November 9 - North Shore Sanitary District

November 9, 2011
Minutes of the Regular Meeting of the Board of Trustees of the North Shore Sanitary District held
Wednesday, November 9, 2011 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex
located in Gurnee, Illinois.
The meeting was opened with the Pledge of Allegiance.
Vice President Stephen Drew chaired the meeting in President Daniel Pierce’s absence.
On roll call, the following Trustees were present:
Stephen J. Drew, Vice President
John R. Paxton, Treasurer
James E. Swarthout
Daniel M. Pierce, President was present via telephone due to a medical reason.
Staff members present were General Manager Brian Dorn, Assistant General Manager Dave Miller,
Attorney Greg Jackson, Director of Engineering Services Jai Gupta, Director of Laboratory Services Joe
Robinson, Director of Operations Gary Sowma and Director of Technology Services Pete Russo.
Before proceeding with the meeting, Vice President Drew asked that there be a moment of silence in
remembrance of Trustee Effie Wroten, a valuable member of the Board of Trustees who had recently
passed away.
Vice President Drew asked if there were any comments from the Public.
Jose Guzman introduced himself and stated he has been a resident of Waukegan since 1970 and had run for
Trustee for the 3 rd Ward of the North Shore Sanitary District in 2008. Mr. Guzman stated he intends to run
again and is willing to work together with the Board and serve the residents of Waukegan.
Jerry Archibald introduced himself and stated he is a Waukegan Township Committeeman for Precinct 388
and is very interested in running for Trustee for the 3 rd Ward of the North Shore Sanitary District.
Beverly “Sugar” Young introduced herself and stated that she is also interested in running for Trustee for
the 3 rd Ward of the North Shore Sanitary District.
President Pierce commented that anyone who is interested in the Ward 3 vacancy should submit a letter
expressing such interest and qualifications to either himself or one of the other Board members. President
Pierce stated that in accordance with the North Shore Sanitary District Act, the vacancy of Ward 3 Trustee
shall be filled by appointment by the President of the Sanitary District Board of Trustees, with the advice
and consent of the trustees of the North Shore Sanitary District. President Pierce then thanked all those
present for coming to the meeting and introducing themselves.
Vice President Drew presented the Consent Agenda, as follows:
A. Approval of the Minutes of the Regular Meeting held on October 12, 2011.
B. Consideration of Bills.
Wastewater Treatment Fund $1,288,745.04
Check No. 155374 through 155394, Check Nos. 155396 through 155675.
Void check 155395.
C. Financial Report, September, 2011.
D. Hearing Summary, October 4, 2011.
E. Prepayment for Procurement of SRF Parts.
1. Kollemann GmbH, Purchase Order #22926 in the amount of 1,353.00€.
F. Authorize Payroll and Finance Department to issue District checks to meet expenses where
necessary for payroll and to avoid interest and/or penalties before the next Board Meeting.

It was moved by Trustee Swarthout and seconded by Trustee Paxton, that the items under the Consent
Agenda be approved.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
Vice President Drew presented the President Report as follows:
A. Resolution.
1. Recognition of Service – Effie Mae Wroten.
Vice President Drew invited Kelvin Tate, son of Effie Wroten to come forward. Vice President Drew read
aloud the Resolution for Recognition of Service for Effie Mae Wroten.
R E S O L U T I O N
WHEREAS, EFFIE MAE WROTEN was elected as a Trustee of the North Shore Sanitary
District, taking office on December 6, 2004, and serving upon the Board of Trustees until her death on
October 21, 2011; and
WHEREAS, throughout her lifetime and during the time EFFIE MAE WROTEN served the North
Shore Sanitary District she was known for her devoted dedication to all those she served both personally
and professionally in the community; and
WHEREAS, the President and Board of Trustees of the North Shore Sanitary District are greatly
saddened by the news of her recent passing and desire to recognize her contributions to the District and to
express their condolences to the members of her family.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the North
Shore Sanitary District as follows:
1. That the many valuable contributions of EFFIE MAE WROTEN to the North Shore
Sanitary District and all of its citizens are hereby officially recognized and the condolences of the District
and all of its officers and employees are extended to the family of EFFIE MAE WROTEN.
2. That the Secretary is hereby authorized and directed to send a certified copy of this
Resolution to the family of EFFIE MAE WROTEN.
It was moved by Trustee Swarthout and seconded by Trustee Paxton, that a Resolution for Recognition of
Service for Effie Mae Wroten be adopted.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
Vice President Drew stated that a formal version of the Resolution would be presented to the family.
Kelvin Tate thanked the Board for all they had done on behalf of his mother and his family.
General Manager Dorn presented the Management Report as follows:
A. Presented IMRF Executive Trustee Election.
General Manager Dorn stated that there is a position open on the IMRF Board of Trustees. General Manager
Dorn stated that IMRF is governed by an 8 member Board, 4 of which are Executive Trustees elected by
participating units of government. The position serves a five year staggered term. In August, the Board
approved nominating Dave Miller as a Trustee for the IMRF Board. General Manager Dorn stated that Dave
is interested in protecting the interests and investments of local governments and their employees and that it
would be good to have a voice from NSSD involved in upcoming pension issues. General Manager Dorn
stated that Secretary Mary Jo Bryant is the Authorized Agent who has the authority to vote on behalf of the
District and recommended that the Board direct her to cast a ballot for Dave Miller in the Executive Trustee
Election.

