SPOT TENDERING - Border Roads Organisation

BORDER ROADS ORGANISATION
HEADQUARTERS CHIEF ENGINEER PROJECT SEWAK
NOTICE INVITING TENDER
(SPOT TENDERING)
1. A sealed tender is invited for “Hiring of 05 nos JCB cum loader with back hoe for
89 RCC Sector and 03 nos JCB cum loader with back hoe for 98 RCC Sector 15 BRTF
and 03 nos JCB cum loader with back hoe for 25 BRTF Road Sector under Project
Sewak in Nagaland and Manipur State”. (Spot tendering)
2. Tender documents may be downloaded from BRO website www.bro.gov.in or
www.bro.nic.in and printout is to be taken on A4 size paper. It is advisable that the
downloaded tender document is to be printed through laser printer only. Submission of Xerox
copy or photo copy of tender is not permitted.
3. The work is estimated to cost Rs 56.00 Lakh (Rupees Fifty Six Lakhs) approximately.
This estimate, however, is not a guarantee and is merely given as a rough guide and if work
costs more or less, tenderers shall have no claim on that account of what so ever nature.
4. The tender shall be based on specifications, General Conditions of Contracts IAFW-
2249) and item rate contract form based on IAFW-1779 A with schedule ‘A’ (list of works)
to be priced by tenderers.
5. Not more than one tender shall be submitted by one contractor or one firm of
contractors. Under no circumstances will a father or his son (s) or other close relations who
have business dealing with one another will be allowed to tender for the same contract as
separate competitors. A breach of this condition will render the tenders of both parties liable to
rejection.
6. The work is to be completed within 2½ Months in accordance with the phasing, if any,
indicated in the tender form from the date of handing over of the site or placing of Work Order
by OC Contract, which will be within 15 days from the date of issue of acceptance letter.
7. Tender documents may be either purchased by hand or may be requested by post by
sending requisition well in advance along with cost of tender documents or may be
downloaded from BRO web site upto one day prior to last date of submission of tender
documents. Tender documents downloaded from web site shall be accompanied with cost of
tender documents, failing which tender documents shall be summarily rejected. BRO shall not
be responsible for any loss or postal delays. Sale of tender documents/availability of
tender documents in BRO web site will be made available wef 10 Jan 2012.
8. The Chief Engineer (P) Sewak, will be Accepting Officer here-in-after referred to as
such for the purpose of this contract.
9. Tender (in full) either downloaded from BRO web site or issued by BRO will be received
by HQ CE (P) Sewak, Pin-931 714, C/O 99 APO at 1200 Hrs on 12 Jan 2012 as per
procedure laid down in tender documents. Part-I containing un-priced bid will be opened
immediately after receipt on same day and Part-II (Priced bid) of all the tenderers shall be put
in one envelop and sealed by the tender opening Officers. Same will be opened later on after
giving notification to the qualified tenderers.
10. Intending tenderers are advised to visit BRO website three days prior to date of opening
of tender for any corrigendum/addendum/amendment. Tender received after due date shall
not be considered for opening and no reason for delay or claim, whatsoever shall be
entertained.
Contd……P/2….

-: 2 :-
11. The tender submitted by the un-enlisted contractor in the eligible class of BRO shall be
accompanied with Earnest Money amounting to Rs 84,000.00 (Rupees Eighty Four
thousand only) in the form of Deposit at Call Receipt/ Term deposit Receipt / Special Term
Deposit Receipt issued in favour of Chief Engineer Project Sewak, C/O 99 APO by a
scheduled Bank. Tender not accompanied with earnest money will not be considered for
acceptance. The amount of this receipt should be basic amount and not its maturity value. Any
deposit laying with the department in any form against any tender and / or contract shall not be
considered for adjustment as the earnest money against this tender. Any tender, not
accompanied with the earnest money in the form as indicated here –in-before or accompanied
with any letter / communication containing any request for adjustment of any other deposit as
earnest money shall be treated as non bonafied tender. If an unregistered / un-enlisted firm
revokes his offer (tender) after opening of bids within the validity period of his offer , the
earnest money deposited by the firms along with his tender will be forfeited.
