Deliverables Agreement Technical and Administrative Task List

Agreement No. 68-5D21-10-69
APPENDIX C
Additional Deliverables
Amended 9/14/2011
Core Work Product
Rate
1 Development & First-Year Administration of New Long-Term Contracts (EQIP, WHIP, CSP) $190
- digital plan map (2 paper copies)
- soils map (digital or paper) with non-technical descriptions (2 copies)
- enter practice schedule into Customer Service Toolkit
- enter contract items into ProTracts
- obtain producer signature on contract
- collect 1199a (direct deposit information) from the producer
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
2 Administration of Active Long-Term Contracts (EQIP, WHIP, CSP) $95
- prepare letter to customer informing them of practices to apply this FY
- conduct status review (field investigation & forms, refer needed changes to NRCS)
- enter contract modification into ProTracts or Toolkit (as directed by NRCS)
- obtain producer signature on modification (if needed)
- update digital plan map (as needed – 2 paper copies)
- update practice schedule in Toolkit (if needed)
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
3a First-Year Administration of CRP/CREP Contracts $95
- digital plan map (2 paper copies)
- soils map (digital or paper) with non-tech descriptions (2 copies)
- enter practice schedule into Toolkit
- Collect data and complete the MI-CPA-15 (NRCS signs)
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
3b Application & Administration of Active CRP/CREP Contracts $50
- conduct status review (field investigation & forms)
- update digital plan map (as needed – 2 paper copies)
- update practice schedule in Toolkit (if needed)
- enter contract modification in Toolkit (if needed)
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
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Agreement No. 68-5D21-10-69
Core Work Product
Rate
3c CRP (including CREP and CCRP) Eligibility, Practice Feasibility and Design $280
- contact producer to set up a field visit
- conduct field visit to determine eligibility of offered acres and feasibility of offered
practices
- Identify practice specific location on an aerial photo
- Collect data needed and complete Practice Details on applicable program sheets
- Collect data and complete the MI-CPA-15 (NRCS signs)
- Complete CRP-2C according to step-by-step process
4a Payments Farm Bill programs except CSP [AA and AM cost types] $250
- total (sum) receipts from producer & review payment calculator output
- verify not-to-exceed rate/cost caps (printout)
- calculate payment amount
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
- collect 1199a (direct deposit information) from the producer
4b Payments Farm Bill programs except CSP [AC and FR cost types] $200
- verify not-to-exceed rate/cost caps (printout)
- calculate payment amount
- enter associated assistance notes on CPA-6
- file hard copies in 6 part folder
- update Farm Bill tracking tool
- collect 1199a (direct deposit information) from the producer
4c Payments – CSP only $70
- Print and file CSP payment notification letters
- Mail the payment notification via certified mail, file the certified letter tabs and returned
certified letter cards
- Track which payment option the producer elects (payment before or after December 31 st )
- Check the “certify” box in ProTracts and print the NRCS-1245 and run payment
instructions
- Obtain producers signature on the NRCS-1245
- Send copies of the following material to Financial Management:
□ CCC-1200
□ AD-1156 (if modification occurred due to a technical error)
□ NRCS-1245
□ FS-1199 (verifying current data or establishing new accounts)
□ Incorporation papers for proof of signature (if needed)
5 CNMP Acceptance Reviews (no Core Work Product available) $375
- use appropriate checklist to review CNMP for completeness
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Core Work Product
Agreement No. 68-5D21-10-69
Rate
6 HEL Compliance Determination or Redefinition support $70
Enter determination received into area wide log
Create Folder in SharePoint
Scan AD-1026 and attached CLU and place in folder
Print NRCS-CPA-026E
Print Preliminary Determination Letter
Mail – adverse determination (certified mail)
positive determination (postal mail)
7 Certified Wetland Compliance Determination support (Ag land only) $70
Enter determination received into area wide log
Create Folder in SharePoint
Scan AD-1026 and attached CLU and place in folder
Print NRCS-CPA-026E
Print Preliminary Determination Letter
Mail – adverse determination (certified mail)
positive determination (postal mail)
8a1 Area Review of EQIP/WHIP Application before contract approval by program coordinator
(assigned by Area Conservationist only)
Print out and place in file for AC review:
Sign-up/Pre-selection Tool (verify presence of signature and date);
Conservation Plan Maps (check maps for location, date, North arrow,
scale, author name/initials. Verify all structures are shown/labeled)
AD-1155 Conservation Plan of Operation (verify field numbers/acres
correspond to those shown on Conservation Plan Maps)
EQIP Selection process worksheets and cover summary sheet (verify
longevity points) OR WHIP General Criteria Ranking Sheet + Individual
Habitat Ranking Sheets
Program Application Information Worksheet
CCC-1200 Contracting document + Appendix (verify that they are
completed, signed and dated – Applicant’s signature is checked in
ProTracts under “Manage Applications”)
Screen dump showing ProTracts status (verify that status is eligible and,
for WHIP, contract cost does not exceed $20,000)
Check ProTracts Application page for correct cost list, acres treated, and ranking
score (verify that the “Ranking Score” in ProTracts is the same as the “Grand
Total” score on the General Criteria Ranking Sheet
Verify that each “item status” is marked as “planned” for each contracted item in
ProTracts
Verify that the unit costs does not exceed the maximums per current WHIP cost
list
Complete Long-Term Application/Contract Checklist
Give file to the Area Resource Conservationist
Contact DC with needed changes
Transfer to state office share drive after ARC review (Ranking Sheets,
Application Information Worksheet, Application/Contract Checklist, Plan Map)
Update area spreadsheet
$35
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Core Work Product
Agreement No. 68-5D21-10-69
Rate
8a2 Area Review of EQIP/WHIP Application after contract approval by program coordinator
(assigned by Area Conservationist only)
Verify eligibility issues have been resolved
Verify vendor information is correct
Get AC signature on CCC-1200
Copy and distribute CCC-1200
Print letter notifying land owner
File copy at Area Office
Update area spreadsheet
$25
8b Area Review of Farm Bill Payment (assigned by Area Conservationist only) $100
According to “Farm Bill Program Payment Process Checklist”
9 WRP Easement Monitoring $200
Prepare letter to customer informing them of practices to apply this FY
Conduct status review (field investigation & forms, refer needed changes to
NRCS)
Complete “WRP Monitoring Checklist”
Enter contract modification into ProTracts or Toolkit (as directed by NRCS)
Obtain producer signature on modification (if needed)
Update digital plan map (as needed - 2 paper copies)
Update practice schedule in Toolkit (if needed)
Enter associated assistance notes on CPA-6
File hard copies in 6 part folder
update Farm Bill tracking tool
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