It was moved by Trustee Paxton and seconded by Trustee Swarthout, to direct Secretary Mary Jo Bryant, as
the Authorized IMRF Agent, to vote for Dave Miller in the IMRF Executive Election.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
B. Presented Update on American Transmission Company Electric Transmission Line.
General Manager Dorn gave an update on the American Transmission Company (ATC) who has petitioned
the ICC for a Certificate of Public Convenience and Necessity to construct an electricity transmission line
between the Pleasant Prairie Power Plant and the Calpine Energy Center Plant. All three routes under
consideration pass through property owned by the District which is reserved for the City of Zion via the
Trumpet Park Real Estate Agreement. General Manager Dorn stated that Attorney Jackson and Assistant
General Manager Miller attended the ICC Prehearing Conference at which the Village of Pleasant Prairie filed
a petition to intervene. ATC’s attorney indicated that the City of Zion intends to purchase the subject property
from the District and provide ATC with an easement. Attorney Jackson feels that the District should strongly
consider intervening in the process to protect its property rights in the event that Zion fails to purchase the
land from the District and ATC subsequently attempts to take it via eminent domain. President Pierce asked if
there was another mechanism to resolve this issue outside of eminent domain. Attorney Jackson stated that if
Zion does not purchase the property, the District may end up with a power line it doesn’t want. Trustee
Paxton asked as long as the District receives compensation for the property does it really matter Attorney
Jackson responded that the installation of a power line through District property could impact the development
of adjacent property. A discussion ensued. Attorney Jackson discussed several alternative solutions that the
District could pursue. Assistant General Manager Miller asked if a motion should be made to delegate legal
counsel to intervene.
It was moved by Trustee Pierce and seconded by Trustee Swarthout to delegate Legal Counsel to File a
Petition with ICC to Intervene in Objection to Routing a Power Line through NSSD property.
On roll call, the vote was 3-1 with Trustees Swarthout, Drew and Pierce voting "Aye". Trustee Paxton voted
“Nay”. Motion declared carried.
Assistant General Manager Miller presented the Administration Division Report as follows:
A. Presented 2011 Tax Levy Ordinance.
TAX LEVY ORDINANCE
Combined Annual Budget and Appropriation Ordinance of the North Shore Sanitary District, passed by the
Board of Trustees of said District on June 8, 2011.
Combined Annual Budget and Appropriation Ordinance of the North Shore Sanitary District, published
according to law in the News-Sun on June 11, 2011.
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE NORTH SHORE SANITARY DISTRICT,
LAKE COUNTY, ILLINOIS AS FOLLOWS:
Section 1:
That there be and is hereby levied upon all taxable property within the limits of said District
subject to taxation for the year 2011 the total sum for the purposes itemized as follows:
WASTEWATER TREATMENT FUND
Unrestricted - Operation and Maintenance Appropriation Levy
Waukegan Sewage Treatment Plant 3,728,650 867,258
Clavey Road Sewage Treatment Plant 3,747,650 871,678

Gurnee Sewage Treatment Plant 3,964,650 922,150
Pumping Stations 868,120 201,919
Sludge Recycling Facility 3,547,680 825,166
Landfill Operations 64,810 0
Maintenance Scheduling 211,960 0
Operations Laboratory 444,920 0
Instrumentation Laboratories 603,770 0
Compliance 229,840 0
Information Systems 719,960 0
Electrical Maintenance 674,230 0
Process Automation Maintenance 734,840 0
Purchasing 316,160 0
Human Resources 131,170 0
Administrative Services 781,790 0
Budget Management 235,620 0
Engineering Services 477,920 111,161
Design and Construction 159,890 0
Board of Trustees 187,270 0
Staff Management 604,410 0
Directors 883,700 0
Legal 155,350 0
Administration Building 130,160 0
Public Relations 23,620 0
Non-Allocated 430,710 0
Subtotal - Unrestricted - O & M 24,058,850 3,799,332
System Expansion Reserve Appropriation Levy
Proposed Projects 4,225,600 0
Subtotal - System Expansion Reserve 4,225,600 0
Capital Additions Reserve Appropriation Levy
Proposed Projects 7,981,900 7,644,438
Subtotal - Capital Additions Reserve 7,981,900 7,644,438
Replacement Reserve Appropriation Levy
Proposed Projects 13,142,900 0
Subtotal - Replacement Reserve 13,142,900 0
1991 Debt Retirement Reserve Appropriation Levy
General Obligation Bond Payments 1,437,700 0
Subtotal - 1991 Debt Retirement Reserve 1,437,700 0
Total - Wastewater Treatment Fund $ 50,846,950 $ 11,443,770

