Central Electricity Supply Utility of Odisha - Cescoorissa.com
Central Electricity Supply Utility of Odisha - Cescoorissa.com
Central Electricity Supply Utility of Odisha - Cescoorissa.com
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<strong>Central</strong> <strong>Electricity</strong> <strong>Supply</strong> <strong>Utility</strong> <strong>of</strong> <strong>Odisha</strong><br />
TENDER SPECIFICATION NO: HRD-03/2011-12<br />
Scope Of Work:<br />
Printing & supply <strong>of</strong> Money Receipt Books<br />
• Due date <strong>of</strong> Opening <strong>of</strong> the Sale & submission <strong>of</strong> the Tender: 14.11.2012 up to 1PM<br />
• Due date <strong>of</strong> Opening <strong>of</strong> the Opening <strong>of</strong> the Tender: 15.11.2012 at 3PM on wards<br />
General Manager ( HR)<br />
HR Cell , CESU , DCO Towers ( II nd Floor )<br />
Bhubaneswar - 751 022<br />
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CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA<br />
IDCO TOWERS ( II nd Floor) , Janapath ,Bhubaneswar-751 022<br />
Phone : 2545681 , 2542895 , 2541727 , Fax : 0674- 2543125<br />
Web Site : www . cescoorissa . <strong>com</strong> .<br />
SHORT TENDER NOTICE<br />
Tender Notice No. CESU. H.Qrs. / STORE / 122 / Vol – 5 // 33852 Dt 30.10.2012<br />
The undersigned invites Sealed tenders in duplicate (Two separate envelops- Commercial Bid &<br />
Price Bid separately) duly Super scribing the Tender No.& Due Date <strong>of</strong> opening from the reputed<br />
Printing Agency having experience in printing & supply <strong>of</strong> Money Receipt Books as per the<br />
specification <strong>of</strong> the tender and supplied to any Distribution <strong>Utility</strong>/State Govt. Under Taking /<br />
<strong>Central</strong> Govt. Undertaking for Printing & supply <strong>of</strong> Money Receipt Books <strong>of</strong> CESU.<br />
)<br />
Material Unit Total Books ( Nos ) E.M.D. (`<br />
Printing & <strong>Supply</strong> <strong>of</strong> Money<br />
Receipt Books <strong>of</strong> CESU as per<br />
the specification mentioned in<br />
the Tender<br />
Each<br />
Book<br />
60,000<br />
( 5,000 Nos. <strong>of</strong><br />
Books per Month)<br />
Date & Time <strong>of</strong><br />
Sale & Submission<br />
<strong>of</strong> Tender &<br />
Opening <strong>of</strong> Tender<br />
25,000.00 1. Sale &<br />
Submission <strong>of</strong><br />
Tender: 14.11.2012<br />
up to 1PM<br />
2. Opening <strong>of</strong><br />
Tender :<br />
15.11.2012 at 3PM<br />
onwards.<br />
Note: Bidders may follow the tender specification /verify the sample copy <strong>of</strong> Money<br />
Receipt Books available at CESU, Head Office to access about the quality & requirement<br />
<strong>of</strong> Money Receipt Books.<br />
For details <strong>of</strong> Short Tender, please visit our website : - www.cescoorissa.<strong>com</strong><br />
-Sd/-<br />
General Manager ( HR )<br />
2
CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA<br />
IDCO TOWERS ( II nd Floor) , Janapath ,Bhubaneswar-751 022<br />
Phone : 2545681 , 2542895 , 2541727 , Fax : 0674- 2543125<br />
Web Site : www . cescoorissa . <strong>com</strong> .<br />
SHORT TENDER NOTICE<br />
DETAILS OF ENCLOSURE FOR WEBSITE : - www.cescoorissa.<strong>com</strong><br />
Tender Notice No. CESU. H.Qrs. / STORE / 122 / Vol – 5 // 33852 Dt 30.10.2012<br />
The undersigned invites Sealed tenders in duplicate (Two separate envelops) duly Super<br />
scribing the Tender No.& Due Date <strong>of</strong> opening from the reputed Printing Press firms having valid<br />
CST/VAT registration Certificate for Printing & supply <strong>of</strong> Money Receipt Books <strong>of</strong> CESU.<br />
