Capital Project Reconciliation Report - East Aurora Union Free School

$24 Million Capital Project Status
and
Reconciliation Report
Board of Education Meeting
Wednesday, October 27, 2010
Paul Blowers, School Business Manager

History
March 10, 2005 – Contract for architectural services
for pre-referendum services
July 12, 2005 – Resolution designating the School
District as Lead Agency for additions, alterations
and the acquisition of land.
January 10, 2007 – Public Hearing on the proposed
Capital Project
January 30, 2007 – Public vote on the proposed
$24,000,000 Capital Improvement Project.

Phase I – High School and Parkdale
Purpose of Building
To consolidate the East Aurora Union Free School
District elementary students in one location by
doubling the amount of available classroom space;
and by updating existing classroom and noninstructional
space. Features include a new
Gymnasium, Media Center and Multi-Media
Common Area.
Improve Baseball and Softball fields and Tennis
Courts; Reconstruct Industrial Arts Area; Renovate
Special Education Rooms and Relocate Buildings
and Grounds Office.

Project Cost
Parkdale Total: $13.6 Million
High School Total: $2.5 Million

Construction Start
Overall – April 10, 2008
Phase 1A: Addition – April 10, 2008
Phase 1B: Classroom Renovation –
February 23, 2009
Phase 1C: Foodservice Renovation – June
25, 2009
Phase 1D: High School Renovation – June
25, 2008

Completion Date
Overall – September 1, 2009
Phase 1A: Addition – February 23, 2009
Phase 1B: Classroom Renovation – June 29,
2009
Phase 1C: Foodservice Renovation –
September 1, 2009
Phase 1D: High School Renovation –
September 1, 2008

Percent Occupied
Overall – 100 Percent
Phase 1A: Addition – 100 Percent
Phase 1B: Classroom Renovation – 100
Percent
Phase 1C: Foodservice Renovation – 100
Percent
Phase 1D: High School Renovation – 100
Percent

Each phase of this multi-phase project was
completed ahead of schedule and under
budget. This allowed the School District to
accelerate their move-in schedule, thus
creating useful swing space for the second
phase of the project. The new facilities have
become a cornerstone of the school district.

Phase II – Main Street
Purpose of Building
To update the majority of the facilities and the
site at the East Aurora Union Free School
District Middle School. Highlights included a
complete renovation of the pool with a focus
on safety (new lighting and drainage) and a
complete facelift in four classroom wings.

Project Costs
Main Street Middle School - $7.9 Million

Construction Start
Overall – March 1, 2009
Phase 2A: Natatorium – March 1, 2009
Phase 2B: 2 nd and 3 rd Floor A Wing,
Cafeteria and Site – June 26, 2009
Phase 2C: 3 rd Floor B and C Wing –
September 1, 2009

Completion Date
Overall – December 28, 2009
Phase 2A: Natatorium – November 1, 2009
Phase 2B: 2 nd and 3 rd Floor A Wing,
Cafeteria and Site – September 1, 2009
Phase 2C: 3 rd Floor B and C Wing –
December 28, 2009

Percent Occupied
Overall – 100 Percent
Phase 2A: Natatorium – 100 Percent
Phase 2B: 2 nd and 3 rd Floor A Wing,
Cafeteria and Site – 100 Percent
Phase 2C: 3 rd Floor B and C Wing – 100
Percent

A large majority of the construction value for
the Phase was put in place over one
summer. The site work, cafeteria and two
classroom wings were completed by the start
of school in 2009. In addition, the
appearance of the Site and Pool were greatly
improved.

Revenues
Total Project Revenues
$24,000,000
Revenue Sources:
Capital Reserve
EXCEL
Proceeds of Serial Bonds
TOTAL
$2,500,000
652,136
20,847,864
$24,000,000

Total Budget
Expenses and Encumbrances
to Date
Architect
Construction Management
Construction Costs
Land Acquisition
Legal Services
Furniture and Equipment
Utilities
Various Contractual
Total Expenses and Encumbrances
Available Funds as of Oct. 27, 2010
Total Project Expenses
Amount
$1,788,400
1,450,000
19,319,800
310,000
84,400
450,400
53,000
389,600
$23,845,000
155,000
$24,000.000
Percent
of
Project
7.5%
6.0%
80.5%
1.3%
0.4%
1.9%
0.2%
1.6%
99.4%
0.6%
100%

Retainage Held as of October 27, 2010
Contractor
Concept Construction
Pepe Construction
Alpha Masonry
Amount
Held
$32,866
58,275
10,000
Subcontractor Issue –
Department of Labor
Closeout Issue – Late
Paperwork
Closeout Issue
Reason
Total
$101,141

Furniture and Equipment Needs
General Classroom $44,900
Student Desks (225), Student Chairs (275), Kidney Tables (4),
Chairs (28), Multi-configuration table, Chairs (12), White Boards
(10), Rolling room divider
Science Labs $10,800
Interactive White Boards (2), Carts, Microscope Camera,
Stereoscope, Hotplates, Drying Rack, Goggles, Various Lab
Equipment
*Note: All numbers are rounded estimates

Furniture and Equipment Needs
Physical Education $10,300
Paint Locker Rooms, Pool Divider, Soccer Nets
Technology Room $2500
Air Cleaners (5)
Library $800
Reading Chairs (6)

Furniture and Equipment Needs
Music Department $9,800
Chairs with desk arms (6), stools (25), Instrument
Lockers (3), Mobile storage rack, Percussion
workstation, Music Notation Board, Conductor’s
System
Multi-purpose Room $1,350
Large Screen, Room Darkening Shades

Furniture and Equipment Needs
Miscellaneous $5,400
Teacher Desks (4), Teacher Chairs (8), Office Chairs, Divider
Curtains for Nurses Office, 6 person conference table, chairs
(6)
Other Projects
TOTAL: $85,850
(waiting for pricing)
Replace blinds in all classrooms
Remodel ping-pong room
Remove wall to library classroom
Build permanent wall between science and music room

Final Steps
Purchase remaining furniture and equipment
by December, 2010
Complete and submit Final Cost Reports by
March, 2011

Questions and Answers