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Guide - Greater Wichita YMCA

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Brighter,<br />

stronger<br />

futures<br />

School Age Child Care<br />

<strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong><br />

Featuring:<br />

• NEW breakfast and daily<br />

snacks with fresh fruits<br />

or veggies & whole grains<br />

• Daily fitness activities<br />

• Before School Programs<br />

• After School Programs<br />

• School Day Out Camps<br />

• Winter/Spring Break Camps<br />

• Income-Based Pricing<br />

Available<br />

Save $30<br />

when you sign up for<br />

automated bankdraft<br />

LIFECHANGING | ymcawichita.org | facebook.com/ymcawichita


welcome | youth development<br />

youth development | sacc locations<br />

brighter,<br />

stronger<br />

futures<br />

OUR MISSION: To put Christian<br />

principles into practice through<br />

programs that promote healthy<br />

lifestyles, strong families, and<br />

positive youth development<br />

to build healthy spirit, mind<br />

and body for all, regardless of<br />

ability to pay.<br />

$5 school<br />

day out<br />

<strong>YMCA</strong> day camps for holidays<br />

and in-service days are $5.<br />

Save $30<br />

Pay w/automated bankdraft &<br />

waive your enrollment fee<br />

Revised May 2012<br />

Are you looking for a fun, safe environment for your child<br />

before school, after school or on in-service days At the<br />

<strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong>, we offer the options you may be<br />

