Tender Notice - JEPC

JHARKHAND EDUCATION PROJECT COUNCIL 

New Co-operative Building, Shyamli Colony 

Doranda, Ranchi 

Ref. No. JEPC/IED/28/06/2009/2444 Date- 22/12/2012 

Tender Notice 

The tender is being invited for Supply, Installation & Maintenance of Equipments/Materials for 

Block Level Resource Room for CWSN from eligible Firms/Companies/Agencies/Manufacturers with 

technical & financial bid in two separate sealed envelopes. 

The bid document can be purchased by paying a sum of Rs. 1,000.00/- in form of DD in the 

name of Jharkhand Education Project Council payable at Ranchi from our above office.. 

The bid document can be downloaded from the website www.jepc.nic.in or Jharkhand.gov.in, 

in which case the bid amount must be paid along with technical bid to be submitted. 

The summary of various activities with regard to this invitation of bids are listed in the table below: 

1 Bid Reference No. JEPC/IED/28/06/2009/2444 

2 Date of commencement of issue of Bid documents Dt: 24/12/2012 10:30 AM 

3 Date & time of Pre Bid meeting Dt: 02/01/2013 4:00 PM 

4 Last date and time for purchase of Tender documents Dt: 12/01/2013 5:00 PM 

5 Last date & Time for submission of Bids Dt: 15/01/2013 2:00 PM 

6 Date & Time of opening of first Cover Dt: 15/01/2013 3:00 PM 

7 Venue of pre bid conference, & place of issue of bid 

document, acceptance and opening of bids & address for 

communication 

Jharkhand Education Project Council 

New Cooperative Building 

Shyamli Colony, Doranda 

Ranchi-834 002 

Jharkhand 

8 Bid Security in shape of DD or Bank guarantee Rs.1,00,000/- (Rupees One Lakh only) for 

package 1, 

Rs.50,000/- (Rupees Fifty Thousand only) 

for package 2 & 3 separately 

(B.K.Tripathi) 

Principal Secretary-cum- 

State Project Director 

1


Telephone: 0651- 2412028, 2410519 Fax: 0651-2410528 

INVITATION FOR TECHNICAL AND FINANCIAL BIDS 

FOR 

SUPPLY, INSTALLATION & MAINTENANCE OF EQUIPMENTS/MATERIALS FOR BLOCK 

LEVEL RESOURCE ROOM FOR CWSN 

IN 

259 BLOCKS OF JHARKHAND, DIVIDED IN 2 PACKAGES (1, 2 & 3) 

UNDER 

SARVA SHIKSHA ABHIYAN 

BID DOCUMENT 

Address of Communication 


New Co-operative Building 

Shyamli Colony, Doranda, Ranchi 

jepcranchi@rediffmail.com www.jepc.nic.in 

2

CONTENTS OF BID DOCUMENT 

SECTION DESCRIPTION PAGE NO. 

I Invitation for bids (IFB) 4 

II Instructions to bidders 5-18 

III Description and scope of the contract 19-23 

IV Terms and conditions of contract 24-25 

V Particulars of number of blocks in different districts 26 

Table-I Bid security form 27 

Table-II Performance security form 28 

Table-III Format of acceptance of implementation schedule 29 

Table-IV Undertaking 30 

Table-V Details of the organization 31 

Table-VI Details of brand / manufacturer of items to be supplied 32 

3

SECTION –I 

INVITATION FOR BIDS (IFB) 

Bid Ref. No.: JEPC/IED/28/06/2009/2444 

Date: 22/12/2012 

I. STATE PROJECT DIRECTOR, JEPC, Jharkhand, invites sealed Technical & Financial Bids on behalf of 

Jharkhand Education Project Council (JEPC), for Supply, Installation & Maintenance of 

Equipments/Materials for Block Level Resource Room for CWSN in nearly 259 Blocks of Jharkhand 

divided in two packages – 

1. Package 1 – Physiotherapeutic & Occupational Therapeutic Equipments 

2. Package 2 – Sensory Motor 

3. Package 3- Learning Kit 

II. A complete set of Bid Document may be purchased by any interested eligible bidder on the submission of a 

written application to the STATE PROJECT DIRECTOR, JEPC, Jharkhand and upon payment of a non 

refundable cost of Rs. 1,000.00 (Rupees One Thousand) only in the form of Demand Draft in favour of 

JHARKHAND EDUCATION PROJECT COUNCIL payable at Ranchi. The Bid Document may be purchased 

personally during office hours on all working days. It may also be downloaded from www.jepc.nic.in or 

www.jharkhand.gov.in in which case the fee must be enclosed with the bid document in form of Demand Draft 

at the time of submission. 

III. Interested eligible Bidders may obtain further information from office of the STATE PROJECT DIRECTOR, 

JEPC, RANCHI, Jharkhand. 

IV. Interested and eligible Bidders are required to submit the Technical and Financial Bids in two separate sealed 

envelopes. The Technical and Financial Bids must be accompanied by a bid security as specified in this Bid 

Document. The Bid Security (In the form of Demand Draft or Bank Guarantee) must be included in the same 

envelope containing the Technical Bid. The Technical and Financial Bid along with the Bid Security must be 

submitted to the Office of STATE PROJECT DIRECTOR, JEPC, located in the New Cooperative Building 

Shyamli Colony, Doranda, Ranchi on or before 15/01/2013 at 2:00 PM. 

V. The envelope containing the Technical Bid and the Bid Security will be opened on the specified date & time in 

presence of Bidders or their authorized representative who may like to attend. In the event of the date specified 

for bid receipt and opening being declared as a holiday for the Office of STATE PROJECT DIRECTOR, JEPC 

the due date for submission and opening of bids will be the following working day at the appointed time. 

The summary of various activities with regard to this invitation of bids are listed in the table below: 

1 Bid Reference No. JEPC/IED/28/06/2009/2444 

2 Date of commencement of issue of Bid Dt: 24/12/ 2012 10.30AM 

documents 

3 Date & time of Pre Bid meeting Dt: 02/01/2013 4:00 PM 

4 Last date and time for purchase of Tender Dt: 12/01/2013 5:00 PM 

documents 

5 Last date & Time for submission of Bids Dt: 15/01/2013 2:00 PM 

6 Date & Time of opening of first Cover Dt: 15/01/2013 3:00 PM 

7 Venue of pre bid conference, & place of issue 

of bid document, acceptance and opening of 

bids & address for communication 

Jharkhand Education Project Council 

New Cooperative Building 

Shyamli Colony, Doranda 

Ranchi-834 002 

8 Bid Security in shape of DD or Bank 

guarantee 

Jharkhand 

Rs.1,00,000/- (Rupees One Lakh only) for 

package 1, 

Rs.50,000/- (Rupees Fifty Thousand only) 

for package 2 & 3 separately 

4 

Sd/- 

Principal Secretary-cum- 

State Project Director

SECTION - II 

INSTRUCTIONS TO BIDDERS 

1.1. Introduction 

Under Sarva Shiksha Abhiyan the prime goal of Inclusive Education is to mainstream the disabled 

children into the formal schooling system. To ensure this objective it is important to provide proper 

support for the school preparedness in Resource Room. On this basis Jharkhand Education Project 

Council has established 259 Resource Room across the state. JEPC requires equipments/materials for 

these Resource Room. 

1.2. About Work 

The proposal is that selected Agency will have to supply, install & maintenance of 

equipments/materials in 259 blocks. 

Supply as required by the JEPC and specified in this tender document shall be carried out by the 

Agency and JEPC shall release payments against the supply as prescribed in Bid document. As the 

Agency will be responsible for smooth functioning of the Equipments/Materials supplied by the 

agency, availability of spares will be taken care of by the Agency to maintain the agreed level of 

service. 

1.3. Basic Qualification Criteria 

Technical and Financial Bids are invited from eligible companies/firms, to participate in the Bidding 

process. Basic pre qualification criteria for the agency for participation in the Bid process as on 

31 st March, 2012 are as under: 

a. Should be a registered Firm/Company/Manufacturer. 

b. Should be registered with Sales Tax, Service Tax dept as per existing rules. 

c. Should have an annual Turnover of Minimum Rs.50 Lakhs in each of the last 3 financial years 

i.e. 2009-10, 2010-11 & 2011-12. No turnover is required for Package-2 & 3. 

d. Should have an ISO certified Company/Firm/Manufacturer in case of Package 1 only. 

e. Should have under taken similar nature of work related to supply, install & maintenance of 

Equipments/Materials over last three years and the value of any one such work done must be at 

least Rs. 50 lakhs for package 1 and Rs. 3 Lakh for package 2 & 3. 

1.4. The bidder must bid for complete quantity of Package 1, 2 or 3. Partial bidding will disqualify the 

bidder. Any Bidder can bid either for all packages (1, 2 or 3) or any one package (1, 2, and 3). 

