THE 8TH IEA INTERNATIONAL HEAT PUMP CONFERENCE

THE 10 TH INTERNATIONAL ENERGY
AGENCY HEAT PUMP CONFERENCE
Tokyo, JAPAN
Website Conference
June 27 – August 31, 2011
Report to the IEA HPP Executive Committee
November 10, 2011
With 377 participants from 26 different countries and regions from all over the world, the 10 th IEA Heat
Pump Conference was one of the largest IEA heat pump conferences ever staged and the first IEA Heat
Pump conference which was organized in the form of a web conference. This was due to the Great Eastern
Japan Earthquake and the massive tsunami on March 11 th 2011.
It had initially been planned to hold the conference in the city of Tokyo, Japan, May 16-19, 2011. The
subtitle of the Conference was “Heat Pumps – The Solution for a Low Carbon World” and comprised 212
full paper presentations, 7 address paper presentations, 17 power point presentations, 2 voice letters and
1 video letter.
This report gives a brief summary of the organizational efforts, and is jointly prepared by the
International Organizing Committee and the National Organizing Committee chairmen. For a
preparation history, please refer to Appendix 2.
1. International Organizing Committee (IOC)
1.1 1 st IOC Meeting, May 13, 2009
The first meeting of the International Organizing Committee and its constitution took place at the ExCo
meeting in May 2009 in Ammersfoort (NL). Already at the ExCo meeting in fall 2008 in Seoul,
Thomas Kopp was asked to act as the IOC chair. Two strong candidatures to organize the conference
were announced before the ExCo in fall 2008 and during the ExCo meetings, Korea and Japan
presented their concepts. There was a confidential electronic vote in December 2008 and the winner
was Japan.
At the time of spring ExCo 2009 in Ammersfoort (NL), Europe was suffering from an influenza
epidemic and the Japanese delegates were not able to attend the meeting. A presentation from NOC
Japan was held by Thomas Kopp. The first IOC meeting discussed the conference structure, the
conference title, the role of RC (Regional Coordinators), country sponsorship and the organization of
the IOC. It was accepted to remain within the existing ‘guidelines for IEA HP conferences’. It was also
decided that the Ritter von Rittinger award should be continued and a committee was elected with chair
Sophie Hosatte and a representative from each region. In addition, it was decided to establish the best
poster award with a committee consisting of the NOC chairman, the IOC vice-chairman, Onno
Kleefkens and the regional coordinators.

In accordance with previous IEA Heat Pump conferences, it was decided that the precedent should be
kept that countries providing financial support to the conference have the right to a seat in the IOC. The
IOC chair started to encourage HPP member countries to become a country sponsor by sending out an
official IOC letter.
1.2 2 nd IOC Meeting, November 4, 2009
At the 2 nd IOC meeting in Rome held on 4 th November 2009, the IOC could announce the regional
coordinators Jerry Groff for North and South America, Monica Axell for Europe and Africa and
Makoto Tono for Asia and Oceania. The IOC decided on the conference logo, the conference date and
venue, the deadlines for the first announcement and for the abstracts (June 2010). The website domain
was transferred from the Swiss NOC to the Japan NOC. The NOC informed about the planning of the
website and the idea of communication with all authors through the website, also for uploading
abstracts and full papers. After discussions, the conference topics were accepted:
- Environment-friendly Technology
- Systems and Components
- Applications
- Research and Development
- Policy, Standards, and Market Strategies
- Markets
- International Activities
The conference subtitle ‘Heat pumps the solution for a low carbon world’ was discussed and accepted.
First discussions were held concerning co-sponsorship. Especially the relation with IIR was unclear and
had to be discussed in the ExCo. 6 HPP member countries could already announce a possible country
sponsorship, 3 had to check with their boards and didn’t see a possibility to become a country sponsor.
UK was not present, but the IOC planned to send a letter.
1.3 3 rd IOC Meeting, June 2, 2010
The 3 rd IOC meeting took place in Helsinki on June 2, 2010. Country sponsoring was encouraging.
Several countries had confirmed sponsorship and 3 countries already paid. The NOC presented the
current situation in the organizational process including registration fee and budget and financing. An
exhibition concept was presented as well. The NOC proposed to announce a heat pump declaration
process in session 2 surrounded by an international press conference. After some fears about who could
be the potential signatories, it was decided to go ahead and to ask organizations about their position. It
was decided to change the session title of session 9 to ‘Heat Pump Programme – reports from ongoing
activities’.
The conference website had been open to the public since December 18, 2009.
The deadline for abstract proposals was postponed to July 31, 2010.
The IOC chair invited member countries to send in proposals for keynote speakers.
The ExCo meeting in Helsinki was attended by Mr Didier Coulombs IIR to explain the IIR situation
about co-sponsorship. The 10 th IEA conference is too close to the IIR conference of August 2011 in
Prague. Unfortunately, no decision about co-sponsorship with IIR could be taken.
1.4 4 th IOC Meeting, November 9, 2010
At the 4 th IOC meeting on November 9, 2010 in Vienna, the NOC reported 299 abstracts, 172 from
Asia and Oceania (58%), 99 from Europe (33 %) and 28 from North America (9 %). The number of
abstracts eventually increased to 302. The NOC presented the sponsoring strategy, the event schedule
and the exhibition concept. The NOC could arrange to get several contracted partners but there was still
no good news from the IIR. There were no industrial sponsors by then.
