General Packaging and Shipping Instructions
General Packaging and Shipping Instructions
General Packaging and Shipping Instructions
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<strong>General</strong> <strong>Packaging</strong> <strong>and</strong> <strong>Shipping</strong> <strong>Instructions</strong><br />
For veterinarians new to UTVMC Diagnostic Services, please review the following packaging instructions prior to<br />
shipping lab specimens. Refer to UTVMC Diagnostic Service’s website: www.vet.utk.edu/diagnostic or contact the<br />
laboratory directly for individual specimen collection <strong>and</strong> storage requirements.<br />
** Please do not use dry ice for FedEx shipments. The FedEx label provided through our online ordering system<br />
does not support the use of dry ice. **<br />
Specimen labeling must include:<br />
• Owner’s last name<br />
• Animal’s name<br />
• Test name<br />
• Time of collection<br />
<strong>Packaging</strong> <strong>Instructions</strong><br />
A submission form must be completed <strong>and</strong> enclosed with all specimen submissions. Blood, serum <strong>and</strong> tissues<br />
should be sent fresh with a refrigerant pack. Unfixed, air-dried slides should be packaged in a slide holder with<br />
bubble wrap.<br />
The following provides a brief summary of packaging requirements.<br />
• Primary Receptacle<br />
o Specimens should be in plastic, spill-proof containers or tubes.<br />
• Secondary <strong>Packaging</strong><br />
o Place primary receptacle in secondary packaging (i.e. biohazard bag with outer pouch).<br />
o Multiple samples should be wrapped individually when placed in biohazard bag to avoid breakage<br />
during shipment.<br />
o Print submission form <strong>and</strong> enclose with all specimen submissions.<br />
o Absorbent material should be placed between the primary receptacle <strong>and</strong> secondary package in the<br />
event of leakage.<br />
• Outer <strong>Packaging</strong>o<br />
Use quality packaging strong enough to withst<strong>and</strong> the shock <strong>and</strong> loading that is normally<br />
encountered during transport to avoid possible damage or breakage of contents.<br />
o Refrigerant packs should accompany specimens that require refrigeration. Please do not use dry ice<br />
for FedEx shipments. The FedEx label provided through our online ordering system does not support<br />
the use of dry ice.<br />
o Place packing material around packaged samples to minimize movement of secondary packaging.<br />
NOTE: Specimens requiring refrigeration <strong>and</strong> those that do not require refrigeration can be shipped together if<br />
packaging material is used to adequately separate the samples.<br />
Hazmat/IATA Regulations<br />
Diagnostic specimens must be packaged <strong>and</strong> shipped in accordance with regulatory st<strong>and</strong>ards governing biohazardous<br />
materials for routine specimens*. See the current edition of the International Air Transport Association<br />
(IATA) Dangerous Goods Regulations http://www.iata.org/dangerousgoods/index <strong>and</strong> US DOT 49 CFR Parts 171-<br />
180 - http://hazmat.dot.gov/rules.htm. The U.S. Department of Transportation (DOT) Hazardous Materials<br />
(HazMat) Regulations, 49 CFR Parts 171 - 180, require all persons who offer or transport diagnostic specimens to<br />
comply with applicable regulations. Please do not hesitate to call the laboratories for further shipping instructions.<br />
*If specimen is suspected to contain infectious agents, it is the shipper’s responsibility to comply with<br />
international/US domestic shipping regulations.<br />
• Refer to UN3373 Biological Substances, Category B<br />
www.phmsa.dot.gov/.../Transporting_Infectious_Substances_brochure.pdf
<strong>General</strong> <strong>Packaging</strong> <strong>and</strong> <strong>Shipping</strong> <strong>Instructions</strong><br />
International Shipment Forms<br />
Import Forms are required with international shipments. If one is not available, complete the Import Form<br />
provided on the online ordering shipment page. Insert a copy of the form in the shipping label envelope on the<br />
outside of the package <strong>and</strong> one copy inside the package.<br />
FedEx <strong>Shipping</strong> Rates<br />
FedEx Priority Overnight, St<strong>and</strong>ard Overnight <strong>and</strong> 2 nd Day shipments are offered at a discounted rate to referring<br />
DVMs through UTVMC’s online ordering system. FedEx rates are based on the weight of each package.<br />
Packages 3 lbs or Less<br />
Packages Over 3 lbs<br />
Priority Overnight - $16.00 Priority Overnight - $21.00<br />
St<strong>and</strong>ard Overnight - $14.00 St<strong>and</strong>ard Overnight - $18.50<br />
2 nd Day delivery - $8.00 2 nd Day delivery - $14.00<br />
(Note: If the weight provided by the referring veterinarian differs from the weight measured<br />
by FedEx, the adjusted rate will be reflected on your monthly invoice from UTVMC.)<br />
Steps to Reduce <strong>Shipping</strong> Costs<br />
1. Combine multiple specimens from multiple patients into one package. When placing orders online, select<br />
“Defer printing FedEx label until the last order is completed for FedEx shipment” option on the “Lookup<br />
Shipment Method” page. After the last order is placed, click the “Combine FedEx Orders” button in the top tool<br />
bar then click “Generate FedEx label” button at the bottom of the page.<br />
2. Limit the number of refrigerant packs enclosed in the package. Express shipments delivered within 24-48 hours,<br />
do not require multiple large refrigerant packs, especially during the winter months.<br />
** Please do not use dry ice for FedEx shipments. The FedEx label provided through our online ordering system<br />
does not support the use of dry ice. **<br />
Locate FedEx Service in your area:<br />
For specific FedEx collection times <strong>and</strong> local drop-off locations visit: http://fedex.com/Dropoff/start.