate in the Pre-Bid meeting 

and should carry; 

1. An Authorization Letter issued from their company. 

2. An identity proof issued by their company 

It may be noted that participants not carrying the above documents will not be allowed 

to attend the Pre-Bid meeting. The participants are advised to be present 30 minutes in 

advance to the scheduled time of the Pre-Bid Meeting. 

APTS will not be responsible if the bidder has not attended the pre bid event and does 

not receive the clarifications. Please note that not attending the Pre–Bid Meeting will not 

be a cause for disqualification of a bidder. 

3.5. Clarification on bidding document 

1. APTS may modify the RFP document by issuing amendment(s). All bidders will 

be notified of such amendment(s) by publishing on the APTS website, and these 

will be binding on all the bidders 

2. In order to allow bidders a reasonable time to take the amendment(s) into 

account in preparing their bids, APTS, at its discretion, may extend the deadline 

for the submission of bids. 

3.6. Address for clarification 


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Managing Direcoter, 

Andhra Pradesh Technology Services Limited. 

Boorgula Ramakrishna Rao Bhavan, B-block, 

4 th floor,Tank bund Road,Hyderabad, Andhra Pradesh - 500 063, India. 

Telephones 91 (40) 23224289, 91 (40) 23223862 

Fax: 91 (40) 23227458, Email: mdapts@apts.gov.in 

3.7. Amendment of bidding document 

1. At any time prior to the deadline for submission of bids, APTS, for any reason, 

whether at its own initiative or in response to a clarification requested by a 

prospective bidder, may modify the bidding documents by amendment. 

2. All prospective bidders those have received the bidding documents will be 

notified of the amendment, and such modification will be binding on all bidders. 

3. In order to allow prospective bidders reasonable time in which to take the 

amendment into account in preparing their bids, the APTS, at its discretion, may 

extend the deadline for the submission of bids. 

3.8. Cost of Bid Preparation 

The bidder shall bear all costs associated with the preparation and submission of its bid 

and APTS shall in no event or circumstance be held responsible or liable for these 

costs, regardless of the conduct or outcome of the bidding process. All costs incurred in 

connection with participation in the bidding process, including, but not limited to, costs 

incurred in participation in meetings/ discussions/ presentations, preparation of 

proposal, in providing any additional information required by APTS to facilitate the 

evaluation process and in negotiating a definitive contract or all such activities related to 

the bid process will be borne by the bidder. This RFP does not commit APTS to award a 

contract or to engage in negotiations. Further, no reimbursable cost may be incurred in 

anticipation of award. 

Bidders shall furnish the required information on their technical and commercial 

proposals in the enclosed formats only. Any deviations in format or if the envelopes are 

not sealed properly will make the tender liable for rejection. 

3.9. Right to Terminate the Process 

APTS makes no commitments, explicit or implicit, that this process will result in 

a business transaction with anyone. Further, this RFP does not constitute an 

offer by the APTS. The bidder’s participation in this process may result in 

APTS selecting the bidder to engage in further discussions and negotiations 

towards execution of a contract. The commencement of such negotiations 

does not, however, signify a commitment by APTS to execute a contract or to 

continue negotiations. 


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4. Bid Submission 

4.1.1 Authentication of Bids 

A letter of authorization shall be supported by a written power-of-attorney 

accompanying the bid. Copy of the Power of Attorney also needs to be attached 

with the pre- qualification proposal. 

4.1.2 Interlineations in Bid 

The bid shall contain no interlineations, erasures or overwriting except as 

necessary to correct errors made by the Bidder, in which case such corrections 

shall be initialed by the person or persons signing the bid. 

4.1.3 Late Bids 

Bids received after the due date and the specified time (including the extended 

period if any) for any reason whatsoever, shall not be entertained. 

4.1.4 Availability of Tender documents 

Tender document can be downloaded from 

For the detailed tender notice, please visit www.apts.gov.in or 

https://tender.eprocurement.gov.in. 

The bidders are expected to examine all the instructions, forms, terms, project 

requirements and other information in the RFP documents. Failure to furnish all 

information required as mentioned in the RFP documents or submission of a 

proposal not sunstantially responsive to the RFP documents in every respect ill 

be at the bidder’s risk and may result in rejection of the proposal and forefeiture 

of the bid. 

4.1.5 Registration of vendors 

For registration and online bid submission, bidders may contact help desk of M/s. 

APTS, www.eprocurement.gov.in or https://tender.eprocurement.gov.in. 

4.1.6 Digital Certificate Authentication 

The bidder shall authenticate the bid with his Digital Certificate for submitting the 

bid electronically on e-procurement platform and the bids not authenticated by 

Digital Certificate of the bidder will not be accepted on the e-procurement 


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platform. For obtaining Digital Signature Certificate, in case the bidder does not 

have, they may contact ; 

Andhra Pradesh Technology Services Limited 

BRKR Bhavan, B-Block 

Tankbund Raod, Hyderabad-500022 

Phone: +91-40-23220305 

Fax: +91-40-23228057 

(OR) 

Contact Registration Authorities of any Certifying Authorities in India. The list of 

CAs is available by clicking the link https://tender.eprocurement.gov.in/Digital 

Certificate/signature.html. 

4.1.7 Payment of transaction Fee 

The participating bidders shall pay transaction fee @ 0.03% (plus 12.36% towards taxes 

on transaction fee amount) of quoted value in the commercial bid with a cap of 

Rs.10,000/- (Rupees Ten Thousand Only) quoted value in the commercial bid upto 

Rs.50 crores and Rs.25,000/- (Rupees twenty Five Thousand Only) for quoted value in 

the commercial bid above Rs.50.00 crores at the time of bid submission, electronically, 

for tenders wherever EC is not available (i..) for goods and services, the transaction free 

shall be calculated on quoted values. 

Successful bidders shall pay corpus found to APTS at 0.04% of the contract value with 

a cap of Rs.10,000/- (Rupees Ten Thousand Only) for contract value upto Rs.50 crores 

and Rs.25,000/- (Rupees Twenty Five Thousand Only) for the contract value above 

Rs.50 crores to sustain ‘e’ procurement initiatives, research and development of 

software application for automation for processes is user departments. 

4.1.8 Mode of submission 

Bids have to be submitted through e-Tendering process. The EMD along with the 

Tender Document fee shall be submitted to the concerned as per the details mentioned 

in the RFP. Bids without adequate EMD, EMD validity and Tender document fee will be 

liable for rejection of the bid. 

Bidders also submit physical documents of Pre-qualification and Technical bids as 

mentioned in the RFP 

4.1.9 Bid Submission Acknowledgement 

The bidder shall complete all the processes and steps required for Bid submission. The 

system will generate an acknowledgement with a unique bid submission number after 

completing all the prescribed steps and processes by the bidder. Bidders may also note 

that the bids for which an acknowledgement is not generated by the e-Procurement 


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system are treated as invalid or not saved in the system. Such invalid bids are not made 

available to the Tender Inviting Authority for processing the bids. The Government of AP 

and APTS is not responsible for incomplete bid submission by users. 

4.1.10 Deactivation of Bidders 

As per the GO. Ms. No. 174 -I&CAD dated: 1-9-2008, If any successful bidder fails to 

submit the original hard copies of uploaded certificates/documents, DD/BG towards 

EMD within stipulated time or if any variation is noticed between the uploaded 

documents and the hardcopies submitted by the bidder, as the successful bidder will be 

suspended from participating in the tenders on e-Procurement platform for a period of 3 

years. The e-Procurement system would deactivate the user ID of such defaulting 

bidder based on the trigger/recommendation by the Tender Inviting Authority in the 

system. Besides this, the department shall invoke all processes of law including criminal 

prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in 

the tender process for execution of the development schemes taken up by the 

Government. Other conditions as for the tender document are applicable. 

4.1.11 Submission of Original EMD & Tender document fee 

a. Submission of original DD/ BG which were scanned and uploaded towards EMD 

and tender document fee by participating bidders should be submitted to the 

tender inviting authority on or before date and time of the opening of the 

prequalification Bid as per the details mentioned in the data sheet. 

b. All the bidders shall invariably upload the scanned copies of DD/BG in e- 

Procurement system and this will be the primary requirement to consider the bid 

responsive. 

c. The department shall carry out the technical evaluation solely based on the 

uploaded certificates/documents, DD/BG towards EMD and tender document fee 

in the e- Procurement system and open the pre-qualification bid of the 

responsive bidders. 

d. If the bidder wants to give option, he may submit it as separate bids along with 

separate EMD. This will be treated as separate bid for evaluation 

4.1.12 Conditional bids 

Not acceptable and liable for rejection 

4.1.13 Other conditions 

1. After uploading the documents, the copies of the uploaded statements, 

certificates, documents, original Demand Drafts in respect of Bid Security 

(except the Price bid/offer/break-up of taxes) are to be submitted by the bidder 

to the O/o The Managing Director, APTS , BRKR Bhavan, Hyderabad as and 

when required. 


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2. Failure to furnish any of the uploaded documents, certificates, will entitled in 

rejection of the bid. The APTS shall not hold any risk on account of postal delay. 

Similarly, if any of the certificates, documents, etc., furnished by the Bidder are 

found to be false / fabricated / bogus, the bidder will be disqualified, blacklisted, 

action will be initiated as deemed fit and the Bid Security will be forfeited. 

3. APTS will not hold any risk and responsibility regulating non-visibility of the 

scanned and uploaded documents. 

4. The Documents that are uploaded online on e-market place will only be 

considered for Bid Evaluation. 

5. Important Notice to Contractors, Suppliers and Department users 

6. (i)In the endeavor to bring total automation of processes in e-Procurement, the 

Govt. has issued orders vide G.O.Ms.No. 13 dated. 5.7.2006 permitting 

integration of electronic Payment Gateway of ICICI/HDFC/Axis Banks with e- 

Procurement platform, which provides a facility to participating suppliers / 

contractors to electronically pay the transaction fee online using their credit 

cards. 

7. In case of consortium either the prime bidder or the consortium partner can 

purchase the bid document. The bid can be filed either with user ID of prime 

bidder or consortium partner. 


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5. Bidding procedure 

The bidding will be in three (3) stages and at the end of every stage short listed bidders 

will be informed to have fair and healthy competition. The following is the 

comprehensive procedure for selection of bidders at each and every stage. 

5.1. Stage-I Bidding Procedure 

The bidder shall furnish the information in the required formats (Forms P1, P2, P3, P4, 

P99 etc. in Annexure C) meeting the Pre-Qualification criteria like organizational 

strength, understanding the scope of the work etc. The bidder shall furnish the following 

information along with other prequalification information. 

• Covering letter and Bid form as prescribed in RFP 

• Receipt copy of tender document fee/Document fee 

• EMD 

• PQ - prescribed in Forms 

• Pending Litigation form (for both PA & Partner firms) 

• Financial details and Average annual turnover as prescribed in Form. 

• Bidder must quote supporting document name, Section and page no. while 

referring all the financial details. While entering net profit they must quote the 

Annual Report for the year (as supporting document name), Section and Page 

no. for quick reference during evaluation. 

• Attested copies of Audited financial statements for last 3 financial years in 

support of the above. 

• Relevant experience form as prescribed in RFP 

• Declaration on the Commercial Bid – Form 

• Other documents as may be deemed fit by the bidder for proving their eligibility 

as defined in RFP 

In case the bidder fails to provide necessary information or fails to fill any columns or 

fails to provide supporting documents, bid will be liable to be treated, as nonresponsive. 

Information after opening of the bid will not be considered for evaluation 

purpose. 

5.2. Stage-II Bidding Procedure 

The Tender committee will examine the technical proposals of the bidders in the Stage 

II and may decide to call them for presentation on the understanding of the project, and 

for demonstration of the proposed solution. The demonstration required from the bidder 

may be of “Proof of Concept“ for technical evaluation. If the bidder wishes to propose 


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additional services (or enhanced levels of services) beyond the scope of this RFP, the 

proposal must include a description of such services as a separate attachment to the 

proposal. 

Bidder has to confirm to the specification mentioned with the evidence such as standard 

quality certification should not be older than 1 year and valid upto 2 years and technical 

data sheets. 

Please note that no price information should be indicated in the Technical Bid and shall 

only be quoted in the Commercial Bid. Failure to comply with the same may result in the 

rejection of the Bid. 

1. Technical approach, methodology and work plan are key components of the 

Technical Proposal. Applicants shall present their Technical Proposal containing: 

A. Understanding of Project scope: This section shall contain a clear and 

concise understanding of project requirements along with activities to be 

performed and deliverables to be provided based on the scope of work. 

B. Technical Approach and Methodology: In this part applicants should 

explain their understanding of the objectives of the assignment, approach 

to the assignment, proposes technology & methodologies for carrying out 

activities and obtaining the expected outputs, and the degree of detail of 

such output. Bidder should also explain the proposed methodologies and 

highlight the compatibility of those methodologies to the proposed 

approach and the needs of the project. Bidder shall also include the Risk 

management, Business continuity plan and Quality assurance plans. 

C. Work Plan: In this part the Bidder should propose the main activities of the 

assignment, their content and duration, phasing and interrelations, 

meetings, milestones (including interim approvals by the Client), and 

delivery dates of the reports/ documents. The proposed work plan should 

be consistent with the technical approach and methodology, showing 

understanding of the Scope of Work and ability to translate them into a 

feasible working plan. A list of the final documents, including reports, 

drawings, and tables to be delivered as final output, should be included 

here. The work plan should be consistent with the Work Schedule. 

Milestones, Deliverables, Meetings and presentations shall be clearly 

mentioned. 


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D. Organization and staffing: In this part the applicant should propose the 

structure and composition of team. The bidder shall also explain the roles 

and responsibilities of the partner firms and the solution that they will 

implement and the arrangements made thereof. 

E. Capacity building: Bidder should submit a brief approach note on training 

during implementation. Bidder should provide hands on training before 

requesting for acceptance and completion of implementation. Training and 

manuals should be provided to all the users. 

F. Approach for Project implementation: Detailed approach for carrying out 

the project implementation along with the support and maintenance during 

the contract. Bidders need to give detailed approach how they would 

implement complete project with integration plan. 

G. Detailed specifications: Applicants shall also give specifications of 

hardware/software to be procured as mentioned along with attested copies 

of agreements from the Original Equipment Manufacturers(OEM) for supply 

of procured hardware and software. Applicants must also attach an 

attested copy of the Brochures from the OEM for the equipment that they 

would be providing as a part of the assignment. 

H. Company profile: Details of the Point of Contact along with brief work 

profile of the bidder as well as other partner firms including relevant 

experiences of executing similar projects. Applicants may include relevant 

case studies and attested copies of completion certificates from clients in 

support of the case studies. 

I. Comments, if any, to improve performance in carrying out the project. 

Innovativeness shall be appreciated, including workable suggestions that 

could improve the quality/ effectiveness of the assignment. In this regard, 

unless the applicant states otherwise, it shall be assumed by APTS that 

work (time and effort) required to implement any such improvements, are 

included in the inputs shown in the project plan. 

J. Other Information: Any other information relevant to the solution as 

preferred by the bidder can also be placed in the document 

K. The qualified IAs in the Stage-I may be asked to give presentation on 

the solution offered and Technological related issues. 


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L. At this stage the IA is expected to give a brief approach paper and an 

outline of the solution proposed. These are expected to provide information 

for evaluation based on the following criteria in Form T#1: 

1) Technology model 

2) Development model 

3) Project execution plan 

4) Manpower deployment plan. 

5) Implementation Methodology Plan. 

6) Security Methodology and Plan. 

7) Issues and Risks in the implementation of the Project. 

8) The key staff proposed for the project in Form T#2 

9) The CV of the key staff proposed for the project in Form 

T#3 

10) Hardware, System Software and other tools required in 

implement the proposed solution in Form T#4 

11) Bill of Material (Un-Priced Form F1) should be 

submitted 

5.3. Stage-III Bidding Procedure 

The commercial proposal of the successful/short-listed bidders in Stage II will only be 

opened. 

1. Bidder shall clearly mention the total amount for system proposed. Any 

discrepancy between words and figures noted against, the decision of APTS will 

be final and binding on the proposals. 

2. Prices quoted by the Bidder shall be final (inclusive of all taxes, duties, 

insurance, license fee and other costs). No variation in prices will be allowed 

under any circumstances during the entire period of project. No open-ended Bid 

shall be entertained and the same is liable to be rejected straightaway. 

3. The Bidder shall quote price in clear terms. Break up should abide by the Format 

for Commercial Bid. The rates quoted should be inclusive of VAT and all other 

taxes. 

4. The Commercial Bids should strictly conform to the formats to enable evaluation 

of bids and special care may be taken that the bids having any hidden costs or 

conditional costs will be liable for rejection. 

5. Note: Any bidder who tries to offer discounts/benefits suo-moto after opening of 

bid(s) will be automatically disqualified from the current bidding process without 

any prior notification and also may be disqualified for future bidding processes in 

APTS/GoAP. 

5.4. Modification and Withdrawal of Bids 

The Bidder is not permitted to modify or withdraw their Bid after the bid’s submission. 

No bid may be modified subsequent to the deadline for submission of bids. No bid may 

be withdrawn in the interval between the deadline for submission of bids and the 


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expiration of period of bid validity specified by the Bidder on the bid form. Withdrawal of 

a bid during this interval may result in the forfeiture of EMD of the bidder. 

5.5. Non-Conforming Proposals 

A proposal may be construed as a non-conforming proposal and ineligible for 

consideration. 

1. If it does not comply with the requirements of this RFP. Failure to comply with the 

technical requirements, and acknowledgment of receipt of amendments, are 

common causes for holding proposals non-conforming 

2. If a proposal appears to be “canned” presentations of promotional materials that 

do not follow the format requested in this RFP or do not appear to address the 

particular requirements of the proposed solution, and any such bidders may also 

be disqualified 

5.6. Conflict of Interest 

The bidder shall furnish an affirmative statement as to the absence of, 

actual or potential conflict of interest on the part of the bidder or any 

prospective subcontractor due to prior, current, or proposed contracts, 

engagements, or affiliations with APTS. Additionally, such disclosure shall 

address any and all potential elements (time frame for service delivery, 

resource, financial or other) that would adversely impact the ability of the 

bidder to complete the requirements as given in the RFP. 


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6. Preparation of Bids 

6.1. Language of Bid 

The language for all of the correspondence and documents related to the bid must be in 

English. 

6.2. Documents Comprising the Bid 

Stage I: 

1. Pre-Qualification by the bidder as per Annexure-C and Stage-I Bidding 

procedure formats 

2. Quality Certifications. 

3. Details of SOA projects 

4. Audited balance sheet(s) & Proof of Work/ purchase orders and 

completion certificates. 

5. Self Certificate stating that not blacklisted in any Central or any State 

Government or Public Sector Undertakings, 

6. Bid security 

7. Receipt of Tender document fee/DD. 

Stage II: 

1. Technical bid - The bidder has to give technical presentation. 

2. Note on understanding of the project and related issues. 

3. Approach for executing and completion of the Project. 

4. Key staff 

5. CVs of Key staff 

6. Form T1,T2,T3 & T4 

Stage III: (Commercial Proposals) - Commercial bid (Stage-III bidding) 

6.3. Bid Prices 

The bidder shall quote their bid prices using the Cost Form given in Form F1. 

6.4. Effectiveness 

In the interest of effective integration, cost-effective technical support, and reduced retraining 

and staffing costs, bidders are required to offer specific brand names and 

models. 

6.5. Bid Security(EMD) 

1. The Bid Security shall, be in the form of a Demand Draft or BG from a reputed 

bank located in India and at least having one branch in Hyderabad in the form 

given in the bid document. 


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2. Any bid not accompanied by an acceptable bid security shall be rejected and 

treated as non-responsive. 

3. The bid securities of unsuccessful Bidders will be returned as promptly as 

possible, but not later than 30 days after the expiration of the period of bid 

validity. 

4. The bid security of the successful bidder will be returned when the bidder has 

signed the Agreement and furnished the required performance security. 

6.6. Bid Validity 

The bid validity period shall be as indicated in the bid document. A bid having validity for 

shorter period shall be treated as non-responsive and rejected. 

6.7. Bid Submission, Format and Signing 

The bidder shall submit Pre-qualification bid, Technical bid and Financial bid on e- 

Procurement website. The bidder also shall submit Pre-Qualification Bid and Technical 

Bid in separate sealed covers subscribing on the right hand side top corner as “Original 

Bid” must consist the following: 

1. Pre-Qualification Forms and the Bid Security (EMD) and receipt of tender 

document fee/ Document fee should be in a separate sealed envelope Super 

Scribing PQ on the right hand side top of the cover as “Pre-Qualification” 

2. Technical Proposal details Super Scribing on the right hand side top of the 

cover as “Technical Bid”. 