2

The conference concept was presented by the NOC, 8 workshops were planned and the following
session titles were accepted:
Session 1: Opening plenary session
Session 2: Heat pumps for a sustainable society (policy and markets)
Session 3: Systems and components I
Session 4: Ground source heat pumps
Session 5: Applications I
Session 6: Systems and components II
Session 7: Air source heat pumps
Session 8: Applications II
Session 9: Heat pump programme – reports from ongoing activities
Session 10: Closing plenary session
The NOC prepared a list with all abstracts. The nomination process for oral speakers was initiated by
asking the IOC participants to send in nominations from each country. The IOC chair proposed a
proportional distribution according to the amount of abstracts from each region. This proposal was not
accepted in general but remained the working strategy of IOC chair. The deadline for full papers was
fixed to January 31, 2011.
There were already some nominations for outstanding speakers for keynote presentations but further
nominations were dead-lined to the end of November. Proposals to include speakers of IEA, IPCC and
UNEP arose and the process of contacting speakers of these organizations was discussed. It was
decided that session chairs would be appointed among IOC members while session co-chairs among
NOC members. Once again, the heat pump declaration was discussed and due to lack of confidence in
all potential partner organizations, a minimum solution was already discussed. Here, only HPP chair
and the conference organizers would sign the declaration. It was still planned to sign within a press
conference.
The structure of the opening plenary session was discussed intensively and the Ritter von Rittinger
committee announced the deadline for nominations which was March 1, 2011.
NOC announced to mail the 2 nd announcement mid of December 2010.
After the 4 th meeting, a very intensive period of clarifying the conference program began. All regional
coordinators presented their proposals for oral speeches by exchanging emails. IOC chair compared
theses proposals and fixed those presenters who were proposed by all RCs. Unfortunately, there
remained several problems with speech slots. But due to a ‘final decision’ from the IOC chair, the
conference program was defined by December 16, 2010 and all authors could be informed about oral or
poster presentation by the Regional Coordinators.
In early 2011, the IOC had to deal with some withdrawals and to negotiate on keynote speakers and
details of the opening plenary session. The 2 nd announcement was printed at the end of 2010 by the
NOC and shipped to all ExCo members to be distributed in all member countries. The annex program
was detailed and the operating agents started to plan their workshops.
There was also continued work on the heat pump declaration between NOC and HP Centre.
The NOC started to prepare the conference documents, such as the program booklet.
The reviewing process was organized and started and all reviewing could be reported via a web-based
system. There were some problems in recruiting enough reviewers willing to do the review work on
time.
Then, March 11, 2011 came and Japan was struck by the tsunami and the problems in Fukushima. Soon
after the catastrophe, many emails reached the IOC chair and the Regional Coordinators, sent by
participants or authors and asking for details about the consequences. We couldn’t answer at once, but a
notice was put on the conference website and the heat pump center website on March 25. Intense
discussions followed among the IOC chair, NOC and Regional Coordinators, involving also the chair
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of the HPP and HPC. Different proposals to organize an alternative conference were discussed. Finally,
on April 21, 2011, the NOC announced a web-based, virtual conference instead of the initially planned
conference in Tokyo and also the foreword and welcome messages had to be changed. Information was
also integrated in the HPC Newsletter No 2/2011 (vol. 29) with a short message from Sophie Hosatte
and an explanation of the IOC chair.
Therefore, NOC had to reorganize most activities and overcome huge time pressure and also to rearrange
all financial details and agreements.
1.5 5 th IOC Meeting, May 16, 2011
The 5 th IOC meeting in Paris on May 16, 2011 was opened with a minute of silence for the victims of
the twin disasters. The IOC chair expressed his sadness for the fact that the conference had to be
transformed into a virtual one and thanked the Japanese NOC for its flexibility. He was convinced that
the Tokyo conference would have been a great success. The NOC reported about the different activities
and also how the web-conference should be organized. Still, 205 attendees kept their registration and
also 195 of 234 papers remained within the conference. During the discussions, the IOC recommended
giving exhibitors an opportunity of a virtual exhibition booth on the website conference and to extend
the conference period to the end of August 2011. It was also recommended shipping the conference
documents after the web-conference. The heat pump declaration had to be dropped. Besides the
conference documents, further information material was considered and it was decided to launch
position papers, annex descriptions, a revised CO2-brochure and a HPP Newsletter dedicated to the
conference. Also a press-release was summarized by HPC and the ExCo delegates were asked to
disseminate the press-release within their country in July 2011.
The Ritter van Rittinger committee honored 3 individuals and during a festive dinner Sophie Hosatte as
the committee chair awarded John Ryan (US), Herman Halozan (Austria) and Per-Eling Frivik
(Norway) who unfortunately couldn’t be present.
This dinner with the honored guests but also most members of the IOC was the last event of the IOC. A
long and intensive period had ended. The IOC chair would like to thank all IOC members and
especially NOC for their tremendous work. This was also expressed in the closing remarks of the IOC
chair on the conference website.