Material Unit Total Books ( Nos ) E.M.D. ) (`<br />
Printing & <strong>Supply</strong> <strong>of</strong> Money<br />
Receipt Books <strong>of</strong> CESU as per<br />
the specification mentioned in<br />
the Tender<br />
Each<br />
Book<br />
60,000 Nos.<br />
( 5,000 Nos. <strong>of</strong><br />
Books per Month)<br />
Date & Time <strong>of</strong><br />
Submission <strong>of</strong><br />
Tender & Opening<br />
<strong>of</strong> Tender<br />
25,000.00 1. Submission <strong>of</strong><br />
Tender: 14.11.2012<br />
up to 1PM<br />
2. Opening <strong>of</strong><br />
Tender :<br />
15.11.2012 at 3PM<br />
onwards.<br />
1. SPECIFICATIONS: - This specification provides for design, printing, inspection<br />
before dispatch, supply & delivery <strong>of</strong> Money Receipt Books at CESU, H.Qrs Stores ,<br />
Bhubaneswar.<br />
1. The size <strong>of</strong> book shall be <strong>of</strong> 1 / 4 “ Demy ( After finishing 21 cm x 25 cm )<br />
2. The cover paper <strong>of</strong> 135 GSM ( 26.2 Kg ) quality Demy , green colour shall be used<br />
as cover <strong>of</strong> the book.<br />
3. Each sheet shall contain 4 ( Four ) receipt forms ( Size – 21 cm x 6.25 cm )<br />
4. The first sheet shall white paper ( 60 GSM i.e. 7.6 Kg ) ( Maplitho ) & printing in bi<br />
– colour ( Black & Yellow ).<br />
5. The second ( duplicate ) sheet ( 47 GSM i.e 6 Kg) in light pink colour & third (<br />
triplicate ) sheet ( 47 GSM i.e 6 Kg) in light yellow colour paper.<br />
6. Each book shall contain 50 sheets in triplicate ( 50 x 3 = 150 sheets ) ( 50 x 4 =<br />
200 Receipts )<br />
7. The first & second sheet shall be perforated in between each receipt.<br />
8. The receipt number shall be machine numbered serially.<br />
9. The Book number shall be in series ( Alphabetical ) ( One alphabet for 5,000<br />
Books ) .<br />
10. The word ORIGINAL , DUPLICATE , TRIPLICATE shall be printed on top <strong>of</strong> the<br />
original , duplicate & triplicate sheet in capital letter respectively.<br />
11. Each book shall contain 200 nos <strong>of</strong> receipts, which are to be maintained serially.<br />
12. The serial no. <strong>of</strong> the book shall bear the receipt number in sequence.<br />
13. The numbering <strong>of</strong> Book ( Alphabet ) & Receipt is to be machine numbered only.<br />
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14. The book shall be securely thread stitched with cover.<br />
15. The top cover <strong>of</strong> the book shall be printed with logo <strong>of</strong> CESU on top , then “<strong>Central</strong><br />
<strong>Electricity</strong> <strong>Utility</strong> <strong>of</strong> Orissa with address etc “ , then “ MONEY RECIPT BOOK “ &<br />
below it “ Number <strong>of</strong> Pages : 150 “. Lastly on bottom – left side – Book No.<br />
…………& right side – Money Receipt No……….<br />
16. CESU shall be printed in capital letters on the top <strong>of</strong> each receipt ( Original ,<br />
Duplicate & Triplicate sheet ) .<br />
17. The following lines are to be printed on the bottom <strong>of</strong> each copy <strong>of</strong> money receipt :<br />
-<br />
“ For any <strong>com</strong>plain , please attend Grievance Cell every day from 10 A.M. to 12<br />
Noon on working days at CESU , H.Qrs Office , IDCO Towers ( 9 th Floor<br />
),Bhubaneswar –751022 ,<br />
Telephone No. 0674 – 2545682 , Fax No. – 0674 – 2543125 “<br />
18. The printing should be very neat , clean & mistake free.<br />
19. The sample copy for each sheet is to be submitted for acceptance & approval.<br />
20. A specimen copy <strong>of</strong> Money Receipt Book may please be seen in our Stores <strong>of</strong> this<br />