Note: 1. Financial bid should be submitted on e-Procurement website only. No 

physical documents is required. 

2. The Physical documents of Pre-qualification and Technical bids should 

be submitted which are uploaded on e-Procurement website. In case of 

any exigency the physical copies of documents will be considered at 

the discretion of APTS. 

All the copies of the bid, each consisting of the documents listed in instructions, shall be 

typed or written in indelible ink and shall be signed by the bidder or a person or persons 

duly authorized to bind the Bidder to the contract. The latter authorization shall be 

indicated by written power of attorney, shall accompany the bid. All pages of the bid, 

except for an amended printed literature, and shall be initialed by a person or persons 

signing the bid. 

6.8. Submission of Bids 

The bidder shall submit Pre-qualification bid, Technical bid and Financial bid on e- 

Procurement website 

The Physical documents of Pre-qualification and Technical bids should be submitted 

which are uploaded on e-Procurement website at following address : 


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Address: Andhra Pradesh Technology Services Limited. 


4 th floor, Tank bund Road, Hyderabad, AP - 500 063, India. 

Telephones: 91 (40) 23220305, 91 (40) 23223753 

Fax: 91 (40) 23227458 

Email: mdapts@apts.gov.in 

6.9. Deadline for submission of Bids 

APTS must receive the bids at the address specified in the section Submission of bids, 

and not later than the date and time indicated in the section List of Important Dates. 

APTS may, at its discretion, extend this deadline for submission of bids by amending 

the Bid Documents, in which case all rights and obligations of APTS and Bidders will 

thereafter be subject to the deadline as extended. 

6.10. Late Bids 

Any bid received by APTS after the bid submission deadline prescribed in the Bid Data 

Sheet will be rejected and returned unopened to the bidder. 

6.11. Withdrawal of the Bids 

The Bidder may withdraw their bids after submission provided a written consent is 

received by APTS one day prior to the deadline date prescribed for bid submission. 

No bid can be withdrawn after expiry of time allowed for withdrawal of bid till bid validity 

period. Withdrawal of bid during this prohibited period will result in forfeiture of bid 

security (EMD). 


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7. Bid Opening and Evaluation 

7.1. Opening of Bids by APTS 

Date and Time 

Place for bid opening 

: As indicated in bid document 

: To be communicated by APTS 

“In the event of the specified date of bid opening being declared a holiday for the Client 

or Consultant, the bids shall be opened at the appointed time and location on the next 

working day.” 

7.2. General Guidelines for bid opening 

Bids will be in three parts - Pre-Qualification, Technical and Financial - and there will be 

three bid opening events. Following guidelines will generally be followed by APTS 

officers at each such event. However APTS may deviate from these in specific 

circumstances if it feels that such deviation are unavoidable, or will improve speed of 

processing and consequent project execution. 

7.3. Opening of bids 

1. Bids will be opened on e-procurement website(Online). The Physical bids 

(Pre-Qualifiction & Technical bids) will be opened in the presence of bidder’s 

representatives, who choose to attend. The bidder representatives who are 

present shall sign a register evidencing their attendance. 

2. The bidders names, bid modifications or withdrawals, discounts, and the 

presence or absence of requisite bid security and such other details as the 

APTS officer at his/her discretion, may consider appropriate, will be 

announced at the opening. No bid shall be rejected at bid opening, except for 

late bids, which shall be returned unopened. 

3. Bids that are not opened and read out at bid opening shall not be considered 

further for evaluation, irrespective of the circumstances. Withdrawn bids will 

be returned unopened to the bidders. 

7.4. Clarification of bids 

During evaluation of the bids, APTS may, at its discretion, ask the bidder for 

clarification of its bid. 

7.5. Preliminary examination of the bids 

1. Preliminary scrutiny will be made to determine whether they are complete, 

whether any computational errors have been made, whether required sureties 

have been furnished, whether the documents have been properly signed, and 

whether the bids are generally in order. 


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2. Arithmetical errors will be rectified on the following basis. If there is a 

discrepancy between the unit price and the total price that is obtained by 

multiplying the unit price and quantity, the unit price shall prevail and the total 

price shall be corrected. If the bidder does not accept the correction of the 

errors, the bid will be rejected and the bid security may be forfeited. If there is 

a discrepancy between words and figures, the amount in words will prevail. 

3. APTS may waive any minor informality; nonconformity or irregularity in a bid, 

which does not constitute a material deviation, provided such waiver does not 

prejudice or affect the relative ranking of any bidder. 

4. Prior to the detailed evaluation, APTS will determine the substantial 

responsiveness of each bid to the bidding documents. For purposes of these 

clauses, a substantially responsive bid is one, which conforms to all the terms 

and conditions of the bidding documents without material deviations. 

5. If a bid is not substantially responsive, it will be rejected by the APTS and 

may not subsequently be made responsive by the bidder by correction of the 

nonconformity. 

7.6. Evaluation of Bids 

Evaluation of the bids will be done in three stages and at the end of every stage short 

listed bidders will be informed to have fair and healthy competition. The following is the 

evaluation criteria. 

S.No. Description Code 

1. Stage-I Bidding – 

S1 

Evaluation of bidder’s strengths in terms of meeting 

Pre-Qualification criteria defined. 

2. Stage-II Bidding – 

S2 

Only those bidders who qualify in Stage I will be 

considered for Stage II, the rejected bidders will be 

notified accordingly. 

3. Stage-III Bidding – 

Only those bidders who qualify in Stage II will be 

considered for Stage III, the rejected bidders will be 

notified accordingly. 

S3 


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7.7. Stage-I Bidding (S1) - Pre Qualification Evaluation 

S. 

Criteria 

No. 

1. The Bidder or Prime Bidder/ Consortium 

Partner in case of consortia should have 

been a company registered in India, under 

the companies Act 1956. in operation for a 

period of at least 5 years as on date of 

submission of bid, as evidenced by the 

Certificate of Incorporation and Certificate 

of Commencement of Business issued by 

the Registrar of Companies 

2. The Bidder or Prime Bidder/ Consortium 

Partner in case of consortia should be a 

profit making and should have an average 

annual turnover of Rs 10.00 Cr from the 

Software development and other IT related 

activities during the last 3 financial years 

(2009-10, 2010-11, 2011-12). The Bidder 

should submit the relevant financial 

statements and audited accounts of the 

company, the work orders and project 

completion certificates from the clients to be 

enclosed. 

3 The Bidder or Prime Bidder/ Consortium 

Partner in case of consortia should have 

Positive Net Worth (Equity Plus Reserves 

& Surpluses) as evidenced by the balance 

sheet for each financial year. 

Document for 

Verification 

Company details/Partnership firm- 

Certified copy of Partnership Deed. 

Limited Company-Certified copy of 

Certificate of Incorporation and 

Certificate of commencement of 

Business. Reference of 

act/Notification 

For other eligible entities- 

Applicable documents. 

MoU with clear roles of participating 

bidders to be submitted by the Prime 

bidder. 

The bidder should submit 

certificates from CFO of the 

Company duly audited by the 

Charted Accountant and 

certified by the Company 

Secretary for 2009-10, 

2010-11 and 2011-12 financial 

years. 

Balance sheets should be 

submitted for 2009-10, 

2010-11 and 2011-12 financial 

years. 

4 The bidder must be an entity having 

experience in India. In case of consortium, 

the total no. of consortiums shall not exceed 

two (2) and the Prime Bidder(PB) in the 

consortium shall be responsible for 

implementation of the project. 

Copy of work orders & completion 

certificates from the client 

departments 


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5 In case of consortium, the Prime Bidder or 

the consortium partner shall satisfy the 

other conditions of Pre Qualifications. The 

Bidder or Prime Bidder/ Consortium Partner 

in case of consortia should have 

successfully implemented IT/ IT enabled 

service projects or e-Governance project 

in the SOA architecture covering 

Development, Implementation, Operation 

and Maintenance Support for Government/ 

PSU consisting of Application Development, 

Implementation, Operation, Maintenance 

and Support Services in any of the last 3 

years. Evidence to be provided in the form 

of Work Order and Job Completion 

Certificate. 


Partner in case of consortia should have at 

least 50 qualified professionals working in 

the company. 


Copy of Work 

Orders/Completion Certificates duly 

flagged. 

Work orders being executed will also 

be considered for calculating 

experience, provided the work orders 

have been issued on or before 

31.03.2012 and work is in progress 

CVs shall be certified by HR dept.. 


Partner in case of consortia should possess 

ISO27001 certification or above and CMMi 

Level 3 or above valid as on bid calling 

date. Copy of the valid certificates to be 

provided. 


Partner should not be blacklisted or be 

under litigations with any Central or any 

State Government or Public Sector 

Undertakings, as on bid calling date. The 

self declaration to this extent to be given. 

Valid Quality certificate should be 

submitted otherwise bid will be 

rejected. 

Self Declaration 


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9 The Bidder or Prime Bidder should have 

Local Development Office in Hyderabad as 

on bid calling date, or willing to open the 

Local Development Office in Hyderabad 

within 15 days of on award of contract. 


Self declaration with details 

10 Note: 

1. Relevant documents in support of the above Pre-Qualification Criteria should be furnished 

in the Pre-Qualification bid. 

2. If the quality certificates are not valid as on bid calling date, the bid will be treated as nonresponsive 

and rejected. 

3. Proposals of bidders who do not confirm to above pre-qualification criteria will be treated as 

non–responsive at the pre-qualification stage and shall be summarily rejected. 

4. Tenders will be accepted only from those who have obtained bid document from APTS and 

a support receipt of purchase of document/DD. 

5. The respective pre-Qualification Formats need to be filled and submitted as per Annexure C 

7.8. Stage-II Bidding (S2) – Technical Evaluation 

Only those bidders who qualify in Stage I will be considered for stage II. The 

rejected bidders will be notified accordingly. 

Technical bid documentation shall be evaluated in two sub-steps. 

Firstly, the documentation furnished by the vendor will be examined prima facie to see if 

the offer made, technical skill base and financial capacity and other vendor attributes 

claimed therein are consistent with the needs of this project. 

In the second step, APTS may ask vendor(s) for additional information, visit to vendors 

site and/ or arrange discussions with their professional, technical faculties to verify 

claims made in bid documentation. APTS may also ask the IA to give presentation on 

the understanding of the project scope, technical and financial strengths, proposed 

development methodology, manpower and infrastructure deployment etc. 

The bidders will be asked to make presentations at APTS Premises. The date for 

presentation will be communicated in advance. Bidder shall ensure that the 

representative carries a valid photo ID and authorization letter from the bidder. 

The presentations should cover cases mentioned in RFP. 

During the process of evaluation of the Technical Proposals, the Tender Committee 

may seek additional information and clarifications from any or all the bidders. This 

clarification will be sought through email communications/request a personal visit of the 

authorized representatives of the bidder. The bidder is expected to provide the 

clarifications or additional information within the stipulated time as indicated in the 


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communication. If the bidder fails to provide the clarification or additional information, 

the information provided in the technical proposal only will be used for evaluation. Only 

the bidders, who score a Technical score of more than 70 (Seventy), will qualify for the 

evaluation in the commercial process. 

Proposed Methodology and Criteria for Evaluation of proposals 

The proposals meeting the criteria mentioned bellow will be evaluated hereunder. 

S.No 

1 

2 

3 

4 

5 

Technical Evaluation 

Criteria 

Organization Strengths 

(Turnover, profitability 

for the last 3years) 

Experience in Service 

Oriented Architecture 

Projects 

Proposed solution 

Design & Architecture 

Plan for Migration of 

Masters and transfer of 

live transaction data to 

existing tables during 

phase wise module 

wise implementation 

Software Security 

Model Proposed 

Max. 

Score 

5 

25 

15 

5 

5 

Score 

On 

prorate 

basis 

Details 

The Firm having highest 

Turnover will get max score & 

the other firms obtaining the 

turnover within the range of 

maximum to minimum turnover 

will be assigned scores on 

prorate basis. The minimum 

score for the turnover reported is 

3 points 

1. SOA projects worth 20.00 

lakhs will count. 

2. One project will get 5 score 

points 

3. Two projects will get 10 

score points 

4. Three projects will get 20 

score points and 

5. Four or more projects will get 

25 score points. 

1. Solution Design & Modeling 

2. Web and User Interface 

Design 

3. Solution Development, 

Testing and Rollout 

1. Security Features of the 

software proposed. 

2. Security against 

Unauthorized Access 


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6 

7 

8 

IT infrastructure 

Proposed 

Services & SLAs 

Proposed 

Team Proposed 

(Project Manager - 

Developers, DBA 

Testers ) 

5 

10 

30 

Total 100 

Proposed (indicative) Hardware 

Data entry and report generation 

response. 

1. Team - Qualifications (25%) 

2. Similar Relevant Experience 

(50%) 

3. Certifications obtained by 

Key Personnel (25%) 

7.9. Stage-III Bidding (S3) – Commercial Bid Evaluation 

1. The Commercial bids of the bidders who have been qualified in the Stage II 

shall be opened for evaluation in Stage III. 

2. Final choice of firm for the project shall be made on the basis of conformity to 

pre qualification, appropriateness of the financial offer from point of view of 

cost effectiveness over the entire period for the services and capability of the 

firm to execute and service the project. 

3. Department reserves the right to reject all/ any part of the tender without 

assigning any reason whatsoever and decision of APTS/ Excise 

department/ GoAP in this regard, shall be final and binding. 

4. Although Department/ GoAP states views as to how its requirements must be 

satisfied in this RFP, respondents are invited to propose alternatives in 

addition if they believe the Requirements can be better satisfied. Such 

alternatives must be clearly and separately itemized and cost. 

. 

Commercial Score 

The bidder with the lowest Cost shall be identified as L1 bidder. 

7.10. Technical & Commercial Bid Evaluation Process 

Department may ask vendor(s) for additional information, visit vendors site and/ or ask 

for technical presentation and may arrange discussion with their professional, technical 

faculties to verify claims made in technical bid documentation. 

7.11. Overall Evaluation 

APTS/ Department will evaluate and compare the bids determined to be substantially 

responsive. It is APTS’s intent to select the proposal that is most advantageous to 


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Department and each proposal will be evaluated using the criteria defined. The 

technical evaluation of Bids will be carried out using a score system. The commercial 

bid is evaluated on lowest bid value. 

APTS/ Department reserves the right to reject any or all proposal and to waive 

informalities and minor irregularities in proposals received if deemed in the best interest 

of Department to do so. 

7.12. Evaluation Process 

The IAs shall submit the Commercial Proposal for the entire work. Department will 

perform a detailed evaluation of the Technical Bids of the IAs who have qualified in the 

Pre-qualification stage in order to determine whether they are substantially responsive 

to the requirements set forth in the Request for Proposals. In order to reach such a 

determination, Department will examine the information supplied by the IAs, and shall 

evaluate the same as per the evaluation criteria specified in this RFP. 

Based on the technical evaluation, the commercial Bids of only the technically 

acceptable IAs shall be opened by APTS/ Department. The commercial evaluation will 

take into account the information supplied by the IAs in the Commercial Proposal, and 

shall evaluate the same as per the evaluation criteria specified in this RFP. 

7.13. Evaluation Committee 

Tenders shall be evaluated by the Techo financial Committee (TFC) and Technical 

Cum Purchase Committee (TCPC) of APTS. 

The Tender Committee may choose to conduct contract negotiation or discussion with 

successful IA. However there will be no commercial negotiations post tender opening. 

The decision of the Tender Committee in the evaluation of the Technical and 

Commercial bids shall be final. No correspondence will be entertained outside the 

process of negotiation/ discussion with the Committee. 

7.14. Clarifications of Bids and Review of IA’s Proposed Deviations 

To assist in the examination, evaluation and comparison of Bids APTS/ Department 

may, at its discretion, ask the IA for a clarification of its Bid. The request for clarification 

and the response shall be in writing and no change in the price or substance of the Bid 

shall be sought, offered or permitted. 

7.15. Contacting of Department 

Any attempt by a IA to influence Department in its bid evaluation, bid comparison or 

contract award decisions may result in the rejection of the IA’s Bid. 


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7.16. Content and form of response 

This section contains the table of contents for the bid response. In order to facilitate 

evaluation and comparison of bid responses, IAs shall submit their response in this 

format. Failure to do so may result in the bid being eliminated at the examination stage 

as no responsive. Should the IA have additional information to submit that cannot be 

encompassed by the current table of contents, additional sections may be added at the 

end. 

7.17. Award criteria 

Final choice of IA, to execute this project shall be made on the basis of to the following: 

• Suitability of the solution proposed by IA 

• Time schedule of execution 

• Appropriateness of financial offer from the point of view of cost-effectiveness, 

• Total cost over contact period 

• Sustainability of solution 

7.18. Notification of award & signing of Contract 

Prior to expiration of the period of Bid validity, APTS will notify the successful IA in 

writing, that its Bid has been accepted. The successful shall submit the PBG within the 

10 days of receipt of Notification of Award to the client department. Upon receipt of 

PBG, the Department will enter into agreement with successful IA. 

Within 15 days of receipt of the Contract Form, the successful IA shall sign and date the 

Contract and return it to the Department. Upon the successful IA's furnishing of 

Implementation Guarantee and signing of Contractual documents, APTS will promptly 

notify each unsuccessful IA and will discharge its Bid security. 

7.19. Corrupt fraudulent practices 

Defines, for the purpose of this provision, the terms set forth below as follows: 

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of 

value to influence the action of a public official in the process of Contract execution and 

“fraudulent practice” means a misrepresentation of facts in order to influence a 

procurement process or the execution of a Contract the detriment of the Borrower, and 

includes collusive practice among IAs (prior to or after Bid submission) designed to 

establish Bid prices at artificial noncompetitive levels and to deprive the Borrower of the 

benefits of free and open competition. 


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APTS will reject a proposal for award if it determines that the IA recommended for 

award has engaged in corrupt or fraudulent practices in competing for, or in executing, 

Contract(s). 

Client/Consultant’s right to vary quantities at time of award 

APTS/Department reserves the right at the time of award to increase or decrease the 

value, as indicated in the tender call, from the value of goods and services originally 

specified in the specification without any change in unit price or other terms and 

conditions. 

Client/Consultant’s right to accept any bid and to reject any or all bids. 

APTS reserves the right to accept or reject any bid, and to annul the bidding process 

and reject all bids at any time prior to award of contract, without thereby incurring any 

liability to the affected bidder(s) or any obligation to inform the affected bidders(s) of the 

grounds for such decision. 


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8. General Conditions of Contract (GCC) 

8.1. Contract and Interpretation 

8.2. Standard Definitions 

In this Contract, the following terms shall be interpreted as indicated below and the 

bidder must bind all the definitions and prepare financial quotations. 

Acceptance means the Client’s written certification that, following installation, the 

systems or a specific part thereof have been tested and verified as complete 

and/or fully operational in accordance with the Acceptance criteria defined in the 

Contract. 

Accredited means certified by a Government of India (GoI) Certification Agency or 

GoI recognized Indian or an International Certification Agency 

Applicable Law means the Contract shall be interpreted in accordance with the 

laws of the Client’s country, unless otherwise specified in SCC. 

Application Program Interface (API) means a particular set of rules and 

specifications that Software Programs follow to communicate with each other and 

may include routines, data structures, object classes and protocols. In the context 

of this RFP. 

Application Software means the Software Developed for the automation of the 

business entity defined under the scope of the work or technical Software being 

developed or customized by the bidder to suit the business process of the client 

using Standard Software, formulated to interface with the users of the data 

processing system. 

Assignment means the bidder shall notify the clients in writing of its intent to 

award subcontracts not already specified in the Bid, or change subcontractors 

under this Contract. Such awards and changes must comply with GCC and shall 

require Client’s written consent prior to execution thereof. Such notification, and 

the Client’s consent or objection thereto, shall not relieve the bidder from any 

liability or obligation under Contract. The bidder shall not assign, in whole or in 

part, its obligations to perform or right to receive payments under Contract, except 

with the Client’s prior written consent. 

Applicant/Bidder means any firm offering the solution(s), service(s) and/or 

materials required in the tender call. The word bidder when used in the pre award 

period shall be synonymous with bidder and when used after award of the contract 

shall mean the successful bidder with whom User signs the contract for rendering 

of goods and services. 

Client means as defined in the tender, and its organizations, units or functional 

units whether partially or fully owned or controlled by it. 


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Contract means the agreement entered into between the Client and the bidder, as 

recorded in the Contract Form signed by the parties including all attachments and 

appendices thereto and all documents incorporated by reference therein. 