1.6 IOC Members
The IOC Committee members were: Mr Hermann Halozan (Austria), Mrs Spohie Hosatte (Canada), Mr
Claus Börner (Germany), Mr MakotoTono (Japan), Mr Onno Kleefkens (Netherlands), Mrs Trude
Tokle (Norway), Mrs Emina Pasic (Sweden), Mr Thomas Kopp (Switzerland), Mrs Penny Dunbabin
(UK) and Mr Gerald Groff and Mr Antonio Bouza (USA). The IOC chairman was Mr Thomas Kopp,
and Mr Onno Kleefkens was vice-chairman. Mrs Monica Axell and Mrs Anette Ingemarson of the Heat
Pump Centre also attended the committee meetings and provided support to the committee work. The
important task of Regional Coordinators was taken by Mr Gerald Groff (US) for North- and South-
America, Mr Makoto Tono (Japan) for Asia and Oceania and Mrs Monica Axell (Sweden) for Europe
and Africa.
2. National Organizing Committee (NOC)
2.1 NOC Structure
The preparation meeting was held by NEDO on September 10 th , 2009 to establish the NOC. Given the
bad economic situation after the financial crisis of 2008, many related bodies were asked to join the
NOC for better possibilities to seek funding solution. Consequently, the NOC consists of 35 Board
Committee members for decision making, 33 Executive Committee members for overall control, 10
4

General Affairs Sub-committee members for financing, 13 Reviewing Sub-committee members for
abstract and full paper reviewing in Asia and Oceania Region and 11 Execution Sub-committee for
total events.
The 1 st Executive committee meeting was held on November 26, 2009 and another 22 NOC meetings
followed.
The NOC chairman was appointed and the conference budget was approved by the Board Committee
members at their first meeting on March 25, 2010.
The concept and details of calls for sponsors were decided at the 2 nd Board Committee meeting on
November 1, 2010. In addition, the NOC proposal of heat pump declaration was summarized.
The 3 rd Board committee meeting was held on March 24, 2011 when they had to make a tough decision
that the form of the conference had to change to the virtual website conference due to the twin disasters.
The NOC was quite a large organization with 102 members. It would have been able to be more
flexible with a smaller organization. However, we believe we were able to run this large organization
by setting up a HPTCJ secretariat in each committee/sub-committee to work as an information control.
2.2 NOC Members
National Organizing Committee (NOC)
NOC Japan configuration No. of
members
IEA Heat Pump Conference Board Committee
-NOC Chair; Mr. Momoki Katakura
-NOC Vice-chairs; Messrs Ueda and Kishimoto
35
Decision making
Please refer to Appendix 1.
IEA Heat Pump Conference Executive Committee
Total control e.g. Making Budget
IEA International Heat Pump Conference Sub Committee: General
-Finance
IEA International Heat Pump Conference Sub Committee:
Paper Reviewing
-Paper review for Asia & Oceania region
IEA International Heat Pump Conference Sub Committee: Execution
-Total events
2.3 The number of NOC Meetings held
Board Committee; 4 times
Executive Committee; 6 times
General Affairs Sub-committee; 4 times
Reviewing Sub-committee; 4 times
Execution Sub-committee; 5 times
Total; 23 times
*For details, please refer to Appendix 2.
33 6 Consisted of
10
13
11
Total: 102
No. of
Secretaries
3
4
5
5
Total: 23
Grand Total: 125
2
•METI, NEDO
•Electric power companies
•Universities
•Manufacturers
•General contractors
•Gas companies
•Related HP Associations
•HPTCJ
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3. Papers by Region
Taking into account that the main purpose of the conference is to give an overview of the heat pump
situation around the world, we opted, in good tradition, to maintain a relatively even balance of oral
papers between the three main regions.
Papers breakdown by sessions
Session Title Address Keynote Paper Annex Total
Session1 Opening session 7 4 11
Heat pumps for a sustainable
Session2
society
3 16 19
(policy and market)
Session3 Systems and components Ⅰ 1 39 40
Session4 Ground source heat pumps 1 30 31
Session5 Applications Ⅰ 1 30 31
Session6 Systems and components Ⅱ 1 30 31
Session7 Air source heat pumps 1 22 23
Session8 Applications Ⅱ 1 24 25
Session9
Heat pump programme
- reports from ongoing activities
Total
Papers breakdown by regions
Europe
Africa
1 7 8
7 14 191 7 219
Asia
Oceania
North & South
America
Address 3 3 1
Keynote
presentations
6 5 3
presentaions 62 109 20
Annex
paper
6 0 1
sub-total 77 117 25
G total 219
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4. Conference Attendance
We had 377 participants from 26 different countries/regions in the website conference. Attendance
breakdown by country looks as follows.
Participants by countries/regions
Country Participant Invited Student Total
Austria 4 1 1 6
Belgium 3 2 5
Canada 3 2 5
China 14 1 4 19
Colombia 1 1
Czech Republic 1 1
Denmark 1 1
Finland 1 1
France 6 2 8
Germany 12 1 13
Ireland 1 1
Japan 108 119 7 234
Netherlands 4 1 5
New Zealand 2 2
Romania 1 1
Norway 1 2 3
South Korea 7 7
Spain 1 1
Sweden 9 3 4 16
Switzerland 14 3 17
Taiwan 2 1 3
Turkey 1 1
Ukraine 1 1
United States 12 4 2 18
United Kingdom 5 1 6
Vietnam 1 1
Total 214 142 21 377
Online registration commenced with an earlybird rate of 50,000 JPY, a student and an accompanying
person rates of 30,000 JPY on October 1, 2010. However, the NOC was forced to revise the registration
fees in accordance with the change to the Website conference format due to the twin disasters. The
online registration was temporarily closed on March 29. The new participation fees were based on the
website format with a standard rate of 18,000 JPY and a student rate of 12,000 JPY. The NOC then reasked
all the registered 377 participants at that time whether they still wanted to take part in the website
form of the conference on April 26. Online registration re-opened from May 2 to 20, followed by
another 2 re-openings from June 6 to 17 and from June 27 to July 15. RC’s made a special effort to
encourage authors to register their participation.