looking for in our School Age Child Care (SACC) program.<br />

With locations throughout <strong>Wichita</strong> and surrounding<br />

communities our programs have a long history of helping<br />

children grow in spirit, mind and body.<br />

Through SACC, the Y seeks to answer those tough questions<br />

you have about care programs like... Is my child safe Is s/he<br />

being supervised by a quality care provider Are good habits<br />

being developed for homework, healthy snacking or physical<br />

fitness<br />

<strong>YMCA</strong>’s SACC program answers these challenges through<br />

affordable and licensed services featuring:<br />

• qualified, trained and certified staff<br />

• homework assistance<br />

• healthy snacks and nutrition education<br />

• daily fun fit activities to develop good fitness habits<br />

Read through this booklet to learn more about SACC<br />

programs. Then, pull out the center enrollment packet to<br />

register your child. Registration begins July 1.<br />

We look forward to meeting you and your family as the school<br />

year gets underway. If you have any questions or needs, please<br />

contact our office at (316) 264-1610 ext. 5582. See you at<br />

school!<br />

Sincerely,<br />

<strong>YMCA</strong> SACC Team<br />

My daughter attends the <strong>YMCA</strong> afterschool program at her<br />

elementary school and she simply loves it! At first she was<br />

shy to talk to anyone, but since then, she has opened up a<br />

lot. She enjoys the activities, crafts and games they do on<br />

a daily basis. I know my daughter is in good hands, eating<br />

healthy and enjoying herself. It is definitely a program I<br />

know we will continue to stay in. --SACC Parent<br />

inside<br />

SACC Locations 3<br />

Fees & Hours 4<br />

Billing & Payments 5<br />

Participation<br />

Change Policy 5<br />

SACC Day Camps 6<br />

ELC/Summer Camp 7<br />

SACC Basics 8-10<br />

Activities, staff, food program,<br />

parent involvement, confidentiality<br />

policies, what to wear/bring<br />

Special Needs<br />

Participants 8<br />

Arrival/Departure 9<br />

Health/Behavior 9-10<br />

Pull Enrollment <strong>Guide</strong> from center of booklet<br />

Enrollment is available to students in kindergarten<br />

thru age 12 attending the following schools:<br />

Andover (All sites AM/PM)<br />

Cottonwood, Martin, Meadowlark, Prairie<br />

Creek, Sunflower and Wheatland<br />

Augusta (All sites PM only)<br />

Augusta United Methodist Church<br />

Serves Ewalt, Garfield, Lincoln and Robinson<br />

Circle (All sites PM only)<br />

Benton, Greenwich, Oil Hill Elementaries and<br />

Towanda Primary (also serves Towanda<br />

Intermediate to age 12)<br />

El Dorado (PM only)<br />

Grandview Elementary<br />

Also serves Jefferson, Lincoln, Skelly, and<br />

Washington.<br />

Goddard (All sites AM/PM)<br />

Apollo, Clark-Davidson (serves Earhart) and<br />

Explorer (serves Oak Street)<br />

<strong>YMCA</strong> SACC IS:<br />

• Educational - offering daily<br />

homework assistance<br />

• Healthy - offering daily fitness<br />

activities and nutritional snacks<br />

• Positive - teaching & practicing<br />

core values<br />

• KDHE licensed and DCF<br />

contracted<br />

My daughter really enjoyed<br />

the <strong>YMCA</strong> school program.<br />

Her teacher was awesome and<br />

great for the kids. There was<br />

never a day my daughter didn't<br />

want to go. Thanks for offering<br />

this program.<br />

-- SACC Parent<br />

<strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong><br />

Child Care & Camping Office<br />

402 N. Market | <strong>Wichita</strong>, KS 67202<br />

316.264.1610 ext. 5582 | www.ymcawichita.org<br />

Enrollment<br />

begins July 1<br />

Maize (All sites AM/PM, K-5th)<br />

Maize Central - Serves all district schools<br />

Maize Elementary - Serves all district schools<br />

Maize South - Serves all district schools<br />

Maize Vermillion - Serves all district schools<br />

Renwick<br />

St. Marks Elementary (AM/PM)<br />

Colwich Elementary (PM only)<br />

Valley Center (AM/PM)<br />

Abilene - Serves all district schools<br />

West - Serves all district schools<br />

Wheatland - Serves all district schools<br />

<strong>Wichita</strong> (All sites AM/PM)<br />

Beech, Caldwell, Cleaveland Traditional Magnet,<br />

Gardiner, and Ortiz.<br />

Note: Some district sites may be bused to a centralized<br />

location for program activities. Busing will be provided<br />

by <strong>YMCA</strong> or the school district.<br />

Enrollment packets must be delivered in person to any<br />

<strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> location and a one-time $30<br />

enrollment fee paid to begin the enrollment process.<br />

2 LIFECHANGING | <strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> | www.ymcawichita.org | facebook.com/ymcawichita<br />

Income-based program rates available. | We're for youth development, healthy living and social responsiblility 3


