Registration Form www.equiphotel.com
Registration Form www.equiphotel.com
Registration Form www.equiphotel.com
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All the Solutions for the Hotel<br />
and Catering sector<br />
<strong>Registration</strong><br />
<strong>Form</strong><br />
<strong>www</strong>.<strong>equiphotel</strong>.<strong>com</strong>
Take advantage of the solutions<br />
offered by<br />
to promote your <strong>com</strong>pany<br />
at the show<br />
To maximise your impact and raise your profile:<br />
• Choose the package that best suits your needs ................................................. p 4 to 6<br />
• Make the most of your presence with our sponsorship ..................................... p 7 to 8<br />
and promotion solutions<br />
• Let people know which <strong>com</strong>panies you represent…...............................................p 9 to 10<br />
and are sharing your space with<br />
exhibition map<br />
MASTERCLASS<br />
CONFÉRENCES<br />
RESTAURATION<br />
STUDIO<br />
BAR<br />
RESTO<br />
DES CHEFS<br />
STUDIO<br />
DES CHEFS<br />
TRANSGOURMET<br />
MARKET<br />
STUDIO<br />
LAUNDRY<br />
STUDIO<br />
ARTS DE LA TABLE<br />
CONFÉRENCES<br />
SPA<br />
STUDIO<br />
DÉCO<br />
STUDIO<br />
VIP/PRESSE<br />
CONFÉRENCES<br />
HÔTELLERIE/DÉCO<br />
STUDIO<br />
DESIGN<br />
CONFÉRENCES<br />
TECHNOLOGIES<br />
EXHIBITION SECTORS<br />
Cook & Serve<br />
- Tableware<br />
- Beverages<br />
- Coffee making<br />
- Kitchen equipment & materials<br />
- Food products<br />
- Disposable items<br />
- Signage and accessories<br />
Conceive & Design<br />
- Layout and fittings<br />
- Interior Design<br />
- Lighting<br />
- Furniture (interior, exterior, institutional)<br />
Clean & Maintain<br />
- Laundry<br />
- Hygiene and cleaning<br />
Wel<strong>com</strong>e & Relax<br />
- Linen<br />
- Bathroom and amenities<br />
- Spa<br />
- Fitness & Wellness<br />
Manage & Connect<br />
- Hotel chains<br />
- Technologies<br />
Premium space<br />
Travelator from main entrance<br />
of the venue to pavillon 7.2<br />
2
Your space<br />
Exhibitor contact details<br />
Company name.................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Name you wish to appear on Equip’Hôtel promotional materials (Visitor’s Guide, exhibition floor plan, website, shell scheme space sign)<br />
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Address........................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Postcode.......................................................................................City.........................................................................................................................................................................Country.................................................................................................................................................<br />
Tel...................................................................................................................................................................................................................................Fax.........................................................................................................................................................................................................................<br />
Website........................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Company registration N°.........................................................................................................................................................VAT N°.........................................................................................................................................................................................................................<br />
Main exhibition contact (only the person named below will receive all the correspondence relating to the organisation of the exhibition, as well as<br />
the login and password for the on-line Exhibitor’s Manual):<br />
Mrs Ms Mr First name............................................................................................................................Surname.........................................................................................................................................................................................................................<br />
Direct line.........................................................................................Direct fax.......................................................................................................................................................Mobile.................................................................................................................................................<br />
Direct email............................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Position.......................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
CEO/MD/Manager............................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Direct email............................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Marketing Manager......................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Direct email............................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Billing address (if different from correspondence address):<br />
Company name ...............................................................................................................................................................................................................................................................................................................................................................................................................................<br />
VAT N°...........................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Address........................................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Postcode.......................................................................................City.........................................................................................................................................................................Country.................................................................................................................................................<br />
Reed Expositions France chooses electronic invoicing: From today, you will not receive your invoice on paper by postal mail. Your invoices will be sent<br />
by e-mail. A duplicate will be archived and can be consulted via your secure invoicing space. The electronic document is considered as the original invoice.<br />
NO, I do not want to receive the original invoices in electronic format: r<br />
Please could you supply an e-mail address to which we can send your documents (including the original invoice if accepted) as well as the e-mail informing you<br />
that your documents are available in your invoicing space.<br />
Invoicing Contact: M rs M s M r First name...............................................................................................................................Surmane..................................................................................................................................................................<br />
E-mail (mandatory):.........................................................................................................................................................................................................................................................................................................................................................................................................<br />
Tick your <strong>com</strong>pany’s activity/ies (3 maximum)<br />
1. Wel<strong>com</strong>e & Relax<br />
A 12 Linen and Professional Textile<br />
A 19 Bathroom and amenities<br />
A 24 Fitness and Wellness<br />
A 22 Spa<br />
2. Conceive & Design<br />
A 01 Building Layout & Fittings<br />
A 08 Interior Design<br />
A 13 Lighting<br />
A 14 Furniture<br />
A 15 Outdoor Furniture<br />
3. Cook & Serve<br />
A 02 Tableware<br />
A 04 Beverages<br />
A 05 Coffee making<br />
A 07 Catering Concepts<br />
A 09 Kitchen Equipment & Materials<br />
A 17 Food Products<br />
A 18 Disposable Items<br />
A 23 Signage & Accessories<br />
4. Manage & Connect<br />
A 06 Hotel Chains<br />
A 21 Technologies<br />
5. Clean & Maintain<br />
A 03 Laundry<br />
A 10 Hygiene<br />
Other<br />
A 11<br />
A 16<br />
A 20<br />
Institution<br />
Press & Publishing<br />
Services<br />
You are a Manufacturer Distributor Supplier Importer Contractor/decorator<br />
Precisions in the place and configuration: (upon availabilities) *<br />
Please note that your wishes will be taken into account in so far as availability permits. If you are not allocated the location site of your choice, this in no<br />
way constitutes a reason to cancel. The terms and conditions are set out in Article 10 of the Exhibition Regulations.<br />
I would like to be near (indicate the exhibitor <strong>com</strong>pany) ................................................................................................................................................................................................................................................................................................<br />
...........................................................................................................far away from...............................................................................................................................................................................................................................................................................................................<br />
Size required: length........................................................................................................................m x width............................................................................m<br />
* Premium locations are those facing the exhibition hall receptions. Please ask for availability.<br />
3
Choose your promotion and registration package<br />
MANDATORY<br />
Two options to choose from STANDARD RATE PRICE € excl. VAT<br />
A - NETWORKING PACKAGE<br />
• 25 Club Badges giving access to the VIP Lounge and events<br />
• 300 printed invitations<br />
• A customised e-invitation sent out with your logo and banner; e-invitation sent to all your customers<br />
and prospects<br />
• Electronic stamp + banner + signature indicating your space number (very useful for making sure your<br />
prospects visit your space). Use it in all your e-mail shots and advertising and on your website!<br />
