Mega Project Roles and Responsibilities Guidelines - Wisconsin.gov
Mega Project Roles and Responsibilities Guidelines - Wisconsin.gov
Mega Project Roles and Responsibilities Guidelines - Wisconsin.gov
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WISCONSIN DEPARTMENT OF TRANSPORTATION<br />
MEGA PROJECT DELIVERY MANUAL AND GUIDELINES<br />
GENERIC ROLES AND RESPONSIBILITIES FOR<br />
MEGA PROJECT MANAGEMENT<br />
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Table of Contents<br />
STAFFING ROLES & RESPONSIBILITIES ............................................................................................................................................ 3<br />
PROJECT CONTROLS AND FINANCE MANAGEMENT TEAM ....................................................................................................................................... 3<br />
PUBLIC RELATIONS, DBE, AND SAFETY TEAM ...................................................................................................................................................... 5<br />
DESIGN AND CONSTRUCTION TEAM ................................................................................................................................................................... 7<br />
Overall <strong>Project</strong> ....................................................................................................................................................................................................... 7<br />
Segment 1 .............................................................................................................................................................................................................. 9<br />
Segment 2 ............................................................................................................................................................................................................ 10<br />
Segment 3 ............................................................................................................................................................................................................ 10<br />
TECHNICAL SUPPORT TEAM ............................................................................................................................................................................ 11<br />
COMPLIANCE & COORDINATION ...................................................................................................................................................................... 15<br />
Bureau of Structures (BOS) .................................................................................................................................................................................. 15<br />
Bureau of <strong>Project</strong> Development (BPD) ................................................................................................................................................................. 15<br />
Bureau of Technical Services (BTS) ...................................................................................................................................................................... 16<br />
Bureau of Highway Maintenance (BHM) ............................................................................................................................................................. 16<br />
Bureau of Traffic Operations (BTO) ..................................................................................................................................................................... 18<br />
ADVISORY ................................................................................................................................................................................................... 19<br />
Non‐Let ................................................................................................................................................................................................................ 20<br />
Traffic................................................................................................................................................................................................................... 20<br />
Pavement & Geotechnical ................................................................................................................................................................................... 21<br />
Environment ........................................................................................................................................................................................................ 21<br />
Tribal Relations .................................................................................................................................................................................................... 21<br />
Survey .................................................................................................................................................................................................................. 21<br />