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5. Country Sponsors (10 countries)
Austria, Canada, Germany, Japan, the Netherlands, Norway, Sweden, Switzerland, UK and USA
6. Industrial Sponsors
Calls for industrial sponsors commenced on September 3, 2010 through the conference website. We had
3 categories, Gold, Silver 1 & Silver 2 and finally gained 7 Gold and 4 Silver 1 sponsors as the table
below shows. Their logos were posted in the order of application receipt on the conference website. The
total income from the industrial sponsors was 14.5 million JPY.
7. Supporters
In addition to the Country and Industrial Sponsors, the NOC asked related bodies for financial
contributions with 300,000 JPY per share within Japan to make up a deficit for the originally planned
physical conference. Finally, we were able to collect a total amount of 11.1 million JPY from 37
organizations. The supporters‘ contributions were all refunded eventually because they had been
collected on the basis of a physical conference.
8. Exhibits
In parallel with the conference, the exhibition was planned to take advantage of the opportunity that
heat pump experts meet together, which encourages participants to talk about their exhibits. We had 3
exhibit categories, 3 Plan A booths at foyer in front of the main conference room, 4 Plan B booths and
8 Plan C booths in a room connected to/from the main conference room via foyer. The exhibition fees
for Plan A, B and C are 500,000 JPY, 350,000 JPY and 300,000 per booth respectively.
We started a call for exhibition space from August 12 to December 31, 2010 through the conference
website and all booths were sold out as the table below shows. Exhibitors were notified the booth
allocation on February 1 followed by delivery of exhibitors manual on February 15, 2011. But
unfortunately, the exhibition had to be cancelled together with the physical conference. The exhibitors
were individually informed of the cancellation and were refunded.
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Plan Exhibitor Nationality
Plan A
Plan B
Plan C
9. Planned but cancelled conference side-events
Mitsubishi Electric Corporation Japan
Daikin Industries, Ltd. Japan
International Copper Association USA
Panasonic Corporation Japan
Mitsubishi Heavy Industries, Ltd. Japan
Hitachi Appliances, Inc. Japan
Hitachi Plant Technologies, Ltd Japan
SIKA Dr. Siebert & Kühn GmbH & Co. KG Germany
The Japan Gas Association Japan
BUBBLE EXPANSION VALVE AB Sweden
DENSO CORPORATON Japan
Trans Energy Technology Co., Ltd. Taiwan
MAYEKAWA MFG. Co., Ltd. Japan
ClimateMaster USA
Toshiba Carrier Corporation Japan
9.1 The technical, non-technical & accompanying persons tours
We planned 7 technical-tour itineraries and each included a large scale DHC, thermal storage system or
a factory tour.
Technical tours
Name Features
Minato Mirai 21 District Heating and
1
Cooling
DHC plant equipped with latent thermal storage tanks of the
world maximum capacity
Makuhari New City, Hi-Tech Business
2
District Heating and Cooling
Regenerative heat pump system that utilizes thermal energy
from treated sewage water, a form of unused energy.
Tokyo Opera City District Heating and
3
Cooling
Water thermal storage air conditioning system and Eco Ice
Hatumi Island District Heating and
4
Cooling
DHC plant equipped with water thermal storage tanks of the
domestic maximum capacity
5 Sony City
Water thermal storage air conditioning system and
NAS(sodium-sulfur) battery
6 Yokohama Hakkeijima Sea Paradise Introduction of chiller into leisure facility (aquarium)
7 MAYEKAWA / MYCOM Moriya Plant
Production line of refrigerating and air conditioning
equipment
Non Technical tours
Course 1 Visit Edo old town and feel Japan’s long history
Course 2 Experience Japanese culture; tea ceremony, making traditional Japanese sweets and taking a
Bonsai lecture
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Accompanying persons tour
Visit Mt. Fuji, Ohwakudani Valley and enjoy Lake Ashi cruise
9.2 Workshop
7 workshops of on-going HPP Annexes and 1 workshop of ECES, one of Implementing Agreements in
IEA were planned on May 16, 2011.
Time slot Room
Contents
AM
PM
9.3 Welcome Reception and Banquet
A welcome reception and a banquet were planned as social events. We planned to reward the awardees
of the Ritter von Rittinger award for their contributions to heat pumps at the banquet. Instead, they were
invited to the Paris ExCo meeting on May 16, 2011, where the special dinner was set for their
celebration. (Please refer to 1.5, 5th IOC Meeting, May 16, 2011) In addition, a slide show with photos
from past 9 conferences was planned at the banquet to celebrate the 10 th anniversary of the series of the
IEA Heat Pump conferences. The slide show was posted on the website conference. (Please refer to
10.5, Provided items to participants at Website Conference) We could make this happen thanks to
delegates to HPP who had made an effort to collect old photos.