12. The Chief Engineer Project Sewak c/o 99 APO will return the Earnest Money wherever
applicable to all unsuccessful tenderers by endorsing an authority on the deposit receipt for its
refund.
13. The Chief Engineer Project Sewak c/o 99 APO will either return the earnest money to
the successful tenderer by endorsing an authority on the deposit receipt / fixed deposit receipt
/ term deposit receipt or special term deposit receipt etc for the refund, on receipt of the
specified amount of security deposit or will retain the same as part of security deposit, if such
a transaction is feasible.
14. The security deposit amount for this work shall be 25 % more than the amount of
earnest money based on the value of contract (ie 1.25 times of the earnest money) subject to
the provision that in no case the individual Security Deposit shall exceed Rs 11,25,000/-
( Rupees eleven lakh twenty five thousand only)
15. The tenderers are advised to visit the work site by making prior appointment with the
Director ( Contract), Project Sewak, Pin-931 714, C/O 99 APO (Telephone No 03862-
228633).
16. A tenderer shall be deemed to have full knowledge of all relevant documents, samples,
site etc whether he has inspected them or not.
16. Any tender which stipulates any alteration to any of the conditions laid down or
proposes any other conditions of any description whatsoever, is liable to be rejected.
17. The Accepting Officer reserves his right to accept a tender submitted by a Public
Undertaking, giving a Price preference over other tender (s) which may be lower, as are
admissible under the Govt. policy. No claim for any compensation or otherwise shall be
admissible from such tenderer(s) whose tenders may be rejected on account of the said
policy.
18. The submission of a tender by a tenderer implies that he had read this notice and
conditions of contract and has made himself aware of the scope and specifications of the work
to be done and of the conditions and rates at which stores, tools and plants etc will be issued
to him and local conditions and other factors bearing on the execution of the work.
Contd……P/3….

-: 3 :-
19. Applicant contractor have to attach a demand draft for Rs. 1000/- (Rupees One
Thousand only) in favour of Accepting officer i.e Chief Engineer (P) Sewak, Pin-931 714,
C/O 99 APO and payable at Dimapur obtained from any Nationalized/scheduled Bank valid
for Six months with their application as the cost of tender forms/documents. All the applicable
Bank charges shall be borne by the applicant and he shall not have any claim what so ever on
this account on Govt. In case of re-tendering, the firms which have submitted the DD in earlier
calls will require to submit DD along with their application also. Tender not accompanied
with the cost of tender document is liable to be rejected. However, Public sector
undertaking / Govt undertaking firms are exempted from the payment towards cost of tender
documents.
20. The Demand Draft attached with the application form shall be non re-fundable if the
tender documents are issued to the contractor. However, it shall be returned to the applicant
by the Accepting Officer in case the tender form is not issued.
21. The applicant contractor shall not become automatically entitled for issue of tender by
virtue of enclosing DD along with the application and the Accepting Officer shall reserve the
right to deny issue of tender to any applicant contractor.
22. In case of selective tendering or where inadequate applications are received, suitable
contractor may be selected and they shall also be asked to forward DD towards the cost of
tender. Tenders will be issued to such contractors only thereafter.
23. The Accepting Officer does not bind himself to accept the lowest or any tender or to
give any reasons for not doing so.
24. Tenderers who have downloaded the tender form from the BRO website shall submit
declaration along with tender document that I/we have downloaded the tender from BRO
website www.bro.gov.in or www.bro.nic.in and I/we have not tampered/modified the tender
form in any manner. In case if the same is found to be tampered/modified in any manner, I/we
understand that my/our tender will be summarily rejected and I/we are liable to be banned
from doing business with BRO.
25. Above particulars may change due to Adm or any other reasons and shall be available
in BRO web site www.bro.gov.in. Therefore, bidders/contractors are requested to visit BRO
web site frequently for any changes in above particulars.
26. For further particulars, you may also see “Indian Trade Journal” and refer BRO website
http://www.bro.nic.in and http://www.gref.nic.in.