Planning ............................................................................................................................................................................................................... 22<br />
FHWA ROLES & RESPONSIBILITIES ............................................................................................................................................... 24<br />
FHWA OVERSIGHT & STEWARDSHIP ............................................................................................................................................................... 24<br />
FHWA APPROVAL ACTIONS ........................................................................................................................................................................... 27<br />
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STAFFING ROLES & RESPONSIBILITIES<br />
<strong>Project</strong> Controls <strong>and</strong> Finance Management Team<br />
Team Members<br />
Program Controls/Finance Supervisor<br />
Program Management Engineer<br />
Contract Management<br />
Cost Control Engineer<br />
FIIPS & Audit Coordinator<br />
Purpose & <strong>Responsibilities</strong><br />
Supervise all activities <strong>and</strong> staff related to the delivery of Program<br />
Control <strong>and</strong> Financial Management of the project. Coordinate with DTIM<br />
<strong>and</strong> OPBF counterparts<br />
Reports to the Program Controls/Finance Supervisor <strong>and</strong> is responsible<br />
for monitoring <strong>and</strong> oversight of the project controls staff including<br />
document controls, financial controls, schedule controls, FIIPS staff <strong>and</strong><br />
contract management.<br />
Oversee <strong>and</strong> process all contract materials for delivery of the design <strong>and</strong><br />
construction of the project.<br />
Implement <strong>and</strong> manage cost containment strategies by tracking,<br />
managing <strong>and</strong> reporting program costs to ensure the project<br />
components are delivered within the established metrics <strong>and</strong> thresholds.<br />
Provide contract let <strong>and</strong> non‐let expertise <strong>and</strong> quality control to all cost<br />
components of the project.<br />
Manage the department’s financial data for each project I.D. associated<br />
with the project.<br />
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Team Members<br />
Financial/Schedule Controls Engineer<br />
Document Control<br />
Purpose & <strong>Responsibilities</strong><br />
Monitor project cost, project progress, forecasting change <strong>and</strong> other<br />
impacts, developing mitigation strategies, <strong>and</strong> providing<br />
recommendations for optimizing cost savings <strong>and</strong> performance across<br />
the project corridor. Will be responsible for establishing <strong>and</strong><br />
implementing a corridor wide change management process.<br />
<strong>Responsibilities</strong> also include coordinating cost sharing with the local units<br />
of <strong>gov</strong>ernment. Reports to the Change Management Team as required.<br />
Manage all documents related to the delivery of the project throughout<br />
design <strong>and</strong> construction. Responsible for issue <strong>and</strong> risk management<br />
tracking.<br />
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Public Relations, DBE, <strong>and</strong> Safety Team<br />
Team Members<br />
Public Information Officer (PIO)<br />
Public Information Coordinator (PIC)<br />
ERO – Labor Compliance Office<br />
Outreach DBE Coordinator<br />
Purpose & <strong>Responsibilities</strong><br />
Responsible for all Public Relations on the project <strong>and</strong> manage how<br />
these activities interface with the other region programmed projects.<br />
Also is the liaison between the project <strong>and</strong> WisDOT management.<br />
Responsible for all public information <strong>and</strong> news releases pertaining to<br />
the <strong>Mega</strong> <strong>Project</strong> <strong>and</strong> reports to the Department’s Public Information<br />
Officer (PIO). <strong>Responsibilities</strong> include developing strategies,<br />
timetables <strong>and</strong> methods for disseminating information to the public<br />
both during design <strong>and</strong> construction of the corridor. Includes<br />
developing <strong>and</strong> maintaining a project website <strong>and</strong> social media outlets<br />
for real time project information. This position also coordinates with<br />
consultants, project managers, project supervisors, <strong>and</strong> other<br />
members of the <strong>Mega</strong> <strong>Project</strong> team for detailed information. The PIC<br />
h<strong>and</strong>les all public relations <strong>and</strong> is the sole point of contact through<br />
which public information flows.<br />