• 5 drinks at the Bar Off (hospitality bar, networking area)<br />
• 5-day pass for the exhibitors’ car park (1 vehicle)<br />
• Administration fee<br />
• Access to e-invitations<br />
• Listing in the Visitor’s Guide<br />
• Insurance (see Articles 18-20 of the Exhibition Regulations)<br />
• Listing in the official catalogue and on the website<br />
• Weblink<br />
• Personalised exhibitor badges<br />
• Private access to your own exhibitor space on the website<br />
• Your press kits distributed to journalists in the Press Lounge<br />
• Company profile at <strong>www</strong>.<strong>equiphotel</strong>.<strong>com</strong><br />
• Badge scanner<br />
B - VISIBILITY PACKAGE<br />
• Administration fee<br />
• 100 printed invitations<br />
• Access to e-invitations<br />
• Listing in the Visitor’s Guide<br />
• Insurance (see Articles 18-20 of the Exhibition Regulations)<br />
• Listing in the official catalogue and on the website<br />
• Weblink<br />
• Personalised exhibitor badges<br />
• Private access to your own exhibitor space on the website<br />
• Your press kits distributed to journalists in the Press Lounge<br />
• Company profile at <strong>www</strong>.<strong>equiphotel</strong>.<strong>com</strong><br />
• Badge scanner<br />
Choose your web package<br />
Choose your menu<br />
€ 2,538 = €<br />
(includes an 18%<br />
discount)<br />
€ 850 = €<br />
Two options to choose from STANDARD RATE PRICE € excl. VAT<br />
C - WEB PACKAGE 1<br />
Your logo and <strong>com</strong>pany name in bold in the online exhibitors’ list.<br />
D - WEB PACKAGE 2<br />
Appointment-maker in your <strong>com</strong>pany listing, colour banner in the search engine, free visitor’s<br />
badge- ordering banner for your website.<br />
Reminder: it costs €18 to order a visitor’s badge on the website and €50 at the exhibition.<br />
€ 470 = €<br />
€ 970 = €<br />
OPTIONAL<br />
OPTIONAL<br />
THREE options to choose from (subject to availability. Please ask us.) STANDARD RATE PRICE € excl. VAT<br />
E - SILVER MENU Save over €1,000!<br />
• 1/2-page ad in the Visitor’s Guide<br />
• Logo on maps (giant maps at the exhibition and pocket maps in the Visitor’s Guide)<br />
• Banner or rectangle on the home page of your sector on the exhibition website<br />
€ 4,320 = €<br />
F - GOLD MENU Save over €1,600!<br />
• Full-page ad in the Visitor’s Guide<br />
• Logo on maps (giant maps at the exhibition and pocket maps in the Visitor’s Guide)<br />
• Visibility on a talk area<br />
• Banner on one e-newsletter<br />
G - PLATINUM MENU Save over €2,000!<br />
• Full-page ad in the Visitor’s Guide<br />
• Display at the top of the exhibitor list<br />
• Giant outdoor poster Hall 7 facade (8mx3m)<br />
€ 6,600 = €<br />
€ 7,850 = €<br />
4
Choose your package<br />
It will not be possible to switch to a different package after 11 August 2012. Please note: Orders for technical services placed after 9 October 2012 will be subject<br />
to a 20% surcharge.<br />
*pRemiUm poSition Rate pRiCe pRiCe € excl. Vat<br />
h - SpaCe onLY (23 sqm and over)<br />
Partitions not included. Ideal for large space, you will design your spaces by your own means.<br />
€ 310 x m 2<br />
€ 325 x m 2 *<br />
2<br />
Surface ≥ 120 m € 285 x m2<br />
€ 299 x m 2 *<br />
MANDATORY<br />
= €<br />
= €<br />
= €<br />
= €<br />
Surface ≥ 200 m 2 € 273 x m 2<br />
€ 287 x m 2 *<br />
= €<br />
= €<br />
i - FitteD SpaCe (mandatory for spaces of 12-22 m 2 )<br />
“Semi eQUippeD” SpaCe Basic partition including major services. Partitions not included.<br />
• 3kW power supply<br />
• Daily cleaning<br />
• Carpeting (choice of 3 colours).<br />
timbeR oR moDULaR SheLL SCheme SpaCe<br />
Ideal for keeping costs down and simplifying your exhibition preparation: the convenient solution!<br />
Modular option not possible for furniture, decoration and lighting sectors.<br />
• Carpeting (choice of 3 colours)<br />
• 1 table, 3 chairs (for modular shell scheme space)<br />
• 1 locking storeroom 1m x 1m<br />
• Partition (brushed cotton<br />
for timber space)<br />
• Stiffener around edge<br />
• Banner sign with your <strong>com</strong>pany<br />
name and space number<br />
• Tracking with 3 spotlights per 9 sqm<br />
• 3kW intermittent power supply<br />
• Daily cleaning.<br />
moDULaR tURnKeY SpaCe<br />
• Carpeting (choice of 6 colours)<br />
• Partitions (choice of 3 colours in aluminium and 3 colours in melamine)<br />
• 1 fitted cupboard (2 shelves, 1 coat hook)<br />
- 1m 2 for spaces ≤ 28m 2<br />
- 2m 2 for spaces ≥ 29m 2<br />
• 1 part-glazed modular office for spaces ≥ 24m 2<br />
• Signs: 2 banner signs with <strong>com</strong>pany name (standard lettering),<br />
1 single-sided vertical sign with <strong>com</strong>pany name<br />
and logo (height 4m 80).<br />
• Electricity: 100W lighting per 3m 2 section, vertical sign<br />
lighting (1 x 300W spot), 1 triple power socket in cupboard<br />
and 1 triple power socket in office (if ordered)<br />
• Daily cleaning<br />
• 1 furniture credit (€45/m 2 )<br />
• 1 floral arrangement<br />
• 1 stocked refrigerator (140L non-alcoholic beverages)<br />
• 1 parking space (2 for spaces ≥ 35m 2 )<br />
Non-contractual illustrations<br />
Timber shell scheme stand<br />
Modular shell scheme stand<br />
Non-contractual illustrations<br />
€ 388 x m 2<br />
€ 403 x m 2 *<br />
timbeR<br />
€ 448 x m 2<br />
€ 463 x m 2 *<br />
moDULaR<br />
€ 428 x m 2<br />
€ 443 x m 2 *<br />
€ 605 x m 2<br />
€ 620 x m 2 *<br />
= €<br />
= €<br />
= €<br />
= €<br />
= €<br />
= €<br />
= €<br />
= €<br />
tURnKeY timbeR SpaCe (possible for areas 15 m² and over)<br />
• Carpeting (choice of 6 colours)<br />
• Wooden partitions covered in brushed cotton (choice of 8 colours)<br />
• Fitted cupboard (2 shelves, 1 coat hook)<br />
• 1m 2 for spaces ≤ 24m 2<br />
• 2m 2 for spaces 25-36m 2<br />
• 3m 2 for spaces ≥ 36m 2<br />
• 1 part-glazed modular office (6-8m 2 ) for spaces ≥ 24m 2<br />
• Signs: two banner signs with <strong>com</strong>pany name (standard lettering)<br />
For spaces ≤ 29m 2 , double-sided hanging sign (W 1.5m x H 1m)<br />
For spaces ≥ 30m 2 , double-sided hanging sign mounted<br />
on illuminated 3D framework (W 3m x H 1m 50)<br />
• Electricity: 1 low-voltage stem spotlight per 3m2 section,<br />
1 triple power socket in cupboard, 1 triple power socket in office<br />
• Choice of 2 accessories from a set range of items<br />
(list available from our supplier)**<br />
• 1 furniture credit (€45/m 2 )<br />
• 1 floral arrangement<br />
• 1 stocked refrigerator (140L non-alcoholic beverages)<br />
• 1 parking space (2 for spaces ≥ 35m 2 )<br />
• Daily cleaning<br />
Visuel non-contractuel.<br />
€ 635 x m 2<br />
€ 650 x m 2 *<br />
= €<br />
= €<br />
** Contact us<br />
5
Choose your package<br />
OPTIONAL<br />
J - CORNERS<br />
PRICE<br />
PRICE € excl. VAT<br />
2 corners Location with 3 open sides<br />
ISLAND Location with 4 open sides<br />
€ 250<br />
€ 650<br />
= €<br />
= €<br />
K - 2% discount for regular exhibitors<br />
I exhibited at Equip’Hôtel 2008 and 2010, and qualify for a discount<br />
of 2% on the bare surface price.<br />
Surface<br />
( m 2 x € 310) x 0.02<br />
= -€<br />
Surface ≥ 120 m²<br />
( m 2 x € 285) x 0.02<br />
= -€<br />
Surface ≥ 200 m²<br />
( m 2 x € 273) x 0.02<br />
= -€<br />
Total for your participation<br />
A or B + C or D + E or F or G + H or I + J - K = € excl. VAT<br />
VAT 19.6%* = €<br />
TOTAL INCL. VAT PARTICIPATION = € incl. VAT<br />
*VAT owed by the recipient of the service. For foreign <strong>com</strong>panies with the status of taxable persons, according to the article 44 & 196 of the ‘Directive 2006//112/CE modified’ the most of services are now without VAT.<br />
Terms of payment<br />
The total amount (inc. VAT) of the order is to be paid as follows: 40% on registration - 40% on May 30 th , 2012 - balance on September 7 th , 2012. Orders must be<br />
ac<strong>com</strong>panied by the appropriate deposit.<br />
Payment<br />
• Either by bank transfer which must state “No fee for payee” with your <strong>com</strong>pany name and the name of the exhibition. Kindly send us a copy of your payment<br />
advice clearly marked.<br />
Bank code Branch Code Account N° Account details Reference Domiciliation SWIFT Code<br />
30066 10947 00010067602 68 Equip’Hôtel 2012<br />
C.I.C. – Sud St-Augustin GCE<br />
VAT N°: FR 92 410 219 364<br />
CMCI FR PP<br />
102 Bd Haussmann 75008 Paris<br />
Iban code: FR76 3006 6109 4700 0100 6760 268<br />
• Or by credit/debit card: Type of card: VISA EUROCARD MASTERCARD<br />
Card N°:....................................................................................................................................................................................Expiry date:........................................................................./....................................................................................................................................................<br />
Name on card: ...................................................................................................................................................................................................................................................................................................................................................................................................................................<br />
Amount to be debited: €............................................................................................................................. incl. VAT<br />
• Or by cheque made out to Reed Expositions France - Equip’Hôtel (for exhibitors based in France).<br />
Signature:<br />
I, the undersigned declare that I have received a copy of the General Exhibition Regulations, which I have read and accept in their entirety, without reservation.<br />
I declare I have read the insurance policy taken out by the organiser and waive all right of recourse against the operating <strong>com</strong>pany of the premises where the<br />
exhibition is being held, against the organiser, any other exhibitor or against any representative of the above-named persons. You may receive offers from Reed<br />
Expositions France related to your business activity.<br />
If you do not wish to receive information from us, please write to Reed Expositions France - Equip’Hôtel, Tour Vista - 52/54 quai de Dion-Bouton - CS 80001 -<br />
92806 Puteaux Cedex - France.<br />
Signatory’s surname and first name ........................................................................................................................................................................................................<br />
Company stamp and signature:<br />
Position ..........................................................................................................................................................................................................................................................................................<br />