<strong>of</strong>fice for printing purpose only.<br />
21. The Books shall be supplied in bundles containing 50 nos. each and 5000 nos. <strong>of</strong><br />
Books.<br />
Note: Bidders may follow the sample copy <strong>of</strong> Money Receipt Books available at<br />
CESU, Head Office to access about the quality & requirement <strong>of</strong> Money Receipt<br />
Books.<br />
2.0 QUALIFICATION OF BIDDERS:<br />
2.1 Criteria for qualification:<br />
2.1.1. Techno-Commercial:<br />
The bidding entity should be a reputed Printing Agency having experience<br />
in printing & supply <strong>of</strong> Money Receipt Books as per the specification <strong>of</strong> the<br />
tender.<br />
The bidder should have valid certificates like Factory Registration<br />
Certificate / CST/VAT & PAN registration.<br />
The bidder should have already supplied the Money Receipt Books to any<br />
<strong>of</strong> the distribution <strong>Utility</strong> / /State Govt. Under Taking / <strong>Central</strong> Govt.<br />
Undertaking not less than the tender quantity during last three financial<br />
years.<br />
The bid shall be ac<strong>com</strong>panied by user’s certificate from any Distribution<br />
<strong>Utility</strong>/State Govt. Under Taking / <strong>Central</strong> Govt. Undertaking in support <strong>of</strong><br />
satisfactory performance <strong>of</strong> their above materials supplied earlier.<br />
The bidding entity must submit one sample Money Receipt books strictly<br />
as per the technical specification specified in the bid, earlier supplied to<br />
any Distribution <strong>Utility</strong>/State Govt. Under Taking / <strong>Central</strong> Govt.<br />
Undertaking.<br />
Bidders shall <strong>of</strong>fer the Money Receipt Books for the full tendered quantity.<br />
3.0 Financial:<br />
The minimum Average Annual Turnover <strong>of</strong> the intending bidder should not be less<br />
than `. 25 Lakhs ( Rupees Twenty five Lakhs) only during best 3 financial years out<br />
<strong>of</strong> last 5 financial years.<br />
4.0 Documentation:<br />
4.1. a) Bidder shall furnish certified copies <strong>of</strong> the Purchase Orders executed during last<br />
three years.<br />
b) Bidders shall furnish the user’s certificate from any Distribution <strong>Utility</strong>/ reputed<br />
4
Organization in support <strong>of</strong> satisfactory performance <strong>of</strong> their above materials<br />
supplied earlier.<br />
c) Certified Copies <strong>of</strong> Factory Registration Certificate / CST/VAT & PAN<br />
registration.<br />
d) One Sample Money receipt Books as mentioned in Clause-2.1.1.<br />
e) Bidders shall submit audited financial reports for the best three financial years<br />
out <strong>of</strong> last five financial years.<br />
3. TERMS & CONDITIONS:<br />
1. Validity <strong>of</strong> the Offer: The <strong>of</strong>fer is to be valid for 180 days from the date <strong>of</strong> opening <strong>of</strong><br />
Bid.<br />
2. Earnest Money: The <strong>of</strong>fer should be ac<strong>com</strong>panied with EMD, only in shape <strong>of</strong> D.D. in<br />
favour <strong>of</strong> CESU payable at Bhubaneswar, failing which the <strong>of</strong>fer shall not be considered.<br />
No previous deposit with us shall be adjusted for EMD. The EMD shall be forfeited, if the<br />
order is not accepted/executed.<br />
3. Delivery Period: The M.R. Books are to be delivered immediately after 30 days from the<br />
date <strong>of</strong> issue <strong>of</strong> the P.O. in a phased manner <strong>of</strong> 5,000 books (minimum) per month &<br />