Section 2:
That the Secretary of the North Shore Sanitary District is hereby directed to file with the County
Clerk of the County of Lake, State of Illinois, a certified copy of this Ordinance within the time
limited by law and to certify to the County Clerk of said County, the sum of $11,443,770 as the
amount to be raised by taxation as set forth in this Ordinance for the year 2011.
Assistant General Manager Miller gave a brief overview of the 2011 Tax Levy. Assistant General Manager
Miller wanted it noted that the 2011 property tax year represents the final levy for the 1991 bonds issued to
construct the expansion of the Waukegan STP. In his FY 2011 audit letter to the Board, the District’s
auditor included the following comment: “The 1991 Environmental Protection Agency loan agreement
calls for debt service payments totaling $2,875,383 over the next two fiscal years. At April 30, 2011, the
District had restricted cash of $1,111,311 and property taxes receivable for the bonds totaling $1,503,287.
This leaves a net balance of $260,785 to be funded from property taxes. As the District approaches the
final debt service payment in January, 2013, it might consider abating the calendar year 2011 tax levy.”
President Pierce initiated a discussion regarding the nature of any potential abatement. Assistant General
Manager Miller explained that the District’s original Bond Ordinance, approved by the Board on February
28, 1991 established terms and conditions that govern the issuance and repayment of the bond issue,
including the distribution and use of all funds levied pursuant to that Ordinance. President Pierce asked if
this had to be approved today or could it wait until the next meeting. Assistant General Manager Miller
stated the tax levy ordinance must be submitted to the Lake County Clerk no later than the last Tuesday in
December. President Pierce asked what amount of reserve does the District currently have on account.
Assistant General Manager Miller explained the different fund accounts and how they work and stated his
recommendation would be that the District approve the current 2011 Tax Levy and continue to follow the
procedures established in the original 1991 Bond Ordinance. Should the Board then elect to abate a portion
of the bond levy, an appropriate abatement ordinance could be drafted for inclusion on the December Board
agenda. Assistant General Manager Miller explained the 1991 Ordinance provides for the administration of
any funds remaining after all obligations for principal and interest have been satisfied. This 2011 Tax Levy
Ordinance has been prepared pursuant to those procedures.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to approve the 2011 Tax Levy
Ordinance.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
B. Presented Workers Compensation and Public Official’s Bond Renewals.
Assistant General Manager Miller introduced Brad West of West Insurance. Brad West then introduced
Brent Jones and newest member Luke Dover who had recently joined West Insurance in September. Mr.
West gave a brief presentation on the proposed District’s workers compensation and surety bond renewal
for the five Trustees.
Assistant General Manager Miller wanted it noted that the Illinois Public Risk Fund makes grant money
available to its members which is used for the purchase of safety related equipment and/or safety training.
Assistant General Manager Miller stated that the District has claimed every penny of this grant money over
the years. He also wanted to note that Paul Becker, one of the founders of the Illinois Public Risk Fund had
recently passed away and that Paul was very helpful to the District in all matters related to the Illinois
Public Risk Fund. Assistant General Manger Miller stated he would be missed and hoped that his
replacement will be as helpful. Trustee Paxton asked if the District was still getting decent service from
them. Assistant General Manager Miller replied, so far it has been good.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to approve the Workers Compensation
and Public Official’s Bond Renewals.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
Director of Engineering Services Gupta presented the Engineering Services Division Report as follows:

