Mac DCU Manual - Office of the Registrar - McMaster University

MCMASTER UNIVERSITYMcMaster UniversityDCU Users Guide 2009/10Q:\schedule\ttdoc\year1011\web docuements\Mac DCU Manual.doc

Getting StartedEntering the DCU (pg 2)Reminder:You need to use either Internet Explorer or Firefox as your browser and ensure thatPopUps are enabled for this siteNavigation (pg 3-5)Course InformationViewing Courses in the Preview Pane (pg 5-7)Course EditingCourse (pg 5-13)The fields (pg 9)Department – not editableCourse NumberThe current structure for a course name is 440 1A03E1where;Position 1-3 is the numeric Subject Code (see subject code list provided in package)Position 4 is ALWAYS blankPosition 5-8 is the alpha numeric Course CodePosition 9 is either blank if the course is a day offering or populated with an E if thecourse is an evening offeringPosition 10 is the term of offering (1,2,3 or O) Note: a capital O is used to identify thecourse as not offered for the current sessionCourse Title – not editableNote: if you have used the duplication feature the Course Title field will appear blank DONOT populate this fieldCourse RequirementsThis is currently a free typing box used to collect information specific to the coursesscheduling requirements. If the course needs to be schedule tied this is where you wouldidentify this, as well as any other special scheduling requirementsAll notes within this field are printed and analyzed by the scheduling office.Scheduling Groups and Course Attributes Fields – View only optionsDuplicate a Course (pg 13)This feature can be used to add additional offerings of a course (i.e. Day/Evening/Term1/Term 2)Q:\schedule\ttdoc\year1011\web docuements\Mac DCU Manual.doc

Section Editing (pg 14-21)SECTION NUMBERINGPosition 1-2 ALWAYS a 2 character numericReminder:1) If a course has a term of O then there should not be any sections – refer to DeletingSections (pg 16-17)2) If the course requires multiple sections then they must all be the same – refer toAdding Sections (pg 14-15) and Editing Sections (pg 18) and Duplicating Sections(pg 21). Each section should have the same number of labs and tutorials, and thelectures MUST have the same pattern at the Delivery level3) If the course has non lecture specific labs/tutorials, then you only require ONEsectionDo I Need Multiple Sections?If a student in C01 must take one of T01-T05 and the student in C02 must take one ofT06 – T10 then you WOULD require two Sections. Section 01 would contain C01 andT01-T05 and Section 02 would contain C02 and T06-T10If you have multiple lecture/lab/tutorial Components and it does not matter thecombination of these components being assigned to the student (as long as they areassigned one of each) then multiple Sections are NOT requiredComponent Editing (pg 22 – 32)Component Naming ConventionPosition 1 either C, T, or LPosition 2-3 numeric in chronological orderWhen Adding a Component (pg 22-23) or Moving a Component (pg 24) the Componentediting Window will appear. Possibility 1 (pg 24) is the current configuration within theDCU.Deleting Components (pg 28)Duplicating Components (pg 32)Component NameMust equal C, L, or T followed by 2 character numeric identification i.e. C01, L01, T01.Component TypeSelected from a drop down window MUST equal first character of Component NameQ:\schedule\ttdoc\year1011\web docuements\Mac DCU Manual.doc

Max EnrolmentThis number must be representative of your EMT approved enrolment. If you havemultiple lecture Components with same or different terms then together they must totalthe EMT enrolment.Batch Update function is available for Max Enrolment (pg 66)DescriptionThis field is only to be populated for TOPIC Courses and should be the topic for theupcoming academic session. If you are unsure of the Topic Title please ensure that thisfield is blankReminder:All sections MUST have a C type Component. L & T types are optional based on thecourse offeringDelivery Editing (pg 39-59)Duplicating Delivery (pg 43)This feature should not be used without consultation with the Scheduling office.Time Requests (pg 44 -46)Fall/winter – must select Pattern Request (pg 44)Spring/Summer – must select Forced Times (pg 46)Room Requests (pg 50)Note: Room Characteristics (pg 53-55) is not currently a function within our DCU.Batch update is available for Room Request, Time Requests and Instructors (pg 70 – 75)Attaching/Detaching Instructors (pg 57-59)Instructor InformationViewing Instructors in the Preview Pane (pg 76-78)Adding or Updating an Instructor (pg 79-84)Last Name/First Name fields – default to capsNote only the first initial followed by a period for the First Name is requiredStaff Id field – please provide the appropriate MACID if known MUST be in lower caseNote when adding an instructor a Staff ID will be automatically generated only replace ifyou know the MACIDReminder:Before adding an instructor, please ensure that they are not associated to anotherdepartment.Updating Departmental MeetingsRefer to Attaching a Delivery to an Instructor (pg 84)Note Departmental meetings in the DCU are referred to as a course i.e. 320A Z01Q:\schedule\ttdoc\year1011\web docuements\Mac DCU Manual.doc