EXHIBITOR PROSPECTUS - Illinois Library Association

Libraries Out Loud 

EXHIBITOR PROSPECTUS 

Illinois Library Association 2010 Annual Conference 

September 29–30, 2010 Navy Pier, Chicago, Illinois

Illinois has one of the most extensive systems of libraries — public, academic, 

school, and special — in the country. A total of 3,802 libraries — public, college 

and university, school media centers, and special libraries (corporate, medical, 

law, religious, etc.) — are located in the state. 

The Illinois Library Association (ILA) Annual Conference is the third-largest state 

library exposition in the nation. We represent librarians from the state’s public, 

academic, school, and special libraries. The ILA Annual Conference offers you an 

unparalleled opportunity to reach decision makers from across the state. 

The ILA Annual Conference offers opportunities in addition to exhibits — 

advertising, sponsorship, membership, program participation, and much more. 

For more information on ILA, visit our Web site at www.ila.org. 

Librarians Out Loud 

Lead Out Loud 

WHO ATTENDS 

Literate Out Loud 

The ILA conference is attended by 

librarians, trustees, library assistants, 

educators, and others interested in 

libraries. Illinois librarians spend 

more than $425 million on library 

and library-related materials and 

supplies each year. 

43% of ILA Conference Attendees 

are planning or considering 

a renovation or construction 

project. 


are planning or considering 

technology upgrades. 


are authorized to purchase 

goods and services for their 

libraries. 


influence buying decisions at 

their libraries. 


report that they visit the 

exhibits floor; 79% visit more 

than once. 


said that they found new 

products while visiting the 

exhibits; 87% found new 

companies. 

ALL CONFERENCE 

PROGRAMS HELD 

AT NAVY PIER 

Our exhibitors are the center of our 

conference with the sessions in close 

proximity to the exhibits. Several 

no-conflict, exhibits-only times have 

been scheduled for attendees to visit 

the exhibits. 

EXHIBIT RENTAL FEE 

Exhibit space rental is $1,000 per 

single 10’x10’ booth. Open corners 

are an additional $50. A completed 

and signed application, along with 

payment, is required before booth 

assignments are made. ILA members 

receive a 10 percent discount off the 

total exhibit rental fee. 

SPACE ASSIGNMENT 

Exhibit space assignments will be 

made, whenever possible, in keeping 

with the preferences requested by 

the exhibitor, and based on the 

availability of a particular exhibit 

space. Final determination in all 

space assignments will be made 

by show management in the best 

interest of the exposition. 

2 Illinois Library Association 2010 Annual Conference Exhibitor Prospectus

EXHIBIT SPACE 

As an exhibitor, each company 

will receive: 

– One six-foot table 

– Two side chairs 

– Company ID sign 

– One wastebasket 

– A complete conference 

program listing 

– Company listing on the ILA 

Web site 

– The opportunity to purchase 

attendee mailing labels 

– Early sign up for ILA 2011! 

(October 19-20 at the Donald 

E. Stephens Convention Center 

in Rosemont.) 

– Complimentary beverages in 

our Exhibitors’ Lounge 

EXHIBITOR SERVICE 

MANUAL 

Approximately ninety days prior 

to the show, all exhibitors will 

receive an Exhibitor Service Manual 

via email. It includes valuable 

information such as show rules, 

complete exhibit installation 

and removal information, a list 

of contractors, and order forms 

for various add-on services. 

CONFERENCE HOTELS 

Doubletree Hotel Chicago 

Magnificent Mile 

300 E. Ohio St. 

Chicago, IL 60611 

Phone: (312) 787-6100 

www.doubletreemagmile.com 

Single/Double: $209 

Please inform the hotel that you are 

with the Illinois Library Association 

(ILA) 2010 Annual Conference; 

reservations must be made by 

September 5. 

Courtyard by Marriott 

Downtown Chicago 

30 E. Hubbard St. 


Phone: (312) 329-2500 

Toll Free: (800) 321-2211 

www.courtyardchicagodowntown.com 

Single/Double: $196 

Please inform the hotel that you are 

with the Illinois Library Association 

(ILA) 2010 Annual Conference; 

reservations must be made by 

September 6. 