Responsible for tracking labor participation levels for each<br />
construction contract as reported by the contractors, <strong>and</strong> entering the<br />
information in the Civil Rights labor Compliance <strong>and</strong> Tracking Payment<br />
System.<br />
Responsible to provide internal <strong>and</strong> external DBE coordination with<br />
communities <strong>and</strong> interest groups. Also responsible for tracking,<br />
compiling <strong>and</strong> reporting on DBE goal compliance.<br />
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Safety Officer<br />
Team Members<br />
Purpose & <strong>Responsibilities</strong><br />
Responsible for monitoring, evaluating <strong>and</strong> coordinating safety<br />
compliance for WisDOT staff, WisDOT’s technical <strong>and</strong> advisor<br />
consultants, <strong>Project</strong> Leaders <strong>and</strong> their field inspectors, Program<br />
Controls Teams, design engineers <strong>and</strong> official visitors to the project<br />
site. <strong>Project</strong> Leaders are responsible for the safety training <strong>and</strong> safety<br />
of their construction oversight staff, both at the construction site <strong>and</strong><br />
their offices. All engineers, technicians, construction workers <strong>and</strong><br />
visitor to the construction site must comply with the <strong>Project</strong> Safety<br />
manual <strong>and</strong> Safety <strong>and</strong> Health Program regarding project safety rules<br />
<strong>and</strong> personal protective equipment. This position will also assist the<br />
Department in implementing the Owner Controlled Insurance Program<br />
(OSIP) when utilized. The Safety Officer monitors the corridor to<br />
ensure that contractors provide a safe working environment, separate<br />
the work zone from traffic, <strong>and</strong> take necessary corrective actions to<br />
address identified safety concerns.<br />
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Design <strong>and</strong> Construction Team<br />
Overall <strong>Project</strong><br />
Team Members<br />
Design Supervisor<br />
Construction Supervisor<br />
Traffic Operations Supervisor<br />
<strong>Project</strong> Manager<br />
BOS Liaison<br />
BPD Liaison<br />
Purpose & <strong>Responsibilities</strong><br />
Oversees design activities for the overall project. Provides expertise<br />
<strong>and</strong> direction to multiple design project managers.<br />
Oversees the construction activities for the overall project. Provides<br />
expertise <strong>and</strong> direction to multiple segment project managers.<br />
Oversees all design <strong>and</strong> construction traffic management related<br />
activities.<br />
Manages all aspects of delivery related to design <strong>and</strong> construction of<br />
the entire project. Coordinates the delivery of all segments of the<br />
project.<br />
Provides expertise related to all structure deliverables. Ensures<br />
accountability of the Bureau of Structures (BOS) design deliverables<br />
<strong>and</strong> policy coordination with BOS development section. .<br />
This position is the overall liaison between the <strong>Mega</strong> <strong>Project</strong> Teams<br />
<strong>and</strong> DTSD Statewide Bureaus, the Federal Highway Administration <strong>and</strong><br />
other state agencies. As a member of the DTSD’s Bureau of <strong>Project</strong><br />
Development, this position is responsible for ensuring that all <strong>Mega</strong><br />
projects meet project development design <strong>and</strong> construction st<strong>and</strong>ards.<br />
This work involves independently analyzing /evaluating /supporting<br />
the various engineering activities involved in the many phases of <strong>Mega</strong><br />
projects, from development of completed plans, specifications <strong>and</strong><br />
estimates to the final completion of the construction projects.<br />
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Design Review Engineer<br />
Team Members<br />
Construction Staging/Traffic<br />
Management Engineer<br />
Will develop st<strong>and</strong>ard roadway <strong>and</strong> structure details, design methods<br />
<strong>and</strong> contract specifications for corridor wide use. Preparation of a<br />
<strong>Mega</strong> <strong>Project</strong> Manual for distribution to all corridor designers is<br />
required. This role will also review all draft plans <strong>and</strong> PS&E submittals<br />
for consistency <strong>and</strong> constructability. It is anticipated that the roadway<br />
<strong>and</strong> structure plans will be reviewed at the 30% / 60% /90% stages.<br />
DTSD <strong>Mega</strong> <strong>Project</strong> Teams throughout the State will communicate <strong>and</strong><br />
coordinate on <strong>Mega</strong> <strong>Project</strong> Manual development, seeking<br />
consistentcy between projects.<br />
Purpose & <strong>Responsibilities</strong><br />