1.5. Sub contracting will not be allowed. 

1.6. All bids must be accompanied by Bid security as specified below and submitted on or before the 

prescribed date, at place and time given in section I of this document. Bids submitted without Bid 

security will be summarily rejected 

1.7. Cost of Bid Document 

Interested and eligible Bidders may obtain the prescribed Bid Document by paying Rs. 1,000/- (Rs. 

One thousand Only) in the form of a Demand Draft drawn from a Nationalized Bank and in favour of 

the JHARKHAND EDUCATION PROJECT COUNCIL, payable at Ranchi, from the office of State 

Project Director, JEPC. It may also be downloaded from www.jepc.nic.in or www.jharkhand.gov.in, 

5

in which case the fee in the form of Demand Draft should be enclosed with the bid document at the 

time of submission. 

Bid Document can be collected from the Office in person by paying the cost of Bid Document. Bid 

document can be sent to the firm after getting proper request letter along with DD of Rs. 1000/- and 

Rs. 250/- for the postage charge in advance to the office. It will be sent by Post, Courier or mail. 

Interested and eligible Bidders may obtain further information or clarification from the office of the 

State Project Director, JEPC. 

2 Cost of Bidding 

2.1 The bidder shall bear all costs associated with the preparation and submission of its bid, and the State 

Project Director, JEPC herein after referred to as “the Purchaser” will in no case be responsible or 

liable for these costs, regardless of the conduct or outcome of the bidding process. 

3. The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Document. 

Failure to furnish all information required by the Bid Document or submission of a Bid not substantially 

responsive to the Bid Document in every respect will be at the Bidder's risk and may result in rejection of 

its Bid. 

4. Pre Bid Meeting: 

4.1 The Bidder or his official representative is invited to attend a pre Bid meeting which will take place at 

State Project Office, JEPC, Shyamli colony, Doranda, Ranchi on Dt: 02/01/2013 at 04:00 PM. 

4.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may 

be raised at this stage. 

4.3 Any modification of the Bid Document listed may become necessary as a result of the pre bid 

meeting shall be made by the purchaser exclusively by issuing a corrigendum pursuant to Clause 6 

and not through the minutes of the pre bid meeting. 

4.4 Non attendance at the pre bid meeting will not be a cause for disqualification of a bidder. 

5. Amendment of Bid Document 

5.1 At any time prior to the deadline for submission of Bids, the Purchaser may, for any reason, whether 

at its own initiative or in response to a clarification requested by a prospective bidder, modify the Bid 

Document by amendment. 

5.2 The amendment will be notified as corrigendum to all prospective bidders who have purchased the 

Bid Document from the office of JEPC. 

5.3 In order to allow prospective bidders reasonable time in which to take the amendment into account in 

preparing their bid, the Purchaser may, at its discretion, extend the deadline for the submission of 

bids. 

6. Language of Bid 

6.1 The Bid prepared by the Bidder and all correspondence and documents relating to the bid exchanged 

by the Bidder and the Purchaser, shall be written in English language only. 

7. Documents Comprising the Bid 

The Bid prepared by the Bidder shall be submitted in 'Two Envelopes' comprising the following 

components: 

6

7.1 First Envelope shall contain: 

Attested copies of documents showing that the bidder has the Financial, Technical and Servicing 

capability necessary to perform the contract and meet the Basic pre qualification criteria outlined in the 

qualification requirements and to fulfill this all Bids submitted shall include the following information: 

1. Proof of registration of Company/Firm/Manufacturer. 

2. Attested copies showing the legal status, place of registration, principal place of business and 

memorandum of association of the firm/Company/Manufacturer. 

3. Audited Financial Statement for last 3 Financial Years i.e. 2009-10, 2010-11 & 2011-12. 

4. Proof of Income Tax return submitted in last three Financial Years i.e. 2009-10, 2010-11 & 2011- 

12 along with PAN Card 

5. Proof of Sales Tax Registration. 

6. Sales Tax Clearance Certificate up to March 2012. 

7. Proof of Service Tax Registration. 

8. Service Tax Clearance Certificate up to March 2012. 

9. Proof of supplying the same nature of equipments/materials as satisfactory completion certificate 

and work order. 

10. Proof of Installation of Equipments/Materials as satisfactory completion certificate and work order. 

11. Original copy of the tie-ups with manufacturers(OEM) in the name of State Project Director, 

Jharkhand Education Project Council, Ranchi mentioning Tender No. 

12. The letter of acceptance from Original Equipment Manufacturer (OEM) clearly stating that they 

will supply the quality material within the specified time. 

13. An EMD of Rs 1, 00,000/- (One Lakh only) for each Package-1 and Rs. 50,000/- for Package 2 & 3 

separately in the form of Demand Draft or Bank Guarantee from any nationalized bank in favour of 

Jharkhand Education Project Council ,Ranchi, payable at Ranchi must be valid up to 3 months from 

the date of opening of technical bid. 

14. Details of accreditation, if any, under DOE/any affiliation/recognition by GOI or GOJ. 

15. All other proofs to satisfy the pre qualification criteria and made them eligible for this tender 

16. Filled table I, III, IV, V and VI attached to this bid document. 

7.2 Sample of Equipments/Materials 

The bidder shall submit sample of items with their Technical Specification along with Technical Bid. The 

successful bidders have to supply the same items as per the sample submitted by them. Any discrepancy, if 

found will be liable to the cancellation of contract as a whole. In such case no financial liability will lie with 

Jharkhand Education Project Council. 

7.3 The Second Envelope 

Sealed and Signed Financial proposal must accompanied with the rate per items in the tables given below mentioning 

following conditions – 

CONDITIONS: 

1) We agree to abide by this Tender for a period of 90 days after the date fixed for opening of Second 

Envelope and shall remain binding upon us and may be accepted at any time before the expiry of that 

period. 

2) Until a formal contract is prepared and executed, this tender, together with your written acceptance 

thereof and your notification of award, shall constitute a binding contract between us. 

3) We understand that in competing for and if the award is made to us, in executing the above contract we 

will strictly observe the laws against fraud and corruption in force in India namely “ Prevention of 

corruption act 1988”. 

4) The Tender is valid for a period of 90 days from the date of opening of Tender. 

7

For Package-1 

Sl. 

No. 

List of Items to be procured for Resource Room 

Name of Items Specification Numbers Unit Rate 

Including All 

Taxes/Transport 

ation/Installation 

1 EXAMINATION 

COUCH 

(Wooden) 

2 ACTIVITY 

MATTRESS 

3 SHOULDER 

WHEEL (with 

360 deg. 

scale) 

4 SHOULDER 

PULLEY SET 

(Tee Bracket) 

5 HAND 

GYMKIT 

BOARD 

6 GRIP 

EXERCISER 

(With Base) 

Foam rubber padded top, size 72" x24", 

upholstered with rexine & had adjustable 

back rest of 18" length which can be 

adjusted in height for desired position. 

Two drawers and one writing board is 

provided underneath the top.Top is 

mounted on strudily built well 

polished hardwood legs. Total height 31". 

All purpose lightweight mat of high 

density foam, protects body during 

exercises. The floor mat size 120cm 

x190cm x 10cm is covered with nylon 

cloth & sewn with superior strength nylon 

thread. Loops on sides are provided for 

hanging on wall.Excellent for aerobics and 

light exercises. 

All 16g tube cosntructed, 100 cm dia 

wheel revolve smoothly with C.I drum & 

is fitted with calibrated sensitive 

resistance mechanism, the resistance is 

controlable from zero to maximum. A 360 

deg. 

scale is provided on the drum to measure 

and record the degree 

of revolution from either direction. Arc of 

motion can be varied from 26cm to 86cm 

dia.Fitted with attachment to raise or 

lower the wheel at the desired height for 

each patient. Mounted on three laminated 

hard wood wall boards. Oven baked 

finish. 

Packing Details: Size: 43” x 43” x 

13”Weight: 50 Kg. each. 

Tubular constructed wall mounting unit, 

comes with Two Pulleys, Rope and Two 

Handles. Set provides reciprocal, assistive 

and resistive exercises of the elbow and 

shoulder. Oven baked 

finish. 

Laminated exercise boards with storage 

drawer have several holes to fix Pegs and 

Springs. Comes with One finger Disc, One 

Roller, Three Spring loaded Knobes, 3 

Aluminium pegs and 3 Sets of Springs of 

different tensions. The unit permits active 

flexion and extension exercises of the 

finger and grip. 

Chrome plated finished, metallic grip 

exerciser is fitted on a 50mm wide 

laminated base. Suitable for patients with 

very weak / infirm hand. Gives heavy 

resistance with Six detachable springs. 

The upper bar is calibrated in centimeters 

and is provided with a needle to mark & 

8 

259 

259 

259 

259 

259 

259

7 DUMBBELLS 

IRON (with 

cart) 

8 PENCIL MAZE 

TEST BOARD 

9 COUNTING 

AND COLOUR 

SORTING 

BEADS SET 

10 COLOUR 

MATCHING 

PLATE BOX 

SET 

11 PUZZLES 

PROGRAMME 

SET 

12 BODY-PARTS 

PUZZLE KIT 

13 FINGER 

PREHENSION 

DEVICE 

14 SOUND 

DISCRIMATIO 

N SET 

record the daily progress. 

