Volunteer Reference Guide 2012 - Automotive Industry Action Group

More documents

Recommendations

Info

Volunteer Reference Guide ACHIEVING CONSENSUS ON THE PROPOSAL When all concerns have been addressed, the chair asks, “Are there any new or unresolved concerns” • If new concerns are raised, they must be addressed. • If unresolved concerns remain, the chair declares that consensus cannot be reached (see “Dealing with Lack of Consensus”). • If no new or unresolved concerns are raised, the secretary records the consensus in the minutes (see “Documenting Discussions and Decisions in Minutes”). • If consensus has been reached but “stand aside” concerns still exist, the proposal, along with the “stand aside” concerns, should be reviewed by the appropriate AIAG project team and/or steering committee for possible further action. DEALING WITH LACK OF CONSENSUS If a concern from a committee member who is eligible to vote (see “Eligibility for Volunteer Committee Votes”) was discussed and cannot be resolved, the chair declares that consensus cannot be reached on the proposal as is. Alternatives include: • Modifying the proposal by altering the wording. • Withdrawing the proposal and closing the discussion. • Referring the proposal to the project team and/or the steering committee with a summary of the unresolved issues. The steering committee might: Voting - Discuss the concerns and make recommendations to the work group. - Appoint an ad hoc sub-committee to discuss the concerns and make recommendations to the work group. - Appoint members to discuss the issues with higher levels of management in the companies that have the concern. - Direct that the volunteer committee vote on the proposal. - Submit the proposal to a vote. This is the last alternative, and should only be used after all other alternatives have been exhausted. Ideally, the only time a volunteer committee will vote is when selecting committee officers. Volunteer committee decisions should be made by consensus. If the volunteer committee and its steering committee agree that consensus cannot be achieved, a voting process based on Robert’s Rules of Order is used. When a volunteer committee votes, the following rules apply: • Pre-Announcement: Committee votes should be: - Listed in the agenda of the meeting that is sent out in advance. - Explained in advance in the minutes of at least one meeting preceding the vote. • Quorum: Voting requires that at least half of all eligible committee members cast a vote. Since only one vote is allowed per company, multiple members of a committee from a single company count as one for purposes of counting quorum. 2007-021 25 Revision Date2/8/13
Volunteer Reference Guide • Majority: A decision will pass or fail based on a majority defined as the greater portion of eligible votes cast (not counting blanks or abstentions) with the percentages shown below: - When electing committee officers, a majority is, at a minimum, 50 percent plus one. If multiple officers are being elected, as for co-chair positions, the top plurality may be treated as a majority. - For all other AIAG committee decisions, a two-thirds (2/3) majority is required, and an 80 percent majority is strongly recommended. • Ballots: Committee votes can be cast on paper or electronically and must have the name of the voting company on the ballot to ensure the “one company/one vote” principle. All written ballots must be destroyed; electronic should be deleted as soon as the balloting is over. Only the totals may be reported in minutes. How an individual or company voted must never be revealed. • Proxies: Proxies are accepted for committee votes only if: - The exact wording of the question has been published in minutes that were circulated at least one month before the vote, and - The proxy vote is in writing, signed by a committee member who is eligible to vote. The following chart describes a process to be used when consensus cannot be achieved based on a method described in Robert’s Rules of Order. Figure 4. AIAG Voting Procedure 2007-021 26 Revision Date 2/8/13
Page 1 and 2: VRG Volunteer Reference Guide 2013
Page 4 and 5: Volunteer Reference Guide Table of
Page 6 and 7: Volunteer Reference Guide PURPOSE F
Page 8 and 9: Volunteer Reference Guide Table 1.
Page 10 and 11: Volunteer Reference Guide Table 2.
Page 12 and 13: Volunteer Reference Guide PARTICIPA
Page 14 and 15: Volunteer Reference Guide AIAG MEET
Page 16 and 17: Volunteer Reference Guide • Atten
Page 18 and 19: Volunteer Reference Guide • A sta
Page 20 and 21: Volunteer Reference Guide 2007-021
Page 22 and 23: Volunteer Reference Guide 2007-021
Page 24 and 25: Volunteer Reference Guide AIAG will
Page 26 and 27: Volunteer Reference Guide Figure 3.
Page 30 and 31: Volunteer Reference Guide ONE COMPA
Page 32 and 33: Volunteer Reference Guide PROJECT M
Page 34 and 35: Volunteer Reference Guide E-COMMUNI
Page 36 and 37: Volunteer Reference Guide • AIAG
Page 38 and 39: Volunteer Reference Guide ENDORSEME
Page 40 and 41: Volunteer Reference Guide S2ME appl
Page 42 and 43: Volunteer Reference Guide Rights an

Volunteer Reference Guide 2012 - Automotive Industry Action Group

Create successful ePaper yourself

Delete template?

Save as template?