<strong>com</strong>pleted within one year from the date <strong>of</strong> approval <strong>of</strong> the sample Money receipts. The<br />
purchaser however reserves the right to re – schedule the delivery and change the<br />
destination if required and distribute the quantity among the tenderers.<br />
4. Consignee: Store In charge, Stores at CESU , HQrs. , IDCO Towers , Bhubaneswar.<br />
5. Paying Officer: DDO, CESU , Head Quarter, IDCO Towers , Bhubaneswar shall be the<br />
paying <strong>of</strong>ficer.<br />
6. Approval <strong>of</strong> Sample & Dispatch Instruction: The successful Bidders shall furnish one<br />
Sample Money Receipt Books for approval before printing & supply <strong>of</strong> the Money Receipt<br />
Books for the first consignment. On approval <strong>of</strong> the sample Money Receipt Books, CESU<br />
shall issue <strong>of</strong> dispatch clearance for printing & supply <strong>of</strong> the Money Receipt Books for the<br />
total order quantity. The Money Receipt Books shall be securely packed and to be<br />
dispatched to our Stores at CESU , HQrs.<br />
7. Inspection: The supplied Money Receipts Books shall be inspected by the Authorized<br />
representative <strong>of</strong> the purchaser with the approved sample for acceptance. The Money<br />
Receipts Books not found suitable during inspection shall be rejected.<br />
8. Liquidated Damage: Any delay // deviation in supply <strong>of</strong> Money Receipt Books as per the<br />
delivery schedule shall attract penalty <strong>of</strong> 0.5 % per week subject to maximum <strong>of</strong> 5% <strong>of</strong><br />
such portion <strong>of</strong> the supply, which remains un-delivered.<br />
9. Confidentiality: The firm shall maintain utmost confidentiality and take adequate safety<br />
measures for the Printing & supply <strong>of</strong> Money Receipts Books. The firm shall furnish an<br />
undertaking to CESU in a non judicial stamp paper pertaining to confidentially & safety <strong>of</strong><br />
Money Receipts Books along with the acceptance <strong>of</strong> the Purchase Order.<br />
10. Offer Price: The <strong>of</strong>fer // price should be Firm through out the contract period, contain all<br />
the details including the Unit Price for Ex - factory , Packing & Forwarding , Excise Duty ,<br />
CST/VAT , Freight & Insurance & Entry Tax . Lastly the unit Landing cost at our Stores at<br />
CESU , HQrs , IDCO Towers , Bhubaneswar. The Price Bid <strong>of</strong>fer shall be submitted as<br />
per the format prescribed in Annexure-II in a separate sealed envelope, else the <strong>of</strong>fer<br />
shall not be considered. Alternate <strong>of</strong>fer price for different specification shall not be<br />
considered for evaluation.<br />
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11. Payment: 90 % payment shall be made within 30 days after receipt <strong>of</strong> Money Receipt<br />
Books for each month in good condition as per specifications mentioned above and<br />
verification subject to acceptance by the inspecting Officer, Certification by the Store in<br />
Charge.<br />
Balance 10% payment shall be released after 6months from the date <strong>of</strong> last supply or<br />
6months from the date <strong>of</strong> use w.e.e, subject to satisfactory performance <strong>of</strong> the Money<br />
Receipt supplied.<br />
TDS as applicable shall be deducted from the invoice while releasing the above payment.<br />
The firm shall furnish the following documents at Office <strong>of</strong> the Consignee for processing<br />
the payment;<br />
1. Invoice in triplicate.<br />
2. Delivery Challan duly signed by the Consignee for receipt <strong>of</strong> materials.<br />