Contract Price means the price payable to the bidder under the Contract for the 

full and proper performance of all its contractual obligations. 

Bidder’s representative means the duly authorized representative of the bidder, 

approved by the Clients and responsible for the bidder’s performance under the 

contract. 

Custom Software means either standard or application software developed by the 

bidder at the Client’s expense under the Contract, including customizations made 

to packaged software. 

Day means calendar day. 

Effective Date means the date following contract signing that the contract enters 

into full force and effect with respect to the scheduled installation dates for the 

systems, as specified in the schedule of requirements, and upon fulfillment of any 

and all additional conditions specified in the SCC. 

Financial bid means that part of the offer that provides price schedule, total 

project costs etc. 

Firm means a company, authority, co-operative or any other organization 

incorporated under appropriate statute as is applicable in the country of 

incorporation. 

GCC means these General Conditions of Contract. 

Goods when used singly shall mean the hardware, firmware component of the 

goods and services. 

Goods and services mean the solution(s), service(s), materials or a combination 

of them in the context of the tender call and specifications. 

Incidental services means those services ancillary to the supply of the goods and 

services, such as transportation and insurance, and any other incidental services, 

such as installation, commissioning, provision of technical assistance, training and 

other such obligations of the bidder covered under the contract. 

Client means the Department and its organizations, units or functional units 

whether partially or fully owned or controlled by it. 

Composite bid means a bid in which the technical and financial parts are 

combined into one but their evaluation is sequential. 

IA (Implementing Agency) means the firm or joint venture providing the solution 

under this contract as named in RFP/Technical specifications/scope of work. 

Consultancy Service Provider’s Bid means the IA’s bid which shall form part of 

the Contract. 

Implementation cum Performance security means on receipt of notification of 

award from the User, the successful bidder shall furnish the security in 


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accordance with the conditions of contract, in the Implementation cum 

performance security form provided in the bidding documents or in another form 

acceptable to the User. 

“Systems” or “Deliverables” means all of the products such as software and 

hardware, to be installed, integrated and made operational, together with the 

services to be delivered by the bidder under the Contract. 

Installation means the bidder’s written notification that the system (or a specific 

part thereof) has been installed by the bidder in accordance with Contract 

requirements and after due verification and validation of conformance to relevant 

specifications. 

Intellectual Property Rights (IPR) means any and all copyright, moral rights, 

trademark, patent, and other intellectual and proprietary rights, title and interests, 

world-wide, whether vested, contingent or future, including without limitation all 

economic rights and all exclusive rights to reproduce, fix, adapt, modify, translate, 

create, derivative works form, manufacture, introduce into circulation, publish, 

distribute, sell, license, sublicense, transfer, rent, lease, transmit or provide access 

electronically, broadcast, display, enter into computer memory, or otherwise use 

any portion or copy, in whole or in part, in any form, directly or indirectly, or to 

authorize or assign others to do so. All the IPR will be with the Client. All the 

Deliverables will be property of the Client from the date of accepting the 

products or the services rendered by bidder. 

Maintenance Period is the number of years specified in SCC for maintenance and 

support services for the systems under this contract, as measured from the date of 

acceptance and is used for evaluating the bids. 

Pre-qualification and Technical bid means that part of the offer that provides 

information to facilitate assessment, by APTS, professional, technical and financial 

standing of the bidder, conformity to specifications etc. 

Products mean all of the equipment, Hardware, Software, supplies and 

consumable items that the bidder is required to install or provide under the 

contract, plus the associated documentation. 

(Installation) Sites mean the place or places named in the schedule or 

requirements for delivery and installation of the systems. 

Secondary Contractual Agreements means any additional contractual or liability 

agreements may be attached to the Special Conditions of Contract by mutual, 

written agreement of the Client and the bidder’s. If there is any conflict with the 

GCC or SCC clauses or the technical specifications, the GCC/SCC clauses shall 

prevail in each and every instance. 

Signoff means acceptance of deliverables that have been delivered and/ or 

installed, are according the specifications shared earlier with the supplier. A 


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committee comprising of Client representative and APTS representatives will give 

the signoff. 

Services means those services associated with the supply of the Systems as 

defined in the contract. 

Software means instructions in Sub System, SDK components and Interface 

Components, that cause them to perform in a specific manner or execute specific 

operations. 

Sub System means the components of a software such as the APIs, SDKs, 

communication Ports, and the sensors, OS, the memory components, the display 

unit, the keypad and the power supply. 

Specification means the functional and technical specifications or statement of 

work, as the case may be. 

Standard Software means system and general purpose Software. System 

Software includes the operating system, communications, system and network 

management and utility software. General purpose Software includes word 

processing, spreadsheet, and generic database management and application 

development software. 

Standards means standards mentioned in the Technical Specifications in the 

RFP., and, In case of no applicable IEEE/ISO standards is mentioned, IEEE- 

ISO standards will be the default standards., the authoritative standards 

appropriate to the system’s country of origin. Such standards shall be the latest 

issued by the relevant organization. 

Subcontractor means any entity that is directly or indirectly subcontracted by the 

bidder to deliver any services or supply any products, including supply of products 

as a third party producer or bidder. 

Systems refer to “EeGP infrastructure including O.S., Protocols, APIs, custom 

applications. etc”. 

Tender call or invitation for bids, means the detailed notification seeking a set of 

solution(s), service(s), materials or any combination of them. 

Up time means the time period when specified services with specified technical 

and service standards are available to user(s). 

Bid Period is the period specified in the GCC or SCC, following Acceptance of the 

systems during which the bidder’s warranty obligations in respect of the Systems 

are in force. During the warranty period the bidder has to attend bug fixing at free 

of cost at all the selected locations of the project for which contract has been 

signed. In the context of this RFP the warranty period is 5 years. 

Application These general conditions shall apply to the extent that they are not 

superseded by provisions of other parts of the contract. 


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Standards The goods supplied under this contract shall conform to the standards 

mentioned in the specifications, and, when no applicable standard is mentioned, 

the authoritative standards appropriate to the goods’ country of origin shall apply. 

Such standard shall be the latest issued by the concerned institution. 

Cost of the Solution (CS) means the costs involved for the works and services 

mentioned in the scope of work and also include any amendments made there on 

before award of the contract. 

IA’s representative means the duly authorized representative of the IA, approved 

by the Clients and responsible for the IA’s performance under the contract. 

8.3. Use of documents and information 

1. The bidder shall not, without prior written consent from APTS, disclose/share/use 

the bid document, contract, or any provision thereof, or any specification, plan, 

drawing, pattern, sample or information furnished by or on behalf of the APTS in 

connection therewith, to any person other than a person employed by the bidder 

in the performance of the contract. Disclosure to any such employed person 

shall be made in confidence and shall extend only so far as may be necessary 

for purposes of such performance. 

2. The bidder shall not, without prior written consent of APTS, make use of any 

document or information made available for the project, except for purposes of 

performing the Contract. 

3. All project related document (including this bid document) issued by 

APTS/Department, other than the contract itself, shall remain the property of the 

Department and shall be returned (in all copies) to the Department on completion 

of the bidder’s performance under the contract if so required by the Department. 

8.4. User license and patent rights 

1. The bidder shall provide licenses for all software products, whether developed by 

it or acquired from others. In the event of any claim asserted by a third party for 

software piracy, the bidder shall act expeditiously to extinguish such claim. If the 

bidder fails to comply and the Department is required to pay compensation to a 

third party resulting from such software piracy, the bidder shall be responsible for 

compensation including all expenses, court costs and lawyer fees. The 

Department will give notice to the bidder of such claim, if it is made, without 

delay. 

2. The bidder shall indemnify the purchases against all third party claims of 

infringement of patent, trademark or industrial design rights arising from use of 

the goods, software package or any part thereof. 

8.5. Performance security 

1. On receipt of notification of award, the bidder shall furnish performance security 

to Department in accordance with bid document requirement. 


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2. The proceed of the performance security shall be payable to the Department as 

compensation for any loss resulting from the bidder's failure to complete its 

obligations under the contract. 

3. The performance security shall be denominated in Indian rupees or in a freely 

convertible currency acceptable to Department and shall be in one of the 

following forms: 

a. A bank guarantee or an irrevocable letter of credit, issued by a reputed 

bank located in India with at least one branch office in Hyderabad, in the 

form provided in the bidding document or another form acceptable to the 

Department; or 

b. A cashier's cheque or banker's certified cheque or crossed demand draft or 

pay order drawn in favour of the Department . 

4. The performance security will be discharged by the Department and returned to 

the bidder not later than thirty (30) days following the date of completion of all 

formalities under the contract . 

5. On receipt of notification of award from APTS/Department, the successful bidder 

shall furnish the implementation/ performance security in accordance with the 

conditions of contract, as mentioned in the RFP. 

6. Failure of the successful bidder to sign the contract, proposed in this document 

and as may bemodified, elaborated or amended through the award letter, shall 

constitute sufficient groundsforthe annulment of the award and forfeiture of the 

bid security, in which event APTS/Department may make the award to another 

bidder or call for new bids. 

7. In the event of any contract amendment, the bidder shall, within 15 days of 

receipt of such amendment, furnish the amendment to the performance security, 

rendering the same valid for the duration of the Contract. 

8.6. Manuals and drawings 

1. Before the goods and services are taken over by the user, the bidder shall supply 

operation and maintenance manuals, (together with drawings of the goods and 

services where applicable). 

2. The bidder shall provide complete technical documentation of 

hardware,firmware, all subsystems, operating systems, compiler, system 

software and the other software. 

3. The manuals and drawings wherever applicable shall be in English or Telugu. 

4. At least one set of the manuals should be supplied for each installation sites. 

5. Unless and otherwise agreed, the goods and services shall not be considered to 

be completed for the purpose of taking over until such manuals and drawings 

have been supplied to the user. 


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8.7. Confidentiality and Property rights 

Confidentiality 

All the information, data and business processes, which the bidder would come across 

during execution of the project, will be maintained in strict confidentiality by the bidder. 

The bidder should not use the data and information for any purpose other than the 

intended usage and limiting the usage of data and information for completing the scope 

of the work as defined in the RFP. If at any stage, it is found that the bidder is using 

data and information then stringent legal action will be initiated as per applicable law as 

on the bid calling date or Post bid calling date. Further, the Client and/or Consultant 

may terminate the contract without assigning any reasons and no payment will be 

made. 

After dully following the contract closure procedure, the bidder shall destroy complete 

data in the presence of the Client and/or consultant. If the bidder retains any copies of 

the data, then the bidder is liable for any legal action as per the applicable in at the time 

of bidding or at time of contract closure or at the time occurrence of the fraudulent 

usage of the data. 

Indemnification 

The bidder shall, at its own expense, defend and indemnify the Client against all thirdparty 

claims of infringement of intellectual property rights, including patent, trademark, 

copyright, trade secret or industrial design rights arising from use of the products or any 

part thereof in the Client’s country. 

The bidder shall expeditiously extinguish any such claims and shall have full rights to 

defend itself there from. If the Client is required to pay compensation to a third party 

resulting from such infringement, the bidder shall be fully responsible thereof, including 

all expenses and court and legal fees. 

The Client will give notice to the bidder of any such claim without delay and shall 

provide reasonable assistance to the bidder in disposing of the claim. 

The Client shall indemnify and defend the bidder against all third-party claims of 

infringement of Intellectual Property Rights, including patent, trademark, copyright, trade 

secret or industrial design rights arising from the use of any information of Software 

provided to the bidder by the Client under the contract. 

8.8. Ownership of Developed Applications, APIs, SDK and Intellectual Property 

Rights (IPR) 

Department will be the exclusive owner of any custom developed APIs, Applications 

and SDK including documentation, source code, necessary library files, executables, 


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setup programs, user manuals, system administration manuals, data, hardware items 

etc., that are relevant and essential for future modifications from the date accepting the 

products. In addition to these, Department will be the exclusive owner of the processed 

and unprocessed data. 

All the Deliverables will be the property of Department from the Date of Accepting 

the Information System. 

The copyright in all documents, standard software and other materials containing data 

and information furnished to the Client by the bidder shall remain vested with client. Any 

customization to other users by bidder should be with the permission of the Client and 

revenue sharing can be as per mutually agreed terms and conditions. 

8.9. Bid Security, Payments, Guarantees and Liabilities 

Bid Security (EMD) 

1. Bid Security must be drawn in favour of “The Managing Director of Andhra 

Pradesh Technology Services. 

2. The bidder shall furnish, as part of its bid, a bid security for the amount 

specified in the tender call notice. 

3. The bid security is required by APTS to: 

i. Assure bidder’s continued interest till award of contract and 

ii. Conduct in accordance with bid conditions during the bid evaluation 

process. 

The bid security shall be in Indian rupees by way of Demand Draft and shall 

be on a reputable scheduled bank in India and having at least one branch 

office in Hyderabad. 

Unsuccessful bidder’s bid security will be discharged or returned as promptly as 

possible but not later than thirty (30) days after the expiration of the period of bid 

validity prescribed by Managing Director, Andhra Pradesh Technology Services. 

The successful bidder’s bid security will be discharged upon the bidder signing 

the contract, and on furnishing the Implementation cum performance security. 

I. The bid security may be forfeited: 

i. If a bidder withdraws its bid during the period of bid validity or 

ii. In the case of a successful bidder, if the bidder fails: 

a. To Sign the contract in time or 

b. To furnish performance security. 


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II. Implementation cum Performance Security 

a. On receipt of the notification of Contract award, the successful Bidder shall 

furnish to the Department the implementation cum Performance security for 

10% of the contract value. 

b. For this RFP the contract value shall be considered as follows: 

c. The proceeds of the security shall be payable to the Client as compensation 

for any loss resulting from the bidder’s failure to complete any one or all 

obligations under the Contract. 

d. The security shall be denominated in the currency of the Contract, or in a 

freely convertible currency acceptable to the Clients and shall be in one of 

the following : 

A bank guarantee or an irrevocable letter of credit issued by a reputable 

bank located in Hyderabad, acceptable to the Clients, in the form provided 

in the Bidding Documents or another form acceptable to the Client. 

The implementation security will be discharged by the Client and returned to the 

bidder not later than thirty (30) days following the date of written acceptance of all 

the bidder’s performance obligations under the Contract, as specified in SCC 

8.10. Payment 

The method and conditions of payment to be made to the bidder under this contract 

shall be specified in SCC. The bidder’s request(s) for payment shall be made to the 

Client in writing, accompanied by an invoice describing, as appropriate, the Systems 

delivered, installed and accepted, and by documents submitted and upon fulfillment of 

other obligations stipulated in the Contract. 

8.11. Prices 

Prices charged for project and relevant Services performed under the Contract shall not 

be increased from the prices quoted by them in its bid. 

8.12. Taxes and Duties 

The bidder shall be entirely responsible for all taxes, duties, license fees, and other 

such levies. 


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8.13. Delay in adhering to committed timelines by the bidder 

If at any time during performance of the Contract, the bidder should encounter 

conditions impeding timely delivery or installation of the Systems or performance of the 

Services, the bidder shall promptly notify the Client at least 15 days in advance, in 

writing of the fact of the delay, likely duration and its cause(s). As soon as practicable 

after receipt of the bidder’s notice, the Client shall evaluate the situation and may at its 

discretion extend the time for performance, with or without liquidated damages, in which 

case the extension shall be ratified by the parties by amendment of the Contract. 

Except as provided under GCC Clause, a bidder in the performance of its delivery or 

installation obligations shall render the liable to the imposition of liquidated damages 

pursuant to GCC Clause, unless an extension of time is agreed upon by client without 

the application of liquidated damages. 

8.14. Liquidated Damages 

If the bidder fails to deliver or install any or all of the systems or if any of the Systems 

fail to gain Acceptance within the period(s) specified in the Contract, the Client shall, 

without prejudice to its other remedies under the Contract, deduct from the performance 

security, as liquidated damages, a sum equivalent to the percentage of the Contract 

price specified in SCC. Once the maximum is reached, the Client may consider 

termination of the Contract. 

If delivered or installed products and/or Services cannot be put to use without the 

uninstalled products or undelivered Services, the damages will be calculated using the 

total price of the Systems that cannot be put to use. 

8.15. Application of LD 

Liquidated damages shall be assessed only with respect to failure to achieve the 

Operational Acceptance for each sub system. 

8.16. Termination for Default 

The Client, without prejudice to any other remedy for breach of Contract, may terminate 

this Contract in whole or in part by giving 30 days advance notice; if the bidder fails to 

deliver any or all of Products or to install any or all of the Systems within the period(s) 

specified in the Contract, or within any extension thereof granted by the Client or if he 

fails to perform any other significant obligations(s) under this contract. 

In the event the Client terminates the Contract in whole or in part, the Client may 

procure, upon such terms and in such manner as it seems appropriate, Products similar 

to those uninstalled or Services similar to those undelivered, and the bidder shall be 

liable to the Client for any excess costs for those similar Products or Services. 


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However, the bidder shall continue performance of the contract to the extent not 

terminated. 

8.17. Termination for Insolvency 

The Client may at any time terminate the Contract by giving written notice to the bidder 

if he becomes bankrupt or otherwise insolvent. In this event, termination will be 

without compensation to the bidder, provided that such termination will not prejudice or 

affect any right of action or remedy that has accrued or will accrue thereafter to the 

Client. 

8.18. Force Majeure 

The bidder shall not be to liable for forfeiture of its performance security, liquidated 

damages, or termination for default if and to the extent that its delay in performance or 

other failure to perform its obligations under the Contract is the result of an event of 

Force Majeure. 

For purposes of this Clause, “Force Majeure” means an event beyond the control of the 

bidder and not involving bidder’s fault or negligence and not foreseeable. Such 

events may include, but are not restricted to, acts of the Client in its sovereign capacity, 

wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight 

embargoes. 

If a Force Majeure situation arises, the bidder shall promptly notify the Client in writing 

of such condition and the cause thereof. Unless otherwise directed by the Client in 

writing, the bidder shall continue to perform its obligations under the Contract as far as 

is reasonably practical, and shall seek all reasonable alternative means for performance 

not prevented by the Force Majeure event. 

If an event of Force Majeure continues for a period of one hundred and eighty (180) 

days or more, the parties may, by mutual agreement, terminate the Contract without 

either party incurring any further liabilities towards the other with respect to the Contract, 

other than to effect payment for Products already delivered or Services already 

performed. 

8.19. Use of documents and Information 

1. The bidder shall not, without prior written consent from APTS, disclose/share/use 

the bid document, contract, or any provision thereof, or any specification, plan, 

drawing, pattern, sample or information furnished by or on behalf of the APTS in 

connection therewith, to any person other than a person employed by the bidder 

in the performance of the contract. Disclosure to any such employed person 

shall be made in confidence and shall extend only so far as may be necessary 

for purposes of such performance. 


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2. The bidder shall not, without prior written consent of APTS/Department, make 

use of any document or information made available for the project, except for 

purposes of performing the Contract. 

3. All project related document (including this bid document) issued by 

APTS/Department, other than the contract itself, shall remain the property of the 

Deparment and shall be returned (in all copies) to the Department on completion 

of the bidder’s performance under the contract if so required by the Department. 

8.20. Resolution of Disputes 

1. The Department and the bidder shall make every effort to resolve amicably 

by direct informal negotiation any disagreement or dispute arising between them 

under or in connection with the contract. 

2. If, after thirty (30) days from the commencement of such informal negotiations, 

the Department and the bidder have been unable to resolve amicably a 

contract dispute, either party may require that the dispute be referred for 

resolution to the formal mechanisms specified here in. These mechanisms may 

include, but are not restricted to, conciliation mediated by a third party. 

3. The dispute resolution mechanism shall be as follows: 

i. In case of a dispute or difference arising between the Client/Consultant and 

the bidder relating to any matter arising out of or connected with this 

agreement, such disputes or difference shall be settled in accordance with the 

Indian Arbitration Act. 

ii. The Arbitration will be in Hyderabad only. 

8.21. Governing Language 

The contract shall be written in English. All correspondence and other documents 

pertaining to the contract, which are exchanged by the parties, shall be written in 

English. 

8.22. Applicable law 

The contract shall be interpreted in accordance with appropriate Indian laws. 

8.23. Notices 

1. Any notice given by one party to the other pursuant to this contract shall be sent 

to the other party in writing or by telex, email, cable or facsimile and confirmed in 

writing to the other party’s address. 

2. A notice shall be effective when delivered or tendered to other party whichever is 

earlier. 


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8.24. Contract Execution 

Inspections and Acceptance Test 

1. The Client/Consultant or its representatives shall have the right to inspect and/or 

test the Systems to confirm their Contract specifications at point of delivery 

and/or at the final place(s) of Installation at no extra cost to the Client. 