Solid steel dumbbells with chrome plated 

finish. Set consist of 2 dumbbells of each 

weight: 1kg, 1.5kg, 2kg, 2.5kg, 3kg, 

3.5kg, 4kg, 24.5kg, 5kg, total weight of 

the set 54kg. Comes with a storage cart. 

Available individually or in set. Full set 

costs. 

This durable pencil maze can be used to 

assess coordination or learning problems. 

The bottom has a hard surface to prevent 

grooving, and it uses a paper to produce 

a permanent record of subject's 

performance. Can be used with blindfold 

goggles. 

Manipulative for Counting, colour 

recognition & eye-hand co-ordination. The 

box contains ten s.s. wire rods & 100 

plastic beads in five different colours Wire 

rods fit in the lid of the box. Patient put 

differently coloured beads in different 

wires. 

Colour matching/sorting box with 30 

plastic, well polished plates in 5 different 

colours. Measures an individuals basic 

level of function in the area of colour 

identification & Eye-hand co-ordination. 

The sets of FIVE knobbed & plain puzzles 

have been specifically designed to provide 

exceptional children with much needed 

practice in eye-hand coordination and 

visual perception. Each puzzle is simple 

and provide success experiences as well 

as needed drill. The puzzle depicts objects 

which a handicapped child would be likely 

to recognize. Fruits, vehicles and animals 

are all excellent subjects. Each puzzle 

picture is illustrated in vivid colour on a 

wooden plaque. Contains large easy-to-fit 

pieces. 

An excellent manipulative aid for teaching 

body image awareness. Wooden body 

puzzle has 6 large parts, as children fit 

the body together, they begin to see & 

understand the relationship between body 

parts and parts to whole. Body puzzle is 

45cm. long with two facial expressions, 

comes in a hinged box. 

Heal, evaluate and develop finger 

dexterity with this 12"x12" finger 

prehension device .Four steel threaded 

rods from 1/4" to 3/4"offer a span of test 

possibilities. Patient threads a large 

coupler from one end of a rod to the other 

& then progress to a smaller diameter. 

Consists of 2 boxes, each containing six 

cylinders. Cylinders contain various 

materials in pairs, and when shaken 

produce different sounds. The child may 

pair cylinders with identical sounds or 

arrange a set of cylinders in order of 

loudness. 

9 

259 

259 

259 

259 

259 

259 

259 

259

15 Inclined Mat 

(large size 

185x120x40c 

m) 

16 Pegs & Shapes 

(4 Pegs & 4 

Shapes) 

17 Ten Peg Board 

(100 Pegs) 

18 Square Peg 

Board (20 

Pegs) 

19 Graded Square 

Peg Board (25 

Pegs) 

20 Multi Shaped 

Peg Board (5 

round & 5 

square) 

21 Peg Board 

Wall Mounting 

(10 round & 

10 square) 

22 Magnetic Peg 

Board (25 

Pegs) 

23 Depth 

Perception Peg 

Board Set 

Excellent for rolling, tumbling and 

crawling activities. Safe, soft foam mats 

encourage participation and may be 

utilized individually or as part of an 

obstacle activity. Size 185 cm x 120 cm x 

40 cm. 

Manipulative for eye hand co-ordination 

and basic sorting skill. Laminated board of 

35cm x 15cm size, is fitted with 4 posts 

on which to fit 4 sets of laminated and 

smoothly painted geometrical shapes of 

20mm thickness. Comes with 4 each of 

Circle, Square, Rectangular and Triangle 

shapes. 

Measures an individual's basic level of 

function in the area of colour 

Identification, movement of fingers, hand 

and arm. The laminated boards of 45cm 

square size have 100 holes, 10 in a line, 

to hold smoothly finished One Hundred 

solid plastic pegs in Five different bright 

colours. 

Square pegs are easier for the patient to 

handle but are slightly more difficult to 

place in holes. The laminated board has 

25 holes of 30mm square size & twenty, 

150mm high square pegs to fit in. 

Wooden pegs are painted in four different 

colours 

Useful for stimulating size and depth 

perception on advanced level. The 

18"x12" laminated board has 25 square 

pegs of 1" size. Five each graded in 5 

heights. There are five rows of each size. 

Each size is painted in a different colours. 

Measures an individual's basic level of 

function in the area of colour 

Identification shapes & size 

discrimination. The multishaped peg 

board comes with Five each of Round, 

Square & Triangular pegs in different 

sizes & diameters. Pegs are finished in 

different colours. 

Combines the manipulative experiences of 

a Peg-board with practice in hand eye 

coordination, improves shoulder ROM and 

assists the development of grasp strength 

& tolerance. The mathematical puzzle 

creates interest and provide learning 

opportunity. 50mm thick and 150mm 

long, 10 Round and 10 Square pegs are 

easy to hold and place. 

A laminated board, fitted with 25 

maganets of different resistances. Set 

comes with chrome plated 25 metal pegs, 

pegs are provided with different type of 

Grip and Finger holds. 

Stimulates depth perception and eyehand 

co-ordination on two levels. Board is 

30cm square and have 25 holes of 12mm 

dia.The board comes with 20 chromplated 

solid iron rod pegs to place in. 

10 

259 

259 

259 

259 

259 

259 

259 

259 

259

24 Size 

Perception 

Round Board 

Set 

25 Size 

Perception 

Square Board 

Set 

26 Geometric 

Shape Form 

Board Set 

For perception of size without the factor 

of shape. Develops size constancy 

concept and sequential placement of 

increasing size. Laminated board have 

FIVE different size circular cutouts with 

corresponding laminated inserts with 

knobs. 

For perception of size without the factor 

of shape. Develops size constancy 

concept and sequential placement of 

increasing 

size. Board has five different square 

cutouts with corresponding inserts with 

knobs. 

An elementary introduction to perception 

of geometric shapes. Useful when 

intensive form perception practice is 

indicated. Board comes with Four basic 

laminated Geometric shapes in attractive 

colours. 

27 Pyramid Round By stacking different sizes of Ten 

laminated round blocks of 20mm 

thickness on 30cm high metallic central 

peg a Pyramid is formed. It develops size 

constancy, concept & sequential 

placement of decreasing size. Also helpsin 

elbow & shoulder exercise. 

Total Cost for all items including all taxes 

Package 2 (Sensory Motor Kit) 

Sl. 

No. 

1 


Including All 



Counting 

Abacus 

2 Pond and 

Duck set 

3 Opposites 3D 

charts 

4 

Fruit Tray 

5 Vegetable 

Tray 

6 Modes of 

Transport 3D 

charts 

7 

Jigsaw Day's 

Puzzle 

8 Jigsaw 

Month's 

Puzzle 

9 Animal- 

Domestic 

Tray 

10 Bird-Parrot 

Tray 

Rectangular, 35 cm* 60cm Hard wooden, 

with iron steel bars and plastic bids in 

different colours. 1 kg, Single colour 

frame, well polished 

22cm*12cm plastic 200 gms Multi 

Colour 

Rectangular,40 cm x 60 cm Embossed 

plastic sheet 115 gms Multi Colour 

Circular, 30 cm diameter Steel plate & 

wooden fruits, 1 kg multi colour 

Circular, 30 cm diameter Steel plate & 

wooden fruits, 1 kg multi colour 

Rectangular 40 cm x 60 cm plastic 

sheet, 115 gms Multi Colour 

Square & circular 18 x 18 cm, Wooden 

frame with circular wooden ply cutouts 

450 gms, multi colour 

Square & circular 18 x 18 cm, Wooden 

frame with circular wooden ply cutouts 


Rectangular, 18 x 30 cm, wooden, 175- 


Rectangular, 18 x 30 cm, wooden, 150- 


11 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259

11 English 

Alphabet 

Tray- 

Uppercase 

(ABC) 

12 English 

Alphabet 

Tray- 

Lowercase 

(abc) 

13 

Number Tray 

1 to 50 

14 Flowers 3D 

chart 

15 

Geometrical 

Solid Shapes 

16 Hammer Nut 

Bolt Game 

17 Clay 

Moulding 

Dough (pkt. 

Of 5 pcs.) 

18 Money 

concept ( 

Different 

Rupees-5 for 

each like- 

5,10,20,50,10 

0,500,1000) 

19 

Small & Big 

circle tower 

30 cm x 23 cm wooden tray with 

wooden English alphabet, 170-225 gms 

multi colour 

30 cm x 23 cm wooden tray with 

wooden English alphabet, 170-225 gms 

multi colour 

Rectangular landscape, 100 x 80 cm, 

wooden, 1 kg, multi colour 

Rectangular, 40 x 60 cm, plastic sheet, 

115 gms multi colour 

12 pcs. Of 4 inches each in the wooden 

box, wooden,2.5 kgs multi coloured, 

well polished, 

Rectangular, 32 x 12 cm, wooden,400 

gms, Double colour 

2 inches each, made of flour,275 gms 

(1 pkt),multi colour 

Range 8.5cm x 6 cm to 16 cm x 7 cm, 

laminated paper,120 gms, multi colour 

Circular 12 ht. & range 9 cm to 3 cm of 

diameter bottom to top, wooden,240 

gms, multi colour 


Package 3 (Learning Kit) 

Sl. 

