general records schedule gs11 for clerks of court - Office of District ...

DEPARTMENT OF STATE
GENERAL RECORDS SCHEDULE GS11
CLERK OF COURTS
PLATS
Item#-32
This record series consists of documents pertaining to the use of lands which have been approved by a local government entity and
are filed with the clerk under Chapters 177, 253, and 337, Florida Statutes. These instruments are filed in a special series of
books. Reference to the plats (Book & Page) are found in the “Official Records Index”. Note: Original must be maintained
regardless of other media copies made available to the public in the Office of the Clerk of Court.
RETENTION:
a) Record copy. Permanent (no media copy option).
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
PROBATE CASE FILES
Item#-61
This record series consists of probate proceedings as stated in Rule 2.075(d)(4) of the Florida Rules of Court, Judicial
Administration. Series may include caveats. As required by Section 28.223 of the Florida Statutes, all wills and codicils admitted to
probate, orders revoking the probate of any wills and codicils, letters of administration, orders affecting or describing real property,
final orders, orders of final discharge, and orders of guardianship filed in the clerks office” are to be recorded in the “Official
Records.”
RETENTION:
a) Record copy. Ten (10) years after a judgment has become final, media copy optional.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
PROGRESS DOCKETS (COURT RECORDS)
Item#-63
This record series consists of dockets in which the clerk notes the filing of each pleading, motion or other paper and any step taken
by the clerk in connection with each action, appeal or other proceeding before the court as required by Section 28.211, Florida
Statutes. The dockets may be for civil, juvenile, probate, appeals, or criminal matters. Note: civil and criminal dockets may be filed
separately. See also Rule 2.075(d)(7) of the Florida Rules of Court, Judicial Administration.
RETENTION:
a) Record copy. Permanent, media copy optional.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
PROGRESS DOCKETS: GENERAL INDEX TO PUBLIC/COURT RECORDS
Item#-64
This record series consists of alphabetical listings, direct and inverse, of all parties involved in a case which is brought before the
court, as required by Section 28.211, Florida Statutes. See also Rule 2.075(d)(7) of the Florida Rules of Court, Judicial
Administration.
RETENTION:
a) Record copy. Permanent, media copy optional.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
PUBLIC UTILITY RATE ADJUSTMENT ORDERS
Item#-65
This record series consists of a copy of rate orders issued by Florida Public Service Commission to adjust (increase or reduce)
utilities rates. This order is posted with the Clerk of the Circuit Court of each county in which customers are served who are affected
by the adjustment.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
REGISTRATIONS: BONDSMAN
Item#-71
This record series consists of records submitted by each registered bondsman which includes a photocopy of power of attorney
certified with the Clerk's Office and a photocopy of the license. See also Section 648.42, Florida Statutes.
RETENTION:
a) Record copy. One (1) year after expiration of license.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
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