fees & hours | youth development<br />

youth development | billing & payments<br />

FEES<br />

A $30 non-refundable enrollment fee is required<br />

each school year for each child in the SACC program.<br />

Parents with varied schedules may choose the<br />

number of days their child(ren) will attend each week<br />

(days must remain the same each week). Varied<br />

schedules will be accepted based on availability at<br />

each site. Weekly fees will be based on most number<br />

of days enrolled and will remain the same throughout<br />

the year; fees will not fluctuate.<br />

INCOME-BASED PRICING<br />

Partial scholarships are available through our<br />

income-based pricing program, and are based on<br />

need. Confidential applications are available at any<br />

<strong>YMCA</strong> location or online at www.ymcawichita.org,<br />

and require a letter of denial by DCF, federal income<br />

tax form and two most recent pay check stubs,<br />

government assistance verification, and proof of<br />

other assistance. Please allow ten business days<br />

for processing your application. Fees not covered by<br />

income-based scholarships or a third party are the<br />

sole responsibility of the parent/guardian. Approval<br />

for assistance does not guarantee enrollment<br />

and placement.<br />

LATE PICK-UP FEE<br />

If children are picked up after 6:00 p.m., a minimum<br />

$10 late pick up fee will be charged. If picked up<br />

after 6:10 p.m. an additional late fee charge of<br />

$1.00 per minute will be assessed. Late pick-up<br />

fees must be paid before the child(ren) may<br />

return to the program. Chronic LATE PICK-UP is<br />

grounds for dismissal from a SACC program.<br />

DAYS & HOURS<br />

Most sites open at 6:30 a.m. and continue until<br />

the school day begins. SACC begins again at the<br />

end of the school day and closes at 6:00 p.m. On<br />

scheduled Early Release days, SACC will begin at<br />

school dismissal. Children who do not regularly<br />

attend the after school session must be picked<br />

up by regular school release time. If child is not<br />

picked up by this time, an additional fee of $10<br />

will be charged.<br />

Weekly Fees<br />

Latchkey<br />

1-3 days/wk 4-5 days/wk<br />

M CP M CP<br />

Before School $35 $40 $40 $45<br />

After School $35 $40 $40 $45<br />

Before AND After School $50 $55 $60 $65<br />

M= <strong>YMCA</strong> Member | CP= Community Participant<br />

CLOSURES<br />

Please review the <strong>YMCA</strong> Severe Weather Policy:<br />

· If school is canceled, SACC is canceled.<br />

· If school is dismissed early, SACC is canceled.<br />

· If school is scheduled to be dismissed prior<br />

to 2pm, SACC will begin at the time school is<br />

dismissed (i.e. early release days).<br />

The <strong>YMCA</strong> SACC Programs will be closed on the<br />

following holidays: Labor Day, Thanksgiving Day,<br />

Christmas Day, New Year’s Day, Memorial Day.<br />

Weekly fees WILL NOT be prorated.<br />

Regular weekly program fees will not be charged<br />

for the following weeks, however SACC Day<br />

Camps will be available for an additional fee :<br />

Fall Break | Winter Break | Spring Break<br />

Save $30<br />

Pay w/automated bankdraft &<br />

waive your enrollment fee<br />

SACC BILLING INFORMATION<br />

• For billing questions, contact <strong>YMCA</strong> Child Care<br />

Accounting at 219-9622 ext. 5559 (Goddard,<br />

Maize, Renwick, Valley Center, Colwich,<br />

<strong>Wichita</strong> Cleaveland and Gardiner sites) or ext.<br />

5560 (Andover, Augusta, Circle, El Dorado,<br />

<strong>Wichita</strong> Beech, Caldwell and Gordon Parks<br />

sites).<br />

• Parents with varied schedules may choose the<br />

number of days their child(ren) will attend each<br />

week, but weekly fees remain the same, based<br />

on most number of days enrolled.<br />

• All weeks must be paid in full on the Monday<br />

of service, based on your child’s enrollment.<br />

(Pro-rating does not apply.) Fees not covered<br />

by income-based pricing or a third party are<br />

the sole responsibility of the parent/guardian.<br />

• In the event your account becomes more than<br />

one week past due, SACC services will be<br />

suspended until payment is received.<br />

• Weekly fees must be current to participate in<br />

scheduled SACC School Day Out Camps.<br />

• No discounts will be given for partial weeks<br />

due to in-service, conferences, illness,<br />

school cancellations or days you choose not<br />

to send your child.<br />

• All sites contract with DCF. Third Party<br />

payments are accepted.<br />

PAYMENTS<br />

• Registration for all SACC programs is based<br />

on first come/first served basis and is open<br />

to <strong>YMCA</strong> members and the general public.<br />

Capacity is limited to KDHE licensure.<br />

• A $30 non-refundable enrollment fee per child<br />

is due each school year upon enrollment to<br />

reserve your child(ren)’s placement.*<br />

• Payment may be made:<br />

• Bankdraft (*save $30 off enrollment fee)<br />

• Online at www.ymcawichita.org (Visa/MC only)<br />

• At any Y location with check or money order<br />

payable to <strong>YMCA</strong> or credit/debit card (Visa or<br />

Mastercard only); no cash please.<br />

• By mail to the <strong>YMCA</strong> Child Care Accounting<br />

Office (402 N. Market, <strong>Wichita</strong>, KS 67202).<br />

Please write the child’s first and last name on<br />

the “memo line” of all checks.<br />

• $25 late fee automatically applied for each<br />

week that a payment is late. This fee will be<br />

applied on Tuesdays. Please allow ample time<br />

for mail delivery.<br />

• All returned drafts/checks will be assessed a<br />

Save $30<br />

Pay w/automated bankdraft &<br />

waive your enrollment fee<br />

$10 returned item charge, in addition to any<br />

applicable late fees. A money order will be<br />

required for future payments.<br />

PARTICIPATION CHANGE POLICY<br />

A written Change Form must be completed one<br />

week in advance for any schedule change. If you<br />

are requesting to add or change days enrolled,<br />

acceptance will be based on availability. If you exit<br />

the program, TWO WEEKS WRITTEN NOTICE is<br />

required. If written notice is not given, you will be<br />

billed for two weeks of care and will remain with<br />

a balance due until payment is received. If you<br />

temporarily exit the program and wish to return,<br />

you must contact the SACC office for availability.<br />

Space will not be reserved without continuing<br />

regular payments. In order to return, you must have<br />

a current balance and completed paperwork on site.<br />

If it is within the same school year, you are not<br />

required to pay an additional enrollment fee.<br />

4 LIFECHANGING | <strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> | www.ymcawichita.org | facebook.com/ymcawichita<br />

