TENDER NO.TP/MTL/PCH/2012-2013 DT.30-04-2012 FOR ...

TENDER FOR SUPPLY OF POTASSIUM CHLORIDE 

TENDER No. TP/MTL/PCH/2012-2013 Dt.30-04-2012 

Sealed competitive tenders are invited in 2 Stage Bid System, viz. Part – A 

(Technical/Commercial Part) and Part – B (Price Part), from manufacturers of Potassium 

Chloride, for supply of around 70 MT of the material, on staggered delivery basis, required by us 

during 2012-2013. Part -A contains the Technical/Commercial aspects such as, our specification 

of the material, Terms & Conditions etc. and Part – B is the Price Part, for the tenderers to furnish 

in detail, the Basic Price of Potassium Chloride, applicable Excise Duty, Sales Tax, 

Transportation Charge, Discount if any, Payment Terms etc. Any suggestions, remarks or terms 

& conditions from the part of the tenderers with regard to this tender should be enclosed along 

with the Part – A of the tender. 

Mode of Submission of Tender: Part – A and Part – B are to be submitted in separate covers. As 

a token of acceptance of all our terms & conditions and specification of the material as detailed in 

the tender, Part - A (Technical/Commercial Part) of the tender should be signed, stamped and 

enclosed in a cover, along with the Demand Draft towards EMD, sealed and superscribed with 

Tender Number, Date & Due Date and description as “Tender for Supply of Potassium 

Chloride”, Part – A (Technical/Commercial Part). The Part - B (Price Part) of the tender, after 

furnishing all the particulars in detail, shall be enclosed in another cover, sealed and superscribed 

with Tender Number, Date & Due Date and description as “Tender for Supply of Potassium 

Chloride”, Part – B (Price Part). These two covers shall be enclosed in a big cover, sealed and 

superscribed with Tender Number, Date & Due Date and description as “Tender for supply of 

POTASSIUM CHLORIDE” (Part – A & Part – B), and shall be forwarded to The Assistant 

General Manager (Materials), The Kerala Minerals and Metals Limited, Sankaramangalam, 

Chavara, Kollam, Kerala – 691 583. 

NOTE: Eligible parties can also submit their tender, downloading this tender document from our 

Web Site, provided a Demand Draft for Rs.2900/- (Rupees Two Thousand nine hundred only), 

inclusive of KVAT, favouring “The Kerala Minerals and Metals Limited” payable at Kollam or 

Chavara, being the cost of Tender Document, is enclosed along with the Part – A (Technical/ 

Commercial Part) of the tender. 

The DD towards EMD should also be enclosed with the Part – A (Technical/ Commercial 

Bid) of the tender. 

Sealed Tenders will be received at our office on all working days and the last date of receipt of 

the same is 11 th June 2012 up to 2.00 p.m. Tenders received after the due date & time will 

not be accepted. E-mail or Fax offers also will not be considered. 

The Part – A (Technical/Commercial Bids) of the tender will be opened at 2.30 P.M. on 11 th 

June 2012 in the presence of the tenderers present at that time. 

The Part – B (Price Part) of the tender will be opened only after evaluation of the Part – A 

(Technical/Commercial Bids) of the tenders are completed. The date of opening of Part – B 

(Price Bids) of the Technically/Commercially accepted tenders will be intimated later. 

Sd/- 

Assistant General Manager (Materials) 

For Managing Director 

TENDER NO.TP/MTL/PCH/2012-2013 DT.30-04-2012 FOR SUPPLY OF 70 MT POTASSIUM .CHLORIDE



TECHNICAL/COMMERCIAL PART (PART – A) 

(To be submitted in a separate cover with EMD) 

TERMS & CONDITIONS: 

1) ITEM : POTASSIUM CHLORIDE 

2) SPECIFICATION: 

KCl : 99.9% (Min.) 

KBr : 50 ppm. (Max.) 

Na : 50 ppm. (Max.) 

SO 4 : 10 ppm. (Max.) 

Fe : 2 ppm. (Max.) 

AS 2 O 3 : 2 ppm. (Max.) 

Insolubles : 5 ppm. (Max.) 

B : Nil. 

Organics : Nil. 

H 2 O : 2,500 ppm. (Max.) 

Particle Size : 

ASTM + 16 # : 

NIL 

Sieve Analysis: 

+ 80 # : 90.0% (Min.) 

- 80 # : 10.0% (Max.) 

3) QUANTITY : 70 MT. 