Development <strong>and</strong>/or verification of a corridor wide construction<br />
staging <strong>and</strong> scheduling plan. Responsible to jointly work with the<br />
Department in refining <strong>and</strong> coordinating a corridor wide<br />
Transportation Management Plan (TMP) that ties all the proposed<br />
construction contracts together. This position also includes<br />
coordination with other regions, DTSD Bureaus, local units of<br />
<strong>gov</strong>ernment, <strong>and</strong> local agencies to coordinate feasible mitigation<br />
routes <strong>and</strong> mitigation investments to be used during construction. It is<br />
anticipated that quarterly updates will be necessary.<br />
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Segment 1<br />
Team Members<br />
<strong>Project</strong> Manager<br />
<strong>Project</strong> Leader<br />
Design Team<br />
Construction Team<br />
Purpose & <strong>Responsibilities</strong><br />
Manage all design or construction delivery for assigned portions of the<br />
project.<br />
Assist the <strong>Project</strong> Manager in the delivery of design or construction<br />
activities.<br />
Staffing necessary to deliver design engineering.<br />
Staffing necessary to deliver construction engineering.<br />
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Segment 2<br />
Team Members<br />
<strong>Project</strong> Manager<br />
<strong>Project</strong> Leader<br />
Design Team<br />
Construction Team<br />
Purpose & <strong>Responsibilities</strong><br />
Manage all design or construction delivery for assigned portions of the<br />
project.<br />
Assist the <strong>Project</strong> Manager in the delivery of design or construction<br />
activities.<br />
Staffing necessary to deliver design engineering.<br />
Staffing necessary to deliver construction engineering.<br />
Segment 3<br />
Team Members<br />
<strong>Project</strong> Manager<br />
<strong>Project</strong> Leader<br />
Design Team<br />
Construction Team<br />
Purpose & <strong>Responsibilities</strong><br />
Manage all design or construction delivery for assigned portions of the<br />
project.<br />
Assist the <strong>Project</strong> Manager in the delivery of design or construction<br />
activities.<br />
Staffing necessary to deliver design engineering.<br />
Staffing necessary to deliver construction engineering.<br />
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Technical Support Team<br />
Team Members<br />
Traffic/ITS Management Engineer<br />
(TME)<br />
Purpose & <strong>Responsibilities</strong><br />
Coordinates daily with construction staff that is responsible for<br />
overseeing the implementation of the traffic control measures <strong>and</strong><br />
devices, construction sequence <strong>and</strong> traffic protection <strong>and</strong><br />
maintenance plan during construction. The TME is responsible for<br />
coordinating implementation <strong>and</strong> refinements to the Crisis / Incident<br />
Communication Plan throughout the program. The TME is responsible<br />
for coordinating <strong>and</strong> providing oversight to traffic control plan<br />
implementation, maintenance, <strong>and</strong> changes through the completion<br />
of construction for each assigned contract. The TME is responsible for<br />
reviewing <strong>and</strong> approving any proposed changes to the Traffic Control<br />
Plan. The review process includes coordination with WisDOT<br />
Statewide Traffic Operation Center (STOC) <strong>and</strong> other lead agencies<br />
participating in the Crisis / Incident Communication Plan. The FHWA<br />
reviews the traffic control plans <strong>and</strong> provides input at the design<br />
stage, <strong>and</strong> also for major changes during construction with<br />
recommendations from the construction <strong>Project</strong> Manager. The TME is<br />
responsible for coordinating <strong>and</strong> approving all traffic control changes<br />
prior to implementation. The Region is responsible to enter special<br />
events that may impact traffic <strong>and</strong> are of concern when scheduling<br />
closures. The TME will coordinate requests appropriately to<br />
accommodate those events. The TME coordinates with the regional<br />
operations engineer on other Lane Closure scheduling.<br />
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Team Members<br />
Program Environmental Engineer<br />
(PENV)<br />
Purpose & <strong>Responsibilities</strong><br />
Reports to the project managers <strong>and</strong> is responsible for providing<br />
environmental support. Specific duties of the PENV include the<br />
following:<br />
• Provide recommendations to the Corridor Team for all<br />
environmentally related issues.<br />
• Attend all preconstruction meetings.<br />
• Review of all Erosion Control Implementation Plans (ECIPs).<br />
• Review <strong>and</strong> coordinate all special requests related to<br />
environmental issues.<br />
• Conduct regular site visits to each active project to verify<br />