Income-based program rates available. | We're for youth development, healthy living and social responsiblility 5


school days out | youth development<br />

Where are<br />

your kids<br />

when there<br />

IS NO SCHOOL<br />

The <strong>YMCA</strong> offers day camps for children<br />

when school is not in session, excluding<br />

major holidays. Participants are not<br />

required to attend a regular SACC<br />

program, however completed SACC<br />

registration forms must be received<br />

seven (7) days prior to attendance.<br />

Registration for School Days Out (SDO) are<br />

processed in the order received - space<br />

is limited. Discount rates are offered as<br />

a courtesy to current SACC participants<br />

and <strong>YMCA</strong> family memberships. PRE-<br />

REGISTRATION IS REQUIRED seven (7)<br />

days prior to the day of camp. Payment<br />

in full is due upon registration (minimum<br />

of 10 participants required). SACC SDO<br />

locations are contracted with DCF for Third<br />

Party payments.<br />

School day out Daily camp Fees:<br />

Regular SACC Participant (in addition to regular<br />

fees, no pro-rating will apply) $5 per child<br />

District Teachers or<br />

<strong>YMCA</strong> Member:<br />

$15 per child<br />

Community Participant: $20 per child<br />

$5 school<br />

day out<br />

<strong>YMCA</strong> day camps for holidays<br />

and in-service days are $5.<br />

WINTER & SPRING RECESS CAMP FEES:<br />

# of Days<br />

Fees per child Attending<br />

1-3 4-5<br />

Any Participant $60 $100<br />

(regular SACC fees do not apply for SACC participants<br />

attending winter or spring break camp)<br />

Brighter,<br />

stronger<br />

futures<br />

enrollment guide<br />

pull-out section<br />

2013-2014 school year<br />

Please pull out this center section and complete<br />

the forms to enroll your child in any <strong>YMCA</strong> SACC or<br />

School Day Out program.<br />

A completed packet is required for each child before<br />

they can be enrolled in SACC or School Day Out.<br />

Faxed/mailed packets will not be accepted. Items<br />

in this guide must be personally delivered to any<br />

<strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> location and a one-time $30<br />

enrollment fee paid to begin the enrollment process.<br />

Additional copies of the enrollment guide are<br />

available at any area <strong>YMCA</strong> or by visiting<br />

www.ymcawichita.org.<br />

IMPORTANT: A completed enrollment packet<br />

must be received at a <strong>YMCA</strong> location seven (7)<br />

days prior to each child’s first day of a SACC or<br />

School Day Out program. Retain a copy of your<br />

completed enrollment packet for your records.<br />

SIGN UP<br />

starts July 1<br />

LIFECHANGING . VISIT WWW.<strong>YMCA</strong>WICHITA.ORG<br />

6 LIFECHANGING | <strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> | www.ymcawichita.org | facebook.com/ymcawichita<br />

For best results, pull forms one at a time from the center of the booklet.