Date ....................................................................................................................................................<br />
The information provided on these forms will not be published in the official Catalogue.<br />
You will receive a specific request for catalogue copy at a later date.<br />
Please note : • Exhibiting <strong>com</strong>panies wishing to host on their space one or several <strong>com</strong>panies that do not belong to their group must pay the appropriate fee for<br />
each co-exhibitor or <strong>com</strong>pany represented, (see p.9 and 10) • Make sure you take a copy of pages 3,4,5 & 6 before sending them to us<br />
Return your <strong>com</strong>pleted <strong>Registration</strong> Application to: Reed Expositions France / Equip’Hôtel Exhibition - 52-54 quai de Dion-Bouton - 92800 Puteaux - France<br />
(Information: Tel.: +33(0)1.47.56.52.89 - Fax: +33(0)1.47.56.12.67 - info@<strong>equiphotel</strong>.fr - <strong>www</strong>.<strong>equiphotel</strong>.<strong>com</strong>)<br />
For official use ID: ...................................................................................................... ISG: ....................................................................................................... CL: ...............................................................................<br />
6
Choice of promotional tools<br />
PRICE QUANTITY PRICE € excl. VAT<br />
Website<br />
Home page banner page (max. 3) large banner or rectangle € 6,360 = €<br />
Sector home page banner (2 per size/ sector) - 20 in total € 1,500 = €<br />
Pre-registration page banner (exclusive) + confirmation mail € 8,000 = €<br />
Sector advertising background display (3 weeks before opening) max 5 € 1,500 = €<br />
Button with link to customer website on search engine pages (max 4) € 900 = €<br />
Exhibitor search banner (4 large banners and 4 display ads) € 3,000 = €<br />
Display at the top of the exhibitor list (any search except by sector) (max 3) € 1,100 = €<br />
Display at the top of the exhibitor list (by sector) (max 3) € 800 = €<br />
Interstitial advertising fond de la page grisé € 5,000 = €<br />
Exhibitor’s list logo + bold type € 400 = €<br />
E-NEWS<br />
Banner<br />
€ 600 = €<br />
Logo on giant floor plan<br />
(max. 9 per Hall) € 2,100 = €<br />
Invitations<br />
Batch of 200 invitations € 180<br />
From 1,000 invitations<br />
€ 0.55/Unit<br />
Visitor’s Guide<br />
You will be sent<br />
a specific order form<br />
at a later date.<br />
Back cover € 6,575 SOLD<br />
Inside back cover € 4,350 = €<br />
Inside flap € 6,575 = €<br />
Inside page € 3,550 = €<br />
1/2 Page € 1,800 = €<br />
Insertion:<br />
Print + insertion € 9,250 = €<br />
Insertion only € 8,000 = €<br />
POCKET PLAN<br />
(1 / hall) : Back cover € 8,000 = €<br />
Giant indoor posters<br />
(3 posters 170x300 cm each) € 4,450 = €<br />
Badge holder ribbon<br />
(1 advertiser per Hall) € 4,450 SOLD<br />
Distribution of handouts<br />
(1 exhibitor per day /per Hall) € 1,100 = €<br />
Giant outdoor posters<br />
building 7 (8mx3m) € 5,300 = €<br />
Orion travelator<br />
5 sides € 3,250 = €<br />
10 sides € 5,850 = €<br />
Chef’s Restaurant<br />
(book 1 table for 4 persons, depending on availability) <br />
Sunday 11 Monday 12 Tuesday 13 Wednesday 14 Thursday 15<br />
€ 250 = €<br />
Total <strong>com</strong>munication excl. VAT = €<br />
VAT 19.6%* = €<br />
Total <strong>com</strong>munication incl. VAT = €<br />
*VAT owed by the recipient of the service. For foreign <strong>com</strong>panies with the status of taxable persons, according to<br />
the article 44 & 196 of the ‘Directive 2006//112/CE modified’ the most of services are now without VAT.<br />
50% deposit = €<br />
7
Choice of promotional tools<br />
Company:..............................................................................................................................................................................................................................Tel:..........................................................................................................................................................................................................<br />
First name: ........................................................................................................................ Surname: ......................................................................................................................................................................................................................................................................................<br />
Terms of payment<br />
Promotional tools order “Promotional tools” will be taken into account only if ac<strong>com</strong>panied by a 50% deposit of the total VAT incl. The balance will be paid upon<br />
reception of the invoice.<br />
Biling address (if different from correspondence address):.....................................................................................................................................................................................................<br />
...........................................................................................................................................................................................................................................................................................................................................<br />
Payment<br />
• Either by bank transfer which must state “No fee for payee” with your <strong>com</strong>pany name and the name of the exhibition. Kindly send us a copy of your payment<br />
advice clearly marked.<br />
Bank code Branch Code Account N° Account details Reference Domiciliation SWIFT Code<br />
30066 10947 00010067602 68 Equip’Hôtel 2012<br />
C.I.C. – Sud St-Augustin GCE<br />
VAT N°: FR 92 410 219 364<br />
CMCI FR PP<br />
102 Bd Haussmann 75008 Paris<br />
Iban code: FR76 3006 6109 4700 0100 6760 268<br />
• Or by credit/debit card:<br />
Type of card: VISA EUROCARD MASTERCARD<br />
Signature:<br />
Card N°:..............................................................................................................................Expiry date:................................/.....................................................................................................<br />
Name on card: ....................................................................................................................................................................................................................................................................................<br />
Amount to be debited: €................................................................................incl. VAT<br />
• Or by cheque made out to Reed Expositions France - Equip’Hôtel (for exhibitors based in France)<br />
I, the undersigned, declare that I have received a copy of the General Terms and Conditions of sales<br />
for promotional tools & Partnership, which I have read and accept in their entirety, without reservation.<br />
Company stamp:<br />
Surname: ..........................................................................................................................................................................................................................................................................................................................<br />
Position:..............................................................................................................................................................................................................................................................................................................................<br />
Date:.................................................................................................................................................. Signature:<br />
General terms and conditions of sale<br />
These terms and conditions apply to the sale of advertising<br />
space in the derivative products of the EQUIP’HOTEL trade<br />
show (show’s official catalogue, newsletter, etc.) and on the<br />
website located at http://<strong>www</strong>.EQUIP’HOTEL.<strong>com</strong>. The derivative<br />
products and website of the EQUIP’HOTEL trade show are<br />
hereinafter referred to as the “Communication Tools”.<br />
Any request to place an advertisement in EQUIP’HOTEL’s<br />
<strong>com</strong>munication tools is considered firm and binding on the<br />
advertiser as soon as it has been registered by Reed Expositions<br />
France. If the request is made by an agent, it is binding on both<br />
the agent and the advertiser, in particular concerning payment.<br />
The agent must have a letter of authority from the advertiser<br />
which must specify the scope and duration of his mandate.<br />
In the event of inconsistency between these general terms and<br />
conditions of sale and the terms and conditions of purchase<br />
of any advertiser, it is agreed that these general terms and<br />
conditions of sale shall prevail.<br />
The advertiser agrees to provide any and all documents or<br />
offset transparencies necessary for the printing and/or on-line<br />
placement of the advertiser’s message within the agreed lead<br />
times. Technical costs if any shall be borne by the advertiser.<br />
The advertiser shall <strong>com</strong>ply with any and all instructions issued<br />
by Reed Expositions France and indicated in Reed Expositions<br />
France’s <strong>com</strong>mercial documents concerning the supply of<br />
technical materials (e.g. format of advertising banners).<br />
In the event that the production of the advertisement is<br />
followed up by the <strong>com</strong>munication unit of the EQUIP’HOTEL<br />
Trade Show, a proof may be submitted to the advertiser, in<br />
which case the advertiser shall be obligated to indicate any<br />
required changes by return mail. Failure to respond within the<br />
applicable lead time shall be deemed tacit acceptance. In the<br />
event of non-<strong>com</strong>pliance with the lead times for the submission<br />
of technical materials, an advertisement indicating the<br />
advertiser’s corporate name and particulars shall be produced<br />
at the advertiser’s expense.<br />
Lead time for on-line placement: 3 working days from the date<br />
of receipt of technical materials.<br />
If an order is cancelled for any reason whatsoever, the 50% down<br />
payment shall be vested with Reed Expositions France.<br />
Reed Expositions France waives any liability in respect of any<br />
and all technical materials that have not been recovered by the<br />
advertisers or their agents within three months from the last<br />