27. This notice of tender shall form part of the contract.
SD/-XXX
SE (Civ),
(Signature of Contractor with date)
Director (Contract)
For Accepting Officer
NIT No 82059/2011-12/ 10 /E8 28 Dec 2011
Headquarters
Chief Engineer
Project Sewak
Pin : 931714
C/O 99 APO

(NIT NO. 82059/ 2011-12/ 10 / E8 DATED 28 Dec 2011)
Distribution:-
1. HQ Dte Gen of Border Roads (DGBR)/E8, Pin: 908 738.C/O 56 APO.
2. HQ CE (P) Beacon, Pin-931706, C/O 56 APO
3. HQ CE (P) Deepak, Pin-931709, C/O 56 APO
4. HQ CE (P) Chetak, Pin-931707, C/O 56 APO
5. HQ CE (P) Himank, Pin-931710, C/O 56 APO
6. HQ CE (P) Sampark, Pin-931712, C/O 56 APO
7 HQ CE (P) Shivalik, Pin-931717, C/O 56 APO
8. HQ CE (P) Vartak, Pin-931716, C/O 99 APO
9 HQ CE (P) Dantak, Pin-931708, C/O 99 APO
10. HQ CE (P) Setuk, Pin-931713, C/O 99 APO
11. HQ CE (P) Pushpak, Pin-931711, C/O 99 APO
12. HQ CE (P) Udayak, Pin-931715, C/O 99 APO
13. HQ CE (P) Arunank, Pin-931719, C/O 99 APO
14. HQ CE (P) Brahmank, Pin-931719, C/O 99 APO
15. HQ CE (P) Vijayak, C/O 56 APO
16. HQ STF Hirak,C/O 56 APO
17. HQ 15 BRTF, Pin-930047, C/O 99 APO
18. HQ 25 BRTF, Pin- 930025, C/O 99 APO
19. HQ 47 BRTF, Pin-930047, C/O 99 APO
20. HQ 137 CWE, Pin-914137, C/O 99 APO
21. HQ 765 BRTF, Pin-930 765, C/O 99 APO.
22. HQ 752 BRTF, Pin-930752, C/O 99 APO
23. 80 RCC (GREF), Pin-930080, C/O 99 APO
24. 82 RCC (GREF), Pin-930082, C/O 99 APO
25. 83 RCC (GREF), Pin-930083, C/O 99 APO
26. 89 RCC (GREF), 930089, C/O 99 APO
27. 84 RCC (GREF), Pin-930084, C/O 99 APO
28. 98 RCC (GREF), Pin-930098, C/O 99 APO
29. 100 RCC (GREF), Pin-930 100, C/O 99 APO
30. 520 SS&TC (GREF), Pin-930520,C/O99APO
31 HQ 512 SS&TC (GREF), Pin-930512,C/O99 APO
32. CE MES Shillong, Meghalaya, Pin-793001
33. EE PWD, Dimapur, Nagaland-797112
34. The EE PWD (R&B), Kohima, Nagaland- 797001
35. DC Dimapur, Circular Road, Dimapur-797112
35. SBI Kohima, Nagaland - 797001
36. SBI Imphal-795001
37. The Post Master, Dimapur, Nagaland- 797112
38. The Post Master, Mon
39. The Post Master, Kohima, Nagaland- 797001
40. The Post Master, Imphal-795001
41. The Station Master NF Rly Dimapur-797112
42. The Station Master NF Rly, Amguri-785680
43. The Station Master NF Rly Mariyani-
44. The Station Master NF Rly, Tinsukia-786125
45. M/s Quality Stone Crushing Unit, Jotsma, Kohima -02 Nagaland-
46. M/s K K Chire & Sons, O.B.-27, Super Market Complex,Kohima Road, Dimapur,Nagaland-
47.. M/s t. Bujat konyak,h/no-689,bo: half nagarjan,dimapur, nagaland,pin- 797 112.
48. M/s HP Constructions, Jain Temple Road, Dimapur-797112.
49. M/s Nagaland Hume Pipes industries, Kalibari road, Dimapur, Nagaland, Pin-797 112.
51. HQ CE (P) Swastik, C/o 99 A.P.O
52. Rohtang Tunnel Project (GREF), C/o 56 APO.