9.4 Heat Pump Declaration
Heat Pump Declaration was another 10 th anniversary event planning, but we had to cancel this event
because presence of audience is necessary when making a declaration. The heat pump declaration is
hoped to be carried over to the next conference since it reflects the HPP philosophy.
10. Website Conference
10.1 Dates; June 27 – August 31, 2011, over 66 days
10.2 Participation fee; Regular: 18,000 JPY; Students: 12,000 JPY
10.3 Supporting Organizations; METI, NEDO, TOKYO Metropolitan Government
10.4 Conference Partners
Orion 1 Orion 2 Jupiter Sakura
Annex no Annex 39 Annex 35 Annex 38 Annex 36
Annex/Workshop
title
A common method
for testing and rating
of residential HP and
AC annual/seasonal
performance (SPF)
Application of
Industrial Heat Pumps
Solar and heat pump
systems
Quality Installation/Quality
Maintenance Sensitivity
Studies
Annex no Annex32 Annex 34 Annex 37 ECES
Annex/Workshop
title
Economical heating
and cooling systems
for low energy
houses
Thermally Driven Heat
Pumps for Heating
and Cooling
Demonstration of Field
measurements on heat
pump systems in
buildings
Thermal Energy Storage and
Heat Pump Systems
・ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers )
・EHPA (European Heat Pump Association)
・AHRI (Air-Conditioning, Heating, and Refrigeration Institute)
・JRAIA (Japan Refrigeration and Air Conditioning Industry Association )
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・JSRAE (Japan Society of Refrigerating and Air Conditioning Engineers )
・SHASE (Society of Heating, Air-conditioning and Sanitary Engineers of Japan )
・FEPC (Federation of Electric Power Companies of Japan )
・BCS (Building Contractors Society )
・JGA (Japan Gas Association )
・HPTCJ (Heat Pump & Thermal Technology Centre of Japan )
・CCHVAC (China Committee of Heating, Ventilation & Air-Conditioning)
10.5 Provided items to participants at Website Conference
・Full papers including keynote and address papers
・Welcome address and closing remarks of the IOC and the NOC chairmen
・PPT presentation files, Voice & Video messages (On a voluntary submission basis)
・Search function by keyword/s and author name/s
・Q & A function; closed communication system between a participant and a corresponding author
・10 th Anniversary Slide show; photos from past 9 conferences
10.6 Results of Website Conference
Website Conference Top Page Image
10.6.1 Number of Visits
Accumulated visits during 66-day conference are 1,665.
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10.6.2 Number of page views
The accumulated number of page views is 18,108 and the average page views per visit are 11 pages.
12

10.6.3 Number of access by top 20 countries
10.6.4 Number of access by Session
Country/Region Number of visits Page view/ Access
1 Japan 1059 10.98
2 United States 82 9.26
3 Germany 65 11.38
4 Sweden 59 7.90
5 Switzerland 43 10.60
6 South Korea 42 14.50
7 China 41 13.02
8 United Kingdom 36 7.22
9 France 34 8.94
10 Taiwan 33 15.15
11 the Netherlands 31 12.84
12 Belgium 27 16.33
13 Canada 18 12.94
14 Austria 15 12.87
15 New Zealand 14 12.07
16 Demark 12 2.67
17 Vietnam 7 11.29
18 Norway 7 8.00
19 Spain 5 3.20
20 Ukraine 5 12.00
Session Title
Number of
Page view
Session1 Opening session 1001
Session2
Heat pumps for a sustainable
society
968
Session3
(policy and market)
Systems and components Ⅰ 1263
Session4 Ground source heat pumps 1101
Session5 Applications Ⅰ 968
Session6 Systems and components Ⅱ 838
Session7 Air source heat pumps 863
Session8 Applications Ⅱ 755
Session9
Heat pump programme
- reports from ongoing activities
403
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11. Budget Summary
14

12. Promotion
Before the Conference
The backbone of the promotional strategy before the conference was the website and the announcements.
� Fliers
1 st Announcement for call for papers; issued 7,000 copies, shipping started on Dec 21, 2009.
2 nd Announcement for registration; issued 7,500 copies, shipping started on Dec 22, 2010.
� HPP newsletter (total of 6 issues)
� HPP Website
� Advertisements in the international industry journal, JARN (total of 3 times)
Also, each IEA HPP member country was encouraged to write information pieces in national journals, and
make links from own company sites to the official conference website.
During and after the Conference
� Website will be kept open until a website of the next IEA HPP conference is open.
� National promotion by HPP delegates.
� Article in a national newsletter issued by HPTCJ
� Article in an international industry journal, JARN No. 512, Volume 43, No.9
� The conference proceedings are still available at the Heat Pump Centre.
13. Lessons Learned
Briefly discussed below are some of the main challenges we have seen in organizing the 10 th IEA Heat
Pump Conference:
� Copyrights of submitted papers should be defined clearly.
� It would be better to sort vague countries into one of 3 regions. e.g. Which region are Middle East
countries in? Where should we set a border between Europe and Asia?
� We should rather decide session titles earlier than waiting for sorting abstracts into each session,
which enables us to start looking for Keynoters at an earlier stage.
� The NOC Japan recommends to the next NOC that the HP declaration should be carried out at the
next conference.