The above quantity is based on our present production schedule. However, the successful 

tenderer shall have to cater to the increase in requirement if any during the contract period, 

at the same price and terms & conditions, but at the same time, he shall not be entitled to 

raise any claim for any reduction in quantity during the contract period. 

4) PACKING: 

Packing shall be in 50 Kg. new HDPE Containers. 


5) PRICE: 

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The offer shall be for per MT delivered cost basis giving in detail the Basic Price, Excise 

Duty, Education Cess, Sales Tax, Transportation Charge, Payment terms etc. and shall be 

valid for a period of 3 months from the date of opening of Price Bids (Part – B) of the 

tender for our acceptance and finalization of the Purchase Order. The tenderers are 

requested to write the price in figures as well as in words in their offer. The price quoted 

shall be fixed and firm during the tenure of the contract which is normally 12 months from 

the date of the Purchase Order. However, in case of any balance quantity to be 

supplied/lifted at the end of this period, then the balance quantity shall be supplied/lifted 

within the span of another 3 months, at the same price and terms & conditions. In such 

cases the successful tenderers cannot seek any hike in the price of the material within the 

validity of the above period. 

6) SAMPLE: 

Eligible parties, other than our present supplier, who wish to participate in the tender, 

should submit 5 to 10 kgs of Potassium Chloride along with Test Certificate, for which 

they are submitting their offer, for our laboratory analysis. Only if the sample conforms to 

our specification, then their offers will be considered for further processing. The sample 

must be submitted along with the Technical/Commercial Part (Part – A) of the tender or 

prior to submission of the tender. 

7) DELIVERY SCHEDULE: 

Our monthly requirement of Potassium Chloride is approximately 6 MT and the successful 

tenderer shall make his own arrangements to deliver the material at our Stores. However, 

we reserve the right to regulate supplies by increasing/decreasing/suspending dispatches 

according to our production schedule, which shall be intimated to the successful tenderer. 

The successful tenderer shall strictly adhere to our delivery schedule and in case he fail to 

supply the material as per this delivery schedule, KMML reserves the right to make 

alternate purchase at the successful tenderer’s risk and cost. 

8) TRANSPORTATION: 

The successful tenderer shall make his own arrangements to deliver Potassium Chloride at 

our Factory and the accepted Transportation Charge shall be fixed and firm and shall not 

increase on any account till completion of the entire ordered quantity. Service Tax on 

Transportation Charge, if applicable, shall be extra. 

9) UNLOADING: 

Unloading of the material at our end is not in the successful tenderer’s scope. We unload 

the material from 9.30 a.m. to 4.00 p.m. on all working days except on Company holidays 

and Sundays. But, in case of any rejection, the successful tenderer shall make 

arrangements to take back the rejected quantity at his own risk and cost. 

10) MATERIAL TEST CERTIFICATE: 

Each consignment should accompany with a Test Certificate and the same should be 

handed over to the authorized Officer of our Stores Department without fail. Any 


consignment without the above Test Certificate will not be accepted. 

11) INSPECTION & TESTING: 

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Potassium Chloride supplied shall be tested at our lab and the material shall be accepted 

only if it conforms to the specification mentioned in Clause No.2 of this Tender, and the 

Company’s authorized Officers approve it. Our testing procedure shall be as follows: 

Potassium Chloride on receipt at our site would be sampled and tested at our Laboratory. 

The test result shall be compared with material specification given in the Order. If 

Potassium Chloride supplied by the successful tenderer is found not as per the 

specification and size, we reserve the right to reject the material and the successful 

tenderer shall take back the material at their risk and cost. 

In case of any dispute regarding quality, size of Potassium Chloride supplied, or testing 

procedure, it shall be again tested at our Laboratory as per IS Standard in the presence of 

the successful tenderer/representative. The result of this test shall be final. 

12) EARNEST MONEY DEPOSIT: 

The tenders must be accompanied by an Earnest Money Deposit of Rs.75, 000/- (Rupees 

Seventy Five Thousand only). This amount shall be submitted in the form of a Demand 

Draft from any Nationalized/Scheduled Bank, in favour of The Kerala Minerals and 

Metals Limited, payable at Kollam. The tenders without EMD will not be accepted. The 

EMD will not carry any interest. In case the tenderer commits any breach of the tender 

conditions, KMML can without any notice, forfeit the EMD. The EMD of the successful 

tenderer shall be returned after submission of the required Security Deposit as per the 

terms of our Purchase Order. In the case of the tenderers whose tender has not been 

accepted, their EMD will be returned without any interest, within one month from placing 

Order on the successful tenderer, or on written request from the unsuccessful tenderer, 

after expiry of the validity of the offer. 

