November 10 - North Shore Sanitary District

November 10, 2010Minutes of the Regular Meeting of the Board of Trustees of the North Shore Sanitary District heldWednesday, November 10, 2010 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complexlocated in Gurnee, Illinois.The meeting was opened with the Pledge of Allegiance.On roll call, the following Trustees were present:Daniel M. Pierce, PresidentStephen J. Drew, Vice PresidentJohn R. Paxton, TreasurerJames E. SwarthoutEffie WrotenStaff members present were General Manager Brian Dorn, Assistant General Manager Dave Miller,Attorney Greg Jackson, Director of Engineering Services Jai Gupta, Director of Laboratory Services JoeRobinson, Director of Operations Gary Sowma and Director of Technology Services Pete Russo.There were no comments from the public.President Pierce presented the Consent Agenda, as follows:A. Approval of the Minutes of the Meeting held on October 13, 2010.B. Consideration of Bills.Wastewater Treatment Fund $2,590,133.70Check Nos. 151194 through 151199, Check Nos. 151265 through 151620.C. Euro Payment for Andritz Purchase Order #17672.D. Euro Payment for Stanelle Silos & Automation Purchase Order #19581.E. Financial Report, September 2010.F. Hearing Summary, October 5, 2010.G. 3 rd Quarter 2010 Worker’s Compensation Claim Update.H. Authorize Payroll and Finance Department to issue District checks to meet expenses wherenecessary for payroll and to avoid interest and/or penalties before the next Board Meeting.It was moved by Trustee Drew and seconded by Trustee Swarthout, that the items under the ConsentAgenda be approved.On roll call, all Trustees present voted "Aye". Motion declared carried.President Pierce presented the President Report as follows:President Pierce wanted to alert everyone that the next meeting of the Board of Trustees would be the 1 stMonday of December which is December 6, 2010 not the second Wednesday of the month. President Piercereported that this will be the Organizational meeting with the election of Officers.Secondly, President Pierce stated that every two years staff reviews the North Shore Sanitary District Act forpotential revisions or updates. The Act was last revised in 2009. Assistant General Manager Miller statedthat revisions and updates were already being drafted to bring before the Board at the December meeting andasked the Board for any comments or suggestions they may have or want incorporated into the Act.The last item that President Pierce addressed was that the reapportionment of the District ward boundarieswould occur next year and that it is the District’s responsibility to reapportion its wards based upon the 2010census. This reapportionment would need to be completed prior to petitions being filed for the election of2012.General Manager Dorn presented the Management Report as follows:A. Waukegan Effluent Forcemain F3 Rehabilitation Status Report – Donohue & Associates, Inc.

General Manager Dorn gave a brief history of the F3 Forcemain including the two failures which occurredin 1996 and 1998. General Manager Dorn reported that after testing in 2002, all 60 distressed pipes wererepaired. The line was again test in 2008; results indicated there were an additional 31 pipes in variousstates of distress. In 2009 Donohue and Associates, Inc. was contracted to design the repair of the 31distressed pipes, and also to evaluate and develop a long term repair strategy plan. General Manager Dornthen introduced Brian Jensen of Donohue & Associates, Inc. to give the Board an update on this plan. Mr.Jensen stated that he, General Manager Dorn and Director of Engineering Services Gupta have evaluatednumerous alternatives for a long term repair strategy plan. Mr. Jensen stated that all three of them hadrecently attended a workshop hosted by Simpson, Gumpertz and Heger addressing the state of technologyassociated with testing and monitoring deterioration of PCCP, which proved very beneficial.President Pierce inquired if there are any emergency areas now within the forcemain. Brian Jensen statedthat in 2008 there were 6 pipes that were considered critical and needed repair. Mr. Jensen recommendedthese 6 pipes should be repaired in spring utilizing the carbon fiber wrap technology previously utilized torepair the 60 pipes. It will cost approximately $100,000 per pipe for a total cost of approximately $600,000to repair the 6 pipes. Mr. Jensen stated that the next required testing is scheduled for 2013 and there couldbe potentially more pipe that need repair.Discussions continued on the potential dangers of a section of pipe breaking and the cost to the District.Mr. Jensen explained the differences in construction of the east section of the forcemain which is very deepand installed in a tunnel versus the west section of the forcemain which is much shallower and thereforewould not be as extensive or costly to fix.The discussion concluded with Donohue & Associates, Inc. recommendation to the Board that the Districtgo out for bids to repair the 6 pipes which need immediate repair and have that work completed in theSpring of 2011 and to retest the entire forcemain in 2013 and re-evaluate the long term repair strategyfollowing that test. President Pierce thanked Mr. Jensen for his report and recommendation.B. Presented Ordinance 2010-O-1 Authorizing Agreement for Sale and Transfer of Sanitary SewerForcemain.General Manager Dorn reported that this item was held over from the last Board meeting. This Ordinanceauthorizes entering into an Agreement with the County of Lake to purchase a segment of the sanitary sewerforcemain running from the Clavey Road STP to the County’s Des Plaines STP Plant. This line has neverbeen utilized by the District. The County has shown interest in purchasing a portion of this forcemain, andhas drafted an Ordinance similar to the District’s Ordinance 2010-O-1 Authorizing Agreement for Sale andTransfer of the Sanitary Sewer Forcemain. General Manager Dorn asked for Board Approval of thisOrdinance.It was moved by Trustee Swarthout and seconded by Trustee Drew to approve Ordinance 2010-O-1Authorizing Agreement for Sale and Transfer of Sanitary Sewer Forcemain.On roll call, all Trustees present voted "Aye". Motion declared carried.C. Presented Skokie River Consortium Status Report.General Manager Dorn reported that there was not much new to report on the Skokie River Consortium andthat the next scheduled meeting is November 18, 2010 which the District plans to attend. General ManagerDorn stated that the District’s involvement in this Consortium is in an advisory capacity for I/I issues and tohelp communities work towards reducing excessive I/I in their sanitary sewer systems. General ManagerDorn stated that the District provided comments related to the Consortium’s draft newsletter and would alsomeet with the communities to discuss the flow monitoring study which was conducted in April and May ofthis year. The District is working with its consultant to finalize the report. Trustee Swarthout asked if theBoard would see a draft of the newsletter before it is finalized. General Manager Dorn replied yes.President Pierce stated that there is no financial obligation to become a member of this Consortium and he feltthe District should join. Trustee Swarthout disagreed and felt the District should remain in an advisorycapacity. Trustee Swarthout stated that his concern is that every time a basement floods the finger will bepointed at the District. A discussion ensued regarding sanitary sewers, illegal connections and the problem ofcontrolling excessive I/I.