2. Should any inspected or tested Items fail to conform to the Contract 

specifications or to pass the Acceptance Criteria as defined in the Specifications, 

the Client may reject the Items, and the bidder shall either replace the rejected 

Item or make alterations as necessary to meet the specifications free of cost to 

the Client. 

3. Acceptance of the Item (or part thereof) shall be made at the Delivery/Installation 

sites specified in the Delivery / Installation Schedules. At the Client’s discretion, 

Acceptance tests will also be performed on replacement products, upgrades and 

new version releases, and products, which are added or modified after 

Acceptance of the Systems by Departmental representatives. 

a. The Client shall provide the necessary input in the form hardware and 

software specifications for demonstrating conformance to such 

specifications by the bidder, pursuant to GCC Clauses, within the number 

of days from the Effective Date of the contract specified in SCC. 

Acceptance criteria will be defined in terms of level of conformance to the 

specifications established by the client and to substantiate the standard of 

performance stipulated in the bid. 

b. The bidder shall devise suitable Quality Assurance Tests for the products 

to be supplied and show evidence of conformance to specifications before 

delivery. This has to be certified by third-party certification agency like 

STQC for their functionalities. 

c. The bidder has to confirm the specifications mentioned with evidence such 

as standard quality certification should not be older than one year and 

valid upto two years. 

d. Nothing in shall in any way release the form of warranty or other 

obligations under this Contract or limit the Client’s ability to seek other 

remedies as specified in the Contract. 

8.25. Product Support 

For Item still to be delivered, the bidder will offer to the Client newer versions based on 

latest appropriate technology and having equal or better performance or functionality at 

the same or lesser unit prices. The bidder shall provide version releases and 

documentation within 30 days of their availability to the Client. 


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8.26. Change Order 

The Client may at any time, by a written order given to the bidder, make changes within 

the general scope of the Contract in any one or more of the following on mutually 

agreed terms and conditions: 

1. Designs or specifications for Item that are to be integrated developed or 

customized specifically for the Client. 

2. The Services to be provided by the bidder, and/or 

3. The Substitution of new products and services from the bidder. 

8.27. Bidder’s Obligations 

1. The bidder will abide by the job safety, insurance, customs and immigration 

measures prevalent and laws in force in the Client’s country, and will 

indemnify the Client from all demands or responsibilities arising from 

accidents or loss of life. The bidder will pay all indemnities arising from such 

incidents and will not hold the Client responsible or obliged. 

2. The bidder is responsible for, and obligated to conduct all contracted activities 

with due care and diligence, in accordance with the Contract and using state 

of the art methods and economic principles, and exercising all reasonable 

means to achieve the performance specified in the Contract. 

3. The bidder is obliged to work closely with the Department, act within its own 

authority, and abide by directives issued by the Department that are 

consistent with the terms of the Contract. Bidder is responsible for managing 

the activities of its personnel and sub-contracted personnel, and will hold itself 

responsible for any misdemeanors. 

4. The bidder shall appoint an experienced Representative to manage its 

performance of the Contract within 15 days from Contract signature. The 

Representative shall be authorized to accept orders and notices on behalf of 

the bidder, and to generate notices and commit the bidder to specific courses 

of action within the scope of the Contract. The Representative may be 

replaced only with the prior written consent of the Client. 

5. Bidder shall ensure the Privacy, Security and Safety of all confidential data 

shared by the Client and shall delete/destroy such confidential data 

immediately after its use. 

8.28. Packing 

1. The bidder shall provide such packing of the Item as is required to prevent 

their damage or deterioration during transit to their final destination. The 


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packing shall be sufficient to withstand, without limitation, rough handling 

during transit and exposure to extreme temperature, salt and precipitation 

during transit and open storage. Packing case size and weights shall take into 

consideration, where appropriate, the remoteness of the goods' final 

destination and the absence of heavy handling facilities at all points in transit. 

2. The packing, marking and documentation within and outside the packages 

shall comply strictly with such special requirements as shall be expressly 

provided for in the contract, including additional requirements, if any, specified 

in SCC, and in any subsequent instructions ordered by the Department. 

8.29. Delivery and documents 

Delivery of the Item shall be made by the bidder in accordance with the terms specified 

in the Schedule of requirements. The details of shipping and / or other documents to be 

furnished and submitted by the bidder are specified below. 

8.30. For Goods supplied from abroad: 

1. Within 24 hours of shipment, the bidder shall notify the Department and the 

Insurance Company by cable or telex or fax full details of the shipment 

including contract number, description of goods, quantity, the vessel, the bill 

of lading number and date, port of loading, date of shipment, port of 

discharge, etc. The Bidder shall mail the following documents to the 

Department, with a copy to the Insurance Company. 

2. Four copies of supplier's invoice showing goods description, quantity, unit 

price and total amount; 

3. 4 copies of packing list identifying contents of each package; 

4. Insurance certificate; Manufacturer's/Supplier's warranty certificate; 

5. Inspection certificate, issued by the nominated inspection agency and the 

6. Supplier's factory inspection report; and Certificate of origin. 

Note: The above documents shall be received by the Department at least one 

week before arrival of Goods at the port or place of arrival and, if not 

received, the Bidder will be responsible for any consequent expenses. 

8.31. For Goods from within India 

Upon delivery of the goods to the user, the bidder shall notify the Department 

and mail the following documents to the Department: 

1. Four copies of the Bidder invoice showing goods description, quantity, unit 

price total amount; 

2. Delivery note, or acknowledgement of receipt of goods from the user; 

3. Manufacturer's or Supplier's warranty certificate; 

4. Inspection Certificate issued by the nominated inspection agency, and the 

Supplier’s factory inspection report. 


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5. Certificate of Origin; 

6. Insurance policy; 

7. Excise gate pass Octroi receipts wherever applicable duly sealed indicating 

payments made; and 

8. Any of the documents evidencing payment of statutory taxes. 

The above documents shall be received by the DEPARTMENT before 

arrival of the Goods (except deliver note and where it is handed over to the 

user with all documents) and if not received, the bidder will be responsible 

for any consequent expenses. 

8.32. Insurance 

1. It is suggested that the Item supplied under the contract shall be fully 

insured in a freely convertible currency against loss or damage incidental to 

manufacture or acquisition, transportation, storage, and delivery up to user 

site. The insurance should be for replacement value from “Warehouse to 

warehouse (final destination)” on “All Risks” valid upto 5 years till completion 

of delivery, installation and commissioning. 

8.33. Transportation 

Transport of the goods to the project site(s) shall be arranged by the bidder at his cost. 

8.34. Incidental services 

1. The bidder may be required to provide any or all of the materials notifications 

and informations pertaining to project distribution by the bidder.: 

a. Performance or supervision or maintenance and/or repair of the supplied 

goods and services, for a period of time agreed by the parties, provided 

that this service shall not relieve the bidder of any warranty obligations 

under this Contract, and 

b. Training of Department or its nominated personnel, at the bidder's site and 

/ or on-site, in assembly, start-up, operation, maintenance and/or repair of 

the supplied goods and services. 

c. Prices charged by the bidder for the preceding incidental services, if any, 

should be indicated separately ( if required), and should form part of the 

cost form. 

8.35. Incidental Items 

1. The bidder shall ensure availability of incidental items in stock at his 

nearest service centre for delivery within 24 hours,with specifications. 

8.36. Service Levels : 

The Bidder should provide uninterrupted services for ensuring the setting up, managing 

and operating of system as per the requirements of this tender. Inability of the Bidder to 

either ensure deliverables as per specifications within defined timelines or to meet the 


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service levels as specified in this RFP shall be treated as breach of contract and would 

invoke the penalty clause. 

The proposed rate of penalty with respect to non-adherence to service levels is 

mentioned in the RFP. Overall cap for penalties will be 10% of the contract value. 

Thereafter, the contract may be cancelled. Department will also have the right to invoke 

the performance guarantee. Penalties on delay will be applicable when the delay is not 

attributable to delays caused due to Government procedures or administrative delays. 

Notwithstanding anything contained above, no such penalty will be chargeable on the 

Bidder for the inability occasioned, if such inability is due to reasons entirely attributable 

to the administrative delays. 

Delivery of the Goods and performance of the Services shall be made by the Bidder in 

accordance with the time schedule specified by the Department. If at any time during 

performance of the Contract, the Bidder should encounter conditions impeding timely 

delivery of the Goods and performance of the Services, the Bidder shall promptly notify 

Department in writing of the fact of the delay, its likely duration and its cause(s). As 

soon as practicable after receipt of the Bidder’s notice, Department shall evaluate the 

situation and may at its discretion extend the Bidder’s time for performance, with or 

without liquidated damages, in which case the extension shall be ratified by the parties 

by amendment of the Contract. Any delay by the Bidder in the performance of its 

delivery obligations shall render the Bidder liable to the imposition of liquidated 

damages, unless extension of time is agreed upon without the application of liquidated 

damages. 

8.37. Failure to agree with the Terms & Conditions of the RFP 

Failure of the successful bidder to agree with the Terms & Conditions of the RFP shall 

constitute sufficient grounds for the annulment of the award, in which event 

Department/APTS may award the contract to the next best value bidder as per this RFP 

or call for new proposals or invoke the EMD/PBG. 

8.38. Disqualification 

The proposal is liable to be disqualified under the following cases: 

a. Proposal not submitted in accordance with this document. 

b. During validity of the proposal, or its extended period, if any, the bidder 

increases prices quoted in the commercial proposal. 

c. Proposal is received in incomplete form. 

d. Proposal is received after due date and time. 

e. The bidder qualifies the proposal with his own conditions 

f. Proposal is not accompanied by all requisite documents/EMD/Tender cost. 

g. Information submitted is found to be misrepresented, incorrect or false, 

accidentally, unwittingly or otherwise, at any time during the processing of the 


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contract (no matter at what stage) or during the tenure of the contract 

including the extension period if any. 

h. Commercial proposal is enclosed in the same envelope as technical proposal. 

i. The price information, the pricing policy or pricing mechanisms or any 

document indicative of the commercial aspects of the proposal are either fully 

or partially enclosed or is part of the Technical Proposal. 

j. The bidder fails to deposit the Performance Bank Guarantee (PBG) at the 

time of signing the contract. 

k. The bidder does not sign the contract within 15 days of the receiving the letter 

of acceptance from APTS. 

l. The bid or any person acting on its behalf indulges in corrupt and fraudulent 

practices. 

m. If bidder provides quotation only for a part of the project 

n. In case any one bidder submits multiple proposals or if common interests are 

found in two or more bidders, the bidders are likely to be disqualified, unless 

additional proposals/bidders are withdrawn upon notice immediately 

o. Bidders may specifically note that while evaluating the proposals, if it comes 

to APTS’s knowledge expressly or implied, that some bidders may have 

colluded in any manner whatsoever or otherwise joined to form an alliance 

resulting in delaying the processing of proposal then the bidders so involved 

are liable to be disqualified for this contract as well as for a further period of 

five years from participation in any of the tenders floated by APTS. 

p. The response to the pre-qualification criteria, technical proposal and the 

entire documentation submitted should not contain any information on price, 

pricing policy, pricing mechanism or any information indicative of the 

commercial aspects of the bid. 

8.39. Acceptance test method and final acceptance of the solution 

Acceptance of the deliverables shall be made at the department site specified in the 

Schedule of Requirements at the Client’s discretion. 

The IA shall develop and execute Acceptance test programs, procedures and data, with 

all necessary and proper co-operations in consultation with client, pursuant to GCC 

Clause, The Client shall provide the necessary input to the development of the 

Acceptance testing portion of the Project Plan, pursuant to GCC Clauses, within the 

number of days from the Effective Date of the contract specified in SCC. Acceptance 

tests and success criteria will be defined to substantiate the standard of performance 

stipulated in the IA’s bid. 


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Acceptance testing for the final deliverables shall commence within 30 days from the 

date of completion of the project as per scope defined. 

Nothing in shall in any way release the IA from any warranty or other obligations under 

this Contract or limit the Client’s ability to seek other remedies as specified in the 

Contract. 

8.40. IA’s Obligations 

The IA will abide by the job safety, insurance, customs and immigration measures 

prevalent and laws in force in the Client’s country, and will indemnify the Client from all 

demands or responsibilities arising from accidents or loss of life. The IA will pay all 

indemnities arising from such incidents and will not hold the Client responsible or 

obliged. 

The IA is responsible for, and obligated to conduct all contracted activities with due care 

and diligence, in accordance with the Contract and using state of the art methods and 

economic principles, and exercising all reasonable means to achieve the performance 

specified in the Contract. 

The IA is obliged to work closely with the Department and staff, act within its own 

authority, and abide by directives issued by the Client that are consistent with the terms 

of the Contract. 

IA is responsible for managing the activities of its personnel, and will hold itself 

responsible for any misdemeanors. 

The IA shall appoint an experienced Representative to manage its performance of the 

Contract within 15 days from Contract signature. The Representative shall be 

authorized to accept orders and notices on behalf of the IA, and to generate notices and 

commit the IA to specific courses of action within the scope of the Contract. The 

Representatives may be replaced only with the prior written consent of the Client. 

The IA shall develop the final Project Plan based on Contract requirements, to be 

submitted to the Client for review and approval within the number of days specified in 

SCC from the Effective date of the Contract, with all reasonable and necessary input 

from the Client. 

The IA shall complete Delivery, Installation and Acceptance of the Systems in 

accordance with Contract requirements (as may be further elaborated in SCC and the 

Project Plan). 


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9. Special Conditions of the Contract (SCC) 

The following Special Conditions of Contract (SCC) shall supplement to the General 

Conditions of Contract (GCC). Whenever there is a conflict, the provisions of the SCC 

shall prevail over those in the General Conditions of Contract. 

9.1 Subject Matter of Contract 

9.1.1 Contract Agreement 

The successful IA should enter into agreement with the client. 

9.1.2 Key Personnel for Client 

Co-ordinator from the Client. 

Co-ordinator(s) from the Consultant. 

9.1.3 Key Personnel for IA 

List of Key personnel identified and listed by the IA in the bid document. 

[IA shall provide the List] 

9.2 Contract signing 

The IA has to enter into agreement with the Client/Consultant for which he has 

quoted and awarded within the stipulated time as mentioned in the bid document. 

9.3 “Effective Date” 

Means the date on which the contract signed for execution 

9.4 Local office: 

The IA should undertake to provide a project office in the State where the 

services are to be provided 

9.5 “Go-Live” 

Means the date on which all modules as per the contract are made operational 

and accepted by the client. 

9.6 “Project Co-ordination” 

Means the Project Manager or any other officer appointed by IA on its behalf for 

overall co-ordination, supervision and project management; 

9.7 “Project site” 

Where applicable, means the place(s) where services are to be made available 

to user(s); 

1. Project development site 

The development team shall be stationed at the IA site. However, the 

department will arrange for the office space for the Program/ Project 

Manager in the client office. 

2. Change management & maintenance 


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The Change management & maintenance team will be stationed at the office of 

the Excise department. The department will arrange for the office space and 

systems. 

a. The department will maintain attendance register at the office. 

b. The Change management & maintenance team shall report on all working 

days of government. 

c. The office hrs are 10.00 AM to 6.00 PM 

d. The Change management & maintenance shall stay beyond office hours if 

needed, No overtime will be paid for the extra hours. 

9.8 Project Reports 

3. The IA shall on a regular basis but not less than once in a fortnight for the first 

eight months and monthly thereafter provide progress reports giving 

information on implementation of the Project as per the Project Plan, any 

delays, etc. 

4. IA shall develop and maintain a web based EeGP Management Information 

System giving the project implementation status. 

9.9 Payments 

Contract Price & Payments 

EeGP Project is a service-based project and not simply a project involving 

supply of goods and construction of works. Hence, basically the payment will 

be made only if services are rendered by the Implementing Agency as agreed 

upon. 

9.10 Payment Schedule 

The Implementation Agency shall submit to the Department, three copies of 

invoices for Hardware and performance certificate for Software. 

9.11 Contract Price & Payments 

Prices are fixed and no adjustment will be made to the contract price. The 

payment will be done on submission of invoices supported by uptime certification 

from the authorized officer of the client department for the uptime and 

performance. 

The payment will be made on Mile stone basis until Go-live and the AMC will be 

paid for the completed quarters. 


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S.No 

1 

for software development & implementation 

Payment 

Payment Milestone 

% 

Payment on Study, Design and development of 

software 10% 

2 Payment on supply of Hardware 20% 

3 

Payment on customization (POC) and 

implementation of software 

10% 

4 Payment on Go-Live of project 10% 

5 For O&M, 20 equated quarterly installments 50% 

*All percentages to be computed on the component for development & installation 

The AMC component and warranty charges if any will be paid for the completed 

quarters on submission of the completion report of all change requests and 

submission of the source code as on the completion of the quarter. If any 

operational penalty, the same will be deducted before release of payment. 

9.12 Payment Authority 

The Department will make the payment as per payment terms and conditions. 

a) The Department shall verify the IA’s statement and certify the amount to be 

paid to the IA after certify the software and hardware equipments. The Value 

of work completed shall be decided by the Department. 

b) The Department may exclude any item certified in a previous certificate or 

reduce the proportion of any item previously certified in any certificate in the 

light of later information. 

c) The payments as admissible shall be made after deducting the further 

security deposit, tax deduction at source (TDS), sales tax, royalty and other 

taxes applicable at prevailing rate at the time of payments. 

d) Payments to the IA shall be made only through cheques. 

e) The department will pay the IA 50% of the amount of the capital cost for the 

Software and Hardware certified by the Department as per the payment 

milestones specified in the above table after deducting penalty if any for the 

delay. Balance 50% of the capital cost will be paid in 20 equated quarterly 

installments i.e., on 1 st January, 1 st April and 1 st July, 1 st October after 

deducting penalty if any. 

f) The department will pay the IA balance 50% of the capital cost for 

successfully maintenance of Software and Hardware and certified by the 

Department in 20 equated quarterly installments after deducting penalty if 

any. 


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9.13 Penalty 

Penalty for development, delivery & installation 

1. The IA has to start the setup along with complete equipment within 30 days 

from the date LOI or 15 days from the Date of entering into contract 

agreement. In case the IA fails to start the work within this period, then the 

client shall be entitled in his opinion to levy the penalty at his discretion not 

exceeding Rs.10,000/- per day or part thereof. 

2. If the IA fails to achieve the milestones as per the milestones mentioned in 

the RFP, then for every day of the delay in delivery of the deliverables then, 

the client at his discretion will levy a penalty of Rs.10,000/- per day or part 

thereof. 

3. For every day of absence of staff, penalty will be 1.50 times of proportionate 

amount payable per day for each staff member 

Penalty for Operational & Change management: 

1. If the IA fails to achieve the agreed time lines for every change request, then 

for every day of the delay in delivery of the deliverables then, the client at his 

discretion will levy a penalty of Rs.10,000/- per day or part thereof. 

2. If any report generation is taking beyond 3 minutes, till the report is fine tuned 

in a week days from the date of written communication. If successful IA fails 

to achieve the report generation time, then for every day, the client at his 

discretion will levy a penalty of Rs.10,000/- per day or part thereof. 

9.14 Taxes 

All quoted prices shall be inclusive of all taxes, duties, octroi, cess, royalty 

etc; and shall be held constant during the entire contract period 

9.15 Price Adjustments 

Prices shall be held constant over a entire contract period 

Retention of money towards performance security 

a) As IAs submit the Performance Security before signing the contract, the 

department will not retain any percentage of the total value of the interim bill 

amount as stated in the SCC 

b) In case of failure of the IA to execute the entire contract the money retained 

as performance security will be forfeited and the remaining works shall be 

got executed by the Department at IA’s risk and cost. 

9.16 Advance Payment 

No Advances will be paid 

9.17 Insurance to men, machine and material 

The IA has to insure against all risks on his men, machine and material and 

provide the evidence before commencing the work to the client. 


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9.18 Subcontract 

Subcontract is not allowed in any form. During the program, if found that IA has 

given subcontract, the contract will be cancelled and implementation cum 

performance security will be forfeited besides black listing the IA to participate in 

any future tender of APTS/ Client/ GoAP. 

9.19 Infrastructure arrangement by IA 

The IA shall make his own arrangements for infrastructure which includes power, 

water and transportation of personnel deployed by him, security at the site in 

addition to the men, machine and material. 


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10. Exit Management 

10.1 Exit Management Purpose 

• In the case of termination of the Project Implementation and/ or Operation 

and Maintenance SLA due to illegality, the Parties shall agree at that time 

whether, and if so during what period, the provisions of this Schedule shall 

apply. 

