general records schedule gs11 for clerks of court - Office of District ...

DEPARTMENT OF STATE
GENERAL RECORDS SCHEDULE GS11
CLERK OF COURTS
FAMILY CASE FILES: ALIMONY/SUPPORT/CUSTODY
Item#-52
This record series includes but is not limited to marriage dissolutions and other civil proceedings of record which involve alimony,
support, or custody of children. Series may include income deduction authorizations and/or paternity and income deduction
affidavits for support being received for out-of-county judgments. See also "FAMILY CASE FILES: NON-
ALIMONY/SUPPORT/CUSTODY" and Rule 2.075(d)(9) of the Florida Rules of Court, Judicial Administration
RETENTION:
a) Record copy. Ten (10) years from the last record activity.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
FAMILY CASE FILES: NON-ALIMONY/SUPPORT/CUSTODY
Item#-53
This record series includes but is not limited to marriage dissolutions and other civil proceedings which do not involve alimony,
support, or custody of children. Series may include injunctions, domestic violence, repeat violence, name changes, annulments,
paternity, grandparents’ visitation cases, and legal separations without divorce. See also "FAMILY CASE FILES: ALIMONY/
SUPPORT/CUSTODY”, “CIVIL ACTION CASE FILES” and Rule 2.075(d)(9) of the Florida Rules of Court, Judicial Administration.
RETENTION:
a) Record copy. Five (5) years from the last record activity.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
GAS PIPELINE RECORDS: GAS PIPELINE FILES
Item#-62
This record series consists of a separate file containing the name, address, and telephone number of the owner having the right to
bury gas pipelines, pursuant to Section 553.851(2)(b), Florida Statutes.
RETENTION:
a) Record copy. Permanent, media copy optional.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
GRAND JURY NOTES:
Item#-81
This record series consists of stenographic records, notes, and transcriptions made by the court reporter or stenographer during
the grand jury session. These records are normally kept in a sealed container and are not subject to public inspection pursuant to
Section 905.17(1), Florida Statutes. A Court order must be obtained for disposition. See also Section 905.395, Florida Statutes.
RETENTION:
a) Record copy. Ten (10) years from closing of session.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
GRAND JURY WITNESS REPORTS
Item#-39
This record series consists of a report or list of all witnesses who have been sworn by the Grand Jury during a term. The list is filed
by the Clerk of Court. See also Section 905.13 and 905.195, Florida Statutes.
RETENTION:
a) Record copy. Five (5) years after submitted.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
GUARDIANSHIP CASE FILES
Item#-45
This record series consists of guardianship proceedings as stated in Rule 2.075(d)(4) of the Florida Rules of Court, Judicial
Administration. May also include annual accounting backup.
RETENTION:
a) Record copy. Ten (10) years from the last record activity, media copy optional.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
HOME SOLICITATION RECORDS
Item#-11
This record series consists of applications filed with the Clerk of Circuit Court for home solicitation permits as provided in Section
501.022, Florida Statutes. Series may include, but is not limited to, sworn applications, photographs of applicant, fingerprint cards,
copies of correspondence sent to the Department of Law Enforcement, Sheriffs Office and Applicant, miscellaneous forms used by
the Clerk to document the progress of the file, permit application, and decision regarding the approval or disapproval for issuing a
permit.
RETENTION:
a) Record copy. Three (3) fiscal years upon expiration of renewal provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.
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