No. 

1 


Including All 



Electronic 

Time 

Learning 

Clock 

25-30 cm diameter, plastic,250 gms 

multi colour. 

2 COUNT ME- Wooden Board and rods. Number cards 

and symbols cards. (25 cards) Beads (120 

nos) 

3 ALL 

AROUND 

ME 

4 YOU CAN 

TELL TIME ( 

in 3 sizes and 

shapes ) 

1 Water proof colour chart of 

surroundings. 1 Flash card holder. Kit 1- 

Transport (7 picture cards & 13 word 

cards ) Kit 2-Transport Kit 3-Playtime 

,Kit 4-Around Me 

3 Clock face stamps ( price per set ) 

Set price of 9 stamps (3 sets in 3 different 

shapes) 

12 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259

5 FUN WITH 

STAMPS 

(Have fun 

with me) 

6 NUMBER 

LAND (Learn 

anything in 

Mathematics) 

5 Stamps of Vegetables, 5 Stamps of 

Fruits, 5 Stamps of Wild animals, 5 

Stamps of Domestic animals,5 Stamps of 

Transport 

10 wooden number strips ( 1- 100 ) 100 

number cards (1 – 100) 10 Nos. cards in 

tens and 29 cards with number name, 2 

Sets of 10 Nos. Cards (0-9) and 5 symbol 

cards, Flash card holder 

259 

259 

7 BASIC 

SKILL 

WOODEN 

PUZZLES 

8 SEASONS – 

Round the 

Year 

Day birdie (A Puzzle to learn the days of 

the week), Grow Plant (To learn parts of 

the plant and how they grow) Handprints 

(To learn Nos 1 - 5) Footprints (To learn 

Nos 11 - 20) Odd and Even duck (To 

introduce odd and even Nos 1 - 10) 

Lacing kit (3 shapes with eyelets and 

laces for motor control) Footsteps (20 

footsteps to match Nos and value 1 - 10) 

Festival – (Christmas) Festival - (Diwali) 

Festival - (Ramzan) 

Kit 1. 3 picture cards of Summer and 16 

Word cards, Kit 2. 3 picture, cards of 

Winter and 16 Word cards, Kit 3. 3 

picture cards of Rainy season and 16 

Word cards 1 Holder 

9 What we wear 26 Picture cards of clothes, 25 Word 

cards , 26 Word cards of helping words, 1 

Flash card holder. 

10 Learn to shop 20 picture cards along with shopping 

picture, 30 word cards and price tags, 

Play money set of notes and coins, 

Sample bill sheets, 

11 Know Your 

Community 

12 OUR 

COUNTRY – 

General 

13 OUR 

COUNTRY – 

Regional – 7 

Regions 

14 WE CAN: 

daily living 

activities 

Railway Station ( 1 chart ,5 picture 

cards and 16 word 

cards) 

, Post Office, Police Station & Bus Stop 

, Hospital , Bank , Airport, 1 Flash 

card holder 

1 water proof map , 1 puzzle, 56 word 

cards of states and capitals, 36 word 

cards of Union territories and Indian 

official languages, 28 picture cards of 

regions, 28 word cards to match the 

above, Flash card holder 

Mountains 14 picture and word cards, 

Plains , Plateaus , Coasts, Islands , 

Deserts , Our Capital , 1 Flash card 

holder 

23 picture cards with Velcro, 28 word 

cards, 1 flash card holder, Daily Living 

Adaptations Samples of 22 items 

adapted for self reliance 


259 

259 

259 

259 

259 

259 

259 

259 

13

Note: The number of Block/Resource Room may vary (increase or decrease) to any extent at the time of 

final allotment or during the operations at the discretion of the JEPC authorities. 

8. Fixed price: Prices quoted by the Bidder shall be fixed during the bidder's performance of the contract 

and not subject to variation on any account. A bid submitted with an adjustable price quotation will be 

treated as non-responsive and rejected 

9. The Bidder must submit all the documents listed under clause 7 along with the signed Bid 

Document in the First Envelope, in order to qualify for consideration in the opening of the 

Second Envelope containing the PRICE SCHEDULE. 

10. Bid Security 

10.1 All the bidder shall submit the Bid security in the form of Demand Draft drawn from a Nationalized 

Bank or Bank Guarantee for the prescribed sum of Rs. 1, 00,000/- for package 1 and Rs. 50,000/- for 

package 2& 3 separately. 

10.2 The Bid security is required to protect the purchaser against risk of Bidder’s conduct, refusal, 

withdrawal which would warrant the forfeiture of security. 

10.3 The Bid security shall be in Indian Rupees and shall be in one of the following forms 

a) Demand draft drawn on a Nationalized Bank in favour of Jharkhand Education Project Council, Ranchi 

payable at Ranchi or 

b) A Bank Guarantee issued by a Nationalized Bank and valid for 135 days from the date of opening of 

technical Bid i.e. 15/01/2013 and can be get extended whenever required. 

10.4Unsuccessful Bidder’s bid security will be discharged/returned at the expense of the bidder as promptly 

as possible but not later than 30 days after the expiration of the period of bid validity prescribed by the 

purchaser. 

10.5 Any Interlineations, erasures or overwriting shall be valid only if they are initialed by the person or 

persons signing the Bid. 

10.6 The successful Bidder’s Bid security will be adjusted towards performance security to be furnished by 

the Bidder before signing the contract agreement 

10.7 The Bid security may be forfeited: 

(a) If a Bidder withdraws his Bid during the period of Bid validity specified by the Bidder on the Bid 

Form; or 

(b) In case of a successful Bidder, if the Bidder fails or refuses 

(i) To sign the contract agreement or 

(ii) To furnish performance security. 

11. Period of Validity of Bids 

11.1 Bids shall remain valid for 90 days from the date of opening of Second Envelope. A Bid valid for a 

shorter period shall be rejected by the Purchaser as non-responsive. 

11.2 In exceptional circumstances, the Purchaser may solicit the Bidder’s consent to an extension of the 

period of validity. The bid security provided under Clause 10 shall also be suitably extended. A Bidder 

may refuse the request without forfeiting its bid security. A Bidder granting the request will not be 

required nor permitted to modify its bid. 

12 Format and Signing of Bid 

12.1 The Bidder shall prepare and submit two copies of the bid, clearly marking each “Original Bid” and 

“Copy Bid”, as appropriate. In the event of any discrepancy between them, the original shall govern. 

12.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the 

Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The letter of 

authorization shall accompany the Bid. All pages of the Bid shall be initialed by the person or persons 

signing the bid. Unsigned bids will be summarily rejected. 

14

12.3 The bidder shall submit the Bids in Table XII price schedule. However, the STATE PROJECT 

DIRECTOR, JEPC reserves the right to allot another package within the same District for the same 

price. 

13 Sealing and Marking of Bids 

13.1 The bidder shall submit the Envelope in the following manner. 

First Envelope which is sealed and should contain the original documents and duplicate, and shall 

be super scribed as “Supply, Installation & maintenance of Equipments/Materials for Block 

Level Resource Room for CWSN" along with the "Packages applied for –……………." 

Second Envelope which is sealed and should contain the original document and shall be super 

scribed as “Supply, Installation & maintenance of Equipments/Materials for Block Level 

Resource Room for CWSN" along with the "Packages applied for – ………………" 

13.2 The First and Second sealed Envelopes shall be addressed to the purchaser at the following address: 

STATE PROJECT DIRECTOR, 

Jharkhand education Project Council 

New Cooperative Building, 

Shyamli Colony, Doranda, Ranchi-834002 

13.3 All the sealed envelopes as mentioned in clause 13.1 shall indicate the name and address of the Bidder 

to enable the purchaser to return the same unopened to the bidders in case it is declared late 

13.4 If the two Envelopes are not sealed and marked as required by Clause 13 the purchaser will assume 

no responsibility for the bid’s misplacement or premature opening. 

14. Mode of submission of bids. 

14.1 The Bids could be sent by Speed Post or Registered Post or Courier or Dropped personally in the 

boxes kept at the above address in person. In any circumstances the bid must reach to the office on or 

before last date and time of submission of Bid. 

14.2 Bids sent by Telex or Fax or E-mail etc will be rejected. 

15. Deadline for Submission of Bids 

15.1 Bids must be received by the Purchaser at the address specified under Clause 13.2 not later than the 

time and date specified in the Invitation for Bids (Section I). In the event of the specified date for the 

submission of Bids being declared a holiday for the Purchaser, the Bids will be received up to the 

appointed time on the next working day. 