• The Parties shall ensure that their respective associated entities carry out 

their respective obligations set out in this Exit Management Schedule. 

• At the end of the contract period (5 Years) all the assets associated with this 

project would be handed over to Nodal Agency / Prohibition & Excise 

Department. 

10.2 Cooperation and Provision of Information 

During the exit management period, the Bidder shall allow the Department 

access to information reasonably required defining the then current mode of 

operation associated with the provision of the services to enable the Department 

to assess the existing services being delivered. 

10.3 Confidential Information, Security and Data 

The Bidder will promptly on the commencement of the exit management period, 

supply to the Department the following: 

• Information relating to the current services rendered and performance data 

relating to the performance of the services; Documentation relating to the 

Project, Project’s Intellectual Property Rights; any other data and confidential 

information related to the Project, all current and updated services. 

• Project data as is reasonably required for purposes of the Project or for 

transitioning of the services to its Replacement bidder in a readily available 

format. 

• All other information (including but not limited to documents, records and 

agreements) relating to the services reasonably necessary to enable the 

Department or its Replacement bidder to carry out due diligence in order to 

transition the provision of the Services to the Department or its Replacement 

bidder (as the case may be). 

• Before the expiry of the exit management period, the bidder shall deliver to the 

Prohibition & Excise Department, Govt. of Andhra Pradesh all documentation 

created for the purpose of this Project and shall not retain any copies thereof. 

• Before the expiry of the exit management period, unless otherwise provided 

under the Agreement, the Prohibition & Excise Department , Govt. of Andhra 

Pradesh shall deliver to the bidder all forms of confidential information, which 

is in the Possession or control of Project or its users. 


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10.4 Employees 

Promptly on reasonable request at any time during the exit management period, 

the bidder shall, subject to applicable laws, restraints and regulations (including 

in particular those relating to privacy) provide to the Department, a list of all 

employees (with job titles and communication address) of the bidder, dedicated 

to providing the services at the commencement of the exit management period; 

10.5 Rights of Access to Information 

At any time during the exit management period, the bidder will be obliged to 

provide an access of information to the Department, and/ or any Replacement 

the bidder in order to make an inventory of the Assets (including hardware/ 

Software/ Active/ passive), layouts, diagrams, schematics, documentations, 

manuals, catalogs, archive data, policy documents or any other material related 

to the Project. 

10.6 Rights of Access to Premises 

• At any time during the exit management period, where Assets are located at 

the Implementing agency's premises, the bidder will be obliged to give 

reasonable rights of access to (or, in the case of Assets located on a third 

party's premises, procure reasonable rights of access to) the Prohibition & 

Excise Department, Govt. of Andhra Pradesh and/ or any Replacement bidder 

in order to make an inventory of the Assets. 

10.7 General Obligations of the Bidder 

1. The bidder shall provide all such information as may reasonably be necessary 

to affect as seamless a handover as practicable in the circumstances to the 

Prohibition & Excise Department, Govt. of Andhra Pradesh or its nominated 

agencies or its Replacement Implementing agency and which the bidder has 

in its possession or control at any time during the exit management period. 

2. For the purposes of this Schedule, anything in the possession or control of 

bidder, associated entity, or sub contractor is deemed to be in the possession 

or control of the bidder. 

3. The bidder shall commit adequate resources to comply with its obligations 

under this Exit Management Schedule. 

10.8 Exit Management Plan 

• The bidder shall provide the Department with a recommended exit 

management plan ("Exit Management Plan") which shall deal with at least the 

following aspects of exit management in relation to the SLR as a whole and in 

relation to the Project Implementation, the Operation and Maintenance and 

Scope of work definition. 

1. A detailed program of the transfer process that could be used in 

conjunction with a Replacement bidder including details of the means to 

be used to ensure continuing provision of the services throughout the 


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transfer process or until the cessation of the services and of the 

management structure to be used during the transfer; 

2. Plans for the communication with staff, suppliers, customers and any 

related third party as are necessary to avoid any material detrimental 

impact on Project’s operations as a result of undertaking the transfer; 

3. Plans for provision of contingent support to the Project and 

Replacement of bidder for a reasonable period after transfer. 

• The bidder shall re-draft the Exit Management Plan annually thereafter to 

ensure that it is kept relevant and up to date. 

• Each Exit Management Plan shall be presented by the bidder to be approved 

by the Department. 

• The terms of payment as stated in the Terms of Payment Schedule includes 

the costs of the bidder complying with its obligations under this Schedule. 

• In the event of termination or expiry of SLA, Project Implementation, Operation 

and Maintenance or Scope of Work each party shall comply with the Exit 

Management Plan. 

• During the exit management period, the bidder shall use its best efforts to 

deliver the services. 

• Payments during the Exit Management period shall be made in accordance 

with the Terms of Payment Schedule. 

• This Exit Management plan shall be furnished in writing to the Department or 

its nominated agencies within 90 days from the Effective Date of this 

Agreement. 

• The audit and access rights contained within this Schedule shall survive the 

termination or expiration of the Agreement for a period of twenty-four (24) 

months. For the avoidance of doubt, this right of audit shall not apply to data 

and records returned to Project/ destroyed in accordance with Exit 

Management Schedule. 

• The bidder shall also provide all kind of technical support to designated 

agency while transferring the project and hand hold the project for at least one 

month to enable designated agency develop sufficient skills for smooth 

maintenance and operations of the project. 


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A. Table of Sample Forms and Procedures 

Bid Submission Form 

Date: [ insert: date of bid ] 

Having examined the Bidding Documents, the receipt of which is hereby acknowledged, 

we, the undersigned, offer to Study, Design, Develop, Procure & Implementation, 

Operate & Maintenance of Excise e-Governance Project (EeGP) For Prohibition and 

Excise Department, Govt. Andhra Pradesh 

1. , under the above-named Contract in full conformity with the said Bidding 

Documents for the sum of Rs………….: (hereinafter called “the Total Bid 

Price”) or such other sums as may be determined in accordance with the 

terms and conditions of the Contract. The above amounts are in 

accordance with the Price Schedules attached herewith and are made 

part of this bid. 

2. We undertake, if our bid is accepted, to commence work on the Information 

System and to achieve Installation and Operational Acceptance within the 

respective times stated in the Bidding Documents. 

3. Construction of the Contract. 

4. We declare that we have studied Bid document and are making this 

proposal with a stipulation that you shall award us Contracts for the 

Development / Delivery/ Installation / Commissioning / Implementation of 

all Information System and associated goods identifying separately 

including all Maintenance/ improvement/ customization services and 

other services specified in the Contract Documents. 

5. We have read the provisions of bid and confirm that these are acceptable 

to us. 

6. We further declare that additional conditions, variations, deviations, if any, 

found in the proposal other than those listed in Attachment pertaining to 

any rebates offered, shall not be given effect to. 

7. We undertake, if our bid is accepted, to commence the work on Systems 

immediately upon your Notification of Award to us, and to achieve 

Completion within the time stated in the Bidding Documents. 

8. If our bid is accepted, we undertake to provide an Advance Payment 

Security and a Performance Security in the form and amounts, and within 

the times specified in the Bidding Documents. 

9. We undertake that, in competing for (and, if the award is made to us, in 

executing) the above contract, we will strictly observe the laws against 


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fraud and corruption in force in India namely “Prevention of Corruption 

Act”. 

10. We, hereby, declare that only the persons or firms interested in this 

proposal as principals are named here and that no other persons or firms 

other than those mentioned herein have any interest in this proposal or in 

the Contract to be entered into, if the award is made on us, that this 

proposal is made without any connection with any other person, firm or 

party likewise submitting a proposal is in all respects for and in good faith, 

without collusion or fraud. 

11. We agree to abide by this bid, consists of this letter, the Price Schedules, 

the Bid Security, the duly notarized written power of attorney, and 

Attachments 1 through [specify: the number of attachments] to this Bid 

Form, for a period of bid validity from the date fixed for submission of bids 

as stipulated in the Bidding Documents, and it shall remain binding upon 

us and may be accepted by you at any time before the expiration of that 

period. 

12. Until the formal final Contract is prepared and executed between us, this 

bid, together with your written acceptance of the bid and your notification 

of award, shall constitute a binding contract between us. 

Dated this [ insert: number ] day of [ insert: month ], [ insert: year ] 

Signed: 

In the capacity of [insert: title of Position] 

Duly authorized to sign this bid for and on behalf of [insert: name of 

Bidder] 

Attachments: 

As per the technical specifications 


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Form of Contract Agreement 

This contract agreement is made on the [insert: 

month], [insert: year]. 

number] day of [insert: 

Between 

(1) [insert: Name of Client], (hereinafter called “the Client”), and 

(2) [insert: name of bidder], (hereinafter called “the bidder”). 

Whereas the Client desires to engage the Solution Provider to design, Develop, 

test, supply, deliver, install, complete commission and put into operation the 

following Information System, [insert: brief description of the Information 

System] (“the System”) and the Solution Provider have agreed to such 

engagement upon and subject to the terms and conditions appearing below in 

this Contract Agreement. 

NOW IT IS HEREBY AGREED as follows: 

(a) Article 1 - Contract Documents 

1.1. Contract Documents 

The following documents shall constitute the Contract between the 

Client and the bidder, and each shall be read and construed as an 

integral part of the Contract: 

This Contract Agreement and the Appendices attached to the Contract 

Agreement 

(a) Notification of Award. 

(b) The Bid and Price Schedules submitted by the bidder. 

(c) Special Conditions of Contract. 

(d) General Conditions of Contract. 

(e) Bid document with modification if any. 

(f) Add here – any other documents. 

1.2. Order of Precedence 

In the event of any ambiguity or conflict between the Contract Documents 

listed above, the order of precedence shall be the order in which the 

Contract Documents are listed in Article 1.1 (Contract Documents) above. 

1.3. Definitions (Reference GCC ) 

Capitalized words and phrases used in this Contract Agreement shall 

have the same meanings as are ascribed to them in the General 

Conditions of Contract. 


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(b) Article 2 - Contract Price and Terms of Payment 

2.1 Contract Price (Refer SCC and GCC ) 

The Client hereby agrees to pay to the bidder, the Contract Price 

in consideration of the performance by the bidder of its obligations 

under the Contract. 

(c) Article 3 – Effective Date for Determining Time for Operational 

Acceptance 

3.1. Effective Date 

The time allowed for supply, installation and achieving Operational 

Acceptance of the System should be determined from the date when all of 

the following conditions have been fulfilled: 

iii. This Contract Agreement has been duly executed for and on behalf 

of the Client and the bidder; 

iv. The bidder has submitted to the Client the performance security 

and the advance payment guarantee, in accordance with GCC 

Clause 7.3.2 and 7.3.3. 

[specify here: any other conditions] 

(d) Article 4 – Appendixes 

The Appendixes listed in the attached List of Appendixes shall be deemed to 

form an integral part of this Contract Agreement. 

Reference in the Contract to any Appendix shall mean the Appendixes attached 

to this Contract Agreement, and the Contract shall be read and construed 

accordingly. 

IN WITNESS WHERE OF the Client and the bidder have caused this 

Agreement to be duly executed by their duly authorized representatives the day 

and year first above written. 

For and on behalf of the Client (Purchaser) 

Signed: 

_________________ 

in the capacity of [insert: title or other appropriate designation] 

in the presence of 

___________________ 

For and on behalf of the bidder 

Signed: 

___________________ 

in the capacity of [insert: title or other appropriate designation] 

in the presence of 


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B. Appendix 1 - Bidder ’s Representative 

Name: [insert: name, or state: “to be nominated within fourteen (14) 

days of the Effective Date” ] 

Title: [insert: title, or state: “to be specified within fourteen (14) days 

of the Effective Date” ] 

C. Appendix 2 - Adjudicator 

In accordance with GCC Sub-Paragraph 1.1 (b) (vi), the agreed upon 

Adjudicator(s) is (are): 

Name: [insert: name] 

Title: [insert: title] 

Address: [insert: Postal address] 

Telephone: [insert: telephone] 

In accordance with GCC Paragraph 6.1.3, the agreed upon fees and 

reimbursable expenses are: 

Daily Fees: [insert: daily fees] 

Reimbursable Expenses: [list: reimbursables] 


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Annexure A (Bid Checklist) 

Bidders may expand and modify (if appropriate) and complete the following table. The 

purpose of the table is to provide the Bidder with a summary checklist of items that must 

be included in the bid to be considered for contract award, it also provides a summary 

reference scheme to ease and speed the Client’s bid evaluation process. Incomplete 

information would be treated as non-response from the bidder and the consultant every 

right to reject the entire bid. 

Sl.No Item 

1 Tender document fee receipt 

2 Bid Letter Form 

3 EMD / Bid Security 

4 Power of Attorney as per Clause 4.1.1 of RFP 

Pre-Qualification Forms P1, P2, P3, P4 & P99 and 

5a 

valid agreement copy in case of consortium(s) 

5b Document proofs as per Clause 7.7.1 to 7.7.9 of RFP 

6a Technical Solution(s) Offered by Bidder 

Technical Bid Form T1,T2,T3 (CVs of proposed key 

6b 

staff) and T4 

6c Un-Priced Form F#1( Bill of Material) 

7 Commercial Bid (Online) 

Project Plan (including warranty & Post-warranty 

8 

SLA’s) 

9 Standards followed by the bidder for this project 

Documentation – Design document, user manual and 

10 

Operational manual 

11 Other Attachments/Annexure’s as per the RFP 

Present 

(Yes / No) 

If Yes., 

Pg # 


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Annexure – B 

Bid security (EMD) form 

APTS. File. No: ……………………………..... 

Project Name: ………………………………. 

(To be issued by a bank scheduled in India as having at least one branch in Hyderabad) 

Whereas ...................................... (here in after called “the Bidder”) has submitted its bid 

dated...... (Date). For the execution of ........................ (here in after called “the Bid”) 

KNOW ALL MEN by these presents that WE ................... of ........................ having our 

registered office at ........................ (here in after called the “Bank”) are bound unto the 

Andhra Pradesh Technology Service Ltd. (hereinafter called “The APTS”) in the sum of 

................ for which payment well and truly to be made to the said APTS itself, its 

successors and assignees by these presents. 

The conditions of this obligation are: 

1. If the bidder withdraws its bid during the period of bid validity or 

2. If the bidder, having been notified of the acceptance of its bid by the APTS during 

the period of bid validity: 

i. fails or refuses to execute the contract form if required; or 

ii. fails or refuses to furnish the performance security, in accordance with the bid 

requirement; 

We undertake to pay the APTS up to the above amount upon receipt of its first written 

demand, without the APTS having to substantiate its demand, provided that in its 

demand the APTS will note that the amount claimed by it is due to it, owing to the 

occurrence of one or both of the two conditions, specifying the occurred condition or 

conditions. 

This guarantee of Rs. will remain in force up to and including 45 days after the period of 

the bid validity, and any demand in respect thereof should reach the Bank not later than 

the above date. 

Place: 

Date : 

Signature of the Bank Official 

with seal 


Page: 84 of 124

apts 



Performance Bank Guarantee 

To, 

Managing Director 

Andhra Pradesh Technology Services Limited. 


4 th floor, Tank bund Road, 

Hyderabad, AP 500 063, India. 

Dear Sir, 

PERFORMANCE BANK GUARANTEE – Study, Design, Develop, Procure & 

Implementation, Operate & Maintenance of Excise e-Governance Project (EeGP) For 

Prohibition and Excise Department, Govt. Andhra Pradesh – Reg. 

WHEREAS M/s. (name of Bidder), a company registered under the Companies Act, 

1956, having its registered and corporate office at (address of the Bidder), (hereinafter 

referred to as “our constituent”, which expression, unless excluded or repugnant to the 

context or meaning thereof, includes its successors and assigns), agreed to enter into a 

Contract dated …….. (Herein after, referred to as “Contract”) with you (……) for Study, 

Design, Develop, Procure & Implementation, Operate & Maintenance detailed in the 

said Contract. 

We are aware of the fact that as per the terms of the Contract, M/s. (name of Bidder) is 

required to furnish an unconditional and irrevocable Bank Guarantee in your favor for an 

amount INR …….. (In words and figures), being equivalent to 10% of the total of the 

price as quoted in the commercial bid submitted by the constituent and guarantee the 

due performance by our constituent as per the Contract and do hereby agree and 

undertake to pay any and all amount due and payable under this bank guarantee, as 

security against breach/ default of the said Contract by our Constituent. 

In consideration of the fact that our constituent is our valued customer and the fact that 

he has entered into the said Contract with you, we, (name and address of the bank), 

have agreed to issue this Performance Bank Guarantee. Therefore, we (name and 

address of the bank) hereby unconditionally and irrevocably guarantee you as under: 

In the event of our constituent committing any breach/default of the said Contract, and 

which has not been rectified by him, we hereby agree to pay you forthwith on demand 

such sum/s not exceeding the sum of INR …… (in words and figures) without any 

demur. Notwithstanding anything to the contrary, as contained in the said Contract, we 

agree that your decision as to whether our constituent has made any such default(s) / 

breach (es), as aforesaid and the amount or amounts to which you are entitled by 

reasons thereof, subject to the terms and conditions of the said Contract, will be binding 

on us and we shall not be entitled to ask you to establish your claim or claims under this 

Performance Bank Guarantee, but will pay the same forthwith on your demand without 

any protest or demur. 

This Performance Bank Guarantee shall continue and hold good till the completion of 

the following periods: 

For Project, beyond 60 days from the contract period of 5 Years. 


Page: 85 of 124

apts 



We bind ourselves to pay the above said amount at any point of time commencing from 

the date of the said Contract until the completion of the period as noted above. We 

further agree that the termination of the said Agreement, for reasons solely attributable 

to our constituent, virtually empowers you to demand for the payment of the above said 

amount under this guarantee and we would honor the same without demur. We hereby 

expressly waive all our rights: 

1. Requiring to pursue legal remedies against Department 

2. For notice of acceptance hereof any action taken or omitted in reliance hereon, of 

any defaults under the Contract and any resentment, demand, protest or any notice 

of any kind. We the Guarantor, as primary obligor and not merely Surety or 

Guarantor of collection, do hereby irrevocably and unconditionally give our 

guarantee and undertake to pay any amount you may claim (by one or more claims) 

up to but not exceeding the amount mentioned aforesaid during the period from and 

including the date of issue of this guarantee through the period. We specifically 

confirm that no proof of any amount due to you under the Contract is required to be 

provided to us in connection with any demand by you for payment under this 

guarantee other than your written demand. 

Any notice by way of demand or otherwise hereunder may be sent by special courier, 

fax, registered Post or other electronic media to our address, as aforesaid and if sent by 

Post, it shall be deemed to have been given to us after the expiry of 48 hours when the 

same has been Posted. If it is necessary to extend this guarantee on account of any 

reason whatsoever, we undertake to extend the period of this guarantee on the request 

of our constituent under intimation to you. This performance Bank Guarantee shall not 

be affected by any change in the constitution of our constituent nor shall it be affected 

by any change in our constitution or by any amalgamation or absorption thereof or 

therewith or reconstruction or winding up, but will ensure to the benefit of you and be 

available to and be enforceable by you during the period from and including the date of 

issue of this guarantee through the period. Notwithstanding anything contained 

hereinabove, our liability under this Performance Guarantee is restricted to INR …… (In 

words and figures) and shall continue to exist, subject to the terms and conditions 

contained herein, unless a written claim is lodged on us on or before the aforesaid date 

of expiry of this guarantee. 

We hereby confirm that we have the power/s to issue this Guarantee in your favor under 

the Memorandum and Articles of Association/ Constitution of our bank and the 

undersigned is/are the recipient of authority by express delegation of power/and 

has/have full power/s to execute this guarantee under the Power of Attorney issued by 

the bank in your favor. 

We further agree that the exercise of any of your rights against our constituent to 

enforce or for bear to enforce or any other indulgence or facility, extended to our 

constituent to carry out the contractual obligations as per the said Contract, would not 

release our liability under this guarantee and that your right against us shall remain in 

full force and effect, notwithstanding any arrangement that may be entered into between 


Page: 86 of 124

apts 



you and our constituent, during the entire currency of this guarantee. Notwithstanding 

anything contained herein: 

1. Our liability under this Performance Bank Guarantee shall not exceed INR …. (In 

words and figure); 

2. This Performance Bank Guarantee shall be valid only up to the completion of the 

period as given below: 

a. For project , 60 months (5 Years) from the date of contract 

We are liable to pay the guaranteed amount or part thereof under this Performance 

Bank Guarantee only and only if we receive a written claim or demand on or before 

…………….. (Date) Any payment made hereunder shall be free and clear of and without 

deduction for or on account of taxes, levies, imports, charges, duties, fees, deductions 

or withholding of any nature imposts. 

