2013 Information Technology in Academic Medicine Conference ...

2013 Information Technology in Academic Medicine Conference Sponsored by the AAMC
Group on Information Resources (GIR)
Instructions for Submitting a Proposal via the AAMC Web site
Please note that the online submission process will timeout 30 minutes after you begin.
However, the submission process does allow for text pasting so you may form your responses
in a word processer and then paste your responses into the web submission form. Please
contact Shana Brand at sbrand@aamc.org if you experience any difficulties with the submission
process.
1. Go to https://members.aamc.org/eweb
2. Click the Sign In link at the top of the page, and log in using your AAMC login. If you do not
have an AAMC login, please click Register for an AAMC Account (from the account Sign In
page) and follow the instructions to create an AAMC Account. You’ll need your login for future
use, so please record your username and password. If you believe you already have an AAMC
account, please use the help links located on the Sign In page to find either your username or
your password. Please contact memberservice@aamc.org if you have any difficulties with your
account.
3. Select Manage Submissions from the left navigation column.
4. Select Submit a Submission/Proposal for Consideration.
5. Enter your Submission Title (proposal/presentation title).
6. In the Event field, select 2013 Information Technology in Academic Medicine
Conference Sponsored by the AAMC Group on Information Resources (GIR) from the
dropdown box.
7. In the Call field, select the 2013 Information Technology in Academic Medicine Conference
Call for Submissions from dropdown box.
8. Select an abstract Type. (ePoster, Poster, Session)
9. Select a Topic or enter your topic in the “other” box.
10. Scroll to the bottom of the page and click Add Primary Author/Contact. Follow the
instructions to add yourself and other individuals as “authors” (proposed presenters).
On the next page, to add yourself, select Add Yourself as an Author. Then select Complete,
and Submit the information. You likely are already in the AAMC membership database, so
please search for your name and select Go. If your name appears, select it. If not, click Add a
New Individual, complete the information and select Save and Add. Follow the same
searching or adding process for the other authors, if any.
Please note that selecting ‘speaker’ means that the individual intends to take part in presenting
at the meeting. Not selecting ‘speaker’ will list the individual as an author, but not someone who
will be presenting at the meeting.

One of the “authors” must be selected as the primary point of contact for the proposal.
Confirmation that your submission has been received will be sent to the primary contact.”
11. After all “authors” have been added, click Next.
12. Supporting documents (optional). If you have documents you want to submit in support of
your proposal, please click Add on the line labeled “supporting document” and follow the
instructions. The file types accepted by the system are docx, doc, pdf, xls, xlsx.
13. In the Short Description field, please enter a short description of your session to go in the
meeting program (50 words maximum).
14. In the Abstract Text field, please enter or paste the text describing your session (500 words
maximum).
16. Click Submit and then review the required agreements for accepted proposals. Applicants
must agree to all requirements to have their submission reviewed.
17. Click Submit to complete your submission after agreeing to the requirements.
The submission can be reopened and modified until the November 19, 2012 deadline. Please
note that the additional information cannot be modified. Applicants will be notified by December
21, 2012.