A. Presented Reassignment of Waukegan Effluent Forcemain (F3) Pipe Rehabilitation Project
Contract.
Director of Engineering Services Gupta reported that Instituform Technologies, Inc. had recently acquired
Fibrwrap Construction LP, creating two new companies - Fibrwrap Construction Services USA, Inc. and
Fibrwrap Construction Services, Inc. Fibrwrap Construction, LP was originally awarded the Waukegan
Effluent Force Main (F3) Pipe Rehabilitation Bid on July 13, 2011. Due to the recent change of ownership,
Instituform had requested NSSD’s consent in order for them to assign this Contract to Fibrwrap
Construction Services, USA, Inc. This consent was approved at the September 14, 2011 Board meeting.
However, given the nature of the work, Instituform Technologies decided it would be in the best interest of
the parties for NSSD to agree to reassign the Contract to Fibrwrap Construction Services, Inc. Director of
Engineering Services Gupta says he sees no problem with this consent and asked for Board approval.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to approve Reassignment of
Waukegan Effluent Forcemain (F3) Pipe Rehabilitation Project Contract.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
B. Presented Bid Summaries.
1. Women Locker Room Facilities at the Gurnee, Waukegan and Clavey Road STPs, Boller
Construction Co., Inc of Waukegan, IL in the amount of $402,500.00.
Director of Engineering Services Gupta reported that this bid was presented at last month’s meeting. The
Board expressed a concern at that time that the amount of the project seemed extremely high. A
recommendation was made at last month’s meeting that one of the Trustees tour the three facilities to
evaluate if such a project is warranted. Trustee Swarthout subsequently toured the plant facilities. Trustee
Swarthout’s impression is the project is unnecessary at this point in time. Trustee Swarthout stated that
there is only one woman currently working at the Waukegan STP and that the facilities are adequate
enough at all three plants at this time. It would be his recommendation to scrap the project.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to Reject the project for the Women
Locker Room Facilities at the Gurnee, Waukegan and Clavey Road STPs.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
2. Main Sludge Cake Conveyor Replacement at Waukegan STP, Reject all Bids.
Director of Engineering Services Gupta presented an overview of the Main Sludge Cake Conveyor
Replacement at Waukegan STP. Director of Engineering Services Gupta reported after the bid opening it
was discovered that one specified manufacturer was acquired by a different company and another qualified
conveyor company was identified. Adding those manufacturers to the specifications could lead to
significant savings for the District and therefore the recommendation would be to reject all bids and rebid
the project incorporating these modifications.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to Reject all Bids, Main Sludge Cake
Conveyor Replacement at Waukegan STP.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
C. Presented Construction Change Order.
1. C.O. No. 3, Waukegan STP Building 240 HVAC Improvements, Amber Mechanical
Contractors, Inc., Increase of $5,204.70 and 78 Calendar Days for Final Completion.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to approve C.O. No. 3, Waukegan
STP Building 240 HVAC Improvements, Amber Mechanical Contractors, Inc., an Increase of $5,204.70
and 78 Calendar Days for Final Completion.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.

Director of Laboratory Services Robinson presented the Laboratory Division Report as follows:
A. Presented Current Status of Significant Industrial Wastewater Violation(s) in the Service Area
of the NSSD.
Director of Laboratory Services Robinson reported that all Industries were currently in compliance.
Director of Laboratory Services Robinson did want to update the Board on the Industrial User Population
Equivalent Audit and the status of the 10 remaining open case Industrial Users. He gave a brief overview
of the industries and indicated that commercial accounts have now been evaluated for PE compliance.
Director of Laboratory Services Robinson stated there are several commercial users discharging in excess
of their permitted PE who were in operation before the permit system was incorporated in 1983. The
District will have to go back and estimate a baseline for these particular commercial users. Director of
Laboratory Services Robinson stated that this is being done now and letters to all commercial users
exceeding their permitted PE will be will going out shortly. This was informational only with no action
required.
There was no report requiring Board action for the Operations Division. However, Director of Operations
Sowma informed the Board that all three plants met their permit requirements for the month.
There was no report requiring Board action for the Technology Services Division.
Attorney Gregory Jackson Presented the Attorney Report as follows:
A. Resolution.
1. Vacancy in Office – Ward 3 Trustee.
Attorney Jackson recommended that the Resolution notifying the Clerk for the County of Lake and such
other officials as required by law, that there currently exists a vacancy in the office of Trustee for Ward 3 of
the North Shore Sanitary District be adopted.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to Adopt a Resolution for Vacancy in
Office – Ward 3 Trustee.
On roll call, the vote was 4 – 0 with all Trustees present voting "Aye". Motion declared carried.
R E S O L U T I O N
WHEREAS, EFFIE MAE WROTEN was elected as a Trustee of the North Shore Sanitary for
Ward 3, taking office on December 1, 2008 with the term of office ending on December 3, 2012 or until
such time as a successor is qualified and sworn; and
WHEREAS, Trustee EFFIE MAE WROTEN died on October 21, 2011 while serving as Trustee
of the North Shore Sanitary District for Ward 3; and
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the North
Shore Sanitary District as follows:
1. That upon the death of EFFIE MAE WROTEN there was created a vacancy in the office
of the Trustee for Ward 3 of the North Shore Sanitary District.
2. That the Secretary is hereby authorized and directed to notify the Clerk for the County of
Lake, State of Illinois, and such other officials as required by law, that there currently exists a vacancy in
the office of Trustee for Ward 3 of the North Shore Sanitary District.
There being no further business to come before the Board, on motion duly made, seconded and
unanimously passed, the meeting was then and there adjourned until the next regular meeting to be held on

Wednesday, December 14, 2011 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex
in Gurnee.
_________________________________
SECRETARY
_____________________________
PRESIDENT