time such materials have been published.<br />
The registration by Reed Expositions France of a request for the<br />
insertion of an advertisement only grants the advertiser the<br />
right to occupy the space reserved for such advertisement. The<br />
space, form and mode of posting of the proposed advertisements<br />
and the related prices are indicated in the purchase order<br />
attached hereto. Prices do not include technical costs such<br />
as, where applicable, the cost of creation and production of<br />
the advertisements. Except for those spaces indicated in the<br />
publication price list, no space may be guaranteed, regardless<br />
of the indications placed by the advertiser on the request for<br />
advertising publication.<br />
The copy and visuals of an advertisement and in particular<br />
brands and designations are published under the sole<br />
responsibility of the advertiser. In particular, the advertiser<br />
alone is responsible for the payment of any reproduction rights<br />
for photographs used.<br />
The advertiser hereby releases Reed Expositions France, the<br />
publisher, the printer and any and all third parties from any civil<br />
or criminal liability they may incur because of advertisements<br />
that have published at the advertiser’s request. The advertiser<br />
guarantees Reed Expositions France, the publisher, the printer<br />
and any and all third parties against any claims asserted by third<br />
parties in respect of the content of such advertisements. The<br />
advertiser accordingly agrees to defend at its own expense Reed<br />
Expositions France, the publisher, the printer and any and all<br />
third parties in the event that proceedings or claims are brought<br />
or asserted against them in respect of the contents, data,<br />
information, messages etc. included in the advertisements, and<br />
the advertiser shall be responsible for any indemnification due<br />
to make whole any loss that may have be sustained.<br />
Reed Expositions France may in no event be held liable beyond<br />
a total amount corresponding to 2/12th of the total annual<br />
amount collected for the corresponding service, not including<br />
any extension or renewal period.<br />
The advertiser waives all recourse against Reed Expositions<br />
France or a third party, in the event of loss, destruction, damage<br />
or prejudice resulting from the interruption or disruption of<br />
the Activity, caused directly or indirectly by the failure of<br />
any <strong>com</strong>puter, data processing equipment, multimedia microcircuit,<br />
operating system, microprocessor (<strong>com</strong>puter chip),<br />
integrated circuit or similar <strong>com</strong>ponent, or by any software,<br />
whether or not it is the property of Reed Expositions France.<br />
No error due to Reed Expositions France, the publisher, the printer<br />
or any and all third party in respect of an advertisement shall in<br />
any event result in the cancellation of such advertisement.<br />
The correction shall be made in the catalogue or the following<br />
advertising products.<br />
No claim shall be accepted unless it is made in writing within<br />
eight days from the date of insertion or on-line placement.<br />
No delay in, suspension of or cancellation of the circulation of<br />
the advertisement in particular because of technical default<br />
due to the operation of the Internet or for any reason beyond<br />
the control of Reed Expositions France shall justify any refusal<br />
to pay even part of the amounts due by the advertiser or its<br />
agent, or shall create a right to a new insertion at the expense<br />
of Reed Expositions France or to indemnification in any manner<br />
whatsoever, in favour of the advertiser or his agent.<br />
Also, Reed Expositions France may in no event be held liable for<br />
accidental or voluntary damage made to the advertiser by third<br />
parties because of their being connected to the Internet.<br />
In accordance with the French Computing and Civil Liberties<br />
Act No. n° 78-17 of 6 January 1978, the advertiser has a right of<br />
access, modification, correction and deletion of personal data<br />
related to the advertiser. To exercise such right, the advertiser<br />
must contact Reed Expositions France – direct marketing<br />
department.<br />
In accordance with press and publishing practice, Reed<br />
Expositions France is free to refuse an advertisement without<br />
being obliged to give reasons for its refusal.<br />
Placements are made in accordance with the dates reserved by<br />
advertisers. Invoices are issued on the basis of such reserved<br />
dates and must be paid upon receipt. Where an advertiser<br />
places an order through an agency appointed as the advertiser’s<br />
agent, the invoice shall be sent to the agency with a copy to<br />
the advertiser.<br />
50% of the pre-tax price of the advertisement shall be payable<br />
upon delivery of the purchase order, the remainder being due<br />
upon receipt of the invoice.<br />
If the advertiser fails to make any payment upon the due date,<br />
all amounts due shall be<strong>com</strong>e immediately payable in full, plus<br />
liquidated damages set at 10% of all amounts that have fallen<br />
due and remain unpaid. In addition, any late payment shall give<br />
rise to the application of an indemnity for late payment at a rate<br />
equal to one and a half times the legal rate. Collection costs shall<br />
be borne by the debtor.<br />
Any dispute shall fall within the jurisdiction of the Nanterre<br />
Courts.<br />
All applications for insertion of advertisements imply the<br />
acceptance of the above general terms and conditions.<br />
8
Co-brand exhibitor<br />
A separate form to be <strong>com</strong>pleted for each co–exhibitor sharing a space with another exhibitor.<br />
You may share your space with other <strong>com</strong>panies (co-exhibitors) which you must declare to the organiser. These co-exhibitors are not required to have any legal<br />
or <strong>com</strong>mercial connection with your <strong>com</strong>pany. They must be physically present on your space. Only the co-exhibitors registered on this form that have paid the<br />
appropriate fee may attend Equip’Hôtel. If this is not the case, the organiser reserves the right to refuse these co-exhibitors all possibilities of exhibiting.<br />
Co-exhibitor <strong>com</strong>pany name.............................................................................................................................................................................................................................................<br />
Brand name ..........................................................................................................................................................................................................................................................................<br />
Address...................................................................................................................................................................................................................................................................................<br />
Postcode...................................................................................... City........................................................................Country...........................................................................................<br />
Tel..................................................................................................................................... Fax................................................................................................................................................<br />
Website............................................................................................................................ Direct email................................................................................................................................<br />
Contact............................................................................................................................ Position........................................................................................................................................<br />
Declares it will be hosted on the space of exhibiting <strong>com</strong>pany .................................................................................. which has booked its space at Equip’Hôtel 2012.<br />
Billing address (if different from above)<br />
Company name..........................................................................................................................................................VAT N°..............................................................................................<br />
Address...................................................................................................................................................................................................................................................................................<br />
Postcode...................................................................................... City........................................................................Country...........................................................................................<br />
Tel..................................................................................................................................... Fax................................................................................................................................................<br />
Reed Expositions France chooses electronic invoicing: From today, you will not receive your invoice on paper by postal mail. Your invoices will be sent by<br />
e-mail. A duplicate will be archived and can be consulted via your secure invoicing space. The electronic document is considered as the original invoice.<br />
NO, I do not want to receive the original invoices in electronic format: r<br />
Please could you supply an e-mail address to which we can send your documents (including the original invoice if accepted) as well as the e-mail informing you<br />
that your documents are available in your invoicing space.<br />
Invoicing Contact: Mrs Ms Mr First name......................................................................................................................Surname...................................................................................................................................................................<br />