15.2 If the Bids are sent by Speed Post or Registered post or courier, it should reach the purchaser on or 

before the scheduled last Date and Time fixed for receipt of Bids as per Section I. The purchaser shall 

not be responsible for any delay in transit when Bids are sent through post/ Courier. 

15.3 The Purchaser may, at its discretion, extend this deadline for submission of bids by amending the Bid 

Documents in which case all rights and obligations of the Purchaser and Bidders previously subject to 

the deadline will thereafter be subject to the deadline as extended. 

16. Late Bids 

16.1 Any Bid received by the Purchaser after the deadline for submission of bids prescribed by the Purchaser 

pursuant to clause 15, will be rejected and/or returned unopened to the Bidder. 

17. Modification and Withdrawal of Bids 

17.1. The Bidder may modify or withdraw its bid after the bid’s submission, provided that written notice of 

the modification or withdrawal is received by the Purchaser prior to the deadline prescribed for 

submission of bids. 

15

17.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in 

accordance with the provisions of Clause 13. A withdrawal notice may also be sent by Fax but 

followed by a signed confirmation copy, post marked not later than the deadline for submission of bids. 

17.3 No bid may be modified subsequent to the deadline for submission of bids 

17.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration 

of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal of a bid during this 

interval may result in the Bidder’s forfeiture of its bid security. 

18. Opening of Bids by the purchaser. 

18.1 The Purchaser will open the FIRST ENVELOPE of the Bidder, in the presence of Bidder’s 

representatives who choose to attend, at 3.00 PM on 15/01/2013 at Jharkhand education Project 

Council, New Cooperative Building, Shyamali Colony, Doranda, Ranchi-834002. 

The date on which SECOND ENVELOPE would be opened and the date and time for the conduct of 

demonstration of some of the items (for assessing their capability as per the Technical specifications 

mentioned in Section V) Will be intimated to the qualified bidders by the Purchaser on the day of 

opening of first cover or on subsequent days through Telephone/Fax/Post/Telegram/Phonogram/ 

Courier/E-mail. 

The Bidders or representatives who are present shall sign a register evidencing their attendance. In the 

event of the specified date of Bid opening being declared a holiday for the Purchaser, the Bids shall be 

opened at the appointed time and location on the next working day. 

18.2. The Bidders Names, Bid Modifications, or Withdrawals, Bid prices, Discounts and the presence or 

absence of the requisite Bid security and such other details as the Purchaser, at its discretion, may 

consider appropriate will be announced at the time of opening. No Bid shall be rejected at bid opening, 

except for late bids, which shall be returned unopened to the bidder pursuant to Clause 16. 

18.3 Second Envelope of unqualified bidders will be returned and will not be opened under any 

circumstances. 

18.4 Bids (and modifications sent pursuant to Clause 17.2) that are not opened and read out at bid opening 

shall not be considered further for evaluation, irrespective of the circumstances. Withdrawn bids will be 

returned unopened to the bidders. 

18.5 The Purchaser will prepare minutes of the Bid opening. 

18.6 The Bidder shall be responsible for properly super scribing and sealing the First and Second Envelopes 

and the purchaser shall not be responsible for accidental opening of Envelopes that are not properly 

super scribed and sealed as per clause 13, before the time appointed for opening of Envelopes as per 

clause 18 

19. Clarification of Bids 

19.1 During evaluation of Bids, the purchaser may, at its discretion, ask the Bidder for a clarification of its 

bid. The request for clarification must be immediately resolved by the bidder. 

20. Preliminary Examination 

20.1 The purchaser will examine the Bids to determine whether they are complete, whether any 

computational errors have been made, whether required sureties have been furnished, whether the 

documents have been properly signed, and whether the bids are generally in order. 

20.2 Arithmetical errors will be rectified on the following basis. 

(a) If there is a discrepancy between words and figures, the amount in words will prevail and the 

bid shall stand corrected to that effect. 

(b) 

If the bidder does not accept the correction of errors, its bid will be rejected. 

16

(c) The purchaser may waive any minor infirmity or non conformity or irregularity in a bid, 

which does not constitute a material deviation, provided such a waiver does not prejudice or affect the 

relative ranking of any bidder. 

20.3 Prior to the detailed evaluation, pursuant to Clause 21, the Purchaser will determine the substantial 

responsiveness of each bid to the Bid Document. For purposes of these Clauses, a substantially 

responsive bid is one which conforms to all the terms and conditions of the Bid Document without 

material deviations. Deviations from or objections or reservations to critical provisions such as those 

concerning Performance Security, Warranty, Applicable Law and taxes and duties will be deemed to 

be a material deviation. The purchaser’s determination of a bid’s responsiveness is to be based on the 

contents of the bid itself without recourse to extrinsic evidence. 

20.4 If a bid is not substantially responsive, it will be rejected by the Purchaser and may not subsequently be 

made responsive by the Bidder by correction of the non-conformity. 

21. Evaluation and Comparison of Bids 

21.1 The Purchaser will evaluate and compare the bids previously determined to be substantially 

responsive, pursuant to clause 21.3 for each package. 

21.2 The Technical Evaluation Committee (comprising of technical experts) constituted by the 

Purchaser will evaluate the substantially responsive Technical Bids in pursuant of the basic 

Qualification Criteria. The Committee, on their discretion, may inspect the premises of the bidder for 

evaluation of their capability with reference to physical infrastructure available and other technical 

capabilities etc. 

21.3 Bidders may be invited to demonstrate at short notice their programme to the Technical 

Evaluation Committee in any one or more identified hard spots in the subjects for which bids are 

submitted. The date and venue for this demonstration will be determined by the Purchaser and will 

be intimated to the prospective Bidder either through fax or through letter from the State Project 

Director, JEPC or any of his authorized officials. Failure to demonstrate the equipments on the 

prescribed date will entail disqualification of the Bidder at that stage. 

21.4 The Technical Evaluation Committee, in pursuant to clause 21.2 & 21.3 will evaluate the 

technical competency of the prospective Bidders and prepare a panel of Bidders, technically 

qualified to carry out the assignment of Supply, Installation & maintenance of 

Equipments/Materials for Block Level Resource Room for CWSN. The assessment by the 

Technical Evaluation Committee constituted by the purchaser as to the Technical Competency of the 

bidder will be final and binding to all substantially responsive Bidders. 

21.5 Financial bid will be opened only of technically qualified bidders. The Commercial 

Evaluation Committee, constituted by the Purchaser will compare and evaluate the Commercial Bids 

of the technically qualified Bidder 

22. ACCEPTANCE OR REJECTION OF BIDS: 

a) The STATE PROJECT DIRECTOR, JEPC reserves the right to accept or reject any bid and to 

annul the bidding process and reject all bids at any time prior to award of contract, without 

thereby incurring any liability or any obligation to inform the affected bidder or bidders of the 

grounds for the said action. 

b) Any Bid with incomplete information is liable for rejection. 

c) For each category of basic qualification criteria, the documentary evidence is to be produced duly 

attested by the bidder, serially numbered and enclosed with the bids. If the documentary proof is 

not enclosed for any/all criteria the Bid is liable for rejection. 

d) If any information given by the bidder is found to be false/ fictitious, the bidder will be debarred 

for 3 years from participating in any other tenders of Govt. of Jharkhand. 

17

23(a).Award of Contract 

23.1 Subject to clause 21, the Purchaser will award the contract to the technically and financially 

qualified Bidder who has quoted the minimum price in different packages. 

23.2 The Purchaser reserves the right at the time of Contract award to increase or decrease the 

quantity of goods and services to any extent originally specified in the Schedule of Requirements 

without any change in unit price or other terms and conditions as per State Govt. rules. 

23(b). Signing of Contract / MOU 

23.3 At the time, prior to the expiration of the period of bid validity, as the Purchaser will issue the work 

order incorporating all agreement between the parties. 

23(c). Performance Security 

The Bidder will be required to furnish 5% of the total work value awarded to the bidder as Performance 

Security in accordance with the Conditions of Contract in the form of Bank Guarantee valid for the contract 

period of 3 years drawn in favour of the JEPC within 21 days of receipt of the Work Order in case of package 

1 only. 

23.4 If the Bidder fails to furnish the Performance Security within 21 days and sign the contract agreement, 

the Bid security furnished by such bidder will be forfeited. 

23.5 The performance security furnished by the successful Bidder in respect of his/her bid will be returned to 

him/her at the end of the contract period subject to the satisfactory performance of the contractual 

obligations. 

23.6 If the successful Bidder after receiving the work order fails to perform any contractual obligation, the 

Performance Security furnished by the Bidder will be forfeited. 

24. Dispute 

(i) If any dispute arises between the Block and the bidder, it will be settled by mutual negotiations 

failing which the matter will be referred to DPO, SSA at District Level Office and its decisions shall 

be final. 

(ii) If any dispute arises out of the contract with regard to the interpretation, meaning and breach of the 

terms of the contract and any decision of DPO, the matter shall be referred by the bidder to the sole 

arbitrator that will be State Project Director, JEPC whose decision shall be final. 