consistent application of environmental requirements.<br />
• Conduct weekly site visits for all environmentally medium or highrisk<br />
projects including any wetl<strong>and</strong> mitigation projects, stream<br />
relocations or other sensitive projects. The PENV <strong>and</strong> <strong>Project</strong><br />
Leader will combine efforts to report, through the Field Manager<br />
reporting system.<br />
• Perform regular coordination <strong>and</strong> liaison with BTS, <strong>Wisconsin</strong><br />
Department of Natural Resources (WDNR), Army Corps of<br />
Engineers (ACOE), Environmental Protection Agency (EPA) <strong>and</strong><br />
local agencies for all environmental program <strong>and</strong> policy issues.<br />
• Perform periodic reviews of each project including Erosion Control<br />
Diaries, Erosion Control Work Orders, verification that all materials<br />
conform to the Product Acceptability List (PAL) <strong>and</strong> installations<br />
are consistent with Best Management Practices (BMPs).<br />
• Participate in interim <strong>and</strong> final completion inspections of all<br />
projects for temporary <strong>and</strong> permanent erosion control measures.<br />
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Team Members<br />
Intersection Design & Operations<br />
Engineer<br />
Signing/Marking Engineer<br />
Utility <strong>and</strong> RR Engineer<br />
Lighting/Electrical Engineer<br />
Corridor Survey Coordinator<br />
Drainage Engineer<br />
Purpose & <strong>Responsibilities</strong><br />
Coordinates daily with design <strong>and</strong> construction staff that is responsible<br />
for delivery <strong>and</strong> oversight on design plans <strong>and</strong> construction projects.<br />
Responsible for coordination between all design/construction segment<br />
teams for consistency of applications.<br />
Technical expert responsible for ensuring corridor wide consistency in<br />
signing <strong>and</strong> marking. Completes plan reviews for signing, marking <strong>and</strong><br />
traffic control during construction.<br />
Technical expert responsible for coordinating with municipal <strong>and</strong><br />
private utilities along the corridor. Insures that the requirements of<br />
TRANS 220 <strong>and</strong> the WisDOT Utility Coordination Guide are followed.<br />
Coordinates with DTIM, Bureau of Transit <strong>and</strong> Local Roads as well as<br />
railroad companies on railroad issues.<br />
Technical expert responsible for insuring corridor wide consistency in<br />
signing <strong>and</strong> marking. Completes plan reviews for lighting during<br />
construction.<br />
Responsible for field data collection for the design teams <strong>and</strong> property<br />
surveys related to preparation of the transportation project plats.<br />
Technical expert responsible for insuring corridor wide consistency in<br />
all aspects of storm water management. Establishes <strong>and</strong> monitors<br />
st<strong>and</strong>ards for drainage design. Provides expertise for storm water<br />
issues that arise during design <strong>and</strong> construction.<br />
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Team Members<br />
Geotechnical/Materials/Pavement<br />
Engineer<br />
Structures <strong>and</strong> Retaining Wall Engineer<br />
Real Estate Lead Worker<br />
Right‐of‐Way Plat Reviewer<br />
Purpose & <strong>Responsibilities</strong><br />
Coordinate <strong>and</strong> review FHWA m<strong>and</strong>ated independent verification of<br />
the sampling <strong>and</strong> testing for quality control of materials during<br />
construction. Also, oversees <strong>and</strong> reviews procedures for quality<br />
control documentation, verifications of materials, <strong>and</strong> placement<br />
methods to ensure that construction methods follow st<strong>and</strong>ardized<br />
Quality Management Plans (QMP), Quality Control (QC), <strong>and</strong> Quality<br />
Assurances (QA) processes.<br />
Provide coordination <strong>and</strong> review for project level soils reports <strong>and</strong><br />
pavement reports for the entire corridor<br />
Technical expert responsible for ensuring corridor wide consistency<br />
related to structures <strong>and</strong> retaining walls. Also responsible for the<br />
schedule of deliverable on structure plans for all structures being<br />
delivered by consultant team members on BOS.<br />
The Real Estate Lead Worker is responsible for oversight of the right of<br />
way acquisition for the corridor. Typically supervises a team of<br />
WisDOT or consultant appraisers, negotiators <strong>and</strong> relocation<br />
specialists.<br />
Provide consistent <strong>and</strong> thorough reviews on all the Right of Way plats<br />
throughout the project.<br />
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Compliance & Coordination<br />
Team Members<br />
FHWA Design Coordination See pages 21‐25<br />
Team Members<br />
FHWA Structures Coordination See pages 21‐25<br />