D. Presented Customs Agent Power of Attorney.General Manager Dorn reported that the majority of equipment and spare parts for the Dryer have beenpurchased directly from ANDRITZ and that ANDRITZ has processed all custom clearances to import thisequipment from Germany. NSSD is now negotiating a licensing agreement with ANDRITZ which willallow NSSD to buy certain equipment directly from the vendors. However, some of these vendors do notwant to take the responsibility of custom clearance and require NSSD to handle that. Considering thissituation, we have discussed the custom clearance requirements with a custom clearing agent (AmericanLamprecht Transport, Inc., the agent who ANDRITZ uses for export of their equipment). In order to utilizetheir services, it is required to execute a Power of Attorney and a single entry Bond or Continuous Bond forall future imports that are processed by this agent. General Manager Dorn asked for Board approval toexecute the Power of Attorney and the Continuous Bond.It was moved by Trustee Drew and seconded by Trustee Swarthout to approve Customs Agent Power ofAttorney and the Continuous Bond.On roll call, all Trustees present voted "Aye". Motion declared carried.E. Presented FY 2011 IAWA Dues, $8,825.00.General Manager Dorn stated that the Illinois Association of Wastewater Agencies (IAWA) is a group thatsupports statewide wastewater treatment organizations. General Manager Dorn stated that IAWA is a goodorganization and maintains a good relationship with IEPA on regulatory issues. General Manager Dornstated that their dues have remained the same for several years and asked for Board approval of the 2011Dues.It was moved by Trustee Paxton and seconded by Trustee Drew to approve FY 2011 IAWA Dues in theamount of $8,825.00.On roll call, all Trustees present voted "Aye". Motion declared carried.Assistant General Manager Miller presented the Administration Division Report as follows:A. Presented 2010 Tax Levy Ordinance.Assistant General Manager Miller gave a brief overview of the Tax Levy and asked for Board Approval ofthe 2010 Tax Levy Ordinance.It was moved by Trustee Swarthout and seconded by Trustee Drew to approve 2010 Tax Levy Ordinance.On roll call, all Trustees present voted "Aye". Motion declared carried.B. Presented Banking and Lockbox Services.Assistant General Manager Miller reported that First Midwest Bank has maintained a successful businessrelationship with the District for at least the last 15-20 years, providing excellent service at costs belowthose of its competitors. Pursuant to discussions with Treasurer Paxton and Attorney Jackson, it isrecommended that the District continue its long standing relationship with First Midwest Bank for bankingand lockbox services providing that the costs continue to be reasonable, services continue to be satisfactory,and terms acceptable to the District can be negotiated concerning the banking agreements required by FirstMidwest Bank. Assistant General Manager Miller asked for Board approval. Trustee Swarthout indicatedhe was not happy that First Midwest Bank charges a fee to District employees to cash their checks, and thatthis issue should be discussed with them. Staff agreed to bring this up with First Midwest Bank.It was moved by Trustee Swarthout and seconded by Trustee Paxton to approve Banking and LockboxServices.On roll call, all Trustees present voted "Aye". Motion declared carried.