(iii) All legal proceedings, if necessary, related to any of the parties (JEPC or Bidder) shall to be lodged in 

the High-Court, Ranchi, Jharkhand and not elsewhere. 

(iv) Any fact or condition which may not have been mentioned in terms and conditions and may arise 

during the contract period shall be decided as per the State Government policy rules. In case rules do 

not provide any such situation, the issue will be decided by the State Project Director, JEPC 

25. Provision for Unsatisfactory Services 

Equipments/Materials supplied and services of bidder are not found satisfactory at any stage during 

the project period by JEPC or any competent authority, in such situations the bidder will be bound to 

remove the deficiencies at his own cost within the time period fixed by JEPC. In case the bidder is 

not able to remove and rectify the deficiencies within the given time period, JEPC will be competent 

to make alternative arrangements of complete work at the risk and cost of the bidder and the costs so 

incurred shall be deducted from security deposit and/or due amount payable to the bidder. 

18

SECTION - III 

DESCRIPTION AND SCOPE OF THE CONTRACT 

The Bidder (a) will have to conduct camp in 259 blocks for the screening of children disability wise, (b) 

providing Aid & Appliances as per the findings of the assessment so conducted in 259 blocks in the state of 

Jharkhand. 

Provide the required equipments/Materials as per the following specifications. 

Package 1 

List of Items to be procured for Resource Room 

Sl. No. Name of Items Specification Numbers 

1 EXAMINATION 

COUCH 

(Wooden) 

Foam rubber padded top, size 72" x24", upholstered 

with rexine & had adjustable back rest of 18" length 

which can be adjusted in height for desired position. 

Two drawers and one writing board is provided 

underneath the top.Top is mounted on strudily built 

well 

259 

2 ACTIVITY 

MATTRESS 

3 SHOULDER 

WHEEL (with 

360 deg. scale) 

4 SHOULDER 

PULLEY SET 

(Tee Bracket) 

5 HAND GYMKIT 

BOARD 

6 GRIP 

EXERCISER 

(With Base) 

7 DUMBBELLS 

IRON (with cart) 

polished hardwood legs. Total height 31". 

All purpose lightweight mat of high density foam, 

protects body during exercises. The floor mat size 

120cm x190cm x 10cm is covered with nylon cloth & 

sewn with superior strength nylon thread. Loops on 

sides are provided for hanging on wall.Excellent for 

aerobics and light exercises. 

All 16g tube cosntructed, 100 cm dia wheel revolve 

smoothly with C.I drum & is fitted with calibrated 

sensitive resistance mechanism, the resistance is 

controlable from zero to maximum. A 360 deg. 

scale is provided on the drum to measure and record 

the degree 

of revolution from either direction. Arc of motion can be 

varied from 26cm to 86cm dia.Fitted with attachment 

to raise or lower the wheel at the desired height for 

each patient.Mounted on three laminated 

hard wood wall boards. Oven baked finish. 

Packing Details:Size: 43” x 43” x 13”Weight: 50 Kg. 

each. 

Tubular constructed wall mounting unit, comes with 

Two Pulleys, Rope and Two Handles. Set provides 

reciprocal, assistive and resistive exercises of the elbow 

and shoulder. Oven baked 

finish. 

Laminated exercise boards with storage drawer have 

several holes to fix Pegs and Springs. Comes with One 

finger Disc, One Roller, Three Spring loaded Knobes, 3 

Aluminium pegs and 3 Sets of Springs of different 

tensions. The unit permits active flexion and extension 

exercises of the finger and grip. 

Chrome plated finished, metallic grip exerciser is fitted 

on a 50mm wide laminated base. Suitable for patients 

with very weak / infirm hand. Gives heavy resistance 

with Six detachable springs. The upper bar is calibrated 

in centimeters and is provided with a needle to mark & 

record the daily progress. 

Solid steel dumbbells with chrome plated finish.Set 

consist of 2 dumbbells of each weight: 1kg, 1.5kg, 2kg, 

2.5kg, 3kg, 3.5kg, 4kg, 24.5kg, 5kg, total weight of the 

19 

259 

259 

259 

259 

259 

259

8 PENCIL MAZE 

TEST BOARD 

9 COUNTING AND 

COLOUR 

SORTING BEADS 

SET 

10 COLOUR 

MATCHING 

PLATE BOX SET 

11 PUZZLES 

PROGRAMME 

SET 

12 BODY-PARTS 

PUZZLE KIT 

13 FINGER 

PREHENSION 

DEVICE 

14 SOUND 

DISCRIMATION 

SET 

15 Inclined Mat 

(large size 

185x120x40cm) 

16 Pegs & Shapes (4 

Pegs & 4 

Shapes) 

17 Ten Peg Board 

(100 Pegs) 

18 Square Peg Board 

(20 Pegs) 

set 54kg. Comes with a storage cart.Available 

individually or in set. Full set costs. 

This durable pencil maze can be used to assess 

coordination or learning problems. The bottom has a 

hard surface to prevent grooving, and it uses a paper to 

produce a permanent record of subject's performance. 

Can be used with blindfold goggles. 

Manipulative for Counting, colour recognition & eyehand 

co-ordination. The box contains ten s.s. wire rods 

& 100 plastic beads in five different colours Wire rods fit 

in the lid of the box. Patient put 

differently coloured beads in different wires. 

Colour matching/sorting box with 30 plastic, well 

polished plates in 5 different colours. Measures an 

individuals basic level of function in the area of colour 

identification & Eye-hand co-ordination. 

The sets of FIVE knobbed & plain puzzles have been 

specifically designed to provide exceptional children 

with much needed 

pratice in eye-hand coordination and visual perception. 

Each puzzle is simple and provide success experiences 

as well as needed drill. The puzzle depicts objects which 

a handicapped child would be likely 

to recognize. Fruits, vehicles and animals are all 

excellent subjects. Each puzzle picture is illustrated in 

vivid colour on a wooden plaque. Contains large easyto-fit 

pieces. 

An excellent manuplative aid for teaching body image 

awareness. Wooden body puzzle has 6 large parts, as 

children fit the body together, they begin to see & 

understand the relationship between body parts and 

parts to whole. Body puzzle is 45cm. long with two 

facial expressions,comes in a hinged box. 

Heal, evaluate and develop finger dexterity with this 

12"x12" finger prehension device.Four steel threaded 

rods from 1/4" to 3/4"offer a span of test possibilities. 

Patient threads a large coupler from one end of a rod to 

the other & then progress to a smaller diameter. 

Consists of 2 boxes, each containing six cylinders. 

Cylinders contain various materials in pairs, and when 

shaken produce different sounds. The child maypair 

cylinders with identical sounds or 

arrange a set of cylinders in order of loudness. 

Excellent for rolling, tumbling and crawling activities. 

Safe, soft foam mats encourage participation and may 

be utilized individually or as part of an obstacle 

activity.Size 185 cm x 120 cm x 40 cm. 

Manipulative for eye hand co-ordination and basic 

sorting skill. Laminated board of 35cm x 15cm size, is 

fitted with 4 posts 

on which to fit 4 sets of laminated and smoothly 

painted geometrical shapes of 20mm thickness. Comes 

with 4 each of Circle, Square, Rectangular and Triangle 

shapes. 

Measures an individuals basic level of function in the 

area of colour 

identification, movement of fingers, hand and arm. The 

laminated board of 45cm square size, have 100 holes, 

10 in a line, to hold smoothly finished One Hundred 

solid plastic pegs in Five different bright colours. 

Square pegs are easier for the patient to handle but are 

slightly more difficult to place in holes. The laminated 

20 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259

19 Graded Square 

Peg Board (25 

Pegs) 

20 Multi Shaped Peg 

Board (5 round 

& 5 square) 

21 Peg Board Wall 

Mounting (10 

round & 10 

square) 

22 Magnetic Peg 

Board (25 Pegs) 

23 Depth Perception 

Peg Board Set 

24 Size Perception 

Round Board Set 

25 Size Perception 

Square Board Set 

26 Geometric Shape 

Form Board Set 

board has 25 holes of 30mm square size & twenty, 

150mm high square pegs to fit in. Wooden pegs are 

painted in four different colours 

Useful for stimulating size and depth perception on 

advanced level. The 18"x12" laminated board has 25 

square pegs of 1" size. Five each graded in 5 heights. 

There are five rows of each size.Each size is painted in 

a different colours. 

Measures an individual's basic level of function in the 

area of colour 

identification, shapes & size discrimination. The 

multishaped peg board comes with Five each of Round, 

Square & Triangular pegs in different sizes & diameters. 

Pegs are finished in different colours. 

Combines the manipulative experiences of a Peg-board 

with practice in hand eye coordination, improves 

shoulder ROM and assists the development of grasp 

strength & tolerance. The mathematical puzzle 

creats interest and provide learning opportunity. 50mm 

thick and 150mm long, 10 Round and 10 Square pegs 

are easy to hold and place. 

