Revised Job Description and Title for the Print & Copy Specialist

CERES UNIFIED SCHOOL DISTRICT
JOB DESCRIPTION
Title: Print & Copy Specialist Reports To: Director of Information Technology
Salary: Range 31 Classification: Classified
FLSA: Non-Exempt (hourly) Work Year: 12 Months – 261 Work Days
Board
Ratified:
Pending Board Approval
BASIC FUNCTION:
Under the direction and supervision of the Director of Information Technology, performs a variety of technical and
support services involving printing and production operations. Successful performance of the work requires technical
skills as well as the ability to work independently to provide quality services in a cost-effective, timely manner.
REPRESENTATIVE DUTIES:
• Operate high-speed copiers to reproduce a variety of materials for the District and public which includes flyers,
forms, newsletters, programs, instructional materials, tests, and booklets; receive and respond to duplication
request and projects from various departments and school sites utilizing a print management system.
• Review work submitted for reproduction; assure proper application of paper, sizes, and ink; prepare copiers for
extended production runs and monitor equipment during the duplication process.
• Collate, assemble, fold and staple reproduced materials; cut and finish printing projects; prepare completed
projects and materials for distribution; laminate materials as needed.
• Clean and maintain equipment in efficient working condition; clear paper jams; replace toner as needed;
perform minor repairs as required and/or directed; arrange for major repairs as needed.
• Convert paper documents into digital documents using high speed scanners; provide basic data entry for
digital document conversion system.
• Stock paper, toner, staples and other printing supplies; maintain an accurate inventory of materials and supply
orders create.
• Maintain a variety of records including work logs, system logs, and digital files necessary to complete work.
• Provide guidance and training to new employees, relief workers in the operation of production equipment.
• Occasionally may be required to deliver orders to customer work sites.
• Attend staff meetings and in-service training as appropriate.
• Perform other related duties as assigned.
KNOWLEDGE AND ABILITIES:
Knowledge of: Equipment and procedures used in operations and activities of a modern digital print production
center.
Ability to:
• Produce materials and documents using a variety of digital production equipment according to established
specifications.
• Operate and maintain multiple pieces of production equipment.
• Use a PC, productivity applications, and print production software to complete work.
• Respond to electronic or written order requests from staff and provide efficient and timely customer service.
• Maintain an accurate inventory of paper and other print production supplies.
• Setup and complete production jobs from start to finish.

• Read and understand equipment instructions and service manuals.
• Understand and carry out oral and written directions and work independently without direct supervision.
• Communicate effectively and accurately both orally and in writing.
• Establish, maintain cooperative working relationships with co-workers and customers.
• Speak, read, and write English.
EDUCATION AND EXPERIENCE:
Education: High School Diploma or equivalent.
Experience: Two years of responsible digital production experience.
Special Requirements: Must possess a valid California Motor Vehicle Operator’s license and maintain the minimum
state vehicle insurance.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel
objects, tools, or controls; and talk or hear. The employee frequently is required to walk. The employee is occasionally
required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds with
assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and the ability to adjust focus. Specific hearing abilities required by this job include the
determination of sound direction and vocal clarity over a public address sound system.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical parts and may be
required to periodically drive to work sites. The employee is frequently exposed to fumes or airborne particles and toxic
or caustic chemicals. The employee is occasionally exposed to risk of electrical shock and vibration. The noise level in
the work environment is usually moderate to loud.