This Performance Bank Guarantee must be returned to the bank upon its expiry. If the 

bank does not receive the Performance Bank Guarantee within the above-mentioned 

period, subject to the terms and conditions contained herein, it shall be deemed to be 

automatically cancelled. 

This guarantee shall be governed by and construed in accordance with the Indian Laws 

and we hereby submit to the exclusive jurisdiction of courts of Justice in India for the 

purpose of any suit or action or other proceedings arising out of this guarantee or the 

subject matter hereof brought by you may not be enforced in or by such count. 

Dated ……………………. this ……….. day …………. 2012. 

Yours faithfully, 

For and on behalf of the …………… Bank. 

(Signature) 

Designation 

(Address of the Bank) 

Note: This guarantee will attract stamp duty as a security bond. A duly certified copy of 

the requisite authority conferred on the official/s to execute the guarantee on behalf of 

the bank should be annexed to this guarantee for verification and retention thereof as 

documentary evidence. 


Page: 87 of 124

apts 



Name of the IA: 

Name of the Project: 

Annexure – C 

Stage – I Bidding (Pre Qualification) formats 

Form – P#1. 

General Information of the IA (In case of Single Bidder) 

1. Name of the Prime Bidder Company/ Firm : 

2 

3. 

Date of Incorporation (Registration Number & 

Registering Authority) VAT No., CST No., PAN No. 

Legal Status of the Company in India & Nature of 

Business in India 

Public Ltd Company/ Private/ 

Partnership firm 

4. Address of the Registered Office in India : 

5 Date of Commencement of Business 

6. 

Name & e-mail id, phone number, fax of the 

Contact Person 

7. Web-Site : 

: 

Name: 

Phone: 

Fax: 

Email 

8.a 

8.b 

Quality Certifications attained by the firm – 

CMMi3 Certification issued date and expiry date 

ISO 27001 certification issued date and expiry 

date 

: 

9 Awards 

10. EMD details : 

11. Proof of purchase of bid document : 

Place: 

Date : 

Amount: 

DD No. & Date 

Name of the Bank: 

Valid up to : 

APTS Receipt No: 

Date of purchase: 

Bidder’s Signature 

and seal. 


Page: 88 of 124

apts 



Nature of Bidding (Single Bidder / Consortium) …………………… (Please indicate one) 

Form I A: Details of the Organization - Single Bidder 

Name 

Nature of the legal status in India 

Nature of business in India 

Date of Incorporation 

Date of Commencement of Business 

Address of the Headquarters 

Address of the Registered Office in India 

Other Relevant Information like ownership of IPR etc. 

Form I B: Details of the Organization - Prime Bidder (Fill only in case of Consortium) 

Name 








Form I C: Details of the Organization - Consortium Partner (Fill only in case of Consortium) 

Name 









Page: 89 of 124

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Form – P#2. 

SOA Software/ Application Development 

SNo 

Name of the 

Client with 

address and 

Phone No 

Start Date 

Project Duration 

Completion 

Date 

Value of 

Project in Rs. 

Brief Project 

description 

alongwith 

architecture 

Current status as 

on date – 

certificate from 

HoD of the dept. 

1. 

2. 

Place: 

Date : 

Bidder’s signature 

and seal. 

Note: 

1. Provide sufficient evidence such as agreements, work completion certificates along with the 

letter from HoD of dept to support information provided in the above table. 

2. Certificate from user t be enclosed in sealed cover. 


Page: 90 of 124

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FORM P#3 

Financial Information (Turn Over) 

Form II A: Financial Information - Single Bidder 

Revenue (in INR crores) 

Profit Before Tax (in INR crores) 

Net Worth of Company 

Other Relevant Information 

FY 2009-10 FY 2010-11 FY 2011-12 

Form II B: Financial Information - Prime Bidder (Fill only in case of Consortium) 





FY 2009-10 FY 2010-11 FY 2011-12 

Form II C: Financial Information - Consortium Partner (Fill only in case of Consortium) 





FY 2009-10 FY 2010-11 FY 2011-12 

Place: 

Date : 


and seal. 

Note: 

1. Please attach audited Balance Sheets and IT return statements to confirming the figures 

mentioned in columns (2). 

2. Please attach PO copies and project completion certificates to support software development 

(HW, Networking component in SI projects will not considered for software development) 


Page: 91 of 124

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Form – P#4. 

Local Presence (in Andhra Pradesh) 

1. Company/ Branch address and 

contact details 

2. Turnover affected by Branch in AP 

during 2009-10, 2010-11 and 2011- 

12 separately. 

3. Number of IT Professional Staff 

employed in AP as on bid calling 

date. 

4. Number of Projects completed by 

this Office in last 4 years & Number 

Projects being handled. 

: 

: 

: 

: 

Place: 

Date : 


and seal. 

Note: 

If the bidder is not having the local presence, it has to open a local office within the 

stipulated time as mention in the bid document within 15 days from the issue of LoI 

and same must be communicated to the department for the correspondence. 


Page: 92 of 124

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Stage–II Bidding (Technical Solution offered by the Bidder) 

(This format must be kept in a separate sealed cover & clear labels for easy verification) 



Form – T#1. 

Understanding of the Project 

A Brief technical proposal by the bidder on Project Scope, Understanding of the project, 

technologies proposed covering the following and other issues related to project: 

i. Technology model. 

ii. Project Plan 

iii. Development model 

iv. Project execution plan 

v. Integration mechanism 

vi. Training Plan 

vii. Data Migration approach 

viii. Manpower deployment plan. 

ix. Implementation Methodology Plan. 

x. Security Methodology and Plan. 

xi. Issues and Risks in the implementation of the Project. 

xii. Hardware, System software, network bandwidth and other tools required 

to implement the proposed solution in Form T#4 

xiii. Non Functional Requirements 

xiv. Technical Specifications(BoM) for all hardware items 

Place: 

Date : 


and seal. 


Page: 93 of 124

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Form – T#2. 

Details of Proposed Key Staff committed for the assignment 

S.No. Name Designation Qualifications 

Length of 

total 

experience 

Service 

with the 

IA 

Projects 

implemented 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

Place: 

Date : 


and seal. 


Page: 94 of 124

apts 



FORM T#3 

CURRICULUM VITAE (CV) OF KEY STAFF PROPOSED 

1. Name of Staff [Insert full name]: 

2. Name of Firm [Insert name of firm proposing the staff]: 

1. 

3. Date of Birth: Nationality: 

5. Education [Indicate college/university and other specialized education of staff member, giving 

names of institutions, degrees obtained, and dates of obtainment]: 

6. Total No. of years of experience in SOA Domain: 

7. Total No. of years of experience in SOA (solution design, BPR etc): _________ 

9. Certifications and Trainings attended: 

2. 

10. Details of Involvement and specific role in at least 3 major SOA Projects in the format 

below: 

Name of assignment or project: 

Year: 

Location: 

Employer: 

Main project features: 

Positions held: 

Activities performed: 

Specific Contribution to Project: ______________________ 

11. Certification: 

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly 

describes me, my qualifications, and my experience. I understand that any wilful misstatement 

described herein may lead to my disqualification or dismissal, if engaged. 

[Signature of staff member or authorized representative of the staff] 

Full name of authorized representative: 

Date: 

Day/Month/Year 


Page: 95 of 124

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Form –T#4. 

Hardware, System software and other tools required to implement the 

proposed solution 

S.No. 

Description 

Configuration/ 

Details 

Number 

items 

Require 

Make & 

model 

Remarks 

Hardware 

1. Servers 

2. Desktops 

3. Scanners 

4. CD Writers 

5. Backup Devices 

6. Printers 

7. 

Net working 

Hardware 

8. .. 

9. .. 

1. Server Software 

(a) System Software 

2. Desk top OS 

3. Other Tools 

4. .. 

5. .. 


Page: 96 of 124

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Stage – III Bidding (Commercial) formats 

(This format must be kept in a separate sealed cover) 

Form – F#1. 

Commercial Proposal 

(This format to be kept in a separate sealed cover super scribing “Commercial Bid”) 

S No 

Description of Service 

Basic Cost 

Amount in Rs. 

Taxes & 

Duties in Rs 

Total cost in 

Rs. 

(1) (2) (3) (4) (5) 

Study, Design, Develop, Test, 

Integrate & Implementation with one 

A 

year warranty - One Time Cost ( Form 

cost) 

Setting up of O&M team for Post Go 

B 

Live Support 

Post warranty support services – 1stYear 

B1 

B2 

B3 

B4 

C 

D 

E 

F 

G 

Post warranty support services – 2nd 

Year 

Post warranty support services – 3rd Year 

Post warranty support services – 4th Year 

Proposed Hardware Cost 

 

Other software, if any, 

 

Trainers Training 

Integration & Data Migration 

Change Management Cost (%age) on the 

base cost 

Total Cost (A+B+C+D+E+F+G) incl. of all 

Rs. 

Place : Bidder’s signature 

Date : and seal. 


Page: 97 of 124

apts 



Note: The basic cost is all-inclusive of all the costs of the infrastructure, deliverables, stationary 

etc except taxes and duties. All basic costs must be incorporated in the deliverable amount 

(i.e. transportation and lodging, supplies, administrative and overhead, support staff, etc.). The 

Contractor is responsible for providing all clerical and support staff required for fulfilling the 

project deliverables. 

Explain clearly the bill of materials above for the post implementation cost – Description of the 

resource, quantity, requirements if any for the resource, etc., 

The rate shall be quoted inclusive of all taxes. The rate shall be considered as inclusive of tax 

even if quoted exclusive of tax. 

The rates shall be quoted in figure and words and only one rate shall be quoted in each item. 

Conditional tenders will not be accepted and rates once fixed shall be valid for the entire period 

of the contract. 


Page: 98 of 124

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Form – P#99. 

Compliance/Agreed/ Enclosed/ Deviation Statement 

The following are the particulars of compliance/deviations from the requirements of the tender 

specifications. 

Bid document reference Yes/No Remarks 

1. Period of schedule 

2. Technical Specification of goods/ Services 

3. Form P#1 

4. Form P#2 

5. Form P#3 

6. Form P#4 

7. Form T#1 

8. Form T#2 

9. Form T#3 

10. Form T#4 

11. Form F#1(Online only on e-procurement website) 

11a. Un-priced F#1 (Bill of material) 

12. Pre-qualification criterion 

13. Technical specifications 

14. Financial bid format 

15. General instruction to bidders 

16. Standard procedure for bid evaluation 

17. General condition of proposed contract (GCC) 

18. Special Condition of proposed Contract (SCC) 

19. Exit Management Plan 

The specifications and conditions furnished in the bidding document shall prevail over those of 

any other document forming a part of our bid, except only to the extent of deviations furnished 

in this statement. 

Note: For every item appropriate remarks should be indicated like ‘no deviation’, ’agreed’, 

‘enclosed’ etc. as the case may be. 

Place: 

Date : 


and seal. 


Page: 99 of 124

apts 



Annexure D 

Service Level Agreement ( SLA) 

In order to achieve its objectives, the proposed EeGP system is required to meet certain key service 

levels which needs to be ensured by the IA during the development and maintenance period. 

• SLA Definition & Measurement 

As this project is a System Integration project, the implementation portion of the Agreement between 

Department and the selected IA will be in the form of a Service Level Agreement, as provided in this 

Schedule of the Master Services Agreement (MSA). 

The SLAs specifies the expected levels of services to be provided by the IA to the stakeholders of the 

Project. This expected level is also called the baseline service level. Payment of the Charges payable to 

the IA is linked to the compliance with the SLA metrics laid down in the table provided as Appendix A to 

this Schedule of the MSA. 

A set of parameters has been identified to ensure the desired performance level of EeGP system. The 

table lists out the baseline performance level, method of measurement and how low high performances 

will be treated. 

The IA will get 100% of payment if the baseline performance metrics are complied. The IA will get lesser 

payment in case of a lower performance on any parameter as detailed in Appendix A. 

• SLA Metrics 

The Service Level metrics that define the Service Levels, the method of measurement of each SLA and 

penalty for not meeting the desired performance level are specified in Appendix A of this Schedule. 

During the contract period, it is envisaged that there could be changes to the SLA, in terms of addition, 

alteration or deletion of certain parameters, based on mutual consent of both the parties i.e. 

Department and IA. 

• SLA Monitoring 

a. The aforementioned SLA parameters shall be measured on a daily / weekly /monthly /quarterly 

basis as per the individual SLA parameter requirements, through appropriate SLA Measurement 

tools to be designed by the IA for the purpose and audited by a 3rd party for accuracy and 

reliability. 

b. If the performance of the system/services is degraded significantly at any given point in time 

during the contract and if the immediate measures are not implemented and issues are not 

rectified to the complete satisfaction of Department or an agency designated by them, then 

Department will have the right to take appropriate corrective actions including termination of 

the contract. 


Page: 100 of 124

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c. The SLAs defined in this Schedule of the MSA, shall be reviewed on an annual basis as 

Department decides after taking the advice of the IA, Department and other agencies. All the 

changes would be made by Department after consultation with the IA. 

• APPLICABILITY OF THE MSA 

Apart from the provisions as set out in this schedule, the terms and conditions stated in the MSA 

shall apply mutatis mutandis to this SLA. In the event of a conflict in interpretation of any Article in 

the MSA and the SLA, the provisions of the MSA shall prevail. 

Appendix A 

SLA Critical Service 

Portal Applications& Services 

Portal & Services Availability Target 

availability monthly based on minutes court 

per month 

measured daily Guaranteed availability 

yearly 

Portal and Services Response Time (peak 

hours) 

Measured on the Portal LAN to eliminate 

network delays 

Coverage 

Hours 

24/7/365 

24/7/365 

Minimum 

Performance 

99.7% 

99.7% 

apts 



A. Portal Availability 

Performance Standard: 

Portal available 99.7% of the time for the entire calendar month Penalty: 

Failure to meet the above availability requirement will result in a penalty payment of penalty equivalent 

to 1% PBG amount to be deducted from the monthly bill. Failure to meet the above availability 

requirement for a second consecutive month will result in a penalty payment of 2% of the PBG amount. 

Failure to meet the above availability requirement for “n” consecutive month will result in a penalty 

payment of n% of the PBG amount 

B. Portal Security 


Portal Security identifies security breaches, attempted breaches or attacks and takes corrective action 

within 2 hours of the occurrence. 

Penalty: 

Failure to meet the above security management requirement will result in a penalty payment of penalty 

equivalent to 1% PBG amount to be deducted from the monthly bill. Failure to meet the above 

requirement for a second consecutive month will result in a penalty payment of 2% of the PBG amount. 

Failure to meet the above requirement for a “n” consecutive month will result in a penalty payment of 

n% of the PBG amount 

C. Application Availability 


Portal applications provided by the Implementing Agency will be available to the customer 99.5% of the 

time for the entire calendar month. 

Penalty: 

Failure to meet the above application availability requirement will result in a penalty payment of penalty 

equivalent to 1% PBG amount to be deducted from the monthly bill. Failure to meet the above 

availability requirement for a second consecutive month will result in a penalty payment of 2% of the 

PBG amount. Failure to meet the above availability requirement for a “n” consecutive month will result 

in a penalty payment of n% of the PBG amount 

D. Customer Service Responsiveness 


Portal Customer Service provided by the Implementing Agency will be available to the customer 99.5% 

of the time for the entire calendar month. 


Page: 102 of 124

apts 



Penalty: 

Failure to meet the above service requirement will result in a penalty payment of penalty equivalent to 

1% PBG amount to be deducted from the monthly bill. Failure to meet the above requirement for a 

second consecutive month will result in a penalty payment of 2% of the PBG amount. Failure to meet 

the above requirement for a “n” consecutive month will result in a penalty payment of n% of the PBG 

amount. 

E. Problem Resolution 


Portal problem Resolution identifies hardware, software and communications problems within the 

Portal production environment and takes corrective action within 2 hours of the occurrence. 

Penalty: 

Failure to meet the above problem resolution will result in a penalty payment of enalty equivalent to 1% 

PBG amount to be deducted from the monthly bill. Failure to meet the above requirement for a second 

consecutive month will result in a penalty payment of 2% of the PBG amount. Failure to meet the above 

requirement for a “n” consecutive month 

will result in a penalty payment of n% of the PBG amount. 


Page: 103 of 124

apts 



Annexure E 

Change Control Notice 

Change Control Note 

CCN Number: 

Part a: Initiation 

Title: 

Originator: 

Sponsor: 

Date of Initiation: 

Details of Proposed Change 

(To include reason for change and appropriate details / specifications. Identify any attachments 

as A1, A2 and A3 etc.) 

Authorized by Department 

Date: 

Name: 

Signature: 

Received by the Implementing Agency Date: 

Name: 

Signature: 


CCN Number: 

Part B: Evaluation 

(Identify any attachments as B1, B2, and B3 etc.) 

Changes to Services payment profile, documentation, training, service levels and component 

working arrangements and any other contractual issue. 

Brief Description of Solution 

Impact: 

Deliverables: 

Timetable: 

Other Relevant Information: (including value-added and acceptance criteria) 

Authorized by the IA 

Date: 

Name: 

Signature: 


CCN Number: 

Part C: Authority to Proceed 

Implementation of this CCN as submitted in 

Part A, in accordance with Part B is: (tick as 

appropriate) 

Approved 

Rejected 

Requires Further Information (as Follows or as 

Attachment 1 etc.) 

For Department and its nominated agencies For the implementing Agency 

Signature 

Signature 

Name: 

Name: 


Page: 104 of 124

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Annexure F 

Name of the Office 

Name of the 

Computer & 

Configurations 

EXISTING HARDWARE DETAILS 

Year of 

Supply 

No. 

Compute 

rs 

Name of the 

Printer 

No. 

Printe 

rs 

Year of 

Supply 

Addl.Commr. 