A laminated board, fitted with 25 maganets of different 

resistances. Set comes with chrome plated 25 metal 

pegs,pegs are provided with different type ofGrip and 

Finger holds. 

Stimulates depth perception and eye-hand coordination 

on two levels. Board is 30cm square and 

have 25 holes of 12mm dia.The board comes with 20 

chromplated solid iron rod pegs to place in. 

For perception of size without the factor of shape. 

Develops size constancy concept and sequential 

placement of increasing size. Laminated board have 

FIVE different size circular cutouts with corresponding 

laminated inserts with knobs. 

For perception of size without the factor of shape. 

Develops size constancy concept and sequential 

placement of increasing 

size. Board has five different square cutouts with 

corresponding inserts with knobs. 

An elementary introduction to perception of geometric 

shapes. Useful when intensive form perception practice 

is indicated. Board comes with Four basic laminated 

Geometric shapes in attractive 

colours. 

27 Pyramid Round By stacking different sizes of Ten laminated round 

blocks of 20mm 

thickness on 30cm high metalic central peg a Pyramid 

is formed. It develops sizeconstancy, concept & 

sequential placement of decreasing size. Also helpsin 

elbow & shoulder exercise. 

Package 2 

259 

259 

259 

259 

259 

259 

259 

259 

259 


1 

259 

Counting 

Abacus 

2 Pond and Duck 

set 

3 Opposites 3D 

charts 

Rectangular, 35 cm* 60cm Hard wooden, with iron steel 

bars and plastic bids in different colours. 1 kg, Single 

colour frame, well polished 

22cm*12cm plastic 200 gms Multi Colour 259 

Rectangular,40 c.m x 60 cm Embossed plastic sheet 

115 gms Multi Colour 

21 

259

4 

5 

Fruit Tray 

Vegetable Tray 

6 Modes of 

Transport 3D 

charts 

7 Jigsaw Day's 

Puzzle 

8 Jigsaw Month's 

Puzzle 

9 Animal- 

Domestic Tray 

10 

Bird-Parrot Tray 

11 English 

Alphabet Tray- 

Uppercase 

(ABC) 

12 English 

Alphabet Tray- 

Lowercase (abc) 

13 

Number Tray 1 

to 50 

14 Flowers 3D 

chart 

15 Geometrical 

Solid Shapes 

16 Hammer Nut 

Bolt Game 

17 Clay Moulding 

Dough (pkt. Of 

5 pcs.) 

18 Money concept 

( Different 

Rupees-5 for 

each like- 

5,10,20,50,100, 

500,1000) 

19 Small & Big 

circle tower 

Package-3 

Circular, 30 cm diameter Steel plate & wooden fruits, 1 

kg multi colour 

Circular, 30 cm diameter Steel plate & wooden fruits, 1 

kg multi colour 

Rectangular 40 cm x 60 cm plastic sheet, 115 gms 

Multi Colour 

Square & circular 18 x 18 cm, Wooden frame with 

circular wooden ply cutouts 450 gms, multi colour 

Square & circular 18 x 18 cm, Wooden frame with 

circular wooden ply cutouts 450 gms, multi colour 

Rectangular, 18 x 30 cm, wooden, 175-225 gms, multi 

colour 

Rectangular, 18 x 30 cm, wooden, 150-225 gms, multi 

colour 

30 cm x 23 cm wooden tray with wooden English 

alphabet, 170-225 gms multi colour 

30 cm x 23 cm wooden tray with wooden English 

alphabet, 170-225 gms multi colour 

Rectangular landscape, 100 x 80 cm, wooden, 1 kg, 

multi colour 

Rectangular, 40 x 60 cm, plastic sheet, 115 gms multi 

colour 

12 pcs. Of 4 inches each in the wooden box, 

wooden,2.5 kgs multi coloured, well polished, 

Rectangular, 32 x 12 cm, wooden,400 gms,Double 

colour 

2 inches each, made of flour,275 gms (1 pkt),multi 

colour 

Range 8.5cm x 6 cm to 16 cm x 7 cm, laminated 

paper,120 gms, multi colour 

Circular 12 ht. & range 9 cm to 3 cm of diameter 

bottom to top, wooden,240 gms,multi colour 


25-30 cm diameter, plastic,250 gms multi colour. 259 

1 Electronic Time 

Learning Clock 

2 COUNT ME- Wooden Board and rods. Number cards and symbols 

cards. (25 cards) Beads (120 nos) 

3 ALL AROUND 1 Water proof colour chart of surroundings. 1 Flash card 

ME 

holder. Kit 1-Transport (7 picture cards & 13 word 

cards ) Kit 2-Transport Kit 3-Playtime ,Kit 4-Around Me 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

259 

4 YOU CAN 

TELL TIME ( 

in 3 sizes and 

3 Clock face stamps ( price per set ) Set price of 9 

stamps (3 sets in 3 different shapes) 

22 

259

shapes ) 

5 FUN WITH 

STAMPS (Have 

fun with me) 

6 NUMBER 

LAND (Learn 

anything in 

Mathematics) 

5 Stamps of Vegetables, 5 Stamps of Fruits, 5 Stamps of 

Wild animals, 5 Stamps of Domestic animals,5 Stamps of 

Transport 

10 wooden number strips ( 1- 100 ) 100 number cards (1 

– 100) 10 Nos. cards in tens and 29 cards with number 

name, 2 Sets of 10 Nos. Cards (0-9) and 5 symbol cards, 

Flash card holder 

259 

259 

7 BASIC SKILL 

WOODEN 

PUZZLES 

8 SEASONS – 

Round the Year 

Day birdie (A Puzzle to learn the days of the week), Grow 

Plant (To learn parts of the plant and how they grow) 

Handprints (To learn Nos 1 - 5) Footprints (To learn Nos 

11 - 20) Odd and Even duck (To introduce odd and even 

Nos 1 - 10) Lacing kit (3 shapes with eyelets and laces for 

motor control) Footsteps (20 footsteps to match Nos and 

value 1 - 10) Festival – (Christmas) Festival - (Diwali) 

Festival - (Ramzan) 

Kit 1. 3 picture cards of Summer and 16 Word cards, Kit 

2. 3 picture, cards of Winter and 16 Word cards, Kit 3. 3 

picture cards of Rainy season and 16 Word cards 1 

Holder 

9 What we wear 26 Picture cards of clothes, 25 Word cards , 26 Word 

cards of helping words, 1 Flash card holder. 

10 Learn to shop 20 picture cards along with shopping picture, 30 word 

cards and price tags, Play money set of notes and coins, 

Sample bill sheets, 

11 Know Your Railway Station ( 1 chart ,5 picture cards and 16 

Community word 

cards) , Post Office, Police 

Station & Bus Stop , Hospital , Bank , Airport, 1 

12 OUR 

COUNTRY – 

General 

13 OUR 

COUNTRY – 

Regional – 7 

Regions 

14 WE CAN: daily 

living activities 

Flash card holder 

1 water proof map , 1 puzzle, 56 word cards of states and 

capitals, 36 word cards of Union territories and Indian 

official languages, 28 picture cards of regions, 28 word 

cards to match the above, Flash card holder 

Mountains 14 picture and word cards, Plains , Plateaus 

, Coasts, Islands , Deserts , Our Capital , 1 Flash 

card holder 

23 picture cards with Velcro, 28 word cards, 1 flash card 

holder, Daily Living Adaptations Samples of 22 items 

adapted for self reliance 

259 

259 

259 

259 

259 

259 

259 

259 

Warranty and Service of the Equipments/Materials Supplied 

The total warranty period of the Equipments/Materials supplied by the successful bidder will be 1 year for 

the package 1 only. Any Fault arising in the equipments supplied will be consolidated at district level & the 

bidder will be asked for repairing or replacement. The bidder has to repair/replace all the faulty equipments 

and return back the equipments in good working condition to district office within 15 days of the receiving of 

the equipments failing which the equivalent amount as decided by Director, JEPC would be deducted from 

the performance guarantee or the amount payable to the bidder. The bidder has to provide this service for 

entire service period of 1 year. 

23

SECTION -IV 

TERMS AND CONDITIONS OF CONTRACT 

The following are the General Conditions of Contract for Supply & Installation of Equipments/Materials for 

Resource Room in 259 blocks in the state of Jharkhand. 

a) Bidder should comply with all the tests and inspection specified by Director, JEPC or any other 

officer authorized for this purpose, satisfactorily. The Bidder shall ensure timely delivery and 

commissioning of the systems as per the implementation schedule given in the work order. 

b) The Delivery of the Equipments/Materials for Resource Room shall be done at the risk and cost 

of the Bidder. 

c) If the supply & installation don't take place as per the time line specified in the work order JEPC 

shall have the right to cancel the contract and take such other action as may be deemed fit at the 

risk and cost of the Bidder. 

d) If any manufacturing or other technical defects are found within the contract period from the date 

of acceptance of the Equipments/Materials, the same will have to be replaced or rectified free of 

cost by the Bidder. 

e) JEPC shall not pay any higher costs over and above the agreed value of the contract, on account 

of any revision due to increase in duties, taxes and surcharges during the contract period. 

