Attachment 1 to DD-254, - IDEAS-EC

Attachment 1, DD FORM 254 Continuations of 13. Security Guidance
8. It is the intent that this project be classified at the SECRET level.
Information which does not meet the criteria for classification will still be deemed sensitive and require
protection against unauthorized disclosure. Such sensitive but unclassified information/items shall be
categorized as “FOR OFFICIAL USE ONLY” (FOUO) and marked as applicable to reflect that status.
Distribution of such materials shall be on a Need to Know basis and only to those involved in the project.
9. SAFEGUARDING “FOR OFFICIAL USE ONLY” (FOUO) INFORMATION
The “For Official Use Only” (FOUO) marking is used on official government information that although is
not classified may be withheld from the public under exemptions 2 through 9 of the Freedom of
Information Act.
An unclassified document containing FOUO information will be marked “FOR OFFICIAL USE ONLY” at
the bottom of the front cover (if any). No portion marking will be shown. Within a classified document, an
individual page that contains FOUO and classified information will be marked at the top and bottom with
the highest security classification appearing on the page. If an individual portion contains FOUO
information but no classified information, the portion will be marked, “FOUO”.
Any “FOR OFFICIAL USE ONLY” information released to a contractor by a Government User Agency is
required to be marked with the following statement prior to transfer:
THIS DOCUMENT CONTAINS INFORMATION EXEMPT FROM MANDATORY DISCLOSURE
UNDER THE FOIA. EXEMPTIONS (TO BE COMPLETED AS APPROPRIATE) ______ APPLY.
Removal of the “FOR OFFICIAL USE ONLY” marking can only be accomplished by the originator or
other competent authority. When the “FOR OFFICIAL USE ONLY” status is terminated, all known
holders will be notified to the extent practical.
DISSEMINATION: Contractors may disseminate “FOR OFFICIAL USE ONLY” information to their
employees and subcontractors who have a need for the information in connection with a classified contract.
STORAGE; During working hours, “FOR OFFICIAL USE ONLY” information shall be placed in an outof-sight
location if the work area is accessible to persons who do not have a need for the information.
During non-working hours, the information shall be stored to preclude unauthorized access. Filing such
material with other unclassified records in unlocked files or desks, is adequate when internal building
security is provided during non-working hours. When such internal security control is not exercised,
locked buildings or rooms will provide adequate after-hours protection or the material can be stored in
locked receptacles such as file cabinet, desks or bookcases.
TRANSMISSION: “FOR OFFICIAL USE ONLY” information may be sent via first-class mail or parcel
post. Bulky shipments may be sent by fourth-class mail.
DISPOSITION: When no longer needed, FOUO information may be disposed of by tearing each copy
into pieces to preclude reconstructing, and placing it in a regular trash container or return said material to
the Project Security Officer.
UNAUTHRORIZED DISCLOSURE: Unauthorized disclosure of “FOR OFFICIAL USE ONLY”
information does not constitute a security violation but the releasing agency should be informed of any
unauthorized disclosure. The unauthorized disclosure of FOUO or Controlled Unclassified Information
(CUI) protected by the Privacy Act may result in criminal sanctions.
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10. Personnel will be instructed as to proper procedures for reviewing, handling, safeguarding, storing
transferring, transmitting and destruction of CLASSIFIED information. All personnel will be informed that
all CLASSIFIED information is to be stored in a GSA approved security container.
11. Receipts are required for transmitting/transferring CLASSIFIED information. Contractors will use a
governmental agency form for all transmittals, such as GSA Form1237 or HSIF 7101.
The transmission of Classified information related to this project shall be in strict compliance to NISPOM,
Chapter 5-Safeguarding Classified Information, Section 4 Transmission. To avoid any confusion regarding
said compliance requirements, the aforementioned NISPOM, Ch. 5, Section 4, Transmission has been
included as part of the attachments of this supplemental security guidance.
Additionally, Industrial Security Letter 97-1, NISPOM Issues 7. Use Of Federal Express For Overnight
Transmission Of Secret And Confidential Classified Information Within The Continental United
States, needs to be strictly adhered to, which reads as follows:
“We are pleased to approve use of the GSA commercial air contract carrier for the overnight delivery of
information and material, currently Federal Express (FedEx), to transmit SECRET and CONFIDENTIAL
classified information to and among cleared contractor facilities and US Government agencies. Facility
Security Officers must establish procedures to assure the proper protection of classified packages at each
facility intending to use this service and these procedures must be formally approved by the Cognizant
Security Office prior to starting such transmissions. Contractors must establish an approved street address
for incorporation by DIS in the Central Verification Activity (CVA) before such shipments may begin.