HQRS,Hyderabad Acer 2008 1 Hp 1 2008 

Addl.Commr. Acer 2008 1 Hp 1 2008 

Secretary Acer 2008 1 Hp 1 2008 

JC (Enft) NIL NIL 0 NIL 0 NIL 

JC (Director Academy) Acer 2008 1 Samsung 1 2008 

JC Distilleries Acer 2008 1 HP 1 2008 

AS Services) Acer 2008 1 Samsung 1 2008 

AS Hqrs Acer 2008 1 samsung 1 2008 

AS (M&A) Acer 2008 1 NIL 0 NIL 

AS labels Acer 2008 1 Samsung 1 2008 

DC Computers Acer 2008 1 - 0 - 

J.D. Technical Acer 2008 1 NIL 0 NIL 

PA to CPE Acer 2008 1 Samsung 1 2008 

PA to Secy Acer 2008 1 HP 1 2008 

A- Section Acer, HCL,HCL 

2008 , 2007, 

2007 3 HP 3 2008, 2003 

B-section Acer, 2008, 1 HP 1 2,003 

C-Section Acer, HCL 2008, 2007 2 HP 1 2003 

D-Section Acer 2008 1 samsung 1 2008 

E-Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

G-Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

H-Section Acer 2008 1 HP 1 2003 

I-Section Acer 2008 1 HP 1 2008 

J-Section Acer 2008 1 HP 1 2003 

K-Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

L-Section Acer, HCL 2008, 2007 2 HP 1 2003 

M-Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

T-Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

A5 - Section Acer 2008 1 samsung 1 2008 

PA to Addl.Commr HCL 2003 1 HP 1 2003 

AAO Acer 2008 1 Samsung 1 2008 

DoE A- Section Acer, HCL 2008, 2007 2 HP 2 2008, 2003 

DoE C- Section Acer 2008 1 HP 1 2008 

DoE B- Section NIL NIL 0 NIL 0 NIL 

AC STF Acer 2008 1 HP 1 2008 

DDBAS Distilleries NIL NIL 0 NIL 0 NIL 

A- Section NIL NIL 0 NIL 0 NIL 

B-section NIL NIL 0 NIL 0 NIL 

LC (Labelling Cell NIL NIL 0 NIL 0 NIL 

DC (Enft) Acer 2008 1 NIL 0 NIL 

DC - Hyderabad 

Zenith,Assembles( 

2) 2002, 2007 3 

HP, MSP, 

TVS 3 

2009, 

2002,98 


Page: 105 of 124

apts 



DC - Ranga Reddy HCL,Assembled 2009 3 HP, HP 1050 2 2008 

DC - Adilabad Assembled 2009 1 Canon 1 2009 

DC - Nizamabad Assembled 2006 1 HP 1020 1 2006 

DC - Medak HCL 2008 1 Canon 1 2010 

HCL 2010 1 

HP Laser jet 

M1319f 1 2010 

DC - Nalgonda 

MFD 

DC - Mahaboobnagar Wipro 1999, 2005 2 HP,HP 2 1999, 2005 

DC - Warangal Wipro 1999 1 - 0 

DC - Karimnagar Wipro 1999 1 TVS 1 1999 

DC - Khammam Wipro, Comaq 1999, 2008 2 Samsung 1 2008 

DC - Kurnool HP 2005 1 HP 1020 1 2005 

DC - Chittoor Lenovo 3000 2006 2 HP Laser jet 1 2006 

DC - Anantapur Wipro 1999 1 TVS 1 1999 

DC - Kadapa HCL 2008 1 HP Laser Jet 1 2008 

DC - Nellore HCL 2006 1 Canon 1 2006 

DC - Prakasam Dell 2009 1 HP 1 2009 

DC - Guntur Dell 2011, 2012 4 HP 4 2011, 2012 

DC - Vijayawada HCL 2007 1 

HP Laser jet 

3050 

1 2007 

DC - West Godavari HCL,LG 2006 2 

TVS, HP - 

3050 2 2006 

1999, 2008, 

TVS 345 & 

Wipro, PCS, HP 

3 

DC - East Godavari 

2008 

HP 

2 1999, 2008 

DC - Visakhapatnam wipro 1999 1 dotmatrix 1 1999 

DC - Vizianagaram Wipro 1999 1 Dot Matrix 1 1999 

DC - Srikakulam HCL Pentium R 2006 1 HP Laser jet 1 2006 

AC - Srikakulam Zenth 1999 1 TVS 1 1999 

AC - Vizianagaram Acer 2005 1 HP 1 2005 

AC - Visakhapatnam Zenth 2001 1 TVS 1 2001 

AC East Godavari LG 2005 1 HP 1 2005 

AC - West Godavari Assenbled 2005 1 HP 1 2005 

AC - Krishna Assembled 2005 1 Not working 0 0 

AC - Guntur Zenth 1999 1 Dot matrix 1 1999 

AC - Ongole Dell 2005 1 Canon 1 2005 

AC - Nellore LG 2006 1 EPSON 1 2006 

AC - Chittoor Zenth 1999 1 Dot matrix 1 1999 

AC - Anantapur Zenith 1999 1 Dot Matrix 1 1999 

AC - Kadapa HCL 2009 1 HP 1 2009 

AC - Kurnool Wipro 1998 1 TVS-32 1 1998 

AC - Adilabad Wipro 1998 1 TVS-32 1 1998 

AC - Karimnagar Wipro 1998 1 TVS-32 1 1998 

AC - Medak HCL 2009 1 Canon 1 2009 

AC - Nizamabad LG 2010 1 Samsung 1 2012 

AC - Khammam NIL NIL 0 NIL 0 NIL 

AC - Nalgonda Wipro 1998 1 TVS-32 1 1998 

AC - Mahabubnagar Wipro 1998 1 TVS-32 1 1998 

AC - Warangal Acer 1999 1 TVS 1 1999 

AC - Hyderabad PCS 2005 1 HP 1 2006 

AC - Ranga Reddy Assenbled 2002 1 HP 1 2005 

AC - Distilleries Tirupati Acer 2008 1 Samsung 1 2008 


Page: 106 of 124

apts 



AC - Distilleries Kakinada Acer 2005 1 TVS 1 1999 

AC - Distilleries 

Vijayawada Acer 2008 1 Samsung 1 2008 

AC - Distileries 

Hyderabad-I NIL NIL 0 NIL 0 NIL 

AC - Distileries 

Hyderabad-II Acer 2008 1 Samsung 1 2008 

Assistant Secretary(Hqrs) Acer 2008 1 Samsung 1 2008 

Assistant Secretary(Enft) NIL NIL 0 NIL 0 NIL 

ES - Srikakulam Wipro 1998 1 TVS 1 1998 

ES - Palasa HCL 2005 1 HP3050 1 2005 

ES - Vizianagaram Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Parvathipuram HCL 2005 1 HP 1 2005 

ES - Visakhapatnam HCL 2003 1 HP 1 2003 

ES - Anakapalli HCL 2006 1 HP 1 2006 

ES - Gajuwaka HCL 2006 1 HP 1 2006 

ES - Kakinada Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Rajahmundry Assembled 2005 1 Canon 1 2005 

ES - Amalapuram NIL NIL 0 NIL 0 NIL 

ES - Eluru HCL 2005 1 HP 1 2005 

ES - Bhimavaram HCL 2005 1 HP 1 2006 

ES - Machillipatnam Dell 2006 1 HP 1 2006 

ES - Vijayawada PCS 2009 1 HP 1 2009 

ES - Guntur Wipro 1998 1 TVS 1 1998 

ES - Tenali Acer 2005 1 HP 1 2005 

ES - Narsaraopeta Acer 2003 1 HP 1 2003 

ES - Ongole Wipro 1999 1 TVS 1 1999 

ES - Markapur PCS 2007 1 HP 1 2007 

ES - Nellore NIL NIL 0 NIL 0 NIL 

ES - Gudur HP, Micro PVT 2006 2 HP 2 2006 

ES - Chittoor Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Tirupati Wipro 1998 1 TVS 1 1998 

ES - Anantapur Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Penukonda Samsung 2006 1 NIL 0 NIL 

ES - Kurnool Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Nandyal Wipro 1998 1 TVS 1 1998 

ES - Kadapa Wipro, PCS, HP 1998, 2006 2 

TVS, HP - 

3050 2 1998, 2006 

ES - Proddatur Assembled 2005 1 HP 1 2005 

ES - Hyderabad Wipro, Acer 1998, 2008 2 

TVS, HP - 

3050 2 1998, 2008 

ES - Secunderabad HP 2005 1 HP 1 2005 

ES - Dhoolpet Compaq 2006 1 HP 1 2006 

ES - Saroornagar Wipro 1998 1 TVS 1 1998 

ES - Medchal PCS, Compaq 20,062,009 2 HP 1 2006 

ES - Rajendranagar Compaq, PCS 2006, 2008 2 HP 2 2006, 2008 


Page: 107 of 124

apts 



ES - Mahabubnagar Assembled 2007 1 HP 1 2008 

ES - Nagarkurnool HP 2007 1 HP 1 2007 

ES - Gadwal NIL NIL 0 NIL 0 NIL 

ES - Nalgonda Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Miryalaguda HP & PCS 2007 2 HP 2 2007 

ES - Nizamabad Assembled 2007 1 HP 1 2006 

ES - Kamareddy PCS 2006 1 HP 1 2006 

ES - Medak Assembled 2005 1 HP 1 2005 

ES - Sangareddy Wipro 1998 1 MSP-345 1 1998 

ES - Warangal Compaq 2003 1 HP 1 2003 

ES - Mahabubabad PCS 2006 1 HP 1 2006 

ES - Khammam LG(2) 2003, 2005 2 HP Canon 2 2005, 2003 

ES - Kothagudem Assembled 2006 1 HP 1 2006 

ES - Karimnagar Assembled 2006 1 HP 1 2006 

ES - Godavarikhani PCS 2006 1 HP 1 2006 

ES - Jagital HP 2006-2007 1 HP 1 2007-2008 

ES - Adilabad Wipro 1999 1 

TVS Dot 

matrix 1 1999 

ES - Mancherial PCS 582 2007 1 HP 1 2007 

TOTAL 163 149 

Statement showing the list of Check Post in Prohibition and Excise Department 

Sl.No. Name of the check Post Name of the District 

1 Kodikonda 

2 Thumukunta 

3 Vidapanakal 

4 Gadakale 

Ananthapur 

5 Malkamarru 

6 Obulapuram 

7 Rly. Station Gunthakal 

8 Naraharipet(ICP) 

9 Palamaner 

10 Punganur 

Chittor 

11 Baireddypalli 

12 Venkatadrikota 

13 Bheemunivaripalem(ICP) Nellore 

14 Salura(ICP) 

15 Madnur (Salabathpur) 

Nizamabad 

16 Yamcha 

17 Zaheerabad Medhak 

18 Purushottamapuram 

19 Ichapuram(ICP) 

Srikakulam 

20 Krishna 

21 Nandini 

Mahaboobnagar 

22 Ravulapally 

23 Nepapalli 

24 Eduralanka 

East Godavari 

25 Sunkarapalam 


Page: 108 of 124

apts 



26 Kunta Khammam 

27 Bhoraj (ICP) 

28 Bhainsa 

29 Womkidi 

Adilabad 

30 Ghampur 

31 Laxmipur 

32 Madhavaram 

33 Kosgi 

34 Halarive 

35 Haoligonda 

Karnool 

36 Sirignppa 

37 Naguladinne 

38 Saluru 

39 Paravathipuram 

Vijayanagaram 

Statement Showing the Asst. Commnr. Distilleries, Hyd-1 

Sl.No. Name of the Distilleries Location 

1 M/s. A.P.Met Bolaram, Medak Dist. 

2 M/s. Viva Dolan Spirits Gaganpahad, R.R.Dist. 

3 M/s. Aroma Disst. Sanathnagar, Hyd. 

4 M/s. Kapitan Disst. Balnagar, Hyd. 

5 M/s. Rhizome Disst. Medchal, R.R. Dist. 

6 M/s. R.K. Disst. Medchal, R.R. Dist. 

7 M/s. Shaw Wallace & Co. 

8 M/s. SKOL Breweries Medhak Dist. 

9 M/s. Nizam Sugars 

10 M/s. N.S.L. Mumbojipally 

11 M/s. Paramount Disst. 

12 M/s. Bhavani Disst. 

13 M/s. Bekelte Hylen 

14 M/s. Raichem Industries 

15 Excise Officer, Balanagra 

16 Excise Officer, Jeedimetla 

17 Excise Officer, Patancheruvu 

18 O/o The A.C.(D) 

Statement Showing the Asst. Commnr. Distilleries, Hyd-II 


1 M/s. Bagga Disst. Sathamarai, R.R.Dist. 

2 M/s. Hyderabad Disst. IDA Uppal, Hyd. 

3 M/s. Kamal Wilery Disst. Kothur, Mahaboobnagar 

4 M/s. Khoday Industries Shamshabad, R.R.Dist. 

5 M/s. Liquor India Ltd. IDA Nacharam, Hyd. 

6 M/s. United Spirits Malkajgiri, Hyd. 

7 O/o The A.C.(D)II 

8 M/s. Indian Chemicals 

9 M/s. Paras Collins Shamshabad, R.R.Dist. 

10 M/s. Radico Khaitan Ltd. Thimmapur, Mahaboobnagar 

11 M/s. Sri Venkateshwara Disst. Toopran, Medhak 

12 M/s. United Breweries Nacharam, Hyd. 


Page: 109 of 124

apts 



13 Excise Officer, Charminar 

14 Excise Officer, Nacharam 

15 O/o. The AC(D)II 

16 M/s. Priyanka Disst. 

17 M/s. Vindale Disst. & Breweries 

18 M/s. Parke Devis 

19 O/o The AC(D)II 

Statement Showing the Asst. Commnr. Distilleries, Thirupati 


1 M/s. Eagle Disst. Kadapa Town, Kadapa Dist. 

2 M/s. Empee Sugars 

3 M/s. Esveeaar Disst. Renikunta, Thirupati 

4 M/s. Mohan Breweries Pallur(V), Chitoor 

5 M/s. O.R. Disst. 

6 M/s. Sagar Sugars & Allied Products 

7 Excise Officer Industries, Thirupati 

Statement Showing the Asst. Commnr. Distilleries, Vijayawada 


1 M/s. Andhra Sugars 

2 M/s. Continental Wines 

3 M/s. Durga Liquors Kankipadu, Krishna Dist. 

4 M/s. Gowtham Agro Industries Chintalpudi, West Godavari 

5 M/s. H.K.V.P.B.C. Ltd. 

6 M/s. Jeypore Sugars 

7 M/s. K.C.P. Ltd. 

8 M/s. Pearl Disst. Singarayakonda, Prakasham Dist. 

9 M/s. Sree India Disst. 

10 M/s. Sree Rama Disst. 

11 Excise Officer Vijayawada 

12 O/o The AC(D) 

Statement Showing the Asst. Commnr. Distilleries, Kakinada 


1 M/s. Artos Breweries Ramachandrapuram, E.Godavari 

2 M/s. G.M.R. Sankali 

3 M/s. Navabharathi Ferro Alloys 

4 M/s. N.C.S. Estates 

5 M/s. Prag Disst. Rangampet, E.Godavari 

6 M/s. Savaraya Sugars 

7 M/s. Tem Disst. 

8 M/s. United Millineum Bantupalli(V), Sreekakulam Dist. 

9 Excise Officer Kakinada 

10 O/o The AC(D) 


Page: 110 of 124

apts 



SL.NO 

REVENUE DIST. 

HEADED BY D.C. 

NAME OF THE 

EXCISE 

DIST.HEADED BY 

P&ES(WORKING 

UNDER DC) 

List of SHOs 

NAME’S OF THE S.H.O’S 

WORKING UNDER P&ES /D.C. 

TOTLAL 

S.H.O.’S 

IML DEPOTS/CHECK 

POSTS/ BMPP 

1 2 3 4 5 6 

1 SRIKAKULAM 1.P&ES 

SRIKAKULAM 

1.SHO SRIKAKULAM 

1.IML DEPOT 

SRIKAKULAM 

2.SHO AMUDALAVALASA 

2.CHECK POST 

PURUSHOTTAPURAM 

3.SHO RANASTHALAM 

3.CHECK POST 

VASUNDARA 

4. SHO PONDURU 4.BMPP-1 

PATAPATNAM 

5.SHO NRASANNAPETA 

5.BMPP-II PALASA 

6.PALAKONDA 

14 6.BMPP-III SOMPETA 

7.SHO RAJAM 

7.BMPP-IV 

ICHAPURAM 

2.PALASA 

1.SHO PATAPATNAM 

2.SHO KOTHURU 

3.SHO TEKKALI 

4.SHO KOTABOMMALI 

5.SHO PALASA 

6.SHO SOMPETA 

7.SHO ICHAPURAM 

2 VIZIANAGARAM 2.P&ES 

VIZIANAGARAM 

1.SHO VIZIANAGARAM-I 

1.CHECK POST 

P.KONAVALASA 

2. SHO VIZIANAGARAM-II 2.CHECK POST 

KONERU 

3.SHO BHOGAPURAM 

3.IML NELLIMARLA. 

4.SHO SHO CHEEPURUPALLI 

5.SHO NELIMARLA 

6.SHO GAJAPATHINAGARAM 

7.SHO S.KOTA 

8.KOTHAVALASA 

13 

2.P&ES 

PARVATHIPURAM 

3 VISHAKAPATNAM 1.P&ES 

VISHAKAPATNAM 

2.P&ES 

ANAKAPALLI 

1.SHO BOBBILI 

2.SHO THERLAM 

3.SHO SALUR 

4.SHO PARVATHIPURAM 

5.SHO KURUPAM 

1.SHO VISHAKAPATNAM-I 

1.BMPP PADERU 

2. SHO VISHAKAPATNAM-II 2.BMPP CHINTAPALLI 

3. SHO VISHAKAPATNAM-III 3.BMPP ARAKU 

4. SHO VISHAKAPATNAM-IV 17 4.BMPPNARSIPATNAM 

1.SHO CHODAVARAM 

5.IML DEPOT VIZG-I 

2.SHO MADUGULA 

6. IML DEPOT VIZG-II 

JERRIPOTHULAPALEM 


Page: 111 of 124

apts 



3.GAJUWAKA 

3.SHO ANAKAPALLI 

4.SHO NARSIPATNAM 

5.SHO CHINTAPALLI 

6.SHO YELAMANCHILLI 

7.SHO PAYAKARAO PETA 

8.SHO PADERU 

9.SHO ARAKU 

1. SHO VISHAKAPATNAM-V 

(PENDURTHY) 

2.SHO GAJUWAKA 

3.SHO BEEMILI 

4.SHO SABBAVARAM 

7.CHEMICAL 

EXAMINER 

VISHAKAPATNAM. 

4 EAST GODAVARI 1.P&ES KAKINADA 1.SHO KAKINADA-I(SOUTH) 

1.CHECK POST 

SUNKARAPALEM 

2. SHO KAKINADA-II NORTH 2.BMPP NEELAPALLI 

3.SHO PITAPURAM 

3.BMPP 

SUNKARAOALEM 

4.SHO TALLAREVU 

4.IML DEPOT EG-I 

SAMAIKOTA 

5.SHO PEDDAPURAM 

5.IML DEPOT EG-2 

RAJAMUNDRY 

6.TUNI 

6.IML DEPOT-3 

AMALAPURAM 

2.P&ES 

RAJAMUNDRY 

1.SHO RAJAMUNDRY-INORTH 

2. SHO RAJAMUNDRY-II 

SOUTH 

3.SHO ALAMURU 

4.SHO RAYAVARAM 

19 

7. CHEMICAL 

EXAMINER, 

KAKINADA. 

3.P&ES 

AMALAPURAM 

5 WEST GODAVARI 1.P&ES ELURU 1.SHO ELURU 

5.SHO KORUKONDA 

6.SHO RAMPACHODAVARAM 

7.SHO ADDALEEGALA 

8.PRATHIPATU 

1.SHO RAMCHANRAPURAM 

2.SHO AMALAPURAM 

3.SHO MUMMIDIVARAM 

4.SHO KOTHAPETA 

5.SHO RAZOLE 

2.SHO CHINTHALAPUDI 

3.SHO BIMADOLE 

4.SHO KOVVUR 

5.SHO JANGAREDDYGUDEM 

6.SHO POLAVARAM 

13 

1.IML DEPOT 

CHANGALLU 

2.IML DEPOT-2, ELURU 


Page: 112 of 124

apts 



2.P&ES 

BHIMAVARAM 

6 KRISHNA 1.P&ES 

MACHILLIPATNAM 

2.P&ES 

VIJAYAWADA 

7.SHO TADEPALLIGUDEM 

1.SHO TANUKU 

2.SHO PALAKOLE 

3.SHO NARASAPURAM 

4.SHO BHIMAVARAM 

5.SHO AKIVEDU 

6.SHO PENUGONDA 

1.SHO MACHILIPATNAM 

2.SHO BANTUMILI 

3.SHO AVANIGADDA 

4.SHO MOVVA 

5.SHO GUDIWADA 

6.SHO KAIKALURU 

7.SHO MANDAVALLI 

8.SHO GANAVARAM 

9.SHO VUYYURU 

1.SHO VIJAYAWADA EAST 

2. SHO VIJAYAWADA WEST 

3. SHO 

VIJAYAWADAPATAMATA 

4. SHO 

VIJAYAWADABHAVANIPURAM 

5.SHO NANDIGAMA 

6.SHO MYALAVARAM 

7.SHO KANCHIKACHERLA 

8.SHO JAGGAIAHPETA 

9.SHO NUZIVID 

10.SHO TIRUVURU 

11.SHO VISSANAPET 

7 GUNTUR 1.P&ES GUNTUR 1.SHO GUNTUR –I 

2.P&ES TENALI 

2.SHO GUNTUR-II 

3.SHO MANGALAGIRI 

4.SHO PEDAKURAPADU 

5.SHO PRATHIPADU 

1.SHO TENALI 

2. SHO DUGGIRALA 

3.SHO REPALLE 

4.SHO NAGARAM 

5.SHO BAPATLA 

6.SHO PONNURU 

20 

20 

1.IML DEPOT 

VIJAYAWADA-1, AUTO 

NAGAR 

2.IML DEPOT 

VIJAYAWADA -2, 

GUDIWADA. 

1.IML DEPOT 

GUNTUR-I 

2.IML DEPOT 

GUNTUR-2, TENALI, 

3.IML DEPOT 

GUNTUR-3, 

NARSARAOPETA 

4.CHEMICAL 

EXAMINER 

GUNTUR(I/C). 


