Volunteer Reference Guide 2012 - Automotive Industry Action Group

Volunteer Reference Guide
ONE COMPANY, ONE VOTE
Article 3.04 of the AIAG Bylaws states “Each corporate voting member is entitled to one vote on each
matter submitted to a vote.” Article 2.01 notes that corporate members are voting memberships, while
“associate members shall not have voting rights.”
VOTING IN FULL MEMBERSHIP BALLOT
When a full membership ballot is conducted, such as for approval of slate of AIAG Board of Directors
members and officers, the action shall be authorized by a simple majority (50%+1) of the votes cast. In
these cases, the key contact will be sent a member ballot. The key contact will be asked to return the
completed ballot to AIAG prior to an established deadline. Ballots not returned before the due date will be
considered null and excluded from the voting process. Each corporate member will have exactly one vote.
Associate members are excluded from the voting process.
VOTING IN COMMITTEE MEETINGS
MULTIPLE ATTENDEES FROM ONE COMPANY
When multiple individuals from a single company attend at a volunteer committee meeting, only one vote
from the company will be accepted. Those present from that company must decide who will vote on their
behalf.
CONSULTANTS
Any attendee at a volunteer committee meeting whose time and/or expenses to attend a meeting are
funded by an organization other than their own is considered a consultant. A consultant must:
• Declare that such funding exists at the beginning of the meeting during the introductions.
• Identify all organizations that have provided funding for the attendee’s participation in that
committee, whether or not those organizations are AIAG members, and note the organization
names next to his/her own on the sign-in sheet.
• Vote only on behalf of the organization(s) funding the consultant’s participation.
Table 9. Voting Policy as Applied to Consultants
To preserve the principle of one company, one vote, the following rules apply to consultants’ voting, in
addition to those regarding attendance, associate membership, and multiple attendees from the same
company.
Consultant’s
Organization
Organization Funding the
Consultant’s Attendance
Voting Status
AIAG member
AIAG member or
Non-member
None: Attendance paid solely by
consultant’s own organization
AIAG member
Votes representing own organization
Vote representing funding organization,
but not consultant’s own organization
AIAG member Not an AIAG member Cannot vote in that committee
Not an AIAG member Not an AIAG member
Cannot vote, and may only attend three
meetings before joining.
2007-021 27 Revision Date2/8/13