SMA Assembly Cancellation/Registration Refund Policy - Southern ...
SMA Assembly Cancellation/Registration Refund Policy - Southern ...
SMA Assembly Cancellation/Registration Refund Policy - Southern ...
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Return Form With<br />
Payment to:<br />
<strong>Registration</strong><br />
<strong>Southern</strong> Medical Assn.<br />
PO Box 190088<br />
Birmingham, AL<br />
35219-0088<br />
PLEASE PRINT OR TYPE<br />
Fax:<br />
205.945.1548<br />
Full Name: _________________________________________________________ Degree: __________<br />
DOB: __________ Gender: ______ Practice/Company Name: ________________________________<br />
Address: ________________________________________________________________ ___ Home __Office<br />
City: ________________________________________ State: ___________ Zip:___________________<br />
Telephone: ________________________________ Fax: ____________________________________<br />
Home Phone: ___________________________ E-mail address: ______________________________<br />
Institution Awarding Your Degree:___________________________________________________<br />
Specialty or Area of Certification:____________________________________________________<br />
Spouse/Guest Name (if registering – see fees below): __________________________________<br />
<strong>Assembly</strong> <strong>Registration</strong> Fees<br />
Mark Category Category On/before Sept. 10, 2013 After Sept 10, 2013<br />
Non-mbr Physician/ Healthcare Professional $795 $895<br />
<strong>SMA</strong> Member $695 $795<br />
Med Student/Resident/Fellow $300 $300<br />
Military Physician/Healthcare Professional $300 $300<br />
<br />
One Day Rate (indicate day):<br />
Friday, December 13<br />
Saturday, December 14<br />
Sunday, December 15<br />
Required for <strong>Assembly</strong> Notices<br />
$350 $350<br />
Total amount enclosed or to be charged: $__________<br />
Method of Payment: __ Check Enclosed (Payable to <strong>SMA</strong>) __ VISA __ MC __ DISCOVER __AMEX<br />
Card Number________________________________________________________Exp Date_______________<br />
Security Code (required to process)___________________________________________________________<br />
Name on Card_____________________________________________________________________________<br />
Billing Address (include zip) ____ same as above OR ___________________________________________<br />
_________________________________________________________________________________________<br />
Signature_________________________________________________________________________________
Westin New York at Times Square - Booking Your Reservation<br />
<strong>SMA</strong>’s group reservation deadline is: Thursday, November 21, 2013, at 5:00 pm EST. After this date,<br />
reservations will be accepted by the hotel at its discretion and subject to prevailing rates and<br />
availability. Note: You should book as early as possible as the group block and rate may sell out prior to<br />
the hotel’s reservation deadline stated above. Refer to your hotel confirmation for cancellation policies.<br />
Room Rates and Types – Westin New York at Times Square:<br />
Single/Double Occupancy<br />
$379 per night, plus taxes<br />
A Triple Occupancy will have a surcharge of $30 and a Quad occupancy will have a surcharge of $60<br />
applied to the rate.<br />
Taxes and Fees: The room rate does NOT include taxes, which are currently 14.75%; $2.00 occupancy tax, and<br />
a $1.50 convention center tax. Taxes and fees are subject to change without notice.<br />
Come Early/Stay Late: The above rates will be honored for our group three (3) prior to the event and three<br />
days post event – based on availability.<br />
Call<br />
By Phone: Call 1-888-627-7149 from U.S. and Canada; all other regions call 1-508-324-0500 and<br />
reference <strong>SMA</strong> 2013 Medical Dilemmas Conference New York City to receive the group rate. In<br />
addition, have the following information ready: Name, mailing address, email address, requested<br />
room type and check-in and check-out dates, and a credit card to guarantee your reservation. Any<br />
requests for special room arrangements must be made at the time of this call.<br />
Reservation Deposit and <strong>Cancellation</strong> <strong>Policy</strong><br />
When your reservations are made, the hotel will require a deposit to guarantee your room. Upon receipt of your<br />
confirmation, please carefully review the Hotel’s cancellation policy for your specific reservation.<br />
<strong>SMA</strong> <strong>Assembly</strong> <strong>Cancellation</strong>/<strong>Registration</strong> <strong>Refund</strong> <strong>Policy</strong><br />
<strong>SMA</strong>’s Conferences are subject to cancellation. <strong>SMA</strong> will not refund travel costs if this Conference is<br />
cancelled. <strong>Refund</strong>s are not given for inclement weather. <strong>Registration</strong> fee refund requests must be in writing.<br />
A refund of your registration fee, minus a $125 administration processing fee, will be granted if notice is<br />
received by November 28, 2013. After this time, no refunds will be granted.<br />
Registrant with Disability<br />
Call <strong>SMA</strong> to request assistance for special needs. Most requests received at least two weeks prior to the<br />
Conference can be accommodated.<br />
Conference Website: sma.org/medical-dilemmas