Page: 113 of 124

apts 



3.P&ES 

NARSARAOPETA 

1.SHO SATENAPALLI 

2.SHO KROSURU 

3.SHO NARSARAOPETA 

4.SHO CHILAKALURIPETA 

5.SHO PIDUGURALLA 

6.SHO MANCHERALA 

7.SHO VINUKONDA 

8.SHO GURAJALA 

9.SHO IPUR 

8 PRAKASAM 1.P&ES ONGOLE 1.SHO ONGOLE 

2.SHO CHIMAKURTHY 

3.SHO CHIRALA 

4.SHO PARCHOOR 

5. SHO ADDANKI 

2.P&ES MARKAPUR 1.SHO SHO KANDUKUR 

2.SHO SINGARAYA KONDA 

3. SHO PODILI 

4.SHO DARSI 

5. SHO KANIGIRI 

6.SHO MARKAPUR 

7.SHO YERRAGONDAPALEM 

8.SHO GIDDALURU 

9.SHO CUMBUM 

9 S.P.S.R.NELLORE 1.P&ES NELLORE 1.SHO NELLORE-I 

2.SHO NELLORE-II 

3.SHO KAVALI 

4.SHO UDAYAGIRI 

5.SHO VINJAMOOR 

6.SHO KOVUR 

7.SHO ATMAKUR 

8.SHO INDUKURPET 

9.SHO BUCHIREDDYPALEM 

2.P&ES GUDUR 1.SHO GUDUR 

2.SHO VAKADU 

3.SHO SULLURPET 

4.SHO NAIDUPET 

5.SHO VENKATAGIRI 

6.SHO RAIPUR 

10 CHITTOOR 1.P&ES CHITTOOR 1.SHO CHITTOOR URBAN 

2.SHO CHITTOOR RURAL 

3.SHO KARVETI NAGAR 

4.SHO MADANAPALLE 

5. SHO MULAKALACHERUVU 

6.SHO PUNGANUR 

14 

15 

18 

1.IML DEPOT 

PERNAMITTA ONGOLE 

1.IML DEPOT 

DEVARALAPLEM 

NELLORE 

2.B.V.PALEM CHECK 

POST. 

1.IML DEPOT –I 

PULAKALAPATTU 

2.IML DEPOT –II 

TIRUPATI 

3.CHEMICAL 

EXAMINER CHITTOOR. 


Page: 114 of 124

apts 



2.P&ES TIRUPATI 

11 ANANTAPUR 1.P&ESS 

ANANTAPUR 

2.P&ES 

PENUKONDA 

7.SHO PALAMANER 

8.SHO KUPPAM 

9.SHO VAYALPAD 

10.SHO PILER 

1.SHO TIRUPATI URBAN 

2.SHO TIRUPATI RURAL 

3.SHO PAKALA 

4.SHO PUTTUR 

5. SHO TIRUMALA 

6.SHO SRIKALAHASTHI 

7.SHO SATHYAVEDU 

8. SHO NAGARI 

1.SHO ANATAPUR 

2.SHO GOTTY 

3.SHO GUNTAKAL 

4.SHO URAVAKONDA 

5.SHO TADIPATRI 

6.SHO SINGANAMALA 

7.SHO KANEKAL 

8.SHO RAYADURY 

1.SHO DHARMAVARAM 

2.SHO KALYANDURG 

3.SHO KAMBADUR 

4.SHO C.K.PALLI 

5.SHO PENUKONDA 

6.SHO PUTTAPARTY 

7.SHO HINDUPUR 

8.SHO KADIRI 

9.SHO TANAKAL 

10.SHO MADAKASIRA 

18 

1.IML DEPOT 

GEORGEPET 

12 KURNOOL 1.P&ES KURNOOL 1.SHO KURNOOL 

1.IML DEPOT 

KURNOOL 

2.SHO KODURNUR 

2.NAGULADINNE 

CHECK POST 

3.SHO NANDIKOTKUR 

3.MADHAVAM CHECK 

POST 

4.SHO ALUR 

4.HOLAGUDA CHECK 

POST 

5.SHO SDONI 

5.P.HARIVANAM 

CHECKPOST 

14 

6.SHO YEMMIGANUR 

6.CHATRAGUDI 

CHECKPOST 

7.SHO KOSIGI 

7.BAPURAM 

CHECKPOST 

8.SHO PATHIKONDA 

8.BMPP 

YEMMIGANUR 

2.P&ES NANDYAL 1.SHO DHONE 9.CHEMICAL 

EXAMINER, KURNOOL 

2.SHO ATMAKUR 

3.SHO NANDYAL 


Page: 115 of 124

apts 



4.SHO ALLAGADDA 

5.SHO KOLLAKUNTLA 

6.SHO BANAGANAPALLI 

13 KADAPA 1.P&ES KADAPA 1.SHO KADAPA 

2.SHO RAYACHOTY 

3.SHO LAKKIREDDYPALEM 

4.SHO RAJAMPET 

5.SHO SIDHOUT 

6.SHO KODUR 

2.P&ES 

PRODDATUR 

14 HYDERABAD 1.P&ES 

HYDERABAD 

2.P&ES 

SECUNDERABAD 

3.P&ES DHOOLPET 

15 RANGAREDDY 1.P&ES 

SAROORNAGAR 

2.P&ES MEDCHAL 

3.P&ES RAJENDRA 

NAGAR 

1.SHO YERRAGUNTLA 

2.SHO JAMMALAMADUGU 

3.SHO PRODDATUR 

4.SHO PULLIVENDULA 

5.SHO MUDDANUR 

6.SHO MYDUKUR 

7.SHO BADVEL 

1.SHO NAMPALLY 

2.SHO GOLCONDA 

3.SHO AMEERPET. 

1.SHO SECUNDERABAD 

2.SHO MUSHEERABAD 

3.SHO MAREDPALLY 

4.SHO KACHIGUDA 

1.SHO DHOOLPET 

2.SHO NARAYANAGUDA 

3.SHO CHARMINAR 

4.SHO MALAKPET 

1.SHO SAROORNAGAR 

2.SHO HAYATHNAGAR 

3.SHO IBRAHIMPATNAM 

4.SHO MAHESHWARAM 

5.SHO UPPAL 

6.SHO GHAYKESAR 

1.SHO MEDCHAL 

2.SHO MALKAJGIRI 

3.SHO QUTHUBULLAPUR 

4.SHO BAL;ANAGAR 

1.SHO RAJENDRA NAGAR 

2.SHO CHEVELLA 

3. SHO PARGI 

4.SHO SHERILINGAMPALLY 

5.SHO VIKARABAD 

6.SHO MARPALLY 

7.SHO TANDUR 

13 

11 

17 

1.IML DEPOT KADAPA. 

1.IML DEPOT –I, 

PEERJADIGUDA 

2.IML DEPOT-II, 

KOMPALLY. 

1.IML DEPOT – 

RANGAREDDY 

2.IML DEPOT- 

BORAMPET 

3.IML DEPOT JALPALLY 

4.IML DEPOT DEVARA 

YANJAL. 


Page: 116 of 124

apts 



16 MAHABOOBNAGAR 1.P&ES 

1.SHOMAHABOOBNAGAR 

1.IML POST TIMAJIPET 

MAHABOOBNAGAR 2.SHO JADCHERTLA 

2.KRISHNA CHECK 

POST 

3.SHO SHADNAGAR 

3.KRISHNA CHECK 

POST 

4.SHOKODANGAL 

4.NANDINI CHECPOST 

2.P&ES 

NAGARKURNOOL 

1.SHO NAGARKURNOOL 

5.NANDINI CHECK 

POST 

2.SHO KOLLAPUR 

6.RAVALAPALLY 

CHECK POST 

3.SHO ACHAMPET 

16 7.BMPP BALGERA 

4.SHO TELKAPALLY 

8. BMPP BALGERA 

5.SHO KALWAKURTY 

9.BMPP NARAYANPET 

6. AMANGAL. 10. BMPP 

NARAYANPET 

3.P&ES GADWAL 1.SHO GADWAL 

2.SHO ALAMPUR 

3.SHO WNARPARTY 

4.SHO KOTHKOTA 

5.SHO NARAYANPET 

6.SHOATMAKUR 

17 NALGONDA 1.P&ES NALGONDA 1.SHO NALGONDA 

1.IML DEPOT-I 

NALGONDA 

2.SHO HALIYA 

2.IML DEPOT- 

IIKONDAMADUGU. 

3.SHO DEVARAKONDA 

4.SHONAMPALLY 

5.SHO BHONGIR 

6.SHORAMANAPET 

7.SHO ALAIR 

15 

2.P&ES 

MIRYALAGUDA 

1.SHO NAKREKAL 

2.SHO SURYAPET 

3.SHO THUNGATHURTHY 

4.SHO CHANDOOR 

5.SHO MIRYALAGUDA 

6.SHO HUZURNAGAR 

7.SHO KODAD 

8.SHO MOTHKUR 

18 NIZAMABAD 1.P&ES 

NIZAMABAD 

1.SHO BHEERNGAL 

2.SHO ARMOOR 

3.SHO NIZAMABAD 

4.SHO BODHAN 

5.SHO MORTHAD 

10 

1.IML DEPOT 

MADAPUR (V) 

MAKNOOR (M) 

2.SALOORA CHECK 

POST 

3.MADHURU CHECK 

POST 

4.YAMCHA CHECK 

POST 

5.CHEMICAL 

EXAMINER, 

NIZAMABAD. 


Page: 117 of 124

apts 



2.P&ES 

KAMAREDDY 

1.SHO BICHKUNDA 

2.SHO BANSWADA 

3.SHO KAMAREDDY 

4.SHODOMAKONDA 

5.SHO YELLAREDDY 

19 MEDAK 1.P&ES MEDAK 1.SHO MEDAK 

2.SHO RAMAYAMPET 

3.SHO SIDDIPET 

4. SHO MIRDODDI 

5.SHO GADWAL 

2.P&ES 

1.SHO SANGAREDDY 

SANGAREDDY 2.SHO PATANCHEERU 

3.SHO ZAHEERABAD 

4.SHO NARAYANKHED 

5.SHO ANDOLE 

6.SHO NARSAPUR 

20 WARANGAL 1.P&ES WARANGAL 1.SHO WARANGAL URBAN 

2.P&ES 

MAHABUBABAD 

2.SHO WARANGAL RURAL 

3.SHO HANAMKONDA 

4.SHO KAZIPET 

5.SHOGHANPUR 

6.SHO JANGOAN 

7.SHO CHERIAL 

8.SHO WARDHANNAPET 

9.SHO KODAKANDLA 

1.SHO MAHABUBABAD 

2.SHO THRRUR 

3.SHO NARSAMPET 

4.SHO GUDUR 

5.SHO GUDUR 

6.SHO ETURNAGARAM 

7.SHO PARKAL 

8.SHO BHOOPALPALLY 

21 KHAMMAM 1.P&ES KHAMMAM 1.SHO KHAMMAM 

2.SHO NALAKONDAPALLY 

2.P&ES 

KOTHAGUDEM 

3.SHO WYRA 

4.SHOMADHIRA 

5.SHO SATHUPALLY 

6.SHOYELLANDU 

7.SHOSINGARENI 

1.SHO KOTHAGUDEM 

2.SHO PALVANCHA 

3.SHO ASWARAOPET 

4.SHO BHADRACHALAM 

11 

17 

14 

1.IML DEPOT 

CHINNAGHAPUR 

2.ZAHEERABAD CHECK 

POST 

3.ZAHEERABAD BMPP 

1.IML DEPOT 

SINGARAM (V) WRL 

2.CHEMICAL 

EXAMINER, 

WARANGAL. 

1.CHECK POST CHATTI 

2.IML DEPOT, WYRA, 

KHAMMAM. 


Page: 118 of 124

apts 



22 KARIMNAGAR 1.P&ES 

KARIMNAGAR 

2.P&ES 

GODAVARIKHANI 

3.P&ES JAGITAL 

5.SHO BURGAMPAHAD 

6.SHO MANUGURU 

7.SHO VENKATAPURAM 

1.SHO KARIMNAGAR URBAN 

2.SHO KARIMNAGAR RURAL 

3.SHO HUSNABAD 

4.SHO HUZURABAD 

5.SHO JAMMIKUNTA 

1.SHO PEDDAPALLY 

2.SHO SUTHANANBAD 

3.SHO GODAVARIKHANI-I 

4.SHOGIDAVARIKHANI-II 

5.SHO MANTHANI 

1.SHO JAGITAL 

2.SHO SIRSILLA 

3.SHO YELLAREDDYPET 

4.SHOVEMULAWADA 

5.SHO DHARMAPURI 

6.SHO METPALLY 

23 ADILABAD 1.P&ES ADILABAD 1.SHO ADILABAD 

2.SHO ICHODA 

2.P&ES 

MANCHERIAL 

3.SHO UTNOOR 

4.SHO NIRMAL 

5.SHO SHAINSA 

1.SHO MANCHERIAL 

2.SHO ASIFABAD 

3.SHO KAGAZNAGAR 

4.SHO BELIAMPALLY 

5.SHO CHENNUR 

6.SHO LUXETTIPET 

16 

11 

1.IML DEPOT 

KARIMNAGAR. 

1.IML DEPOT-I 

2. IML DEPOT –II 

MANCHERIAL 

3. BHORAJ CHECK 

POST 

4.BHORAJ CHECK POST 

5.LAXMIPUR 

CHECKP[OST 

6.GHANPUR 

CHECKPOST 

7.GHANPUR 

CHECKPOST 

8.BHAINSA CHECK 

POIST 

9.WANKIDI CHECK 

POST 

10.WANKIDI CHECK 

POST. 


Page: 119 of 124

apts 



Statement Showing the List of Various Sections and Peshi's in Hqrs., Nampally 

Sl.No. Name of the Section/ Peshi No.of Computers 

1 CPE Peshi 1 

2 Secy. Peshi 1 

3 Addl. CPE 1 

4 Addl. CPE Hqrs. 1 

5 A.S.(Services) 1 

6 DoE Peshi 1 

7 J.C. Enft. Peshi 1 

8 A-Section 2 

9 A5 2 

10 B 2 

11 C 2 

12 D 2 

13 E 2 

14 G 2 

15 H 2 

16 I 2 

17 J 2 

18 K 2 

19 L 2 

20 M 2 

21 N 1 

22 T 2 

23 Care Taker 1 

24 Record Room 1 

DoE Sections 

1 A 2 

2 B 2 

3 C 2 

4 Control Room 2 


Page: 120 of 124

apts 



Name of the Chemical Examiners and their locations 

Sl.No Name of the Chemical Examiner Districts Covered 

1. Chemical Examiner at 

Vzag, Vizianagaram and Srikakulam 

Visakhapatnam 

2. Chemical Examiner at Kakinada East, West Godavari and Krishna 

3. Chemical Examiner at Guntur Guntur, Prakasam and Nellore 

4. Chemical Examiner at Chittoor Chittoor and Anantapur 

5. Chemical Examiner at Kurnool Kurnool and Kadapa 

6. Chemical Examiner at Hyderabad Hyderabad, Ranga Reddy and Mahabubnagar 

7. Chemical Examiner at Nizamabad Nizamabad, Medak and Nalgonda 

8. Chemical Examiner at Warangal Warangal, Khammam, Karimnagar and Adilabad 

Name of the Deputy Commissioner’s and their Locations: 

Sl.No Designations Locations 

1. Deputy Commissioner Srikakulam 

2. Deputy Commissioner Vizianagaram 

3. Deputy Commissioner Visakhapatnam 

4. Deputy Commissioner East Godavari 

5. Deputy Commissioner West Godavari 

6. Deputy Commissioner Krishna 

7. Deputy Commissioner Guntur 

8. Deputy Commissioner Prakasam 

9. Deputy Commissioner Nellore 

10. Deputy Commissioner Chittoor 

11. Deputy Commissioner Kadapa 

12. Deputy Commissioner Anantapur 

13. Deputy Commissioner Kurnool 

14. Deputy Commissioner Hyderabad 

15. Deputy Commissioner Ranga Reddy 

16. Deputy Commissioner Mahabubnagar 

17. Deputy Commissioner Nagonda 

18. Deputy Commissioner Nizamabad 

19. Deputy Commissioner Medak 

20. Deputy Commissioner Warangal 

21. Deputy Commissioner Khammam 

22. Deputy Commissioner Karimnagar 

23 Deputy Commissioner Adilabad 

24. Deputy Commissioner DC(Computers), Hyderabad 

25 Deputy Commissioner DC(Enforcement), Hyderabad 

Name of the Assistant Commissioner’s and their Locations: 

Sl.No. Designations Locations 

1. Assistant Commissioner Srikakulam 

2. Assistant Commissioner Vizianagaram 

3. Assistant Commissioner Visakhapatnam 

4. Assistant Commissioner East Godavari 


Page: 121 of 124

apts 



5. Assistant Commissioner West Godavari 

6. Assistant Commissioner Krishna 

7. Assistant Commissioner Guntur 

8. Assistant Commissioner Prakasam 

9. Assistant Commissioner Nellore 

10. Assistant Commissioner Chittoor 

11. Assistant Commissioner Kadapa 

12. Assistant Commissioner Anantapur 

13. Assistant Commissioner Kurnool 

14. Assistant Commissioner Hyderabad 

15. Assistant Commissioner Ranga Reddy 

16. Assistant Commissioner Mahabubnagar 

17. Assistant Commissioner Nagonda 

18. Assistant Commissioner Nizamabad 

19. Assistant Commissioner Medak 

20. Assistant Commissioner Warangal 

21. Assistant Commissioner Khammam 

22. Assistant Commissioner Karimnagar 

23. Assistant Commissioner Adilabad 

24. Assistant Commissioner AC(STF) Hyderabad 

25. Assistant Commissioner AC Distilleries, Hyderabad-I 

26. Assistant Commissioner AC Distilleries- Hyderabad-II 

27. Assistant Commissioner AC Distilleries, Vijayawada 

28. Assistant Commissioner AC Distilleries, Tirupati 

29. Assistant Commissioner AC Distilleries, Kakinada 

30. Assistant Commissioner Assistant Secretary (Enft) 

31. Assistant Commissioner Assistant Secretary (Hqrs) 

Note: Remaining (07) Posts of A.C.’s cadre are allotted to Depots and Depot Managers in APBCL. 

Name of the Officers in Head Quarters 

Sl.No. Designation Location 

1. Commissioner of Proh. & Excise Hyderabad 

2. Secretary to CPE Hyderabad 

3. Director of Enforcement Hyderabad 

4. Additional Commissioner Hyderabad 

5. Additional Commissioner (Hqrs) Hyderabad 

6. Asst. Secretary (Services) Hyderabad 

7. Asst. Secretary (Hqrs) Hyderabad 

8. Asst. Secretary (m&A) Hyderabad 

9. Asst. Secretary (Labels) Hyderabad 

10. LAPP Hyderabad 

11. Joint Commissioner (Distilleries) Hyderabad 

12. Joint Commissioner (Enft) Hyderabad 

13. Joint Commssioner (GM Excise) Hyderabad 

14. Joint Commissioner (Director Academy) Bandlaguda, Hyderabad 

15. Deputy Commissioner (Enft) Hyderabad 

16. Deputy Commissioner Academy Hyderabad 

17. Deputy Commissioner (Computers) Hyderabad 


Page: 122 of 124

apts 



Director of Distilleries and Breweries: 

Sl.No Designation Locaton 

1. Commissioner of Distilleries & Breweries Hyderabad 

2. J.D. Distilleries Hyderabad 

3. J.D. Technical Hyderabad 

Hardware Procurement through Hologram Project: 

Sl.No Offices No. Of Systems Required 

1. Excise stations 350 

2. Enforcement 100 

3. Head Quarters 10 

4. DC 23 

5. ES 58 

6. Miscellanea 10 

7. Depot 39*(*Likely to go upto 50) 

8. C.O. 10 

*The number of work stations at each depot may be 4(four) at the minimum amd 6(Six) at the maximum 


Page: 123 of 124

apts 



S. No. Abbreviation Description 

1 AI Application Identifiers 

2 APTS Andhra Pradesh Technology Services Ltd 

3 ASCII American Standard Code for Information Interchange 

4 CCD Charge Couple Device 

5 CMT Change Management Team 

6 CPU Central Processing Unit 

of Abbreviations 

List 

7 CVC Central Vigilance Commission 

8 ECE Electrolytic Chemical Etching 

9 EDGE Enhanced Data rates for GSM Evolution also known as EGPRS 

10 EeGP Excise e-Governance Project 

11 EMD Earnest Money Deposit 

12 EMIS Excise Management Information System 

13 GCC General Conditions of Contract 

14 GoAP Government of Andhra Pradesh 

15 GoI Government of India 

16 GPRS General packet radio service 

17 GSM Global System for Mobile Communications: originally from Groupe 

Special Mobile 

18 HTTPS Hypertext Transfer Protocol over Secure Socket Layer 

19 IA Implementing Agency 

20 ICT. Information & Communication Technology 

22 IIP Internet Imaging Protocol 

23 NA Not applicable 

24 SCC Special Conditions of the Contract 

25 SCM Software Configuration Management 

26 TCPC Technical Cum Purchase Committee 

27 LOI Letter of Intent 

End of the bid document 


Page: 124 of 124

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