E-mail (mandatory):.........................................................................................................................................................................................................................................................................................................................................................................................................<br />
Tick your <strong>com</strong>pany’s activity/ies (3 max)<br />
1. Wel<strong>com</strong>e & Relax<br />
A 12 Linen and Professional Textile<br />
A 19 Bathroom and amenities<br />
A 24 Fitness and Wellness<br />
A 22 Spa<br />
2. Conceive & Design<br />
A 01 Building Layout & Fittings<br />
A 08 Interior Design<br />
A 13<br />
A 14<br />
A 15<br />
Lighting<br />
Furniture<br />
Outdoor Furniture<br />
3. Cook & Serve<br />
A 02 Tableware<br />
A 04 Beverages<br />
A 05 Coffee making<br />
A 07 Catering Concepts<br />
Promotion package (2 options) Compulsory<br />
A 09<br />
A 17<br />
A 18<br />
A 23<br />
Kitchen Equipment & Materials<br />
Food Products<br />
Disposable Items<br />
Signage & Accessories<br />
4. Manage & Connect<br />
A 06 Hotel Chains<br />
A 21 Technologies<br />
5. Clean & Maintain<br />
A 03 Laundry<br />
A 10 Hygiene<br />
Other<br />
A 11<br />
A 16<br />
A 20<br />
Institution<br />
Press & Publishing<br />
Services<br />
Visibility package (see description on page 4) € 850 = € excl. VAT<br />
Networking package (see description on page 4) € 2,538 = € excl. VAT<br />
Increase your visibility – let people know about your participation! See page 7.<br />
VAT 19.6%* = €<br />
*VAT owed by the recipient of the service. For foreign <strong>com</strong>panies with the status of taxable persons, according to the article 44<br />
& 196 of the ‘Directive 2006//112/CE modified’ the most of services are now without VAT.<br />
TOTAL incl. VAT = € incl. VAT<br />
Payment (100 % to be paid with the order form)<br />
• Either by bank transfer which must state “No fee for payee” with your <strong>com</strong>pany name and the name of the exhibition. Kindly send us a copy of your payment<br />
advice clearly marked.<br />
Bank code Branch Code Account N° Account details Reference Domiciliation SWIFT Code<br />
30066 10947 00010067602 68 Equip’Hôtel 2012<br />
VAT N°: FR 92 410 219 364<br />
Iban code: FR76 3006 6109 4700 0100 6760 268<br />
• Or by credit/debit card: Type of card: r VISA r EUROCARD r MASTERCARD<br />
Card N°:...................................................................................................................Expiry date:............................/...............<br />
Name on card: ............................................................................................................................................................................<br />
Amount to be debited: €........................................incl. VAT<br />
• Or by cheque made out to Reed Expositions France - Equip’Hôtel (for exhibitors based in France).<br />
C.I.C. – Sud St-Augustin GCE<br />
102 Bd Haussmann 75008 Paris<br />
Signature:<br />
CMCI FR PP<br />
Date, stamp of co-exhibiting <strong>com</strong>pany and signature:<br />
I, the undersigned declare that I have received a copy of the General Exhibition Regulations,<br />
which I have read and accept in their entirety, without reservation. I declare I have read the insurance<br />
policy taken out by the organiser and waive all right of recourse against the operating <strong>com</strong>pany of the<br />
premises where the exhibition is being held, against the organiser, any other exhibitor or against any<br />
representative of the above-named persons. You may receive offers from Reed Expositions France related to<br />
your business activity. If you do not wish to receive information from us, please write to Reed Expositions<br />
France - Equip’Hôtel, Tour Vista - 52/54 quai de Dion-Bouton - CS 80001 - 92806 Puteaux Cedex - France.<br />
Signatory’s surname and first name.............................................................................................................................................................................................<br />
For official use: ID :.......................<br />
Position.............................................................................................................................................................................................................................................................................<br />
9
<strong>Registration</strong> fee for represented <strong>com</strong>panies<br />
To be <strong>com</strong>pleted for each <strong>com</strong>pany represented on an exhibitor’s space<br />
Companies represented must have a legal or <strong>com</strong>mercial link with your <strong>com</strong>pany. They are <strong>com</strong>panies whose products you represent and they are not physically<br />
present on your space. Only the represented <strong>com</strong>panies that have returned this form and paid the Represented Company registration fee may be represented<br />
at Equip’Hôtel.<br />
Name of represented <strong>com</strong>pany.........................................................................................................................................................................................................................................<br />
Company ...............................................................................................................................................................................................................................................................................<br />
Address...................................................................................................................................................................................................................................................................................<br />
Postcode................................................................City...............................................................................................Country...........................................................................................<br />
Tel..................................................................................................................................... Fax................................................................................................................................................<br />
Website............................................................................................................................ Direct email................................................................................................................................<br />
Contact............................................................................................................................ Position........................................................................................................................................<br />
Certifies that the exhibiting <strong>com</strong>pany ....................................................................................................................... is its representative at the Equip’Hôtel 2012 show.<br />
Billing address (if different from above)<br />
Company name..........................................................................................................................................................VAT N°..............................................................................................<br />
Address...................................................................................................................................................................................................................................................................................<br />
Postcode................................................................City...............................................................................................Country...........................................................................................<br />
Tel..................................................................................................................................... Fax................................................................................................................................................<br />
Reed Expositions France chooses electronic invoicing: From today, you will not receive your invoice on paper by postal mail. Your invoices will be sent by<br />
e-mail. A duplicate will be archived and can be consulted via your secure invoicing space. The electronic document is considered as the original invoice.<br />
NO, I do not want to receive the original invoices in electronic format: r<br />
Please could you supply an e-mail address to which we can send your documents (including the original invoice if accepted) as well as the e-mail informing you<br />
that your documents are available in your invoicing space.<br />
Invoicing Contact: Mrs Ms Mr First name......................................................................................................................Surname...................................................................................................................................................................<br />
E-mail (mandatory):.........................................................................................................................................................................................................................................................................................................................................................................................................<br />
Tick your <strong>com</strong>pany’s activity/ies (3 max)<br />
1. Wel<strong>com</strong>e & Relax<br />
A 12 Linen and Professional Textile<br />
A 19 Bathroom and amenities<br />
A 24 Fitness and Wellness<br />
A 22 Spa<br />
2. Conceive & Design<br />
A 01 Building Layout & Fittings<br />
A 08 Interior Design<br />
A 13<br />
A 14<br />
A 15<br />
Lighting<br />
Furniture<br />
Outdoor Furniture<br />
3. Cook & Serve<br />
A 02 Tableware<br />
A 04 Beverages<br />
A 05 Coffee making<br />
A 07 Catering Concepts<br />
Inclusive fee Represented <strong>com</strong>pany QuantitY amount<br />
• Administration • Listing in the Visitor’s Guide<br />
• Listing in the official catalogue and on the website<br />
1 € 300 excl. VAT<br />
VAT 19.6%* + € 58,80<br />
TOTAL<br />
= € 358,80 incl. VAT<br />
*VAT owed by the recipient of the service. For foreign <strong>com</strong>panies with the status of taxable persons, according<br />
to the article 44 & 196 of the ‘Directive 2006//112/CE modified’ the most of services are now without VAT.<br />
Payment (100 % to be paid with the order form))<br />
• Either by bank transfer which must state “No fee for payee” with your <strong>com</strong>pany name and the name of the exhibition. Kindly send us a copy of your payment<br />