Thomas Kopp, Momoki Katakura
Switzerland Japan
Chairman IOC Chairman NOC
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Appendix 1 National Organizing Committee, Japan (NOC)
Board Committee
1 Momoki Katakura
2 Fumio Ueda
3 Tetsuro Kishimoto
Name Organization
4 Akira Yoshida Obayashi Corporation
Chairman, NOC
Japan Society of Refrigerating and Air Conditioning Engineers
Vice Chairman, NOC
New Energy and Industrial Technology Development Organization
Vice Chairman, NOC
The Japan Refrigeration and Air Conditioning Industry Association
5 Akiyoshi Imakura Japan Federation of Construction Contractors
6 Haruki Yamamoto Hitachi Appliances, Inc.
7 Hirokazu Taniguchi The Energy Conservation Center, Japan
8 Kazuo Satsuka Kumagai Gumi Co., Ltd.
9 Kazuto Nakamura Shimizu Corporation
10 Kazuyoshi Sato Mayekawa Mfg. Co., Ltd.
11 Kazuyuki Nakamura Mitsubishi Electric Corporation
12 Kazuyuki Shimamura Taisei Corporation
13 Kenji Kamakura Tokyo Electric Power Company
14 Kimikazu Sawada Osaka Gas Co., Ltd.
15 Kouichi Takubo The Federation of Electric Power Companies of Japan
16 Manabu Kitamoto Toshiba Carrier Corporation
17 Masahiko Arihara Mitsubishi Heavy Industries, Ltd.
18 Masahiro Atarashi Panasonic Corporation Home Appliances Company
19 Mitsuaki Hayashi Heat Pump & Thermal Storage Technology Center of Japan
20 Nobuo Nakahara NESTEC, Nakahara Laboratory, Environmental Syst.-Tech.
21 Noriyuki Takahashi Takenaka Corporation
22 Shigenobu Shimizu Chubu Electric Power Company
23 Shinya Okada Daikin Industries, Ltd.
24 Shunroku Tanaka Tokai University
25 Tadashi Mogi Ministry of Economy, Trade and Industry
26 Takamoto Saito The University of Tokyo
27 Tohachiro Ishida Hazama Corporation
28 Tomoyuki Yoshioka The Japan Gas Association
29 Toshio Hasegawa Kajima Corporation
30 Toyokazu Misono Kansai Electric Power Company
31 Yasue Furuta Tokyo Electric Power Company
32 Yoshihiro Tanabe Tokyo Gas Co., Ltd.
33 Yoshimasa Chou Ebara Refrigeration Equipment & Systems Co., Ltd.
34 Yoshiteru Sato New Energy and Industrial Technology Development Organization
35 Yuzo Sakamoto
Secretariat
The Society of Heating, Air-conditioning and Sanitary Engineers of
Japan
Hirotaka Hara Heat Pump & Thermal Storage Technology Center of Japan
Ichiro Utsumi Heat Pump & Thermal Storage Technology Center of Japan
Makoto Tono Heat Pump & Thermal Storage Technology Center of Japan
16

Executive Committee
1 Yasue Furuta
2 Akira Yabe
3 Yukio Kawasaki
Name Organization
Chairman, Executive Committee
Tokyo Electric Power Company
Vice Chairman, Executive Committee
National Institute of Advanced Industrial Science and Technology
Vice Chairman, Executive Committee
Kanden Service Co., Inc.