FOR MORE EXHIBIT 

INFORMATION 

Meagan Reichstein, Exhibits Manager 

Corcoran Expositions 

100 West Monroe, 10th Floor 


Phone: (312) 541-0567 

Fax: (312) 541-0573 

E-mail: meagan@corcexpo.com 

Liberty Out Loud 

Lend Out Loud 

Legislate Out Loud 


MARK YOUR 

CALENDAR 

NOW! 

Learn Out Loud 

Legacies Out Loud 

INSTALLATION HOURS: 

Tuesday, September 28 

9:00 a.m. – 5:00 p.m. 

Wednesday, September 29 

8:00 a.m. – 11:00 a.m. 

EXPOSITION HOURS: 

Wednesday, September 29 

12:30 – 7:00 p.m. 

12:30 – 2:00 p.m. Exhibits opening reception with 

complimentary light lunch 

3:30 – 4:00 p.m. Cookie Break 

5:00 – 7:00 p.m. Cocktail Reception 

Thursday, September 30 

10:00 a.m. – 2:00 p.m. 

10:00 – 11:30 a.m. Complimentary coffee will be served 

in the exhibit hall 

11:30 a.m. – 12:30 p.m. Trustee Focus – spend an hour with 

library trustees 

12:30 – 2:00 p.m. Exhibits closing reception with 

complimentary light lunch 

DISMANTLING: 

Thursday, September 30 

2:00 – 10:00 p.m. 

Literature Out Loud 


MAXIMIZE YOUR INVESTMENT. 

INCREASE YOUR VISIBILITY. 

As an exhibitor at the Illinois Library Association (ILA) 2010 Annual 

Conference in Chicago, you will make direct contact with more than 1,000 

librarians, trustees, and administrators – and so will 160 other exhibitors. 

What can you do to make your company stand out from the others 

SPONSORSHIP OPPORTUNITIES 

Platinum Partner ($1,000 and up) 

– Sponsor recognition in the ILA Reporter prior to the conference 

– Logo exposure on event marketing materials 

– Logo exposure on event signage 

– Verbal thanks from ILA President at Opening General Session 

– Logo hotlink on ILA Web site 

– Sponsor recognition in conference program 

– Sponsor recognition for your exhibit booth 

– Recognition of your representative at the sponsored event 

– Recognition in the ILA Reporter following the conference 

Platinum Partnership 

Opportunities: 

Conference Lanyards 

(Cost of Lanyards) 

Your logo will be printed on more 

than 2,000 lanyards. 

Conference Tote Bags 

(Cost of Tote Bags) 

As the official sponsor of the conference 

attendee bag, your logo will be printed 

on more than 2,000 bags. 

Conference Note Pads TAKEN! 

More than 2,000 attendees will 

receive notepads with your logo 

in their conference bags. 

Wi-Fi Access 

($1,200) 

Wi-fi access is provided 

in the registration area. 

Opening General Session TAKEN! 

Youth Services Author Breakfast 

($1,000) 

One of the conference’s most 

popular events, attended by 

youth services librarians. 

Exhibits Cookie Break 

($1,000) 

Held in the exhibit hall on 

Wednesday, September 29, 

this event always draws a crowd. 

Library Pub Crawl 

($1,000) 

This social event will be held on 

Wednesday, September 29. A sponsor 

is sought to underwrite the cost 

of trolleys for the event. 

Exhibits Opening Reception 

($1,000) 

Exhibits Closing Reception 

($1,000) 

Conference attendees gather for the 

opening and closing of the exhibits 

with a buffet-style light lunch. Each 

event is available for individual 

sponsorship. It’s a well-established 

fact that the way to a librarian’s heart 

is through her or his stomach! 

Illinois Authors’ Dinner 

($1,000) 

Peter Sagal, host of “Wait, Wait … 

Don’t Tell Me” and author of The Book 

of Vice: How and Why Other People are 

Having More Fun Than You will be the 

featured speaker at this event. 