enrollment<br />

checklist<br />

Please review the following<br />

checklist to ensure the timely<br />

enrollment of your child in<br />

the <strong>YMCA</strong> SACC Program<br />

ENROLL IN PERSON BEGINNING 7/1/13<br />

Beginning Monday, July 1, at 8:00 a.m.,<br />

members and past SACC participants may<br />

enroll at any <strong>YMCA</strong> location. New community<br />

participants may enroll beginning July 8.<br />

FAXED/MAILED ENROLLMENT FORMS<br />

WILL NOT BE ACCEPTED.<br />

<strong>YMCA</strong> income-based pricing is available.<br />

Partial scholarships are available through the<br />

Strong Kids program, and are based on both<br />

income and need. Applications are available at<br />

any <strong>YMCA</strong> location or online at www.ymcawichita.<br />

org. To apply for income-based pricing you will<br />

need a letter of denial by DCF, federal income<br />

tax return, two most recent paycheck stubs,<br />

government assistance verification and proof of<br />

other assistance. Please allow ten business days<br />

for processing of your application. A written,<br />

authorized third party payment plan must be on file<br />

before your child may enroll in SACC.<br />

NO CHILD WILL BE ENROLLED WITH INCOMPLETE<br />

RECORDS. All pages within the enrollment guide<br />

MUST BE COMPLETED WITH PROPER SIGNATURES<br />

before enrollment will be accepted.<br />

ENROLLMENT will not be accepted without<br />

the proper enrollment fee paid in full.<br />

• All enrollment fees are nonrefundable and<br />

nontransferable.<br />

• Full payment is expected for children ONLY<br />

enrolling in SACC School Day Out Camps.<br />

• Make checks payable to <strong>YMCA</strong>.<br />

discounted Rates are offered as a<br />

courtesy to sacc participants on a ymca<br />

family membership. Weekly rates will be<br />

determined based upon your membership status<br />

as of SACC enrollment. Should you join the <strong>YMCA</strong><br />

after enrollment, but before attending SACC, it is<br />

your responsibility to alert the child care account<br />

manager at 219-9622 ext 5559 prior to the<br />

balance due date, to adjust your fees due.<br />

• I provided complete and accurate<br />

information for the SACC participant,<br />

parents/guardians, employers, physicians<br />

and emergency contacts (full address,<br />

social security numbers, birthdate, e-mail<br />

and phone numbers).<br />

• I specified my child’s school district,<br />

school name, start date, days of<br />

attendance, arrival time & departure<br />

time.<br />

• I read the Terms of Agreement, signed<br />

and dated my child’s registration form.<br />

• I specified my hospital preference for<br />

emergency medical care and listed<br />

immunizations as well as medical<br />

conditions such as allergies, asthma,<br />

others or noted NA (not applicable) for<br />

these items in my child’s Health History.<br />

• I included all applicable health insurance<br />

information (provider name, policy<br />

number, military/medical assistance<br />

program number), date of my child’s<br />

last Tetanus (DPT) shot and necessary<br />

custody information on the Authorization<br />

for Emergency Medical Care.<br />

• I signed and dated Health History<br />

Form CCL358. I signed and dated form<br />

CCL010 (Authorization for Emergency<br />

Medical Care) in front of a witness and<br />

had the witness sign/date the form.<br />

• I have planned additional time in my<br />

schedule on the first day of service to<br />

complete a <strong>YMCA</strong> Payment Agreement<br />

and review my child’s records with the<br />

SACC Site Director. These forms must be<br />

completed for my child to participate in<br />

the program.<br />

Early Learning Centers (2 wks - K eligibility)<br />

The Y offers trusted, quality, licensed child care at<br />

the Andover, East & South <strong>YMCA</strong>s year-round and in<br />

nine area high schools during the school year.<br />

In our Early Learning Centers, every project is<br />

designed to activate your child’s imagination.<br />

We focus on creating a nurturing environment<br />

where making friends, learning, physical activity<br />

and exploring interests are the top priority.<br />

Meanwhile, you have peace of mind that your<br />

kids are safe and in a positive environment where<br />

core values such as caring, honesty, respect and<br />

responsibility are used to reinforce the character<br />

foundation you’ve already established. Visit www.<br />

ymcawichita.org for a complete list of locations.<br />

Income-based pricing is available. Confidential<br />

applications are available online or at any Y<br />

location.<br />

summer day camp<br />

Summer Day Camp (completed K- age16)<br />

At the Y’s summer day camps, every day is an<br />

adventure, filled with fun and shared with friends.<br />

For parents, camps are reliable, affordable and<br />

convenient, with hours to accommodate their<br />

work schedules.<br />

Plus, Y campers discover new things each day as they<br />

build confidence through activities that encourage<br />

personal growth & the development of strong values.<br />

Activities include:<br />

• sports<br />

• games<br />

• friendships • team building<br />

• creative arts • character challenges<br />

• weekly themes focused on <strong>YMCA</strong> core values<br />

Camp enrollment guides are available at Y<br />

locations or ymcawichita.org starting each February.<br />

Income-based pricing is available.<br />

youth development | early learning<br />

A toddler develops a trusting, positive relationship with caregivers in<br />

her child care program and overcomes her shyness around new people.<br />

This is how the Y helps build a strong foundation for our community.<br />

The Y is the largest provider of child care in the<br />

region and our programs are:<br />

• Licensed by the Kansas Department of Health<br />

& Environment, accredited by the NAEYC and<br />

maintain star ratings by KQRIS.<br />

• Able to accept child care plans from the DCF and<br />

other third party payers.<br />

• Partners with school districts, Kansas<br />

Department of Education, United and other<br />

third party organizations.<br />

• Participants in the USDA’s CACFP program to<br />

provide nutritious meals and snacks daily.<br />

• Staffed with caring professionals trained and<br />

Call 316.264.1610 ext. 5582 to find out<br />

how you can participate in <strong>YMCA</strong> childhood<br />

education and after school programs.<br />

An 11-year-old boy learns the art of paddling<br />

a canoe at summer camp. Five years later he’s<br />

learning about responsibility in his role as a<br />

counselor at the same camp. This is how the Y<br />

helps build a strong foundation for our community.<br />

Locations<br />

Camp Hyde (w/seven pick-up sites)<br />

Bel Aire Recreation<br />

Farha Sports Camp<br />

Andover <strong>YMCA</strong><br />

East <strong>YMCA</strong><br />

FEES: Vary, based on camp activities<br />

El Dorado <strong>YMCA</strong><br />

Northwest <strong>YMCA</strong><br />

Valley Center (Abilene Elem.)<br />

West <strong>YMCA</strong><br />

Questions Call 316.264.1610 ext. 5535 or email<br />

Director Jon McReynolds at jon@wichitaymca.org.<br />

For best results, pull forms one at a time from the center of the booklet.<br />

Income-based program rates available. | We're for youth development, healthy living and social responsiblility 7


