Volunteer Reference Guide 2012 - Automotive Industry Action Group

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Volunteer Reference Guide S2ME application. At the request of the committee, the S2ME (VO - Volunteer) may attend and participate for the life of the committee. • Volunteers in Retention – Active volunteers who are part of a member company in retention will be notified as part of the renewal process (see Membership process.) The associated AIAG Program Manager and participating volunteer will be ‘copied’ on the 30-day notification sent to the company prior to their expiration. (The Project Coordinator will review the company renewal list each month and notify the Membership Coordinator if there are any participating volunteers.) 2007-021 37 Revision Date2/8/13
Volunteer Reference Guide APPENDIX B: FRAUDULENT OR DISHONEST CONDUCT & WHISTLEBLOWER POLICY STATEMENT In compliance with the Automotive Industry Action Group policies pertaining to Conflict of Interest and Personal Conduct and Legal Compliance, Automotive Industry Action Group will investigate any possible fraudulent or dishonest use or misuse of Automotive Industry Action Group resources or property by management, staff, volunteers, or members. Anyone found to have engaged in a fraudulent or dishonest conduct is subject to disciplinary action by Automotive Industry Action Group up to and including civil or criminal prosecution when warranted. All members of the Automotive Industry Action Group community are encouraged to report possible fraudulent or dishonest conduct (i.e., a whistleblower). An employee should report his or her concerns to a supervisor or manager. If for any reason an employee finds it difficult to report his or her concern to a manager or supervisor, and depending upon the circumstances of the complaint, the employee should initially report it directly to the Human Resources Director. If the circumstances warrant that to be inappropriate, the Director of Finance or Executive Director should be notified. If any potential violation may involve the officers of the organization, it should then be reported to the Chair of the Automotive Industry Action Group Board Finance Committee or the Chair of the Nominating and Integrity Committee as appropriate, but can be reported to anyone on the Board of Directors. All Board of Directors members are required to report suspected fraudulent or dishonest conduct to the Chair of the Automotive Industry Action Group Board Finance Committee or the Chair of the Automotive Industry Action Group Nominating and Integrity Committee as appropriate. Managers or supervisors are required to report suspected fraudulent or dishonest conduct to the Human Resources Director, Director of Finance or Executive Director as outlined above. For more information about definitions, rights and responsibilities, procedures, and contacts read the following: Definitions BASELESS ALLEGATIONS: Allegations made with reckless disregard for their truth or falsity. People making such allegations may be subject to institutional disciplinary action and /or legal claims by individuals accused of such conduct. FRAUDULENT OR DISHONEST CONDUCT: A deliberate act or failure to act with the intention of obtaining an unauthorized benefit. Examples of such conduct include, but are not limited to: • forgery or alteration of documents • unauthorized alteration or manipulation of computer files • fraudulent financial reporting • pursuit of a benefit or advantage in violation of the Automotive Industry Action Group’s Conflict of Interest Policy • misappropriation or misuse of Automotive Industry Action Group resources, such as funds, supplies, or other assets • authorizing or receiving compensation for goods not received or services not performed • authorizing or receiving compensation for hours not worked WHISTLEBLOWER: an employee who informs a manager, supervisor or officers of the organization about an activity which that person believes to be fraudulent or dishonest. 2007-021 38 Revision Date 2/8/13
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Volunteer Reference Guide 2012 - Automotive Industry Action Group

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