February 20-24, 2012 - Sgmeet.com

TOS/AGU/ASLO 2012 Ocean Sciences Meeting
Student Workshops
Tuesday, 21 February 2012, and Thursday, 23 February 2012
12:30 to 14:00, Ballrooms A & B
Student workshops on a variety of topics related to career development
will be held on Tuesday and Thursday over lunch. Workshop
topics include: Ethics in Science; Outlooks in Oceanography; Presentation
Design & Delivery; and Network Science and Collaborations. A
limited number of lunches will be provided on a first-come, first-served
basis. Flyers outlining all student activities will be provided at the
Registration Desk and Student Lounge, and will include additional
information about the workshop topics and speakers.
Student Career Center and Lounge
Monday – Friday, Exhibit Hall
A large area near the society booths in the exhibit hall will be reserved
for the Student Career Center and Lounge, where students can access
career information, relax and check email, and meet with other
students. Bulletin Boards will be provided for posting CVs (one page
only), as well as information on upcoming meetings, educational opportunities,
and job announcements.
ASLO Multicultural Program
Since its start in 1990 the ASLO Multicultural Program has brought
over 750 diverse undergraduate and graduate students to the annual
ASLO meetings. Many have gone on for advanced degrees and several
have served on the ASLO BOD and various committees. The program
features a pre-conference dinner and field trip, meeting-mentors to help
guide the students, a student-symposium, and various other activities.
The goal of the program is to increase the human diversity of aquatic
scientists. This year 65 students will participate. For more information,
please contact Dr. Benjamin Cuker by email: Benjamin.Cuker@
hamptonu.edu.
Early Career Mixer
Monday, 20 February 2012, 18:00 to 19:30, North Foyer - SPCC
A “meet and mix” reception is planned and organized by members
of the ASLO early career committee to give early career members an
opportunity to provide feedback on various topics relevant to them,
including any concerns or expectations as an early career member. This
is a social gathering for all early career members to get to know each
other and to network. Refreshments will be served.
Oral Presentations
Advance Submission
Prior to the meeting, speakers received an email with login credentials
and instructions to submit online. Please make sure to upload all media
files required for your presentation. Any necessary video or audio files
not included in your online upload folder along with your PowerPoint
will cause your presentation to fail in the meeting room. Please see the
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list of preferred media formats below. Speakers who submit in advance
will have a faster check in at the Presentation Room. Although online
submission may not be required, it is strongly encouraged.
Submissions will also be accepted on-site in the Presentation Room,
Room 251 C at the Salt Palace Convention Center, and you also can
upload to the Web site throughout the conference.
File Formats
The following presentation file types are acceptable for online submission:
• Microsoft Office PowerPoint (.ppt), (.pptx)
• Adobe Acrobat (.pdf)
Microsoft PowerPoint Tips
PowerPoint embeds image files directly into the file when you save
them, while video files are not embedded. Only a link is made to the
video file. Copy the video clips you want to insert into the same folder
as the PowerPoint file. This will eliminate the problem of PowerPoint
losing the link to the file. Be certain to bring the video files and the
PowerPoint files to the meeting.
Fonts
Arial and Helvetica are recommended for clarity and compatibility.
Confirm a font size of AT LEAST 24 points for body text and 36 – 40
points for headings. Light colored text on a dark background is advised.
Avoid using red or green. Confirm that the maximum number of lines
in text slides is no more than 6 or 7.
Images
The size of the screen will be 1024 x 768 pixels, meaning that any image
with more pixels in the X or Y coordinate that is more than that will not
be displayed. The image will be altered by PowerPoint to fit. Large images
(i.e. 2000 x 1500 pixels) which are created with digital cameras and
scanners will make the resulting PowerPoint file very large. This may
cause the presentation to load slowly. This can be avoided by inserting
images with the following properties:
Format = (.jpg)
Recommended Size = (800x600 pixels)
Compression Setting = 8 (High quality)
Use the “Insert” feature of PowerPoint to add images to your presentations.
Do not copy/paste them into the slide or click and drag.
Video/Audio
List of Preferred Media (Video/Audio) Formats: .wmv, .mpg, .avi, .mov
Please try to keep the video files size to less than 20MB if possible. Use
short video segments when needed.
List of Specific Compatible Codecs:
• Microsoft - RLE, Video1, Windows Media Series 8 and 9
• Divx 3/4/5