sacc basics | youth development<br />

youth development | what to do & bring<br />

PROGRAM ACTIVITIES<br />

Children participate in weekly events that include:<br />

• academic enrichment<br />

• fun fit recreation & sports<br />

• interest centers<br />

• health & nutrition activities<br />

• arts & crafts, and more<br />

Activities are planned to promote teamwork and<br />

the principles of caring, honesty, respect, and<br />

responsibility. Activities may vary by program<br />

location.<br />

PROGRAM STAFF<br />

Site directors and group leaders are trained in:<br />

• Child Development/School Age Activities<br />

• CPR/First Aid & Medication Administration<br />

• Signs & Symptoms of Childhood Illness &<br />

Abuse<br />

PROGRAM LICENSING<br />

All <strong>YMCA</strong> SACC programs are licensed by the<br />

Kansas Department of Health and Environment<br />

(KDHE) and contract with DCF to accept Third<br />

Party payments.<br />

PROGRAM GOALS<br />

Growth - support the growth of healthy children<br />

in spirit, mind and body by encouraging skill<br />

development and good sportsmanship<br />

Character Development - embody and<br />

exemplify the four core values of Caring,<br />

Honesty, Respect and Responsibility<br />

Safety - place physical safety and personal<br />

security first in all programming<br />

Fun - offer a variety of fun opportunities for<br />

enrichment and recreation<br />

CHILDREN WITH SPECIAL NEEDS<br />

Our goal is to meet the individual needs of each<br />

child within the structure of our program, while<br />

maintaining a safe and healthy environment for<br />

all of the children and staff. Children with special<br />

physical and emotional needs will be accepted<br />

if the program is determined to be in the child’s<br />

best interest.<br />

Families with special needs children must<br />

schedule an interview with the Child Care Vice<br />

President prior to attendance.<br />

Save $30<br />

Pay w/automated bankdraft &<br />

waive your enrollment fee<br />

BREAKFAST/SNACK<br />

NEW breakfast and afternoon snack program with<br />

fresh fruits, veggies and whole grains served daily;<br />

time varies by site.<br />

PARENT INVOLVEMENT<br />

Parents/Guardians are welcome to visit SACC at<br />

ANY time. We welcome your advice, participation<br />

and support.<br />

PROGRAM QUESTIONS/CONCERNS<br />

The <strong>YMCA</strong> encourages communication between<br />

families, staff and children. If you have a<br />

question or concern, contact your site director or<br />

call 264-1610 ext 5582 and ask to speak to a<br />

SACC supervisor.<br />

CONFIDENTIALITY<br />

All family records are confidential. Only<br />

authorized staff and regulatory agencies have<br />

access to files. No information will be released to<br />

any other person or agency without the parent/<br />

guardian’s written permission.<br />

ARRIVAL & DEPARTURE<br />

The <strong>YMCA</strong> pick-up system is designed to<br />

protect your child. It is the parent/guardian’s<br />

responsibility to provide the staff with a<br />

listing of authorized persons for pick-up (see<br />

registration form).<br />

• Each child must be accompanied to the<br />

program area and signed in and out daily<br />

by a parent/guardian or authorized adult.<br />

Failure to do so is grounds for dismissal.<br />

• <strong>YMCA</strong> staff is responsible for children enrolled<br />

in and signed in to the program during the<br />

scheduled program hours.<br />

• It is the parent/guardian’s responsibility to<br />

notify the site director of an absence.<br />

• Only authorized persons may sign out a child.<br />

No child will be released to an unauthorized<br />

adult. Changes to your authorized pick-up list<br />

must be provided in writing. Be prepared to<br />

show ID on a daily basis.<br />

• Should an adult appear to be under the<br />

influence of alcohol or drugs when attempting<br />

to pick up a child, staff will take the necessary<br />

emergency procedures as outlined by the<br />

<strong>YMCA</strong> for the protection of the child and<br />

family.<br />

• Notify your child’s school office and teacher of<br />

his/her enrollment at <strong>YMCA</strong> SACC.<br />

• Sites with transportation will not return to a<br />

school to pick up a child from activities such<br />

as detention, crossing guard duty, lessons,<br />

Girl Scouts, etc. It is the parent/guardian’s<br />

responsibility to notify the SACC site of<br />

absences and make arrangements for your<br />

child after school. Please notify your child’s<br />

school office and teacher of the importance of<br />

this policy.<br />

WHAT TO WEAR/BRING TO SACC<br />

Clothing – It is suggested that your child<br />

bring an extra change of clothing on days they<br />

“dress up” for school. Closed-toed shoes are<br />

recommended.<br />

No Personal Items –We request that all<br />

personal items, food, and toys such as electronic<br />

games and radios be left at home.<br />

Lost and Found – The <strong>YMCA</strong> is not responsible<br />

for lost or stolen items. All unclaimed items will<br />

be held for 2 weeks following the session<br />

when the item was found, and if left<br />

unclaimed, will be donated to a charity.<br />

MEDICATION<br />

If your child requires medication, please set<br />

medication intervals so that medication may be<br />

administered prior to or after SACC.<br />

Children are not allowed to administer medication<br />

to themselves; including cough drops. If they<br />

need medication administered while in a SACC<br />

program:<br />

• A Medication Authorization Form must<br />

be completed and signed by the parent<br />

or guardian in order for any medication,<br />

prescription and over-the-counter, to be<br />

administered. Forms are available on-site.<br />

• Medications to be administered must be<br />

brought directly to <strong>YMCA</strong> staff in its original<br />

prescription labeled container. The label must<br />

clearly identify child’s name, doctor’s name,<br />

date, prescription name and dosage.<br />

• Over-the-counter medications must be in the<br />

original container and labeled with the child’s<br />

name.<br />

8 LIFECHANGING | <strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> | www.ymcawichita.org | facebook.com/ymcawichita<br />

Income-based program rates available. | We're for youth development, healthy living and social responsiblility 9


