Planning and Managing an Exhibition Programme

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institution agrees to cover the cost of any loss or damage, making insurance
urlnecessary. One difficulty encountered with such programmes can be a divergence
bcnveen the amount of ir.rdemnity required by a lender, and the am()unt that the
so\rernment may be willing to indernnify; where these differ, the borrowing museunl
nray have to try to arrirnge for supplementary lnsurance coverage.
High insurance costs are one of the reasons for increased participation fees for
museunrs who wish to share in a loan exhibition. Extencling thc loan pcriod for the
borrowed works rniry make multiple showings in varior-rs markets possible, thcrcby
reducing the insurance irrrd other costs per participeting muscunr. However, lenders
rnay not be willing t() extend their lclans for the additional time, and the longer tour
m:-ry not be advisable from a conservation viewpoint.
Crating ancl shipping costs, the expenses of a courier if required to l.rccomplrny thc
loans, installation costs, and the expense clf producing catalogues, audio tours, audiovisual
progrilrnrnes and other support material are the other costs that ncecl to be nret
for rnclstemporary exhibitions. Planning for a show requires itemising all these costs
realistically, before cletermir.ring the revenue levels rccluirccl to make the exlribition
sustainable within thc institution's buclget allocirtion for temporary cxhibitions.
Ilevenues for a temporary exhibiti