4 Fumiaki Ebihara Ministry of Economy, Trade and Industry
5 Yuji Shiozaki Ministry of Economy, Trade and Industry
6 Hiroshi Imai Ministry of Economy, Trade and Industry
7 Shigeaki Matsubayashi New Energy and Industrial Technology Development Organization
8 Shigeru Koyama Kyushu University
9 Koichi Watanabe Keio University
10 Kenji Matsuda The Japan Refrigeration and Air Conditioning Industry Association
11 Hirotaka Hara Heat Pump & Thermal Storage Technology Center of Japan
12 Junichi Oyama Federation of Electric Power Companies of Japan
13 Hirotaka Kajino Tokyo Electric Power Company
14 Ryoji Muranishi Chubu Electric Power Company
15 Atsushi Yamahata Ebara Refrigeration Equipment & Systems Co., Ltd.
16 Hiroshi Okumura Sanyo Electric Co., Ltd.
17 Naotaka Matsuda Daikin Industries, Ltd.
18 Ichiro Hongo Toshiba Carrier Corporation
19 Fumitoshi Nishiwaki Panasonic Corporation
20 Kenji Tojo Hitachi Appliances, Inc.
21 Motobumi Ono Mayekawa Mfg. Co., Ltd.
22 Akihiro Motoyama Mitsubishi Heavy Industries, Ltd.
23 Yoji Hiramitsu Mitsubishi Heavy Industries, Ltd.
24 Takuho Hirahara Mitsubishi Electric Corporation
25 Masato Tanaka Osaka Gas Co., Ltd.
26 Norihisa Hijikata Tokyo Gas Co., Ltd.
27 Hideo Isozaki Obayashi Corporation
28 Futoshi Oseto Kajima Corporation
29 Yoshito Arai Shimizu Corporation
30 Yoshikazu Gokitani Taisei Corporation
31 Yoshiaki Takai Takenaka Corporation
32 Hirokazu Suzuki Kumagai Gumi Co., Ltd.
33 Yoshimi Suyama Hazama Corporation
Secretariat
Makoto Tono Heat Pump & Thermal Storage Technology Center of Japan
Yoshiteru Tanaka Heat Pump & Thermal Storage Technology Center of Japan
Hiroshi Saito Heat Pump & Thermal Storage Technology Center of Japan
Ichiro Utsumi Heat Pump & Thermal Storage Technology Center of Japan
Kimihiro Seya Heat Pump & Thermal Storage Technology Center of Japan
Akiko Hattori Heat Pump & Thermal Storage Technology Center of Japan
17

General Affairs Sub-Committee
1 Hirotaka Kajino
Name Organization
Chairman, General Affairs Sub-Committee
Tokyo Electric Power Company
2 Takuho Hirahara Mitsubishi Electric Corporation
3 Tomomichi Ishiyama Ebara Refrigeration Equipment & Systems Co., Ltd.
4 Ichiro Hongo Toshiba Carrier Corporation
5 Makoto Nagase Obayashi Corporation
6 Futoshi Oseto Kajima Corporation
7 Futoshi Sugiyama Federation of Electric Power Companies of Japan
8 Norihiko Kato Chubu Electric Power Company
9 Osanori Katano Tokyo Gas Co., Ltd.
10 Shigeaki Matsubayashi New Energy and Industrial Technology Development Organization
Secretariat
Hiroshi Saito Heat Pump & Thermal Storage Technology Center of Japan
Yoshio Nakano Heat Pump & Thermal Storage Technology Center of Japan
Hideaki Maeda Heat Pump & Thermal Storage Technology Center of Japan
Kunihiko Oshima Heat Pump & Thermal Storage Technology Center of Japan
Reviewing Sub-Committee
1 Shigeru Koyama
Name Organization
Chairman, Reviewing Sub-Committee
Kyushu University
2 Eiji Hihara The University of Tokyo
3 Katsunori Nagano Hokkaido University
4 Akio Miyara Saga University
5 Ryozo Ooka The University of Tokyo
6 Kiyoshi Saito Waseda University
7 Noboru Kagawa National Defense Academy of Japan
8 Atsushi Akisawa Tokyo University of Agriculture and Technology
9 Choiku Yoshikawa Mayekawa Mfg. Co., Ltd.
10 Takao Kojima Fujitsu General Institute of Air-Conditioning Technology LTD.
11 Yoshito Arai Shimizu Corporation
12 Takafumi Kajiyama Taisei Corporation
13 Shigeaki Matsubayashi New Energy and Industrial Technology Development Organization
Secretariat
Ichiro Utsumi Heat Pump & Thermal Storage Technology Center of Japan
Shogo Tokura Heat Pump & Thermal Storage Technology Center of Japan
Yasuhiro Sakamoto Heat Pump & Thermal Storage Technology Center of Japan
Hirotaka Hanazaki Heat Pump & Thermal Storage Technology Center of Japan
Hisashi Nishihata Heat Pump & Thermal Storage Technology Center of Japan
18

Execution Sub-Committee
1 Naotaka Matsuda
Name Organization
Chairman, Execution Sub-Committee
Daikin Industries, Ltd.
2 Hiroshi Okumura Sanyo Electric Co., Ltd.
3 Osamu Ogawa Panasonic Corporation
4 Kenji Tojo Hitachi Appliances, Inc.
5 Yoichi Miyashita Daikin Industries, Ltd.
6 Atsushi Suzuki Takenaka Corporation
7 Hirokazu Suzuki Kumagai Gumi Co., Ltd.
8 Masashi Takeuchi Hazama Corporation
9 Yasuhisa Nakaso Kansai Electric Power Company
10 Masato Tanaka Osaka Gas Co., Ltd.
11 Shigeaki Matsubayashi New Energy and Industrial Technology Development Organization
Secretariat
Kimihiro Seya Heat Pump & Thermal Storage Technology Center of Japan
Koki Watanabe Heat Pump & Thermal Storage Technology Center of Japan
Haruki Yamanaka Heat Pump & Thermal Storage Technology Center of Japan
Shinya Kikkawa Heat Pump & Thermal Storage Technology Center of Japan
Masato Fukuchi Heat Pump & Thermal Storage Technology Center of Japan
19

Appendix 2 Preparation At-a-glance List, 10th IEA Heat Pump Conference 2011
Year Month Day Category Event Venue
2008 Dec 22 IOC Received notification saying Japan being host country
May 13 IOC 1st IOC Meeting (Japanese delegates absent due to epidemic of swine flu) Amersfoort, the Netherlands
Sep
10
30
NOC
NOC
Preparation Meeting , organized by NEDO
Decided conference venue, Chinzan-so, Tokyo
NEDO
Oct 2 NOC Decided organizing agency, JCS
4 IOC 2nd IOC Meeting Rome, Italy
Nov 17 NOC Decided website developer, JCS
2009
26 NOC 1st Executive Committee Meeting Chinzan-so
14 NOC 1st Execution Sub-committee Meeting Daikin Industries, Ltd. Shinagawa office
PR Conference Website open
Dec 18
Paper
PR
Call for Papers started (by Jul 31, 2010)
Posted 1st Announcement on conference website
NOC 1st General Affairs Sub-committee Meeting HPTCJ
21 PR Started delivering 1st Announcement
23 NOC 2nd Execution Sub-committee Meeting Daikin Industries, Ltd. Shinagawa office
Feb
25
NOC
NOC
2nd General Affairs Sub-committee Meeting
1st Reveiwing Sub-committee Meeting
HPTCJ
HPTCJ
Mar
5
25
NOC
NOC
2nd Executive Committee Meeting
1st Board Meeting
Chinzan-so
JA Bldg.