healthy behavior | youth development<br />

MINOR INJURIES<br />

Minor injuries will be treated as needed, including<br />

cleansing and applying band-aids or ice packs.<br />

Parents/guardians will be notified upon pick-up<br />

and an incident report is completed.<br />

MAJOR INJURIES<br />

In the event of a major injury, staff will make<br />

the emergency contacts necessary to obtain<br />

appropriate medical attention. This may include<br />

calling an ambulance to transport the child to the<br />

hospital. Parents/Guardians will be contacted<br />

immediately. If a child is taken to the hospital<br />

and sufficient staff is available, a <strong>YMCA</strong> staff<br />

person will accompany the child until the parent<br />

or emergency contact arrives.<br />

ILLNESS/ABSENCES<br />

• It is the parent/guardian’s responsibility to<br />

notify us if your child is ill or will not attend<br />

the program.<br />

• If a child arrives ill, or becomes ill at a SACC<br />

program, the parent or another authorized<br />

individual will be notified immediately and<br />

must pick up the child within one hour.<br />

• Sick children will be isolated as necessary and<br />

monitored.<br />

• Please notify the <strong>YMCA</strong> should your child<br />

contract a communicable disease so we may<br />

notify other participants (individual will not be<br />

named).<br />

• If a child is sent home with a communicable<br />

disease, the child will not be re-admitted until<br />

he/she is no longer contagious and has been<br />

symptom free for 24 hours. If your child is<br />

sent home with a temperature, he or she may<br />

not return to school for 24 hours or until<br />

the child’s temperature is normal without<br />

medication. A doctor’s notice may be required<br />

prior to the child’s return.<br />

BEHAVIOR MANAGEMENT PROCEDURES<br />

Children who attend the program and their<br />

parent/guardians are expected to follow the rules<br />

posted at each site.<br />

The <strong>YMCA</strong> Behavior Management Policy is:<br />

• At no time is swearing, abusive language or<br />

physical violence allowed by children, staff,<br />

volunteers or parents. In addition, the <strong>YMCA</strong><br />

strictly enforces all rules and regulations set<br />

by local school districts or “host” sites.<br />

• In the event that chronic behavior problems<br />

develop, incidents will be documented and<br />

communicated to the parent.<br />

• Conflict resolution and redirection will be<br />

implemented.<br />

• The following behaviors are not acceptable<br />

and may result in immediate/indefinite<br />

suspension:<br />

• Endangering the health and safety of<br />

children and/or staff.<br />

• Stealing or damaging <strong>YMCA</strong>, host site, or<br />

personal property.<br />

• Leaving the program area without<br />

permission or boundaries as set by the<br />

SACC staff.<br />

• Continuing to disrupt the program.<br />

• Refusing to follow the program rules.<br />

• Using profanity, vulgarity or obscene<br />

language frequently.<br />

• Acting in a lewd manner.<br />

The <strong>YMCA</strong> reserves the right to ask parents<br />

to find alternative arrangements for their<br />

child without prior notification, as deemed<br />

necessary for the safety of staff and/or program<br />

participants, not limited to the before mentioned<br />

behaviors.<br />

Immediate expulsion may occur if a child<br />

threatens to bring, or is in possession of and/or<br />

using tobacco, alcohol, illegal drugs, firecrackers,<br />

weapons or explosives, and/or threatens to<br />

do harm to other children or staff with such<br />

possessions. Refunds will not be granted in the<br />

event that a child is suspended/expelled.<br />

325,000<br />

<strong>YMCA</strong> VISION 2020<br />

MOBILIZING THE COMMUNITY FOR A HEALTHIER FUTURE<br />

r<br />

r r<br />

r<br />

265,000<br />

r<br />

r r<br />

1 MILLION HOURS<br />