Team Members<br />
FHWA Construction Coordination See pages 23‐25<br />
Purpose & <strong>Responsibilities</strong><br />
Purpose & <strong>Responsibilities</strong><br />
Purpose & <strong>Responsibilities</strong><br />
Bureau of Structures (BOS)<br />
Team Members<br />
BOS Structure Chief<br />
BOS Structure Development<br />
Coordination<br />
Purpose & <strong>Responsibilities</strong><br />
Coordination related to BOS resource expectations in the delivery<br />
<strong>and</strong> review of structure plans. Coordination related to the<br />
department expectations involving the most up to date structures<br />
expectations <strong>and</strong> specifications.<br />
Coordination from BOS through a designated mega team liaison.<br />
Coordination is related to resourcing delivery <strong>and</strong> review of<br />
structure deliverables.<br />
Bureau of <strong>Project</strong> Development (BPD)<br />
Team Members<br />
BPD Proposal Management Chief<br />
Purpose & <strong>Responsibilities</strong><br />
Coordination related to delivery of project lettings to ensure<br />
compliance with the department PLP goals.<br />
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Team Members<br />
BPD <strong>Project</strong> Development<br />
Coordination<br />
BPD Claims & Dispute Resolution<br />
BPD St<strong>and</strong>ards & Specification Chief<br />
Purpose & <strong>Responsibilities</strong><br />
Coordination through the designated BPD liaisons to the mega<br />
team. Coordination is related to design <strong>and</strong> construction<br />
deliverables, more specifically conformance with Design <strong>and</strong><br />
Construction specifications <strong>and</strong> st<strong>and</strong>ards.<br />
Provide the resource to the team in the event a claim <strong>and</strong>/or<br />
dispute cannot be resolved within mega teams/region structure.<br />
Provide the resource to the team for design <strong>and</strong> construction<br />
specifications <strong>and</strong> details to ensure consistency in application<br />
throughout the State of <strong>Wisconsin</strong>. Also the resource for new <strong>and</strong><br />
upcoming specifications changes.<br />
Bureau of Technical Services (BTS)<br />
Team Members<br />
BTS Foundation & Pavement<br />
Purpose & <strong>Responsibilities</strong><br />
Coordination related to BTS resource expectations in the delivery<br />
<strong>and</strong> review of subsurface exploration. Coordination related to<br />
pavement types <strong>and</strong> the most up to date departmental<br />
expectations for soil or pavement specifications.<br />
Bureau of Highway Maintenance (BHM)<br />
Team Members<br />
BHM Operations<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team for discussions related to<br />
maintenance operations issues that may occur during design <strong>and</strong><br />
construction <strong>and</strong> require a statewide perspective as well as<br />
decisions made during design <strong>and</strong> construction that carry ongoing<br />
operational issues following the completion of construction.<br />
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Bureau of Traffic Operations (BTO)<br />
Team Members<br />
BTO State Traffic Engineer<br />
BTO System Operations & Electrical<br />
Engineering Chief<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team for discussions related to traffic<br />
operational issues that may occur during design <strong>and</strong> construction<br />
<strong>and</strong> require a statewide perspective as well as decisions made<br />
during design <strong>and</strong> construction that carry operational issues<br />
following the completion of construction.<br />
Provide the resource to the team for discussions <strong>and</strong> decisions<br />
related to electrical engineering <strong>and</strong>/or electronics such as signal<br />
<strong>and</strong> lighting systems. Also related to the statewide Traffic<br />
Operations that include discussions <strong>and</strong> designs related to<br />
consistent application statewide for traveler information<br />
decisions/STOC.<br />
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Advisory<br />
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Non-Let<br />
Team Members<br />
Program Real Estate<br />
Program Utility <strong>and</strong> Railroad<br />
Coordination<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
Real Estate personnel related to the Real Estate Policy decisions.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
Utility personnel related to utility policy decisions.<br />
Provide the resource to the team from DTIM’s Bureau of Transit<br />
<strong>and</strong> Local Roads related to railroad program <strong>and</strong> policy decisions.<br />
Traffic<br />
Team Members<br />
ITS & Smart Work Zone Engineer<br />
Program Traffic Engineer<br />
Lighting & Traffic Signal Engineer<br />
Incident Management Engineer<br />
Traffic Engineering Supervisor<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