3. Any other documents as desired by the paying Officer.<br />
12. Evaluation <strong>of</strong> Bids: The evaluation <strong>of</strong> the Bids shall be a stage-wise procedure. The<br />
following stages are identified for evaluation purposes:<br />
• In the first stage, the Bids would be subjected to a responsiveness check <strong>of</strong> the<br />
Techno-Commercial & Financial Proposals <strong>of</strong> the Bidders as detailed in the<br />
qualifying criteria.<br />
• In the second stage, the sample Money Receipt books <strong>of</strong> the qualified bidders the<br />
bidders, shall be approved by the Tender Committee.<br />
• Subsequently, the Financial Proposals for the approved sample <strong>of</strong> the techno<strong>com</strong>mercially<br />
responsive bidders shall be considered for price evaluation.<br />
• CESU will make his own assessment <strong>of</strong> the cost <strong>of</strong> any deviation for the purpose<br />
<strong>of</strong> ensuring fair <strong>com</strong>parison <strong>of</strong> Bids.<br />
• CESU reserves the right to accept or reject any <strong>of</strong> the proposal without assigning<br />
any reason there<strong>of</strong>, if the situation so warrants.<br />
14. Notification <strong>of</strong> Award: In normal circumstances the Purchaser will generally award the<br />
Contract to the successful Bidder whose price Bid <strong>of</strong> the approved model has been<br />
determined to be the lowest evaluated responsive Bid, provided further that the Bidder<br />
has been determined to be qualified to perform the Contract satisfactory. If the lowest<br />
evaluated price (L1) <strong>of</strong> more than one responsive bidder(s) is same, then in such event,<br />
CESU reserves all rights to award works to any one <strong>of</strong> the responsive lowest bidder. The<br />
successful Bidder shall be required to furnish a letter <strong>of</strong> acceptance within 07 days <strong>of</strong><br />
issue <strong>of</strong> the Notification <strong>of</strong> Award by CESU.<br />
15. Insurance: The Bidder shall do the insurance <strong>of</strong> all the M.R. Books covered under this<br />
specification with their own insurance underwriters at their own risk. Any claim due to loss<br />
or breakage during transit shall be settled by the Bidder with it’s insurance underwriters.<br />
The Bidder shall undertake free replacement <strong>of</strong> the M.R. Books damaged or lost during<br />
transit, which will be intimated by the consignee within 30 days <strong>of</strong> receipt <strong>of</strong> the M.R.<br />
Books at purchaser’s stores.<br />
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16. DISPUTE RESOLUTION AND COURT OF LAW:<br />
(a) Any Disputes arising out <strong>of</strong> this contract shall be referred to the CEO <strong>of</strong> CESU, who<br />
shall decide the case as sole Arbitrator.<br />
(b) For the purpose <strong>of</strong> dispute resolution, this agreement shall be governed by the<br />
provision <strong>of</strong> Arbitration and Conciliation Act,1996.<br />
(c) All disputes shall be subjected to exclusive jurisdiction <strong>of</strong> the Courts at<br />
Bhubaneswar and the writ jurisdiction <strong>of</strong> Hon’ble High Court <strong>of</strong> <strong>Odisha</strong> at Cuttack..<br />
17. Other Terms & Conditions:<br />
i) The Bidders are to submit DECLARATION FORM ( as per enclosed format ) duly signed<br />
along with the <strong>of</strong>fer.<br />
ii) No Telegraphic or Fax tender will be accepted.<br />
iii) The Authority reserves the right to accept any bid OR reject any OR all bids OR cancel //<br />
