2006/2007 - Registrar - McMaster University

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24 GENERALACADEMIC REGULATIONS
3. PETITIONS FOR RELIEF FOR MISSED Procedure 3: Petitions for ~issed
TERM WORK AND FOR DEFERRED . Deferred ~xaminations
EXAMINATlONS .
1. A student who cannot write a 'deferred examination on' the
scheduled date may submit a Petition for Special Consideration
to the Faculty office The petition must be based on'
. - - The University wishes to assist students with legitimate difficulmedical,
pers&,al or family reasons.
ties. It also has the responsibility to ensure that degree, program
2m .A of Associate Deans or delegates will consider
and course requirements a!e met in a manner that is equitable to
petitions from students registered in any undergradu3te proall
students. Students may ,petition the office of the Associate
gram, The steps in this procedure will be consistent with those
Dean of their Faculty (Faculty office) for special consideration
when there are compelling medical, personal or family reasons
used to consider a student,s eligibility for a deferred examinatioh.
to justify an exception to University regulations. Supporting docu- ~ppeats of Petitions for Special
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mentation will be required but will not ensure approval of the
petition. The authority to grant petitions lies with the Faculty office Consideration (Procedures -3 above) '
and is discretionary. It is imperative that students make every effort In accordance with the Student Appeal procedures, decisions
to meet the originally-scheduled course requirements and it is a made on Petitions for Special Consideration are final and cannot
student's responsibility to write examinations as scheduled. , be appealed except if a student feels hislher human rights have
been violated, in which case there is an appeal to the Senate Board
for Student Appeals. . .
, Procedure 1 : Petitions for Relief for Missed
' Term Work
4. EXAMINARONS
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1. Asstudent may submit a Petition for Special Consideration
through the F~CUI~Y office for relief from the academic COnSe- The Office ($ the Registrar schedules and conducts most final-
Wences of missed term, work based on com~elling medical, examinations and December mid-year examinations for full-year
personal or family reasons before or imm,ediatel~ after fhe work Level I courses. See the Sessional Dates section in this Calendar.
, is missed, normally within five working days. Examination's organized by the Office of the Registrar during these
2. If the reason is.medical, the approved ~ c~aster University dates.may be scheduled in the morning, afternoon, or evening,
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Medical Form must be used. The studenf must be seen by a Monday,through Saturday.
doctor at the earliest possible date, normally On Or before the Other instructor-scheduled te& and examinations hay be held
date of the mi~sed~work and the doctor must verify the duration throughout each session but may nbt be scheduled during the last
of the illness. Relief, will not be available for minor illne~~es. five days of the terms of the Fallminter session, or between the last
3. If the reason is on-medical, appropriate documentation with day of classes for the term and the first day of the examination
verifiable origin covering the r&3vant dates must be submitted,
- schedule, except as approved by the Undergraduate Council. AS-,
normally within five working days. signments worth more than ten percent of a final course grade cannot
4. In deciding whether Or mot to grant a petition, factors such as the be assigned during this ban period, and take-home examinations
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following may be taken into account: the adequacy of the su~~ofl- wqrth more than ten percent of a final course grade cannot be due
ing documentation including the timing in relation tothe due date during the ban period. Tests that are exempt from the ban must:
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of the missed work and the degree of the student's incapacitation. a) be a part of a process of conti,nuous or periodic assessment
5. After the third Petition for Special Consideration a student will ^through the term; and
be asked to meet with the Associate Dean (or delegate). b)be held in the normally scheduled class or lab slot; and
6. The University reserves the right to require students to obtain ,) be worth no rnoie than ten percent of the final course grade.
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medical documentation from the Campus Health Centre.
See the Sessional Dates section of this Calendar. -
7. It is the student's responsibility to check with therFaculty office
for a decision on the petition. , Examinations Conducted.
If the petition is granted, the Faculty office will notify the
by the Office of the Registrar
' instructor(s) recommending relief. .
8. .The student must contact the instructor promptly to discuss the 1 ~c~asterstudent~hotoident~f~catloncardsarereured '
appropriate relief.
all examinations. If you arrive at an examination without a proper
- 9. It is the prerogative of the instructor of the course to determine 1.D. card you will be required to have a substitute card made before
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the appropriate relief for missed term work in hislher course.
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being seated. There is a fee for this service. No additional time is
given to'compensate for examination time missed.
procedure 2: Petitions for Deferred
1 YOU may only use books, papers or instruments during an ,
Examinationis
examination if they are specifically prescribed on the examination
1. Once a stu'dent has completed an examination, no special paper. -
consideration will be granted. A student who misses ari exami- 1 You may leave an examination only after the first 45 minutes
nation or is unable to complete an examination may submit a have elapsed. I I
Petition for Special Consideration requesting a deferral of the, If you become ill during an examination, you may be
examination to the 'Faculty office, normally within five working by a presider.'
days of the missed examination. The petition must be based
a
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on compelling medical, personal or family reasons.
if you miss or leave an examination for medical reasons you must
submit a Petition for Special. Consideration form with supporting
2. See steps 1- - 6. in Petitions for for Missed Term Work
documentation of illness, personal or family reasons, to the Office of
above.
the Associate Dean of your Faculty normally within five working days
3. It is the student's responsibility to check with the Faculty office -
of the .missed examination,
for a decision on, the petition for 'a deferred exarqin'ation.
4. If the deferred examination is granted, the student will be If You are late for an examination, report immediately to the
informed officially by means of the notation DEF which presider in your examination location or to the Examinations
appear against the relevant course on the student's academic
the Office of the Registrarrecord(available
on MUGSI) and on the student's grade report. If you miss or leave an examination for any other reason, report
5. Deferred examinations are written during the next official Uni- immediately to,ths Office of the Associate Dean of your Faculty. You
versity,examination period. Default of the deferred examination , will be advised whether youcan write your examination before the
wiil result in a failure for that examination except in the case of end of the examination schedule, or whether you must apply for
exceptional circumstances (see Petitions for Missed Deferred special consideration by submitting documentation to the Office +
Examinations below). - of the Associate Dean of your Faculty.
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