traffic operations personnel related to policy decisions.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
traffic engineering/operations personnel related to policy traffic<br />
engineering discussions <strong>and</strong> decisions.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
traffic/lighting/electrical engineering personnel related to policy<br />
decisions.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
traffic management personnel related to management of design<br />
<strong>and</strong> construction traffic operations/TMP.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
traffic engineering personnel related to the policy decisions.<br />
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Pavement & Geotechnical<br />
Team Members<br />
Geotechnical Engineer<br />
Pavement Engineer<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
Geotechnical personnel related to technical, resourcing, or policy<br />
decisions.<br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
Pavement personnel related to technical or policy decisions.<br />
Environment<br />
Team Members<br />
Environmental & Erosion Control<br />
Environmental Coordinator<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resource to the team from the Region <strong>and</strong> Bureau’s<br />
stormwater <strong>and</strong> Erosion control personnel related to the policy<br />
decisions.<br />
Provide additional resource to the team from the Region <strong>and</strong><br />
Bureau’s Environmental community/personnel related to State<br />
<strong>and</strong> Federal agency coordination <strong>and</strong> policy decisions.<br />
Tribal Relations<br />
Team Members<br />
Regional Tribal Liaison<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resources to the team from the Region <strong>and</strong> Bureau’s<br />
Tribal personnel related to policy decisions.<br />
Survey<br />
Survey<br />
Team Members<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resources to the team from the Region <strong>and</strong> Bureau’s<br />
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Survey personnel related to policy decisions.<br />
Planning<br />
Team Members<br />
Multi‐Modal<br />
Purpose & <strong>Responsibilities</strong><br />
Provide the resources to the team from the Region <strong>and</strong> Bureau’s<br />
planning Multi‐Modal personnel related to policy decisions for<br />
rail, bike <strong>and</strong> pedestrian issues.<br />
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DTIM DIRECTORS<br />
DTIM State Highway Programs<br />
Majors <strong>Project</strong> Committee<br />
Provide the resource to the team from the DTIM‐ State Highway<br />
Programs personnel related to any fiscal <strong>and</strong> program schedule<br />
issues that could adversely affect the management of State<br />
Highway Programs.<br />
Provide the resources to the team from the Region <strong>and</strong> statewide<br />
Majors Committee representatives regarding policy decisions <strong>and</strong><br />
change management decisions (Fiscal Budge change) <strong>and</strong><br />
schedule changes across SFY’s.<br />
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FHWA ROLES & RESPONSIBILITIES<br />
FHWA Oversight & Stewardship<br />
FHWA's <strong>Wisconsin</strong> Division provides oversight <strong>and</strong> stewardship of WisDOT in the development of the<br />
<strong>Project</strong>. By law, the FHWA is responsible for ensuring compliance with federal requirements in the<br />
delivery of a federal highway program. This responsibility is achieved through oversight <strong>and</strong> stewardship.<br />
Oversight: the act of ensuring that the federal highway program is delivered consistent with<br />
the federal laws, regulations <strong>and</strong> policies.<br />
FHWA oversight monitors compliance <strong>and</strong> verifies that the implementation of federal highway programs<br />
is done in accordance with applicable laws, regulations <strong>and</strong> policies. The FHWA oversight <strong>and</strong><br />
independent verification activities are similar to the quality assurance portion of quality control / quality<br />
assurance program prevalent in many construction <strong>and</strong> materials programs. In addition to construction,<br />
federal oversight includes planning, right‐of‐way <strong>and</strong> finance.<br />
Stewardship: efficient <strong>and</strong> effective management of the public funds that have been<br />
entrusted to the FHWA.<br />
Stewardship reflects FHWA's responsibility for the development <strong>and</strong> implementation of federal highway<br />
programs. It involves all FHWA activities in delivering the Federal highway program; leadership,<br />
technology deployment, technical assistance, problem solving, program administration <strong>and</strong> oversight.<br />
The FHWA has criteria that identifies project that will require a heightened level of oversight due to the<br />
