Guide to Hosting a J-1 Scholar (PDF) - Office for International ...

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• Emergency contact information – one contact in home country and one in US At the check-in, the scholar will receive a welcome packet and an appointment to attend the next Scholar Orientation. If the scholar will also be an employee, we will complete the I-9 form and sign the Social Security endorsement letter. MSU Identification Card A newly arrived scholar is immediately eligible for an MSU Identification Card. To request a card, the scholar should go to the Campus Card Services office in room 50 in the Administration Building and present his/her passport, DS-2019, and the Z-PID notification page. Spouses of visiting scholars may also obtain an MSU ID Card. Social Security Number Scholars who will be paid by MSU must apply for a Social Security Number (SSN). Scholars who will not be paid by MSU are not required to apply for an SSN, however they are eligible to apply for one if they wish. Social Security is now a requirement for a Michigan driver’s license, therefore if the scholar intends to drive, they should apply for the SSN. IMPORTANT: Newly arrived scholars must wait 10 days after their date of entry to the US before applying for a Social Security Number. Applications submitted too early often result in added delays of one month or more. Applications for an SSN are submitted at the local Social Security Administration office, which is located at 5210 Perry Robinson Cir, Lansing, MI 48911. The following documents are required for an application: • Passport • I-94 card • DS-2019 • Social Security endorsement letter (from OISS) If possible, please help the scholar find transportation by car to the Social Security Administration office. It is possible to go there by bus; however it is quite time consuming (45- 60 minutes each way with a bus transfer downtown). J-2 dependents are not eligible for an SSN unless he/she has been granted J-2 work authorization. Payroll If the scholar will be paid by MSU, he/she should visit the MSU Payroll Office (Room 350 Admin. Bldg.) after receiving the Social Security card. In addition to the Social Security Card, the scholar should also bring his/her passport, DS-2019, and MSU ID card. The Payroll Office will calculate the proper amount of tax to be deducted from the scholar’s income according to the tax treaty between the US and the scholar’s country of citizenship. 8
MSU NetID and Email Accounts To request a new MSU NetID and email account, the scholar should take the following steps: • Go online to http://help.msu.edu/netid. • Click on "2. Request my PIN (Lost PIN or New PIN)". • Click on "Postdoc/Visiting Scholars". • Under "Employment Status" choose the option that describes the scholar’s situation: If he/she is being paid by MSU, click the dot next to "Postdoc/Visiting Scholar with Appointment". If the scholar is not being paid by MSU, click the dot next to "Postdoc/Visiting Scholar without Appointment". • The scholar should choose his/her preferred NetID. It must be between two and eight characters long and use letters or numbers. • Under "MSU ID Number", use the 9-digit ID number on the MSU ID Card (the ZPID). • Follow the remaining instructions on the website and the MSU email account will be activated within 24 hours. The scholar can choose to pick up his/her information in Room 220 of the Computer Center or receive the information by mail. NOTE: If the scholar is being paid by MSU, he/she must also fax the appointment papers to (517) 353-2006. Consultations Step Five: During the Program If the scholar wishes to consult with an advisor at OISS regarding his/her visa status or any other related concerns, our office is open for walk-in advising (no appointment needed) every weekday between 1pm and 3pm. If the scholar cannot come to walk-in advising, he/she can call (517) 353-1720 to schedule an appointment for another time. Our lobby is located in room 105 of the International Center. Notification of Changes If a significant aspect of the scholar’s program changes at any time, please notify the OISS immediately. Examples of events that would need a notification include: • Change in funding (i.e. scholar gains or loses funding from the host department or other source) • Change in biographical data (i.e. legal name change, change in permanent residence status) • Change in site of activity (i.e. transfer from one MSU department to another, transfer from one research site to another) • Acceptance of a tenure-track faculty position 9
Page 1 and 2: Guide to Hosting a J-1 Scholar For
Page 3 and 4: Departmental Responsibilities Befor
Page 5 and 6: d. Personal or family bank statemen
Page 7: Scholars will be asked to verify th
Page 11 and 12: It is strongly recommended that J-2
Page 13 and 14: • Receive program funding from ei
Page 15 and 16: Appendix A Definitions of J-1 Schol
Page 17 and 18: Appendix C Hosting a J-1 Scholar -
Page 19 and 20: Departure Notification It is essent
Page 21 and 22: Appendix D
Page 29 and 30: Example 2: Initial DS-2019 Request
Page 49 and 50: Appendix F Potential Visa Difficult
Page 51 and 52: Appendix H Example of J-1 Extension
Page 53 and 54: Appendix H
Page 55 and 56: Appendix I Example of Notice of Dep
Page 57 and 58: Appendix I
Page 59:
Appendix J
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Guide to Hosting a J-1 Scholar (PDF) - Office for International ...

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