Cover Letter - Danish Refugee Council

A. Instruction to Tenders
Publication Ref.: Open International 29032011
Tasks to be executed
» ECHO has committed to fund the execution of the Supply of Non Food Items (NFI) Kits and DRC
has been appointed as one of the implementing partners to apply a portion of that loan for payments
under this contract. ECHO will establish the final amount of the fund and will liquidate it to the DRC
on completion of the operation on the basis of the expenses presented and declared eligible. No
party other than DRC shall derive any rights from the loan or have any claim to its proceeds. Under
no circumstances or for no reason whatsoever will the Donor entertain any request for indemnity or
payment directly submitted by the DRC´s contractors. The subject of the contract is the delivery by
the Supplier of the following obligations:
1. Supply and Delivery of NFI Kits
2. DRC reserves the right to award the tender to one or more than one bidder.
3. Samples maybe requested before final award of tender to determine the quality standards.
Timetable
» Deadline for submission of tenders: Date: 20 Th April 2011 Time:12.00 Midday
» Tender opening session: Date: 20 Th April 2011 Time:12.30pm
» Notification of award to the successful tenderer: Date: 26 Th April 2011
» Signature of the contract: Date: 26 Th April 2011
Participation
Participation in this tendering procedures is open on equal terms to all persons
DRC will exclude from participation in a procurement procedure candidates or tenderers falling into any of
the following cases:
» They are bankrupt or being wound up, are having their affairs administered by the courts, have
entered into an arrangement with creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation arising from a similar
procedure provided for in national legislation or regulations;
» They have been convicted of an offence concerning their professional conduct by a judgment that
has the force of res judicata;
» They have been guilty of grave professional misconduct proven by any means that the contracting
authority can justify;
» They have not fulfilled obligations relating to the payment of social security contributions or the
payment of taxes in accordance with the legal provisions of the country in which they are established
or with those of the country of the contracting authority or those of the country where the contract is
to be performed;
» They have been the subject of a judgment that has the force of res judicata for fraud, corruption,
involvement in a criminal organisation or any other illegal activity detrimental to the Communities'
financial interests;
» Following another procurement procedure or grant award procedure financed by the Community
budget, they have been declared to be in serious breach of contract for failure to comply with their
contractual obligations. Candidates or tenderers must certify by any relevant means that they are not
in one of the situations listed above.
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