Director of Engineering Services Gupta presented the Engineering Services Division Report as follows:A. Presented Bid Summaries.1. Wastewater Sampling Improvements at the Waukegan and Clavey Road STPs,Independent Mechanical Industries, Inc. of Chicago, IL in the amount of $115,595.00.It was moved by Trustee Paxton and seconded by Trustee Drew to award Wastewater SamplingImprovements at the Waukegan and Clavey Road STPs to Independent Mechanical Industries, Inc. ofChicago, IL in the amount of $115,595.00.On roll call, all Trustees present voted “Aye”. Motion declared carried.2. Pump Drive Replacement at Waukegan STP, Clavey Road STP, and North ChicagoPumping Station (PS4), Aldridge Electric, Inc. of Libertyville, IL in the amount of$495,500.00.It was moved by Trustee Swarthout and seconded by Trustee Drew to award Pump Drive Replacement atWaukegan STP, Clavey Road STP, and North Chicago Pumping Stations (PS4) to Aldridge Electric, Inc. ofLibertyville, IL in the amount of $495,500.00.On roll call, all Trustees present voted “Aye”. Motion declared carried.3. Bldg. 10 HV Installation at the North Chicago Pump Station (PS4), Mechanical Conceptsof Illinois, Inc, of Romeoville, IL in the amount of $35,000.00.It was moved by Trustee Paxton and seconded by Trustee Swarthout to award Bldg. 10 HV Installation atthe North Chicago Pump Station (PS4) to Mechanical Concepts of Illinois, Inc, of Romeoville, IL in theamount of $35,000.00.On roll call, all Trustees present voted “Aye”. Motion declared carried.B. Presented the following Construction Change Orders.1. C.O. No. 1, Pump Drive Replacement at Waukegan STP, Becker Electrical Group,Increase of $4,772.00.It was moved by Trustee Swarthout and seconded by Trustee Drew to approve C.O. No. 1, Pump DriveReplacement at Waukegan STP, Becker Electrical Group, Increase of $4,772.00.On roll call, all Trustees present voted “Aye”. Motion declared carried.2. C.O. No. 1, AHU-1 Replacement Project at the Gurnee Administration Building,Mechanical Concepts of Illinois, Inc., Increase of $4,353.20.It was moved by Trustee Swarthout and seconded by Trustee Drew to approve C.O. No. 1, AHU-1Replacement Project at Gurnee Administration Building, Mechanical Concepts of Illinois, Inc., Increase of$4,353.20.On roll call, all Trustees present voted “Aye”. Motion declared carried.3. C.O. No. 2, Channel Air Piping Project at the Gurnee and Waukegan STP, RawsonContractors, Inc., Increase of 31 Calendar Days for Substantial and Final Completion.It was moved by Trustee Swarthout and seconded by Trustee Drew to approve C.O. No. 2, Channel AirPiping Project at the Gurnee and Waukegan STP, Rawson Contractors, Inc., Increase of 31 Calendar Daysfor Substantial and Final Completion.On roll call, all Trustees present voted “Aye”. Motion declared carried.C. Presented Revisions to Sewer Connection Permit Approval Policy.

Director of Engineering Services Gupta stated that the Sewer Connection Permit Approval Policy wasoriginally approved by the Board of Trustees on December 5, 2000. It is recommended to revise this policydue to the fact that the Department of Sewer Maintenance, Supervisor of Sewer Maintenance position andPermit Clerk position no longer exist. It is also recommended to revise the dollar amounts for Levels 2 and3 and to restrict Level 1 to single family residential connection permits. Director of Engineering ServicesGupta requested approval of this Policy.It was moved by Trustee Drew and seconded by Trustee Paxton to approve Revisions to Sewer ConnectionPermit Approval Policy.On roll call, all Trustees present voted “Aye”. Motion declared carried.Director of Laboratory Services Robinson presented the Laboratory Division Report as follows:A. Presented Current Status of Significant Industrial Wastewater Violation(s) in the Service Areaof the NSSD.Director of Laboratory Services Robinson reported there are no Significant Industrial Users in noncomplianceat this time. President Pierce inquired if there were any more issues related to EmergentIndustries that were initially discussed at the August meeting. Trustee Drew reported that the buildings onthe property where Emergent Industries was located on the lakefront were completely demolished.There was no report requiring Board action for the Operations Division.There was no report requiring Board action for the Technology Services Division.There was no report given by Attorney Gregory Jackson.It was moved by Trustee Swarthout and seconded by Trustee Drew to move to Executive Session todiscuss:A. Imminent Litigation.1. ComEd.B. Personnel.1. Staffing.On roll call, all Trustees present voted “Aye”. Motion declared carried.It was moved by Trustee Paxton and seconded by Trustee Swarthout to end the Executive Session andresume the regular meeting.There being no further business to come before the Board, on motion duly made, seconded andunanimously passed, the meeting was then and there adjourned until the next regular meeting to be held onMonday, December 6, 2010 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex inGurnee._________________________________SECRETARY_____________________________PRESIDENT