withdraw invitation <strong>of</strong> bid OR to increase OR decrease the quantity // distribute the<br />
quantities among tenderers for placement <strong>of</strong> P.O. without assigning any reason to such<br />
decision. Such decision by the purchaser shall bear no liability.<br />
General Manager (HR)<br />
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Annexure-I<br />
CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA<br />
IDCO TOWERS ( II nd Floor) , Janapath ,Bhubaneswar -751 022<br />
Phone : 2545681 , 2542895 , 2541727 , Fax : 0674- 2543125<br />
Web Site : www . cescoorissa . <strong>com</strong> .<br />
DECLARATION FORM<br />
To<br />
The General Manager ( HR)<br />
HR Cell , CESU<br />
IDCO Towers ( II nd Floor ) , Bhubaneswar - 751 022<br />
Sir ,<br />
Having examined the above specifications together with the Tender terms and conditions<br />
referred to therein<br />
1 – I // We the undersigned do hereby <strong>of</strong>fer to supply the materials covered there on in <strong>com</strong>plete<br />
shape<br />
in all respects as per the rules entered in the attached contract schedule <strong>of</strong> prices in the<br />
tender.<br />
2 – I // We do hereby under take to agree all the terms & conditions <strong>of</strong> this specification specified<br />
in the tender.<br />
3 – I // We do hereby guarantee the technical particulars given in the tender supported with<br />
necessary reports from concerned authorities.<br />
4- I// We do hereby agree to furnish an undertaking in a non-judicial stamp paper pertaining to<br />
confidentiality & safety <strong>of</strong> the Money Receipt Books along with the acceptance <strong>of</strong> the P.O.<br />
Signed this…………….Day <strong>of</strong>……………………2012<br />
Yours faithfully<br />
(Signature <strong>of</strong> Tenderer with Seal<br />
<strong>of</strong> Printing Agency)<br />
(This form should be duly filled up by the Tenderer & submitted along with the original copy <strong>of</strong><br />
the Tender for the item quoted )<br />
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Price Bid Format<br />
Annexure-II<br />
1. Name <strong>of</strong> the Bidder: ……………………………………………………………………………<br />
2. Item:<br />
3. Tender Notice No::<br />
Price bid for Money Receipt Books<br />
Offered<br />
Quantity<br />
( In<br />
nos.)<br />
Unit Ex-<br />
Works Price<br />
( Rs. )<br />
Unit Packing<br />
&<br />
Forwarding<br />
Charges<br />
( Rs. )<br />
Unit Excise<br />
Duty with<br />
education cess<br />
( Rs. )<br />
Unit Sales<br />
Tax/ VAT<br />
( Rs. )<br />
Unit freight &<br />
insurance and<br />
other local costs<br />
incidental to<br />
delivery<br />
( Rs. )<br />
Unit Entry<br />
Tax, if any<br />
( Rs. )<br />
Total Unit Price<br />
inclusive<br />
Of all taxes &<br />
duties<br />
( Rs. )<br />
Total Landing<br />
Price inclusive<br />
<strong>of</strong> taxes &<br />
duties<br />
( Rs. )<br />
1 2 3 4 5 6 7<br />
8 =<br />
(2+3+4+5+6+<br />
7)<br />
9 = 1 x 8<br />
( Rupees………………………………………………………………………………………………..) only<br />
Note:<br />
1. In case <strong>of</strong> discrepancy between unit price and total price, the unit price shall prevail over the total price.<br />
2. Any column left blank / nil shall treated as included in the Unit Landing Price.<br />
3. Bidder can only quote the single price <strong>of</strong> the Money Receipt Books as per the Specification; else the bid shall be<br />
rejected outright.<br />
4. Bidder must quote for the full order quantity.<br />
5. Bidders shall mention the rates <strong>of</strong> Taxes & duties in the price schedule.<br />
The above is to be duly filled up, signed and submitted in sealed condition in a separate envelop superscribed as “ Part-II<br />
Bid – Price Bid”<br />
9