Silver Partner ($500 to $999) 

– Logo exposure on event marketing materials 


– Verbal thanks from ILA President at Opening General Session 


– Sponsor recognition in conference program 

– Sponsor recognition for your exhibit booth 



– Recognition in the ILA Reporter following the conference 

Lunch Out Loud 

Lyrics Out Loud 

Silver Partnership Opportunities: 

Public Library Forum Reception 

TAKEN! 

Gather with Illinois’s public librarians 

to kick off the conference! 

Public Library Forum Luncheon 

TAKEN! 

A significant gathering of public 

library leaders and decision makers. 

Stories & Spirits Reception 

TAKEN! 

Support young adult and youth 

services librarians — some of the 

most active librarians in the state — 

at this popular conference event! 

Trustee Continental Breakfast 

TAKEN! 

Trustee Focus Coffee Break 

TAKEN! 

A special hour in the exhibits has 

been designated for library trustees. 

Library Trustee Forum Luncheon 

TAKEN! 

Tap into public library decision-makers 

at this well-attended luncheon. 

IACRL Luncheon 

($600) 

Develop connections with academic 

and research librarians from around 

the state. 

Young Adult Services Reception 

($600) 

A gathering of young adult services 

librarians from around the state. 

Reference Services Forum 

Luncheon 

($600) 

Reference services librarians from 

public and academic libraries attend 

this event. 

Resources and Technical Services 

Forum Luncheon 

($600) 

Reach a technology-driven audience 

at this event. 

Individual Program Sponsorship 

($500) 

If you don’t see an event that meets 

your needs, ILA will work with you 

to identify a conference program that 

presents the perfect opportunity 

for your partnership. 

Live Out Loud 


Bronze Partner (Less than $500) 


– Verbal thanks from ILA President 

at Opening General Session 


– Sponsor recognition in conference 

program 

– Sponsor recognition for your 

exhibit booth 

– Recognition of your representative 

at the sponsored event 

– Recognition in the ILA Reporter 

following the conference 

Bronze Partnership 

Opportunities: 

Thursday Library Consultant 

Coffee Break 

($300 per partnership) 

Library consultants from around 

the state come together each year to 

sponsor Thursday morning’s exhibits 

coffee break. There is no limit to the 

number of partnerships accepted. 

Talk Table Sponsorship 

($250) 

and 

Poster Session Sponsorship 

($250) 

Sponsorship of either of these areas, 

which are located on the exhibit floor, 

presents a perfect partnership 

opportunity for companies and 

organizations that are unable to 

exhibit at the conferences. 

Please contact ILA Conference 

Manager Cynthia Robinson at 

(312) 644-1896 or robinson@ila.org 

for more information. 

Laugh Out Loud 

Literacy Out Loud 

Lively Out Loud 


OTHER MARKETING OPPORTUNITIES 

Attendee Labels 

Promote your products and participation in the ILA conference by purchasing 

the mailing labels of advance conference registrants. Through an advance 

mailing, you can invite conference attendees to your booth, provide them with 

important product information in advance, and get a jump on sales. Labels are 

11 cents each for ILA associate members and 13 cents each for nonmembers. 

Call ILA to discuss your target market and to develop a list of labels that meets 

your needs. 

Passport to Prizes 

ILA is offering the booth traffic building promotion called Passport to Prizes. 

This is a fun way to attract and keep attendees on the exhibit floor. Each attendee 

will receive a passport with their registration credentials. The attendee must stop by 

each participating exhibitor to receive a stamp on his or her passport. The attendee 

must complete the entire Passport in order to be eligible for the Prize Drawing that 

will be held on the final day of exhibits. Attendees must be present at the Prize 

Drawing to win. The Passport to Prize fee is $300. 

For more information on the Passport to Prizes, contact Meagan Reichstein 

at (312) 541-0567 or meagan@corcexpo.com. 