IN 2020<br />

91,000 HOURS<br />

IN 2012<br />

be recognized as our<br />

community’s #1 service<br />

organization<br />

Increase the percentage of area residents<br />

naming the Y as the non-profit organization<br />

best serving the community from 25% to 35%.<br />

maximize program<br />

opportunities to serve<br />

325,000 kids and adults.<br />

We will increase participation from 265,000<br />

to 325,000 area kids & adults by maximizing<br />

program opportunities made possible by the<br />

Every Kid Capital Campaign.<br />

mobilize Y Participants to<br />

contribute 1 million hours of<br />

community service<br />

The Y serves nearly half the community and<br />

more than 5,400 volunteers contribute 91,000<br />

hours of time per year. We plan to help our<br />

participants give back 1 million hours to their<br />

community through outreach projects and<br />

partnerships with local nonprofits.<br />

Lead the community in creating<br />

a culture of good nutrition<br />

We will help create an environment for better<br />

eating habits through <strong>YMCA</strong> programs, community<br />

collaborations, public policy advocacy, and other<br />

new nutrition initiatives.<br />

10 LIFECHANGING | <strong>Greater</strong> <strong>Wichita</strong> <strong>YMCA</strong> | www.ymcawichita.org | facebook.com/ymcawichita<br />

Income-based program rates available. | We're for youth development, healthy living and social responsiblility 11


<strong>YMCA</strong> sacc<br />

programs<br />

HELPING CHILDREN ACHIEVE<br />

HEALTHY LIFESTYLES!<br />

Parents and teachers appreciate <strong>YMCA</strong> SACC Programs, which<br />

integrate nutritious snacks, exercise and extended learning into<br />

students’ daily activities.<br />

life<br />

changing<br />

<strong>YMCA</strong>, 402 N. Market<br />

wichita, ks 67202<br />

Enroll your child today in a <strong>YMCA</strong> SACC Program and we’ll help<br />

them discover the joys of education, physical fitness, healthy<br />

eating and fun!<br />

KEY SACC PROGRAM ELEMENTS:<br />

• Staff relate to children positively and respectfully.<br />

• Program space is well-organized and<br />

spacious.<br />

• Children’s arrivals and departures are<br />

carefully supervised to ensure safety.<br />

• Program and staff encourage healthy<br />

lifestyles and are aware of your child’s<br />

health needs.<br />

• Staff work well as a team and model the<br />

<strong>YMCA</strong> core values of caring, honesty,<br />

respect and responsibility.<br />

• Staff are committed to providing a safe,<br />

nurturing, learning environment for all<br />

participants.<br />

did<br />

you<br />

know<br />

270,000 people in the area were<br />

served by the <strong>YMCA</strong> in 2012.<br />

Two-thirds of all local kids are<br />

served through Y programs.<br />

70,000 kids and adults received<br />

free and assisted <strong>YMCA</strong> programs.<br />

The Y provides programs to more<br />

than 130 sites outside of its eight<br />

full-service family locations.<br />

<strong>YMCA</strong> Camp Hyde<br />

CH<br />

Viola<br />

NW<br />

Goddard<br />

Maize<br />

Northwest <strong>YMCA</strong><br />

42<br />

96<br />

W<br />

West <strong>YMCA</strong><br />

235<br />

Valley Center<br />

54<br />

Haysville<br />

D<br />

135<br />

Downtown <strong>YMCA</strong><br />

S<br />

South <strong>YMCA</strong><br />

& Farha Sport<br />

Bel Aire<br />

<strong>YMCA</strong> Garvey<br />

Sport Center<br />

N<br />

North <strong>YMCA</strong><br />

G<br />

35<br />

96<br />

254<br />

E<br />

East <strong>YMCA</strong><br />

Benton Towanda<br />

Andover<br />

A<br />

Andover <strong>YMCA</strong><br />

<strong>YMCA</strong> serves the<br />

Center<br />

community through<br />

more than 130<br />

neighborhood sites<br />

El Dorado<br />

ED<br />

El Dorado <strong>YMCA</strong><br />

Augusta

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