APR 15 NOC 3rd Execution Sub-committee Meeting Daikin Industries, Ltd. Shinagawa office
May 25 NOC 3rd Executive Committee Meeting Tohkoku hall
2 IOC 3rd IOC Meeting Helsinki, Finland
Jun
21
29
HPP
NOC
Call for Ritter von Rittinger Award (by March 1, 2011)
3rd General Affairs Sub-committee Meeting HPTCJ
30 Paper Official Deadline of Online abstract submission (Postpone to July 31)
Jul
1
31
NOC
Paper
2nd Reveiwing Sub-committee Meeting
Final Deadline of Online abstract submission (since Dec 18, 2009)
HPTCJ
Aug
12
24
Event
Paper
Call for Exhibition started (by Dec 31, 2010)
Online Abstract Reviewing started (by Sep 17, 2010)
3 Event Call for Sponsors started (by Jan 31, 2011)
2010
Sep 17
24
Paper
NOC
Online Abstract Reviewing ended (since Aug 24, 2010)
3rd Reveiwing Sub-committee Meeting HPTCJ
Event Online Participation Registration for physical conference started (Planned to take by 8 Apr)
Event Online Accommodation Reservation started (Planned to take by Apr 15, 2011)
1
Event Technical and Non-technical tours' details posted on website
Oct
Paper
Paper
Notification of abstract reviewing result to authors
Online Full Paper Registration started (by Mar 9, 2011)
6 NOC 4th General Affairs Sub-committee meeting HPTCJ
19 NOC 4th Execution Sub-committee meeting Daikin Industries, Ltd. Shinagawa office
22 NOC 4th Executive Committee meeting Nikkei Kayabacho Conference Room
Nov
1
9
NOC
IOC
2nd Board Meeting
4th IOC Meeting
Chinzan-so
Vienna, Austria
16 Paper Fixed Conference Program
17 Paper Started sending notification to oral presenters by email by each RC
Dec
20
22
Paper
PR
PR
Started sending notification to poster presenters by email by each RC
Posted 2nd Announcement on conference website
Started delivering 2nd Announcement
31 Event Call for Exhibition ended (since Aug 12, 2010)
21 Paper Posted Conference Program on conference website
26 Paper Posted Guidelines for oral presenters on conference website
Jan 28 Paper Posted Guidelines for poster presenters on conference website
31
Event
Paper
Call for Sponsors ended (since Sep 3, 2010)
Official Deadline of Online Full Paper Registration (Postponed twice to Feb 21 and to Mar 9, 2011 )
1 Event Notification of Booth Assignment to Exhibitors
8 Paper Online Full Paper Reviewing started (by Feb 21, 2011)
15 Event Sent Exhibitors Manual
Feb
17
NOC
Event
5th Execution Sub-committee Meeting
Originally-set deadline of Earlybird Participation Registration & posted it's postponement to Mar 17,
Daikin Industries, Ltd. Shinagawa office
21 Paper 2011 Official Deadline of Full Paper Submission (Unofficially extended by 9 Mar, 2011)
23 NOC 4th Reveiwing Sub-committee meeting HPTCJ
1 HPP Deadline of Call for Ritter von Rittinger Award (sinceJun 21, 2010)
9 Paper Unofficial Online Full Paper Submission closed (since Oct 1, 2010)
10 Paper Notification of full paper reviewing result to authors
Mar
11
17 Event
The Great Eastern Japan Earthquake
Earlybird Participation Registration ended (since Oct 1, 2010)
18 NOC 5th Executive Committee Meeting JA Bldg.
2011
24
NOC
Event
3rd Board Meeting
Decided to hold a virtual online website conference
JA Bldg.
2 Event 1st Online Participation Registration for Web Conference started (by May 20, 2011)
IOC 5th IOC Meeting Paris, France
16 Event Conference Dates for Web Conference fixed
May
Event Posted concept of Web Conference
20 Event 1st Online Participation Registration for Web Conference ended (since May 2, 2011)
24 Event Posted Dates for Web Conference
25 Paper Guidelines of PPT, Voice & Video presentations posted
6 Event 2nd Online Participation Registration for Web Conference started (by Jun 17, 2011)
10 Paper 2nd version of Conference Program posted
17 Event 2nd Online Participation Registration for Web Conference ended (since Jun 6, 2011)
Jun 21 Paper 3rd version of Conference Program posted
Event 10th IEA HP Website Conference 2011 started (by Aug 31, 2011)
27 Event 3rd (final) Online Participation Registration for Web Conference started (by Jul 15, 2011)
Paper Final version of Conference Program posted
Jul 15 Event 3rd (final) Online Participation Registration for Web Conference ended (since Jun 27, 2011)
Aug 31 Event 10th IEA HP Website Conference 2011 ended (since Jun 27, 2011)
Sep
22
30
NOC
NOC
6th Executive Committee Meeting
4th Board Meeting
Nikkei Kayabacho Conference Room
JA Bldg.
Nov 9 ExCo ExCo Meeting (Final report) Atlanta, US
20