Finance manager / assistant company secretary; job specification

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Job Description The Finance Manager/Assistant Company Secretary is responsible for financial and administrative responsibilities as follows: Key Financial responsibilities include: ■ overseeing the whole of the finance function, including project finance and reporting, payroll functions and financial reporting, ensuring smooth running and adherence to finance timetable ■ preparation of monthly management accounts (including journals, prepayments and accruals, fixed assets, revenue recognition) and preparation of reports to Management team, noting reasons for any variance to budget and highlighting areas for concern ■ maintenance of NL accounts and carrying out appropriate system or accounts checks and reconciliations ■ preparation of annual statutory accounts, including compliance with SORP 2005, and managing annual audit ■ compliance with all aspects of taxation ■ assisting in preparation of annual budget ■ some day to day transaction entry, absence cover for other key tasks, dealing with queries from internal customers (precise split of responsibilities and tasks between finance staff to be finalised) ■ line management of Finance staff (two part time staff) ■ statutory returns to Charity Commission, Companies House, National Statistics, VAT and so on ■ assisting in the identification and implementation of improved financial policies and procedures, improved financial reporting, and ensure effectiveness of financial control systems, including compliance with Charity Commission guidelines Other responsibilities include: ■ maintaining Charity Commission and Companies House records ■ depending on skills and experience there will be opportunities for involvement in other tasks such as: □ managing IT outsource relationship □ reviewing IT policies and procedures □ contract legal review 2 Institute for Employment Studies
□ working with project managers to improve project accounting practises and contract awareness □ business continuity and risk management. Person Specification Job Related Knowledge, Skills and Abilities ■ up to date knowledge of the statutory framework of accounting requirements and practices, preference for knowledge of SORP requirements and charity legislation ■ up to date knowledge of the statutory framework of Payroll, PAYE , and VAT requirements and practices ■ good understanding of the structure of financial systems, and the practices and controls surrounding them, preference for knowledge of application in a not‐forprofit/small company environment ■ excellent communications and customer service skills. Ability to communicate financial information to non‐finance staff and senior managers ■ ability to manage competing priorities and deal with a varied workload, and work accurately under pressure and within prescribed deadlines ■ ability to work in detail coupled with ability to see the wider picture ■ high level of knowledge of financial application software ■ good knowledge and understanding of IS/IT systems. Experience ■ experience in accounting, preparation of management accounts and statutory reporting; preference for experience in charity accounting, and project accounting ■ experience of working on more than one computerised accounts system; preference for experience of working on MS Dynamics GP (Great Plains) ■ experience of working outside of finance function (eg in IT, administration, legal, company secretarial) ■ evidence of advanced skills in MS Excel, and good skills in MS Access, preference for knowledge of ODBC and/or reporting software, eg Crystal reports ■ preference for experience of staff management. Finance Manager spec May 2007.doc 3
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Finance manager / assistant company secretary; job specification

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