complex project <strong>and</strong> financial management needed for a successful completion. The Proposal<br />
Management Matrix identifies FHWA oversight of individual construction projects. The FHWA will<br />
perform the following key activities to ensure its oversight responsibilities:<br />
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Federal Interface<br />
Management<br />
Financial Management<br />
Technical Assistance<br />
Coordinate between WisDOT <strong>and</strong> other federal agencies on<br />
controversial issues<br />
Provide guidance <strong>and</strong> assistance in assuring federal requirements<br />
are adequately addressed during project development<br />
o Assist in developing the <strong>Project</strong>’s initial Financial Plan <strong>and</strong><br />
annual updates<br />
o Conduct an independent review of the program baseline<br />
cost estimate during the NEPA process <strong>and</strong> conduct an<br />
independent review of the updated estimate just prior to<br />
construction during the final design stage<br />
o Participate in <strong>Project</strong> meetings<br />
o Monitor <strong>and</strong> provide input to cost <strong>and</strong> schedule control<br />
<strong>and</strong> contract modifications<br />
Program Management<br />
Technical Assistance<br />
o Assist in developing the <strong>Project</strong> Management Plan (consists<br />
of the Design <strong>Project</strong> Management Plan, Construction<br />
Management Plan <strong>and</strong> others) <strong>and</strong> the Scope & Budget<br />
Document<br />
o Provide technical assistance <strong>and</strong> guidance to WisDOT in<br />
assuring that contract administration, constructability,<br />
cost, bid ability, value engineering, construction, methods<br />
<strong>and</strong> materials, congestion mitigation, community sensitive<br />
design <strong>and</strong> future maintenance are all considered in the<br />
development of the project<br />
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Design<br />
o Participate as a 3rd party reviewer on the scope of design<br />
contracts <strong>and</strong> design contract amendment proposals<br />
o Provide technical assistance <strong>and</strong> guidance to WisDOT in the<br />
development of preliminary <strong>and</strong> final roadway <strong>and</strong> bridge<br />
plans<br />
o Provide required project approvals (PS&E, PIFs, TMPs, etc.)<br />
in accordance with the Stewardship/Oversight Agreement<br />
Quality Control<br />
Innovation<br />
Outreach<br />
o Coordinate reviews <strong>and</strong> audits between WisDOT, FHWA<br />
<strong>and</strong> other Federal agencies<br />
o Conduct construction project inspections <strong>and</strong> process<br />
improvement reviews<br />
o Assist <strong>Project</strong> managers in the final inspection of completed<br />
contracts<br />
Work with WisDOT to provide information on innovative<br />
technologies, materials <strong>and</strong> technical training opportunities<br />
Provide technical assistance <strong>and</strong> guidance to WisDOT in<br />
developing a DBE program for the program's construction<br />
activities that produces an acceptable level of women <strong>and</strong><br />
minority‐owned business participation in the construction<br />
contracts<br />
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Civil Rights – approves the annual DBE plan <strong>and</strong> is the initial contact for coordination with the<br />
Office of Federal Contract Compliance Programs, United States Department of Labor, WisDOT<br />
Equal Employment Opportunities <strong>and</strong> FHWA DBE Program Offices.<br />
FHWA Approval Actions<br />
The FHWA Division Administrator is delegated authority <strong>and</strong> responsibility for all approvals to<br />
implement the project, except for approval of system to system modifications of Interstate access<br />
<strong>and</strong> the approval of type, size <strong>and</strong> location for unusual <strong>and</strong> unique structures. While the Division<br />
Administrator approves the Financial Plan <strong>and</strong> accepts the <strong>Project</strong> Management Plan, prior<br />
concurrence is required from FHWA Headquarters Innovative Program Delivery Office’s <strong>Project</strong><br />
Delivery Team.<br />
When FHWA deems a project a Federal Major <strong>Project</strong>, FHWA has additional approval actions that<br />
supplement those required for regular FHWA‐oversight projects. These additional actions include<br />
approving the Financial Plan, <strong>Project</strong> Management Plan, annual updates to the Financial Plan <strong>and</strong><br />
<strong>Project</strong> Management Plan, all consultant design, construction <strong>and</strong> program management<br />
contracts, <strong>and</strong> any subsequesnt contract amendments. FHWA approval actions are found in the<br />
Stewardship/Oversight Agreement between the FHWA Division Office <strong>and</strong> WisDOT (FDM<br />
procedure 5‐5‐15).<br />
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