13) SECURITY DEPOSIT: 

The successful tenderer shall remit an amount equivalent to 5% of the total value 

(excluding Taxes and Duties, but inclusive of Transportation Charge) of the Order as 

Security Deposit. The Security Deposit can be remitted either in the form of a Demand 

Draft from any Nationalized/Scheduled Bank payable at Kollam/Chavara, favouring The 

Kerala Minerals and Metals Limited, or in the form of a Bank Guarantee from any 

Nationalized/Scheduled Bank with a claim period of 3 months, after expiry of the Order. 

The Bank Guarantee shall be as per the Proforma given by KMML. The Security Deposit 

shall be for the due and faithful performance of the contract in all respects. Any amount 

due to KMML shall be recoverable from the Security Deposit and the decision of KMML 

in this regard shall be final. Security Deposit shall be returned without interest only after 

satisfactory completion of the contract in all respects, if it is not forfeited. 


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14) PAYMENT: 

Payment shall be made by Account Payee ICICI at par Cheque, after receipt and 

acceptance of the material. Please note that, payment shall be made only for the actual 

quantity of the material received and accepted at our end and the actual weight of the 

material as per our weighbridge shall be reckoned for payment. However, a weighbridgeto-weighbridge 

variation of ± 0.5% in weight shall be allowed. 

15) JURISDICTION: 

Any suit or legal proceedings against the Company arising under/out of or in connection 

with this Tender shall be filed or instituted only in a Court having jurisdiction in the town 

of Kollam, Kerala. 

16) KMML reserves the right to accept or reject any offer including the lowest, without 

assigning any reason. 

17) KMML also reserves the right to split the Order to more than one party. 

18) All questions/disputes or differences arising under, out of or in connection with this 

Tender shall be decided by the Managing Director of the Company and his decision shall 

be final. 

19) The Technical/Commercial Bids (Part – A) of the tenders received will be opened at 2.30 

p.m. on 11 th June 2012 in the presence of the tenderers present at that time. The Price 

Bids (Part – B) of the tenders shall be opened only after technical and commercial 

evaluations of Part – A are completed and technically/commercially acceptable list is 

finalized. Date and time of opening of Price Bids (Part–B) of the 

technically/commercially acceptable tenders shall be intimated later. 

I/We hereby accept all the above terms and conditions in its entirety. 

Signature : ..................................................................... 

Name : ..................................................................... 

Address : ..................................................................... 

..................................................................... 

..................................................................... 

..................................................................... 

..................................................................... 

Telephone No. .......................….................. 

Mobile No. ........................................…. 

Place: …………………... 

Date: …………………... 

Sd/- 

Assistant General Manager (Materials) 

For Managing Director. 


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PRICE PART (PART – B) (To be submitted in a separate cover) 

A. Item : POTASSIUM CHLORIDE 

i) Specification : 

KCl : 99.9% (Min.) 

KBr : 50 ppm. (Max.) 

Na : 50 ppm. (Max.) 

SO 4 : 10 ppm. (Max.) 

Fe : 2 ppm. (Max.) 

AS 2 O 3 : 2 ppm. (Max.) 

Insoluble : 5 ppm. (Max.) 

B : Nil. 

Organics : Nil. 

H 2 O : 2,500 ppm. (Max.) 

Particle Size : 

ASTM + 16 # : 

NIL. 

Sieve Analysis: 

+ 80 # : 90.0% (Min.) 

- 80 # : 10.0% (Max.) 

ii) Quantity that can be supplied : .......................………MT per month. 

iii) Basic Price : Rs............................... Per MT. 

iv) Excise Duty @ …….% : Rs............................... Per MT. 

v) Education Cess @ …. % : Rs................................Per MT. 

vi) Sales Tax @ …. % : Rs................................Per MT. 

vii) Transportation Charges : Rs.................................Per MT. 

(Approximate Distance ............Kms.) 

viii) Total Delivered Cost per MT. : Rs..................................Per MT. 

I/We hereby confirm that the above quoted rates are firm and fixed and not subject to any 

escalation, till the completion of the supplies. 

Signature: .................................................................... 

Name: .................................................................... 

Address: .................................................................... 

.................................................................... 

.................................................................... 

.................................................................... 

Telephone No: .............……………………. 

Mobile No: .............……………………. 

Place: ………………………….. 

Date: …………………………..

TENDER NO.TP/MTL/PCH/2012-2013 DT.30-04-2012 FOR ...

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