advice clearly marked.<br />
Bank code Branch Code Account N° Account details Reference Domiciliation SWIFT Code<br />
30066 10947 00010067602 68 Equip’Hôtel 2012<br />
C.I.C. – Sud St-Augustin GCE<br />
VAT N°: FR 92 410 219 364<br />
CMCI FR PP<br />
102 Bd Haussmann 75008 Paris<br />
Iban code: FR76 3006 6109 4700 0100 6760 268<br />
A 09<br />
A 17<br />
A 18<br />
A 23<br />
• Or by credit/debit card: Type of card: r VISA r EUROCARD r MASTERCARD<br />
Card N°:...................................................................................................................Expiry date:............................/...............<br />
Name on card: ............................................................................................................................................................................<br />
Amount to be debited: €........................................incl. VAT<br />
• Or by cheque made out to Reed Expositions France - Equip’Hôtel (for exhibitors based in France).<br />
Kitchen Equipment & Materials<br />
Food Products<br />
Disposable Items<br />
Signage & Accessories<br />
4. Manage & Connect<br />
A 06 Hotel Chains<br />
A 21 Technologies<br />
Signature :<br />
5. Clean & Maintain<br />
A 03 Laundry<br />
A 10 Hygiene<br />
Other<br />
A 11<br />
A 16<br />
A 20<br />
Institution<br />
Press & Publishing<br />
Services<br />
Date, stamp of represented <strong>com</strong>pany and signature:<br />
Completed form to be sent to Reed Expositions France<br />
Equip’Hôtel - Tour Vista - 52-54 quai de Dion-Bouton - 92800 Puteaux - France<br />
for the payment of one or several co-exhibitor and/or Represented <strong>com</strong>pany fees<br />
(photocopy registration form if necessary).<br />
For official use: ID :.......................<br />
10
General Regulations for Exhibitions 2012 organised by Reed Expositions France<br />
GENERAL PROVISIONS<br />
Article 1 - General<br />
Specifications concerning the organisation of the Exhibition, in<br />
particular its opening and closing dates, its opening hours and<br />
admission price are decided and may be modified according to the<br />
will of the organiser.<br />
In the event of an extension, exhibitors who so request, may be<br />
authorised to close their exhibition spaces on the date initially<br />
agreed, but they may not remove products on display nor change<br />
the appearance of the exhibition space before the date fixed by the<br />
Exhibition organiser.<br />
If for major, unpredictable or economic reasons (such as fire, flooding,<br />
destruction, accident, force majeure, local or national strike, riot,<br />
insecurity risks, storm, terrorist threat,…), the Exhibition cannot be<br />
held, exhibitors’ applications will be cancelled and sums available,<br />
after payment of expenses incurred, will be distributed between the<br />
exhibitors, pro rata to the sums deposited by each of them.<br />
The exhibitor leaves it up to the organiser to appreciate if the<br />
Exhibition must be suspended or evacuated for major, unpredictable<br />
or economic reasons or in the event of threat for the safety of the<br />
public and undertakes not to make any objection against its decision<br />
whatsoever.<br />
The exhibitor shall undertake to respect and make respected, the<br />
measures of the Exhibitor Services Manual.<br />
The exhibitor is responsible to the organiser for non observance of<br />
the schedule of conditions («le cahier des charges») established by<br />
the owner or the main tenant of the site placed at the disposal of the<br />
Exhibition organiser.<br />
The organiser is not liable for any consequences arising from the<br />
enforcement of the provisions of these general regulations.<br />
PARTICIPATION<br />
Article 2 - Conditions for participation<br />
The organiser determines the categories of exhibitors and establishes<br />
the list of products and/or services exhibited.<br />
An exhibitor may present only equipment, products, processes or<br />
services manufactured or designed by himself, or for which he is<br />
an agent or distributor; in the latter case, he must attach to his<br />
application, the list of brands whose products he intends to exhibit or<br />
whose services he intends to present.<br />
After consideration, the organiser may exclude products and/or<br />
services which do not appear to him to correspond to the aim of the<br />
Exhibition, or allow the presentation of products and/or services which<br />
do not appear on the list but which may be of benefit to the Exhibition.<br />
Sales <strong>com</strong>prising immediate on-site delivery to the buyer are<br />
prohibited.<br />
In pursuance of the regulation concerning authorised exhibitions, any<br />
exhibitor agrees to exhibit only products or equipment in conformity<br />
with French regulations, except for products or equipment destined<br />
for use exclusively outside French territory. Moreover, any exhibitor<br />
agrees not to proceed with any advertising liable to induce into error<br />
or to constitute unfair <strong>com</strong>petition.<br />
The products and services presented by the exhibitors must <strong>com</strong>ply<br />
with law and order and the laws in effect. For this reason, it is strictly<br />
forbidden to exhibit products illicit or proceeding from illicit activities.<br />
It is also forbidden for unauthorized person, under the law, to<br />
propose services and products which do not <strong>com</strong>ply with the relevant<br />
regulated activities by the law.<br />
Any violation of these provisions may result in legal proceedings<br />
against the offending exhibitor, without measure which could take the<br />
organiser to cease the disorder.<br />
Article 3 - Applications<br />
Any person wishing to exhibit must present an application of<br />
participation to the organiser. Unless the organiser does not accept<br />
the application, the submission thereof shall be a binding and<br />
irrevocable undertaking to pay the full price of the organisation<br />
services and associated costs.<br />
Article 4 - Control of admissions<br />
The organiser is not obliged to justify his decisions concerning<br />
applications.<br />
In the event that participation is refused, any sums paid by the party<br />
having presented an application of participation will be repaid, after<br />
deduction of administrative expenses incurred by the organiser and<br />
which remain due to him. The same provision applies to a party having<br />
presented an application of participation placed on the waiting list, to<br />
whom an exhibition space cannot be allocated for lack of available<br />
space when the Exhibition opens.<br />
Acceptance of the application is confirmed by the reply from the<br />
organiser to the exhibitor. This reply may be in the form of an invoice<br />
addressed to the exhibitor.<br />
Despite initial acceptance by the organiser and even after allocation<br />
of an exhibition space, the organiser is allowed, without restriction, to<br />
cancel an application of participation from an exhibitor whose affairs<br />
are, for whatever reason, administered by, or with the assistance of a<br />
trustee in bankruptcy.<br />
This applies notably to any application by a <strong>com</strong>pany apparently in<br />
cessation of payments between the date of the application and the<br />
Exhibition opening date.<br />
However, where a <strong>com</strong>pany is authorised by a court to continue its<br />
operations, the organiser may, of his will, decide to maintain the<br />
application.<br />
Article 5 – Use of the exhibition space<br />
Without the organiser’s prior consent in writing, an exhibitor, within<br />
the framework of the organisation services he acquired, shall not<br />
transfer, sub-let or share, with or without payment, all or part of his<br />
exhibition space which he has within the Exhibition.<br />
Nevertheless, several exhibitors may be granted joint authorisation to<br />
make a group presentation, providing each of them should submit a<br />
prior request for the approval to the organiser and sign a application<br />
for joint-participation.<br />
Article 6 - Withdrawal<br />
In the event of withdrawal or non-occupation of the exhibition space<br />
for whatever reason any sums paid and/or due in whole or in part<br />
towards the organisation service, shall retained by the organiser,<br />
even in the event another exhibitor <strong>com</strong>es to benefit from the<br />
organisation services.<br />
An exhibitor shall be deemed to have withdrawn if, for any reason<br />
whatsoever he should fail to take possession of his exhibition space<br />
24 hours before the day on which the Exhibition is due to open.<br />
The organiser may therefore dispose of the defaulting exhibitor’s<br />
exhibition space and the latter shall have no right to claim a refund or<br />
<strong>com</strong>pensation, and take off any visual <strong>com</strong>munication regarding the<br />
defaulting exhibitor’s products.<br />
FINANCIAL CONDITIONS<br />
Article 7 – Price of the organisation services<br />
The price of the organisation services is decided by the organiser<br />
and may be revised by the organiser if there is a modification to<br />
its <strong>com</strong>ponents, including but not limited to variations in the cost<br />
of materials, labour, transportation and services as well as tax and<br />
social charges.<br />
Article 8 - Payment conditions<br />
Payment for the organisation services and other associated costs is<br />
to be made by the settlement dates and by methods fixed by the<br />
organiser and notified to the exhibitor in the Exhibition information<br />
package.<br />
For any late application of participation, the first payment is equal to<br />
amounts already due at the date of receipt of the application.<br />
The same provision applies to exhibitors on the waiting list who are<br />
allocated an exhibition space for his products which be<strong>com</strong>es vacant.<br />
Article 9 - Failure to pay<br />
If an exhibitor should fail to pay on due dates and by the specifications<br />
stipulated in the preceding article, the organiser shall be entitled to<br />
apply the conditions contained in article 6 «Withdrawal»<br />
Moreover, any late payment shall also entail the application of interest<br />
at the Eonia rate increased by five (5) points. This interest shall be<br />
due as of right, and shall be calculated against the aforementioned<br />
sum from the date upon which the payment should have been made<br />
until the effective date of payment. Debt-collection costs shall be<br />
payable by the debtor.<br />
EXHIBITION SPACES<br />
Article 10 - Allocation of exhibition spaces<br />
The organiser establishes the layout of the Exhibition and allocates<br />
sites at his free will, taking into account as far as possible, the wishes<br />
