Semi-Monthly Project Status Report 15 of 34

Nevada Exchange Project Status Meeting
Meeting Called By: Shawna DeRousse Date: 04/12/2013 Starting Time: 8:30 am Ending Time: 10:30 am
Meeting Place / Call-in: Exchange - Carson City Conf Room (877-402-9753, Access Code: 2459998)
Facilitator: Shawna DeRousse
Record Keeper: Amanda Hutchinson
Timekeeper: N/A
Agenda
Attendees:
Shawna DeRousse Bill DeLange
Jon Hager Michelle Lashley
George McNeil Shane Gruchow
CJ Bawden Jeff Drewes
Nova Murray Matt Benton
Pauline Palmer Earl Burba
Laurie Thornton Anthony Montero
Damon Haycock
Amanda Hutchinson
Dan Green
Ilene Reba
Julie Ingalls-sherrill
Craig Grivette
Carol
Joe De la Cruz
Imran Moin
Lindsey Swinehart
Ron Goldstein
Diana Longo
Time Agenda Topic Discussion Leader Discussion Points
8:30 – 8:35 Review and Approval of Previous Meeting
Minutes
Michelle Lashley
8:35 – 10:00 Project Status Xerox Team Leads 1. PMO
• Michelle introduced the new Xerox QA manager,
Diana
• Michelle reviewed recent documents submitted to the
Exchange.
• Michelle noted each status meeting will provide an
area of highlight to go more in depth on the project
•
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Time Agenda Topic Discussion Leader Discussion Points
• Shawna noted the final background check is
complete.
• George noted that If anyone needs to get in to
Bugzilla or the DWSS application, they will have to
complete the Welfare packet.
• Pauline asked about Risks & Issues Action Item.
• Shawna noted she receives the high level items and
passes them on.
• Pauline asked about Action Item #3, Michelle noted
that one is finalized
• Shawna noted 4 is complete as well.
2. Requirements
• Anthony noted the amount of untraced requirements
is getting much smaller. The team will be spending
most of the next period on Release C documentation.
3. Infrastructure
• Jeff noted the CMP should be to the Exchange
shortly, the DRRPM, PSP, and SEP are in process
with the authors.
• Jeff reviewed items on the status report.
4. Development & Configuration
• Jeff reviewed the change from the use of BOS to
Portal.
• Jeff reviewed the stats in the status report.
• Lindsey reviewed the Data Warehouse & Reporting
section.
5. Implementation
• Matt noted the Implementation Plan will detail what
the project looks like at Go-Live vs M&O type
setting.
• Shawna noted we should update the plan after the
deep dive sessions.
• Shawna noted on the 25 th the Exchange is going
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Time Agenda Topic Discussion Leader Discussion Points
down to Vegas for training and will utilize some of
what is in the plan.
• Shawna noted Gustavo wants more detail on
Contingency Planning for individual items on the
Blueprint.
• Matt noted they are working on a separate
Contingency Plan, clarified that it’s not the same as
the technical contingency plan.
• ACTION ITEM: Imran to check with Sandra
(DWSS) around their Contingency Plan
• Matt reviewed that some items are still yellow
because drafts have been shared but are not final.
6. Testing
• Jeff noted Cheryl and team is currently working on
the Test Plan
• Jeff reviewed status of remaining testing areas.
• Pauline noted IV&V is going to open a risk about
UAT, there needs to be more coordination between
both Xerox and Deloitte.
• George asked if Cheryl has deliverable dates
around what expectations will be met during the
testing cycles
• Jeff noted the project has always communicated
UAT will start in July
• Jeff noted we are supporting the UAT process and
environment, but will not actually be running UAT.
• Bill noted an owner has not yet been defined
• Pauline noted she needs to see from Xerox how it
will be managed
• ACTION ITEM: CHERYL TO DOCUMENT THE
UAT PROCESS AND WORK WITH BILL TO
DETERMINE WHO WILL BE RESPONSIBLE FOR
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Time Agenda Topic Discussion Leader Discussion Points
10:00 – 10:20 Project Highlight Area Review Michelle Lashley • Jeff reviewed IFP
10:20 – 10:25 Next Meeting Michelle Lashley • 04/26/2013
FACILITATING AND COORDINATING
• Shawna asked if a separate document would be
needed, and if there is a gap that the Exchange
needs to fill
• Michelle noted Xerox will plan and coordinate their
own UAT for the BOS.
• George requested a committee to be put together
with people from both sides.
• Xerox will provide oversight for the Exchange UAT
through orchestrating the timing, location, users,
scripts to set expectation for the day. An outcome
will not be provided as the users do that on the day
of. Xerox will compile the results and provide report.
Testing will be Exchange, DWSS and outside users.
• Pauline (IV&V) will no longer be opening a risk, item
has been addressed
• Dan noted this should all be covered in the Test
Management Plan
• Pauline noted DWSS is planning to do end to end
testing
10:20 – 10:25 Other Business Bill Delange • Michelle noted the schedule is still being reworked
10:25 – 10:30 Wrap-up Bill DeLange •
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