2013 GFWC AnnuAl Convention opportunities - General Federation ...

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2013 GFWC Annual Convention Opportunities SPONSORship benefits Recognition and promotion as level sponsor, including organization logo featured in press releases, promotional materials, Convention Program, and general session logo loop Listing on the GFWC website with your organization’s logo and a link to your organization’s website Five minute speaking opportunity for an organization representative during a general session Access to an electronic list of Convention attendees pre- and post-Convention for a one-time marketing opportunity both before and after Convention The opportunity to place a giveaway item or other collateral in attendee Welcome Bags Diamond Sapphire Ruby Gold Two (2) VIP tickets to one evening banquet One (1) VIP ticket to one evening banquet One 10x10’ booth space in the Exhibitor Showcase (may purchase additional space if desired) Full-page color ad in the Convention Program Full-page color ad in the July+August issue of GFWC Clubwoman Magazine Half-page color ad in the Convention Program Half-page color ad in the July+August issue of GFWC Clubwoman Magazine One 10x10 booth in the Exhibitor Showcase OR ½-page Convention Program advertisement (no logo on GFWC website)
2013 GFWC ANNUAL CONVENTION OPPORTUNITIES EXHIBITING OPPORTUNITIES Exhibitor Space 10’ x 10’ booth | $700 Exclusive to GFWC Partner, Member, or GFWC Florida State Convention Exhibitor 10’ x 10’ booth | $600 6’ table | $400 Multi-booths receive a $100 discount Included in exhibit payment • One 10’ x 10’ booth with 8’ high royal blue back drape and 3’ high royal blue side drape (excludes table option) • One 6’ skirted table with royal blue drape • Two chairs • One small waste basket • One exhibitor identification sign (7” x 44”, white with organization name in black standard lettering) Payment • Return the 2013 Exhibitor Agreement with your full payment by May 15, 2013 to request space. If space is not assigned, your payment will be returned to you. • Space location is available on a first come, first serve basis and subject to availability. Space location is subject to change upon the discretion of GFWC. • Agreements may be accepted after May 15, if exhibit space is available to sell. Cancellation • Cancellations received in writing before May 15, 2013, will receive a refund, less a $150 processing fee. • No refunds will be given for no-shows or cancellations received after May 15, 2013. Included Exhibitor Showcase Promotions • Exhibitor Directory. To assist you in maximizing your outreach to members and local, state, and regional leaders, we will print a directory of exhibitors in the Convention Program and will also list exhibitor contact information on the GFWC website. • Prominent Location. The Exhibitor Showcase is very convenient to attendees and prominently located next to the General Session. The Exhibitor Showcase will also future coffee breaks and social gatherings throughout the program dates. • Convenient Hours. The Exhibitor Showcase will coincide with our general business sessions to draw a maximum number of attendees during their free time. The Exhibitor Showcase will also feature networking and social gatherings within the hall and foyer areas to maximize attendees. Show Schedule Recommended high traffic hours are listed below. The Showcase will remain open beyond the recommended hours if you wish to remain and sell items. Recommended show hours are subject to change. Date Time(s) Event(s) Sunday, June 30 7:00 a.m. – 11:00 a.m. Exhibitor Move-in Sunday, June 30 12:15 p.m. Exhibitor Showcase Ribbon Cutting Sunday, June 30 12:15 p.m. – 7:00 p.m. Exhibitor Showcase Open Monday, July 1 8:00 a.m. – 12:00 p.m. | 3:00 p.m. – 6:00 p.m. Exhibitor Showcase Open Tuesday, July 2 8:00 a.m. – 11:00 a.m. Exhibitor Showcase Open Tuesday, July 2 11:00 a.m. – 2:00 p.m. Exhibitor Showcase Move out Exhibit Decorating Company GFWC will contract with an Exhibit Decorating Company for our decorating needs. For information relating to freight services, onsite services, materials handling coordination, and labor and equipment charges, or to order additional items for your booth which are not included in the booth price, such as electricity and internet, you will be referred to the Exhibit Decorating Company. Additional information will be sent once your commitment form and payment is received. Hotel The Westin Diplomat Resort and Spa 3555 South Ocean Drive Hollywood, FL 33019 P: 954-602-6000 As an exhibitor, you are able to secure your room at the Westin Diplomat Resort and Spa for the GFWC group rate, starting at just $139 per night, plus applicable taxes. For confirmed reservations at the group rate, your room reservation must be made by June 4, 2013. Reservations made after this date will be honored on a rate and space-available basis only. Go to www.GFWC.org/Convention to make reservations online at GFWC’s special group rate, or call 954-602- 6000. Reference the 2013 GFWC Annual Convention. 2012 Exhibitors A list of exhibitors at the 2012 GFWC Annual Convention is available online at www.GFWC.org. Note that... • All booths must be open and staffed during the recommended open hours. • GFWC will provide security in the Exhibitor Showcase. • Exhibitors will be allowed into the Showcase 30 minutes prior to the start of the day’s opening time and for 30 minutes following the close of the Showcase. Other than these designated times, exhibitors will not be permitted in the Showcase due to security.
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