expressed by the exhibitor, the nature of the products and/or services<br />
which he is presenting, the layout of the exhibition space he proposes<br />
to install as well as, if necessary, the date on which the application<br />
was registered.<br />
The organiser may modify the size and layout of the area requested<br />
by the exhibitor. Such modification shall not entitle the exhibitor to<br />
unilaterally terminate his engagement to participate.<br />
An exhibitor is notified of the location of the exhibition space and<br />
as a result the visual <strong>com</strong>munication allocated to him by means<br />
of a layout. This layout gives the characteristics of the exhibition<br />
space as precisely as possible. Where possible, it is the exhibitor’s<br />
responsibility to verify the conformity of the layout before setting up<br />
his exhibition space.<br />
The organiser is not liable for any difference between the<br />
characteristics given on the layout and the actual measurements of<br />
the exhibition space.<br />
The layout shows the general layout of the other exhibition spaces<br />
surrounding the site allocated.<br />
These indications, valid on the date the layout is drawn up, are given<br />
for information only and are liable to modifications which may not be<br />
able to be <strong>com</strong>municated to the exhibitor.<br />
Any claim concerning the location set out in the layout must be<br />
presented within one week. After this time limit, the location proposed<br />
shall be deemed accepted by the exhibitor.<br />
Under no circumstances can the organiser reserve a specific location,<br />
nor book such a location for the next Exhibition. Furthermore,<br />
participation in previous Exhibitions shall not confer any right to a<br />
particular location nor confer any priority in the allocations.<br />
Article 11 - Installation and decoration of exhibition<br />
spaces<br />
Exhibition spaces installation is in accordance with the plans draw<br />
up by the organiser. Subject to the organiser prior consent in writing,<br />
exhibitors may build split-level exhibition spaces provided the<br />
conditions set out in the Exhibitor Services Manual are <strong>com</strong>plied with.<br />
Regulations concerning the construction of such exhibition spaces are<br />
available from the organiser on request.<br />
Exhibitors are responsible for the specific decoration of their own<br />
exhibition spaces. They shall <strong>com</strong>ply with safety regulations issued by<br />
the public authorities and adhere to the general layout for decoration<br />
and signage drawn up by the organiser.<br />
The organiser decides the specifications of how visual information<br />
is displayed and the conditions governing the use of all sound, light<br />
or audio-visual techniques, as well as the conditions under which all<br />
shows, attractions promotional activities, surveys or opinion polls may<br />
be carried out within the confines of the Exhibition.<br />
In the same way, the organiser decides on the conditions in which<br />
photography or sound recording is authorised within the confines<br />
of the Exhibition.<br />
The organiser reserves the right to require that any fitting detrimental<br />
to the general appearance of the Exhibition, to neighbouring<br />
exhibitors or the public, or which does not conform to the layout and<br />
model submitted for his prior approval, shall be removed or modified.<br />
The organiser may withdraw an authorisation already given in the<br />
event of hindrance caused to neighbouring exhibitors, to circulation<br />
or to the running of the Exhibition.<br />
Article 12 - Deinstallation<br />
The organiser declines all responsibility for structures or installations<br />
built by exhibitors.<br />
Exhibitors shall accept and leave the sites as delivered, and shall<br />
be liable for any damage, in particular to venue halls and venue<br />
equipment, caused by themselves or by their installations, equipment<br />
or goods.<br />
TIME LIMIT FOR EXHIBITION SPACE BUILD-UP<br />
& BREAKDOWN<br />
Article 13 - Assembly and dismantling of the exhibition space<br />
The organiser determines the programme for build-up and installation<br />
of the exhibition spaces prior to the opening of the Exhibition. He<br />
also fixes dates and times for dismantling the exhibition spaces, and<br />
removing equipment, materials and products as well as deinstallation<br />
of the site at the end of the Exhibition.<br />
With regard in particular to the dismantling and removal of stands<br />
and deinstallation of the site, the organiser may <strong>com</strong>plete tasks which<br />
have not been carried out by the exhibitor within the deadlines, for<br />
which the exhibitor accepts all costs and risks.<br />
If an exhibitor should fail to vacate the site in due time, the organiser<br />
shall be entitled to penalties and damages.<br />
Article 14 - Specific authorisations<br />
Any installation of machines, equipment or structures which cannot<br />
be carried out without using exhibitor space allocated to another<br />
exhibitor may only be done with the authorisation of the organiser<br />
and on the date fixed by him.<br />
Article 15 - Goods<br />
Each exhibitor provides for transport and reception of goods sent<br />
to him. He must act in accordance with the organiser’s instructions<br />
concerning the delivery and dispatch of goods, particularly with<br />
regard to vehicle circulation within the confines of the Exhibition.<br />
Under no circumstances shall products and materials brought to the<br />
Exhibition, leave the Exhibition until it has ended.<br />
CLEANING<br />
Article 16 - Cleaning<br />
Each exhibition space is cleaned in accordance with the conditions<br />
and at times notified by the organiser to the exhibitor.<br />
INSURANCE<br />
Article 17 - Public liability insurance<br />
17.1- Organiser’s public liability insurance<br />
The organiser subscribes to an insurance policy covering the financial<br />
consequences of its public liability in his role as organiser.<br />
Exhibitors may ask the organiser to provide them with an insurance<br />
attestation specifying the nature of the risks covered the limits of the<br />
cover and the period of cover.<br />
17-2- Exhibitor’s public liability insurance<br />
The exhibitor has to conclude an insurance policy covering the<br />
financial consequences of its public liability as an exhibitor for the<br />
duration of the show (build-up and dismantling included).<br />
This cover has to be subscribed with an insurance <strong>com</strong>pany wellknown<br />
as a creditworthy <strong>com</strong>pany and for sufficient amounts.<br />
The exhibitor shall, upon first request of the organiser, provide it with<br />
a copy of its insurance policy.<br />
Article 18 - Exhibitor’s Damages Insurance<br />
Exhibitors are required to carry insurance, via the organiser, for any<br />
losses incurred by the goods exhibited. The principal characteristics<br />
of the cover provided by this insurance are those described in<br />
paragraph “Comprehensive risk insurance for exhibition spaces and<br />
items exhibited” below.<br />
Exhibitors may ask the organiser for the right to examine a copy of<br />
the policy which alone is proof of the risks covered and the conditions<br />
governing it.<br />
Comprehensive risk insurance for exhibition spaces and items<br />
exhibited.<br />
This coverage casual loss or damage to goods belonging to an<br />
exhibitor or of which he has charge. The coverage shall take effect<br />
from the moment said items are deposited at the exhibition space of<br />
the exhibitor. The coverage shall take termination from the moment<br />
said items leave the exhibition space at the end of the exhibition.<br />
The following are covered:<br />
- items exhibited, display equipment, furniture and all other goods<br />
intended for inclusion on the exhibition exhibition space;<br />
- property hired or lent, including the exhibition space or the exhibition<br />
module supplied by the exhibition organisers,<br />
- Audiovisual material and Plasma/LCD screens.<br />
The coverage does not include, in particular, cash, cheques and all<br />
other means of payment.<br />
Ceiling for coverage : Euros 15,000<br />
The exhibitor may, on application to the organiser, subscribe to<br />
an additional optional insurance (cf. terms within the Exhibitor’s<br />
Services Manual).<br />
Article 19 - Exemption clauses and exclusions<br />
A - For the coverage stated in paragraph “Comprehensive risk<br />
insurance for exhibition spaces and items exhibited” of article 18, the<br />
exemption per claim is Euros 400 per exhibitor (theft only).<br />
B - The main exclusions from coverage are (no exhaustive list) :<br />
(a) War, civil war, Foreign enemy invasion, revolution, confiscation<br />
of property, nationalisation, orders given by any government or any<br />
public or local authority, radioactive contamination, supersonic bang.<br />
(b) Loss or damage to goods in the open air, caused by theft or<br />
bad weather.<br />
(c) Financial loss, including loss of money and indirect loss.<br />
(d) Variation in temperature deliberately caused by a supplier.<br />
(e) Electrical or mechanical break down or malfunction.<br />
(f) Staff injury.<br />
(g) Theft of property or goods on the site of the Exhibition, where this<br />
property or these goods have been left without supervision and the<br />
theft has taken place at a time when the site is open for occupation<br />
or use by the exhibitors, as defined or stated by the organisers of<br />
the Exhibition.<br />
(h) Inventory deficiency.<br />
(i) Personal effects and objects, jewellery and master pieces, cameras,<br />
radios, electronic pocket calculators and all other objects which belong<br />
to natural persons directly or indirectly participating in an event.<br />
(j)Telephones plugged into or connected to the tele<strong>com</strong>munication<br />
network.<br />
(k) removable software programs and packages.<br />
(l) Theft of audio-visual equipment used for advertising purposes<br />
(such as VCR’s, laptop <strong>com</strong>puter, cameras, camcorders) when these<br />
goods, during closing hours, are not stored in a specific piece of<br />
furniture and/or a room equipped with a safety lock.<br />
The aforementioned list mentions only the main exceptions and<br />
constitutes only an abstract of the General and Special Terms of the<br />
insurance policy which shall alone take precedence in the settlement<br />
of any claims.<br />
In pursuance of <strong>com</strong>mitments vis-à-vis venue managing <strong>com</strong>pany,<br />
venue owner, the exhibitor and its insurance <strong>com</strong>pany abandon rights<br />
of recourse against these <strong>com</strong>panies and its insurance <strong>com</strong>pany<br />