Advertising 

Please submit the following contract to reserve your space in the 2010 Conference 

Program and the Preliminary Conference Program. The Conference Program is 

distributed to more than 1,500 conference attendees and referred to multiple times 

daily during the conference week, for information regarding programs, the map of 

the convention center, local food options, and more. The Preliminary Conference 

Program is distributed to 6,000 librarians, trustees, library assistants, educators, 

and others interested in libraries throughout Illinois. The Preliminary Conference 

Program seeks to create awareness and excitement for the Annual Conference, 

in addition to informing thousands of people across the state about the 

upcoming event. 


PROGRAM ADVERTISING CONTRACT 

Illinois Library Association/2010 

Annual Conference 

Navy Pier 

September 29–30, 2010 

Questions: Call ILA at 

(312) 644-1896 or 

e-mail kristy@ila.org 

Reserving Space 

Please reserve advertising space as 

indicated below: (Please indicate your 

preference with a checkmark.) 

Advertise in both the preliminary 

program and conference program 

and save 10 percent! 

Page Measurements Full Cost ILA Member Rate 

Inside Covers 7" W x 10" H mPreliminary: $700 $650 

mfront (TAKEN) mConference: $700 $650 

or mback. mBoth: $1,260 $1,170 

Full Page 7" W x 10" H mPreliminary: $600 $550 

mConference: $600 $550 

mBoth: $1,080 $990 

½ Page Horizontal 7" W x 5" H mPreliminary: $500 $450 


mBoth: $900 $810 

½ Page Vertical 4" W x 10" H mPreliminary: 500 $450 


mBoth: $900 $810 

¼ Page Horizontal 7" W x 2" H mPreliminary: $300 $275 


mBoth: $540 $495 

¼ Page Vertical 3" W x 5" H mPreliminary: $300 $275 


mBoth: $540 $495 

Business card size 3.5" W x 2" H mPreliminary: $150 $135 


mBoth: $270 $243 

CLOSING DATES: 

Preliminary Program — 

Reservations: April 13, 2010 Cameraready 

art: April 20, 2010 

Conference Program — 

Reservations: July 13, 2010. Cameraready 

art: July 20, 2010. 

All reservations must be accompanied 

by full payment. 

Deadlines for cancellations with 

refund are April 9 and July 9, 2010. 

(A $50 administrative fee will be 

charged on all cancellations.) 

Payment by: (Check one.) 

mCheck (payable to ILA) 

mVisa mMasterCard mAmEx mDiscover 

Card#: 

Cardholder’s Signature: 

Submitted by: (Please Type or Print) 

Name: 

Title: 

Company Name: 

Address: 

Exp. Date: 

City: State: Zip: 

Phone: 

Fax: 

E-mail: 


EXHIBITOR: PLEASE COPY FOR YOUR FILES. 

Acceptable art formats include: 

• Camera-ready: B/W High resolution hard copy, 1200 dpi or higher preferred 

• Film: Negative, RRED, 150 lpi. Analog proof (dylux or cromalin/Pressmatch type) required 

• Digital files: Files may be submitted from either Mac or Windows platform. (Please be aware that files submitted from 

Windows platform may require font substitution when imported to Macintosh QuarkXPress files. Every effort will be 

made to match fonts specified.) 

Submit files on the following media: data CD or DVD; or e-mail (5MB or less). 

Files will be placed in QuarkXPress. Files received in PageMaker, InDesign or other layout programs may need to be 

recreated in QuarkXPress and may incur additional cost. All graphic files (i.e., Illustrator, Photoshop, Freehand) must be 

either vector art or 300 dpi .eps or .tif files. Please do not send Illustrator or Freehand files with Photoshop files embedded. 

All PDF files must be high resolution press optimized with fonts embedded. Use spot color, not process (CMYK) 

color or RGB. (Since spot color changes every January, please contact the ILA for specific Pantone color.) Include all fonts 

necessary for the output of your file. Postscript fonts preferred. Laser or color printout required with all submissions. If 

black and white laser proof supplied, please note color breaks. 

Submit files on the following media: Greyscale or color file, .jpg, .tif, or .eps: 300 ppi (pixels per inch). Bitmap image: 

600 ppi. No .gif files.

EXHIBITOR PROSPECTUS - Illinois Library Association

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?