2008 Midlands AGM - Minutes - Midrand Estates

• Fines will be issued to speeding and other road safety violations.
• Quad bikes are not allowed in the estate.
4.4 Aesthetics • Building Progress statistics:
November 2007 November 2008
Concept Drawings 258 440
Working Drawings 224 412
Under construction 105 117
Completed 22 148
• Properties bordering green areas have to follow specific rules which
have to be adhered to regarding their Boundary walls and gardens.
• The Estate office can be contacted for a copy of the rules regarding
Green open Areas.
• No Kikuyu grass may be planted in the green areas and only indigenous
plants can be planted.
• The following changed will be implemented to the Contractors Code of
Conduct starting 2009 :
- No deliveries before C.O.C is signed; “Filling” store rooms etc.
- Building period limited to 12 months from date of signature of COC
- Procedure to follow if construction is paused for longer than 1 month.
- Neatness of building sites for X21 to X26. Skips are compulsory.
4.5 Facilities • The first phase of street names was erected today, we apologise for the
delay in this but we had a few problems in the design.
• We want to thank Jors du Toit, Louis Strydom and their team for the
beautiful gardens in Midlands Estate.
5. Financial Planning –
2008/2009
5.1 Discussion of 2008/2009
budget
• Our financial year runs from 01 July 2008 to 30 June 2009.
• Our levies are currently R660 per month.
• 58.3% of our expenses go towards Security.
• To assist Owners during the downturn in the economy the Board of
Directors decided to place a moratorium on double levies from
01 December 2008 up to 31 June 2010.
5.2 Appointment of Auditors • Geyser and Du Plessis were re-appointed as the Midlands Auditors
6. Election of Directors • No new candidates were nominated for post as Directors.
• The Midlands Directors are therefore :
- Riaan Bothma
- Gerhard de Coning
- Thinus du Toit
- Chris Smith
- Heinrich Vermeulen
- Jan Zeederberg
7. Matters arising and HOA
related questions from the
floor
Q : Regarding the cleanliness of the estates. There are no dustbins at
Midstream and Midlands. Especially at the shops, people just litter
everywhere.
A : Attention will be given to this problem.
Q : Ekurhuleni is not keeping to the Refuge Removal Dates as specified.
A : Midrand Estates grew much quicker than they anticipated. Ekurhuleni
is currently in the process of procuring additional vehicles. They are aware of
this problem and asked for your patience in the matter. The new schedule for
next year will probably have Midstream, Midfield and Midlands on different days.
Q : There are a lot of vacant stands with rubble.
A : The HOA does 2x clean-ups per year, April and November/December. We
inform the owners of the actions and if they do not clean their stand, the HOA
gets a contractor to clean it on their behalf, and we charge them on their levy
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