due to any corporal, material and/or immaterial, direct or non direct,<br />
fire, explosion or water damage or «business loss». Furthermore, the<br />
exhibitor and its insurance <strong>com</strong>pany abandon rights of recourse<br />
against Reed Expositions France, its insurance <strong>com</strong>pany, any other<br />
exhibitor and any <strong>com</strong>pany acting in their name, due to any corporal,<br />
material and/or immaterial, direct or non direct, fire, explosion or<br />
water damage or «business loss”.<br />
Article 20 - Operation of the coverage<br />
Any claim must be notified in writing to the organiser.<br />
Failing which the insured party loses his right to claim from the<br />
insurer, all claims must be moreover notified to the insurance<br />
<strong>com</strong>pany, on the standard forms which are available to the exhibitor,<br />
within twenty-four hours in the case of a theft or within five days<br />
in the other cases, stating the circumstances of the claim and the<br />
approximate total sum of the loss.<br />
All thefts must be notified by the exhibitor to the police department<br />
having territorial jurisdiction over the exhibition premises. The<br />
statement to the police must be attached to the claim.<br />
To obtain payment in <strong>com</strong>pensation, the exhibitor must produce<br />
detailed inventories indicating the values of the equipment exhibited<br />
and the exhibition space equipment (fittings, decoration, lighting, etc.).<br />
SERVICES<br />
Article 21- Fluids<br />
Connections to electricity, telephone, water and <strong>com</strong>pressed air mains<br />
are charged as stated in the Exhibitor Services Manual to exhibitors<br />
who must request connection within the time limits specified and<br />
within the technical possibilities offered by the exhibition site.<br />
Any request concerning these services must be addressed to the<br />
distributor designated on the appropriate forms made available<br />
to exhibitors.<br />
Article 22 - Customs<br />
It is the responsibility of each exhibitor to <strong>com</strong>plete customs<br />
formalities for equipment and products arriving from abroad. The<br />
organiser cannot be held responsible for any difficulties arising during<br />
these formalities.<br />
Article 23 - Intellectual property rights<br />
The exhibitor ensures the Organiser that he had obtained all<br />
Intellectual Property Rights held in equipment or products/ creation/<br />
trade mark which he exhibits or permission for this exhibition. The<br />
organiser will accept no responsibility in this regard.<br />
The organiser will be allowed to exclude the exhibitors condemned in<br />
Intellectual Property matter, such as counterfeiting.<br />
The exhibitor entitles the Organiser as a favour, free of charge and<br />
for the duration of the concerned rights, to reproduce and use, in<br />
any territories, the equipment or products/ creation/ trademarks<br />
exhibited, for all <strong>com</strong>munication tools of the trade show (Internet<br />
website show’s, official catalogue, invitations, plan, promotional<br />
video, newsletter, etc.) and for all tools used to promote the exhibition<br />
(picture taken on the exhibition destined to be published in a<br />
newspaper or on Internet, TV program dealing with or shoot on the<br />
exhibition…).<br />
The exhibitor ensures the Organiser that he had obtained permission<br />
for the uses above mentioned. The organiser will accept no<br />
responsibility in this regard.<br />
Article 24 – Society of collective management<br />
In the absence of an agreement between collection and allocation’s<br />
societies of Rights (SACEM…) and the organiser, the exhibitor must<br />
deal directly with these societies or any other <strong>com</strong>petent organisation<br />
if he uses music in any way whatsoever within the confines of the<br />
Exhibition, as the organiser declines all responsibility in this regard.<br />
The organiser can verify all these agreements.<br />
CATALOGUES<br />
Article 25 - Catalogues<br />
The organiser reserves the exclusive right to publish and sell the<br />
catalogue of exhibitors, together with the advertising which appears in<br />
the catalogue. He may subcontract all or part of this right.<br />
The information necessary for the writing of the catalogue is<br />
furnished by the Exhibitors who are responsible for all information<br />
they supply for entry in the catalogue. The organiser cannot be held<br />
responsible for any omissions or errors in reproduction or <strong>com</strong>position<br />
or any other mistakes which may occur.<br />
The organiser reserves the right to modify, remove or group entries<br />
wherever he judges this to be useful as well as to refuse an entry to<br />
or modify texts for paid advertisements if they may cause harm to<br />
other exhibitors.<br />
ADMISSION PASSES<br />
Article 26 - «Exhibitors passes»<br />
« Exhibitors passes» giving right of entry to the Exhibition subject to<br />
the conditions fixed by the organiser are issued to exhibitors.<br />
Unused «exhibitors passes» may be neither returned nor reimbursed<br />
after the organiser has issued them against payment.<br />
Article 27 - Invitation cards<br />
Invitation cards intended for visitors whom the exhibitors wish to<br />
invite are issued to exhibitors subject to the conditions fixed by<br />
the organiser.<br />
Any unfair request and/or any other use may be result in legal<br />
proceedings.<br />
Cards which remain unused may be neither returned nor reimbursed<br />
after the organiser has issued them against payment.<br />
Only passes, invitation cards and entrance tickets issued by the<br />
organiser give right of entry to the Exhibition.<br />
SAFETY<br />
Article 28 - Safety<br />
The exhibitor shall undertake to respect all safety measures imposed<br />
by administrative or legal authorities, as well as any safety measures<br />
which may be taken by the organiser. The organiser reserves the right<br />
to verify that these measures are respected.<br />
Surveillance is carried out under the control of the organiser; his<br />
decisions concerning the application of safety regulations are<br />
implemented immediately.<br />
APPLICATION OF THE REGULATIONS - DISPUTES<br />
Article 29 - Application of the regulations<br />
Any violation of the provisions of the present regulations or internal<br />
regulations issued by the organiser may result in the exclusion of<br />
the offending exhibitor even without prior warning. This applies,<br />
specifically, to non conformity of exhibition space fittings, failure<br />
to <strong>com</strong>ply with safety regulations, failure to occupy the exhibition<br />
space, display of products which do not conform to those stated in<br />
the initial application, sale of goods with immediate on-site delivery<br />
to the purchaser.<br />
An indemnity is then due from the exhibitor as damages and as<br />
reparation for moral or material harm suffered by the Exhibition.<br />
This indemnity is at least equal to the sum still due by the exhibitor<br />
to the organiser, without prejudice to any additional damages which<br />
may be demanded. The organiser requires, in this respect, the right to<br />
retain exhibited products and furniture or articles of display belonging<br />
to the exhibitor.<br />
Article 30 - Modification of the regulations<br />
The organiser reserves the right to give a ruling on all cases not<br />
provided for within the present regulations and to add new provisions<br />
whenever he believes this to be necessary.<br />
Article 31- Disputes<br />
In the event of a dispute, the exhibitor undertakes to submit his claim<br />
to the organiser before taking any other action. The exhibitor formally<br />
agrees that any legal action undertaken in less than fifteen days from<br />
the date of this submission and more than one year after this expired<br />
fifteen days time is declared inadmissible.<br />
In the event of dispute, the courts seated in the area which<br />
includes the organiser’s registered address alone are <strong>com</strong>petent<br />
and the French version of this text will be referred to.<br />
11
An entire team on hand to help you<br />
Reed Expositions France - Equip’Hôtel<br />
Tour Vista - 52-54 quai de Dion-Bouton - 92800 Puteaux - France<br />
Tel: +33 (0)1 47 56 52 89 - Fax: +33 (0)1 47 56 12 67<br />
E-mail: info@<strong>equiphotel</strong>.fr - Website: <strong>www</strong>.<strong>equiphotel</strong>.<strong>com</strong><br />
YOUR SALES CONTACTS IN FRANCE<br />
Tableware - Coffee making - Disposable Items -<br />
Linen - Signage & Accessories<br />
Caroline GIGNON<br />
Tel: +33 (0)1 47 56 50 98<br />
caroline.gignon@reedexpo.fr<br />
Kitchen Equipment & Materials - Food Products -<br />
Beverages - Laundry & Hygiene<br />
Jean-Bruno PEDONE<br />
Tel. : +33 (0)1 47 56 24 41<br />
jean-bruno.pedone@reedexpo.fr<br />
Interior Design - Furniture - Lighting - Hotel Chains -<br />
Outdoor Furniture - Exception<br />
Jenny BACHELOT<br />
Tel: +33 (0)1 47 56 21 97<br />
jenny.bachelot@reedexpo.fr<br />
Bathroom, Fitness & Wellness - Spas - Technologies -<br />
Building Layout & Fittings<br />
Sadia RIZANI-SPERA<br />
Tel: +33 (0)1 47 56 24 93<br />
sadia.rizani@reedexpo.fr<br />
YOUR INTERNATIONAL SALES CONTACTS<br />
Germany<br />
Kathrin HANSEN<br />
Tel: +49 211 55 62 830<br />
kathrin.hansen@reedexpo.de<br />
China<br />
Daisy ZANG<br />
Tel. : +86 (10) 59339268<br />
daisy.zang@reedexpo.<strong>com</strong>.cn<br />
Spain<br />
Olga PONS BONET<br />
Tel: +34 93 424 4000 - Fax: +34 93 424 3748<br />
gpe@gpexpo.<strong>com</strong><br />
Greece<br />
Paul KYRIAZIS<br />
Tel. : +30 210 362 4238<br />
paulkyriazis@gmail.<strong>com</strong><br />
Italy<br />
Fabio Fontana<br />
Tel: +39 0243517080<br />
fabio.fontana@reedexpo.it<br />
The Filipinas<br />
Rashmi SINGH<br />
Tel. : +632 84 361 42<br />
ark@arkfairs.<strong>com</strong><br />
Poland<br />
Barbara HALLER<br />
Tel: +48 32 355 38 02 - Fax: +48 32 355 38 00<br />
expo@haller.pl<br />
Thailand<br />
Kornsawan PAT NARUENARTSENIE<br />
Tél. : +66 2 6867247<br />
kornsawan.naru@reedtradex.co.th<br />
Turkey<br />
Ismail SEZEN<br />
Tel: + 90 212 275 82 83 - Fax: + 90 212 355 83 93<br />
ismail@istexpo.<strong>com</strong><br />
UK<br />
Hayley HUTSON<br />
Tél. : +44 208 43 98 907<br />
hayley.hutson@reedexpo.co.uk<br />
Sales and Sponsoring Management<br />
Yumna CHABROL<br />
Division Sales Director<br />
yumna.chabrol@reedexpo.fr<br />
Maha OUARDANE<br />
International Sales Assistant<br />
Tel: +33 (0)1 47 56 21 96<br />
Fax: +33 (0)1 47 56 12 67<br />
maha.ouardane@reedexpo.fr<br />
Chiara PARISI<br />
Events and Sponsoring Manager<br />
Tel: +33 (0)1 47 56 24 90<br />
chiara.parisi@reedexpo.fr<br />
Exhibition Direction<br />
Corinne MÉNÉGAUX<br />
Division Director<br />
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