2. PAYMENT: 

The terms of payment will be as follows: 

No payment will be made in advance. 

Payment will be made only after successful supply, installation & demonstration thereafter considering 

penalty clauses. The successful bidder will have to submit the Satisfactory Work Completion Certificate as 

prescribed by the JEPC duly certified by the block level officers and counter certified by the District 

Programme Officers along with Bill. 

District Programme Officer of respective districts will verify all the reports, claims & give their 

recommendation about the payment to be made to the bidder for each Children & Block considering Penalty 

Clauses. 

Service tax, Income tax and any other taxes led by Central/State Government will be deducted at source as 

per rules. 

3. PENALTY AND TERMINATION FOR NON-FULFILMENT OF CONTRACT: 

3(a) PENALTY FOR NON SUPPLY OF EQUIPMENTS/MATERIALS 

In case of Non supply or delay in supply of the Equipments/Materials within prescribed time line (45 

days from the date of work order) penalty will be recovered from the Bill/performance security 

deposit @ 5% per month of the total cost of the equipments individually. 

3 (b) In case of not providing the repair / replacement (maintenance) services within 15 days of the call 

Locking, 1%of the payment to be made per week will be deducted. 

4. OTHER CONDITIONS 

a) The contract shall be for the Package wise only. The bidder can apply for any number of 

packages & accordingly price should be quoted Package wise. 

b) All products should be quoted with 3 years warranty pack. 

24

c) Bid price should be quoted inclusive of all taxes, installation and transporting up to block level 

destination. 

d) The rate quoted by the bidder shall be fixed for the entire duration of 1 year. There shall be no 

inter item rate adjustment during the contract period. 

e) The price should be quoted in Indian Rupees only. 

f) The rate should be quoted only in the prescribed format as annexed. 

g) The Bidder has to submit an undertaking in the prescribed format in the bid that he accepts all 

the technical and commercial conditions of the bidding and shall abide by the same fully. 

h) Conditional or Unsigned bids will be summarily rejected. 

i) No bid will be accepted by Mail/Fax. 

25

SECTION V 

PARTICULARS OF NUMBER OF BLOCKS IN DIFFERENT DISTRICTS 

Sl. No. Name of District No. of Blocks to be 

covered 

1 Ranchi 19 

2 Khunti 6 

3 Lohardaga 6 

4 Gumla 11 

5 Simdega 10 

6 Palamu 20 

7 Latehar 9 

8 Garhwa 20 

9 Dumka 10 

10 Jamtara 6 

11 Pakur 7 

12 Sahibganj 9 

13 Hazaribagh 16 

14 Ramgarh 6 

15 Bokaro 9 

16 Dhanbad 9 

17 Giridih 13 

18 Chatra 10 

19 Kodarma 6 

20 East Singhbhum 11 

21 West Singhbhum 18 

22 Saraikela-Kharsawan 9 

23 Godda 9 

24 Deoghar 10 

TOTAL 259 

26

TABLE-I 

BID SECURITY FORM 

(Bank Guarantee to be furnished on Rs. 100/- Non-judicial stamp paper) 

STATE PROJECT DIRECTOR, JEPC 

Sir, 

Whereas....................................................................(hereinafter called "the Bidder") has submitted its bid 

dated......./...../2010, for Supply , Installation & Maintenance of Equipments/Materials in Block Level 

Resource Room for CWSN in 259 number of Blocks in the State of Jharkhand . (hereinafter called the 

“Bid”) KNOW ALL MEN by these presents that WE…………. 

of..........................................................having our registered office At ………………….. 

....................................... (hereinafter called the Bank”) are bound unto…………………. 

.........................(hereinafter called “the purchaser”) in the sum of ...................... for which payment well and 

truly to be made to the said Purchaser , the Bank binds itself, its successors and assigns by these presents. 

Sealed, with the Common Seal of the said Bank this ....... day of ............. 2010. 

THE CONDITIONS of this obligation are: 

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; 

or 

2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid 

validity: 

(a)Fails or refuses to execute the Contract Form if required; or 

(b) Fails or refuses to execute the allotted work; or 

(b)Fails or refuses to furnish the Performance Security, in accordance with the Instruction to Bidders. 

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without 

the Purchaser having to substantiate its demand, provided that its demand the purchaser will note that the 

amount claimed by it is due it owing to the occurrence of one or both of the two conditions, specifying the 

occurred condition or conditions. 

The guarantee will valid for 180 days or six months from the date of opening of technical bid i.e. ………. 

and any demand in respect thereof should reach the Bank not later than the above date. 

Place: 

Date: 

(Signature of the authorized officer of the Bank) 

Place: 

Date: 

Signature & Seal of the Bidder 

Name of the Firm …………………………………………………………………………………… 

27

TABLE-II 

PERFORMANCE SECURITY FORM 

(Bank guarantee to be furnished on Rs. 100 Non-judicial Stamp paper) 

To 

STATE PROJECT DIRECTOR, JEPC 

_____ 

Sir 

WHEREAS...............................................(Name of the Bidder) hereinafter called “the Bidder” has 

undertaken, in pursuance of Contract No.......................dated............to conduct Supply , Installation & 

Maintenance of Equipments/Materials in Block Level Resource Room for CWSN in 259 blocks in Jharkhand, 

and related services hereinafter called “the Contract”. 

AND WHEREAS it has been stipulated by you in the said Contract that the Bidder shall furnish you with a 

Bank Guarantee by a Nationalised Bank for the sum specified therein as security for compliance with the 

Bidders performance obligations in accordance with the Contract. 

AND WHEREAS we have agreed to give the Bidder a Guarantee: 

THEREFORE WE hereby affirm that we are Guarantor and responsible to you, on behalf of the Bidder, up 

to a total of .....................................................................(Amount of the Guarantee in Words and Figures) and 

we undertake to pay you, upon your first written demand declaring the Bidder to be in default under the 

Contract and without cavil or argument , any sum or sums within the limit of ...................................(Amount 

of Guarantee) as aforesaid, without your needing to prove or show grounds or reasons for your demand for 

the sum specified therein. 

This guarantee is valid until the ...................day of..................... 

Signature and Seal of Guarantors/Bank 

........................................... 

Address.................................................................................................................................................... 

Place: 

Date: 


Name of the Firm ……………………………………………………………………………… 

28

TABLE-III 

FORMAT OF ACCEPTANCE OF IMPLEMENTATION SCHEDULE 

To 

State Project Director, JEPC 

Sir, 

We M/s....................................................... (Name of the bidder) here in after called " the Bidder " have 

furnished the bid for Supply , Installation & Maintenance of Equipments/Materials in Block Level Resource 

Room for CWSN in .................... (No. of Blocks) under package……………. (1/2) in……….. (Districts) of 

Jharkhand do here by agree to the implementation schedule of the said project set by the JEPC. We also agree for 

supplying of Aid & Appliances within 30 (thirty) days from the date of organizing assessment camp, failing which 

Director, JEPC herein after called (the Purchaser) may at his discretion reject/cancel the contract agreement or forfeit 

the Bid Security/Performance Security. 

Yours faithfully, 

Place: 

Date: 



29

TABLE-IV 

UNDERTAKING 

We M/s....................................................... (Name of the bidder) here in after called " the Bidder " do 

hereby affirm and undertake to abide by all the terms, conditions and specifications given in the Bid 

Document while performing the contractual obligations relating to Supply , Installation & Maintenance of 

Equipments/Materials in Block Level Resource Room for CWSN in ------ Blocks in ……….. Districts in 

Jharkhand State. 

We M/s....................................................... (Name of the bidder) hereby undertake that we have not ever been 

blacklisted by any State/Central Government/Institutions & have not been convicted by any court for any 

criminal act for fraudulent practice. 

Yours faithfully, 

Place: 

Date: 



30

Name and address 

Registration 

No. 

& 

Year of 

Establishment 

TABLE- V 

DETAILS OF THE ORGANISATION 

Locations of the 

offices with No. of 

Manpower in 

company's payroll 

Details of Equipments 

available 

List & details of 

Projects handled 

(can attach 

separate sheet) 

Place: 

Date: 


Name of the Firm ……………………………………………………………………………………….. 

32

TABLE –VI 

DETAILS OF BRAND / MANUFACTURER OF ITEMS TO BE SUPPLIED. 

Sl. 

No. 

1 Physiotherapeutic & 

Occupational 

Therapeutic Items 

2 

Sensory Motor & 

Learning Materials 

Item Name of Manufacturers Product / 

Model No. 

1. 

2. 

3. 

1. 

2. 

3. 

Certification to 

the product 

if any 

Certificate 

from OEM 

attached 

(Yes/No) 

I hereby undertake that all the equipments will be supplied as per above details in ………Number of Blocks 

in ………number of districts under the project bid Ref.No. …………………………………….. dated …... 

/……/2010 

Place: 

Date: 



33

Tender Notice - JEPC

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