Unpaid Full-Time Leaves of Absence Process When Employee Has ...

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STEP 3 cont. (Benefits – Return from LOA) B. Division 1. Enter return from leave into HRS. 2. Notify Benefits Services (benefits@ohr.wisc.edu ) that EE has returned and request that benefits billing is inactivated so premiums start taking on payroll. 3. Review deductions - HRS Review Paycheck to make sure premiums have started up again. C. Benefits Services 1. After notification by the division, update WiscIt to inactivate benefits billing. 2. Prepare payroll summary if balance due. 3. Share the amount and payment plan with division. 4. Monitor paylines and retro Additional Information Employee Contribution for Insurance Premiums while on LOA http://www.bussvc.wisc.edu/ecbs/lev-ins-employer-contribution-on-leave-uw1049.pdf Worker’s Compensation: Employee eligible for employer share while receiving WC temporary disability payments. FMLA/LWOP: Employee may be eligible for more than three months of employer share if the LOA crosses calendar year for classified/fiscal year for unclassified. Military LWOP: Employee eligible for up to 36 months of LOA. VA LWOP: Employee eligible for employer share when part time or on partial leave while on rotation to the VA Hospital. (Medical School faculty only). Benefit Options While on Unpaid Leave of Absence (LOA) chart A460.20140501 Leaves for one semester or one academic year. Employee/Employer premiums: http://uwservice.wisc.edu/docs/publications/benefits-health-rates-2013.pdf LTEs not eligible for leaves of absence, but if on FMLA eligible for three months of employer share. Sick leave credits can only be used by individuals who are laid off. **Still pending: Employee must re-enroll within 30 days of the end of the leave of absence. Coverage will be effective the first day of the month following receipt of application. ETF considering enforcement of policy: Coverage will be effective the first day of the month after employee has returned to work for 30 days at 50% or more. Draft 05/02/2014
Benefit Options While on Unpaid Leave of Absence (LOA) The below information is intended as a guide for helping you make decisions about your benefits while on an unpaid Leave of Absence (LOA). It is important you contact your department or UW-Madison Benefits Services (MBS) regarding any questions you have on your benefits and payments of those benefits during your leave. Benefits lapse if premiums are not paid. Applications are required for each benefit plan that you choose to change, cancel or re-enrollment (upon return) and will be effective the first of the month following timely receipt. The application(s) should be submitted to your department. Please request a copy of the application(s), for your records, once it has been signed in and date stamped by your department. State Group Health (SGH) Income Continuation Insurance (ICI) • EPIC Benefits + • Dental Wisconsin • VSP Vision • UW Employees Inc. • State Group Life (SGL) • Individual & Family Life (I&F) Benefits While on LOA Available Benefit Options (review your earning statements for your personal benefit elections) Maintain Change/ Cancel Re-enrollment 1. Continue your current plan and level of coverage. Coverage can be continued up to 36 months, provided premiums are paid. 1. Continue your current plan and level of coverage. If you are not receiving ICI benefits, you may continue coverage for up to 36 months, provided premiums are paid. 1. Continue your current plan and level of coverage. Coverage can be continued up to 36 months, provided premiums are paid. 1. Continue your current plan and level of coverage. Coverage can be continued up to 36 months, provided premiums are paid. 1. Continue insurance coverage but change level from family to single at the start of the leave or when you become responsible for the full cost of the premium. 2. Maintain coverage for 3 months at employee rate (excludes craft workers) and then cancel coverage when you become responsible for the full cost (if you do not cancel coverage you will pay the full premium after the third month). 3. Cancel any time during leave, for the duration of the leave. 1. Cancel coverage at beginning of the leave, for the duration of the leave. 2. Maintain coverage for 3 months at employee rate and then cancel coverage when you become responsible for the full cost (if you do not cancel coverage you will pay the full premium after the third month). 3. Cancel at any time during leave. *If you have an approved claim, a premium waiver will be submitted on your behalf. 1. Cancel coverage at beginning of leave, for the duration of the leave. 2. Cancel at any time during leave. 1. Cancel coverage at beginning of leave, for the duration of the leave. 2. Cancel at any time during the leave. *If coverage is maintained, UW Madison Benefits Services may request a premium waiver if eligibility requirements are met. 1. You may re-enroll in the insurance carried prior to leave when returning to work. Deadline to reenroll is 30 days from the date your LOA ends. 1. You may re-enroll in the insurance carried prior to leave when returning to work. Deadline to reenroll is 30 days from the date your LOA ends. 1. You may re-enroll in the insurance carried prior to leave when returning to work. Deadline to reenroll is 30 days from the date your LOA ends. 1. You may re-enroll in the insurance carried prior to leave when returning to work. Deadline to reenroll is 30 days from the date your LOA ends. A460.20140501
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Unpaid Full-Time Leaves of Absence Process When Employee Has ...

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