The following requirements apply and must be reflected in the procedures approved by the CSO:
a. FedEx may be used for the urgent overnight trans-mission of SECRET and CONFIDENTIAL material
within the continental United States when overnight delivery cannot reasonably be accomplished by the
U.S. Postal Service. However, classified Communications Security (COMSEC) information, NATO and
foreign government information may not be transmitted via FEDEX.
b. FedEx carrier personnel should not be notified that the package contains classified material.
c. Material must be prepared for transmission as described in NISPOM paragraph 5-401a, except that a
FedEx mailing envelope may be used as the outer wrapper.
d. The outer address label shall be addressed to the "Security Office" or the "Facility Security Officer" of
the destination facility.
e. Senders may not use a Post Office Box as the destination address because FedEx cannot deliver to a P.O.
Box. Instead, a street delivery address approved for overnight shipments by the recipient's CSO shall be
obtained from the CVA for contractors or from the security office of a government agency. Identification of
a contractor's address in the CVA listing as an authorized overnight delivery address indicates CSO
approval of the receiving facility's ability to securely accept such packages.
f. To ensure direct delivery to the addressee, the release signature block (# 7) on the FedEx Airbill Label
may not be executed. The use of external (street side) collection boxes is prohibited.
g. As a general rule, packages may be shipped on Monday through Thursday only to ensure that FedEx
does not have possession of a package over a weekend.
h. Employees who handle incoming FedEx shipments addressed to the Security Office or the Facility
Security Officer must be cleared. “
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As with NISPOM, Chapter 5, Section 4 Transmission being included as part of this supplemental security
guidance, so too will the entire Industrial Security Letter 97-1 from July 1997, to include the
aforementioned Issue 7 be made part of this supplemental security guidance as well.
12. Subcontractors that are involved in the classified portion of the contract are also required to have a current
Secret Facility Clearance issued by the Defense Security Service as verified by the Project Security Officer.
Subcontractors not involved in the classified portion of the contract are not required to have a Facility
Clearance.
13. Personnel who will be given access to classified information on this contract must hold a Secret security
clearance prior to being granted access to classified information.
14. The Prime Contractor must review his own work assignments and those of his subcontractors (if
applicable) to ensure that sufficient cleared personnel are available in the required trades to prosecute the
work required by the contract within the time specified for completion.
15. In order to fulfill its obligations under this contract, the Contractor shall establish procedures for a
continuing evaluation of the suitability of cleared personnel for assignment to this contract. The Contractor
shall observe and report to the Project Security Officer any indications of changes in the following
characteristics or behavior which might be relevant to an individual’s continued suitability for assignment
to this contract:
a. Attitude on the job or job performance.
b. Special personal problems or family pressures.
c. Undue pressure or emotional strain.
d. Signs of overindulgence in alcohol, use of drugs, or abuse of prescribed medications.
e. Change in physical ability to perform assigned duties.
f. Indications of bizarre or deviate behavior.
g. Frequent minor involvement with law enforcement agencies or other signs of irresponsible
conduct.
h. Changes in financial status such as a sudden or unexplainable affluence or heavy indebtedness.
i. Changes in marital status such as marriage to a foreign national.
The contractor shall ensure that each individual selected for assignment to this contract is instructed that the
ultimate responsibility for remaining suitable for continued assignment to, detail, to, or employment in such
duties as required for this contract rests with the individual. Accordingly, each individual should be
encouraged to seek appropriate guidance and assistance on any personal problem or situation that may have
a possible bearing on his or her suitability for continued utilization.
16. Non-publicity: It is a specific condition of this contract that the Contractor, or any Subcontractors,
performing work on this project shall not use or allow to be used any aspect of this project for publicity or
advertising brochures without prior written permission from the CO. Nothing associated with this project
shall be used by the Contractor, the Contractor’s suppliers or subcontractors for commercial purposes.
Unauthorized use of The White House, The Department of the Interior, the National Park Service and the
U.S. Secret Service (including “Secret Service,” “Uniformed Division”, the initials “U.S.S.S.” or “U.D.”)
names, or other colorable imitation of such words or initials, photographs, or insignias, for advertisements
or endorsements shall not be permitted. The name “U.S. Secret Service,” and cited derivatives, are
protected under United States Code, Title 18, Part I, Chapter 33, §709, and subject to penalty for misuse.
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17. Personnel will not discuss the project or anything about the project with other than personnel who are
assigned to the project, have a need-to-know, and hold valid security clearance at the appropriate level.
Name and Title of Approving Official:
Richard J. Murphy, Project Security Officer
Office of the National Park Service Liaison to the White House
Approving Official’s Activity, Address and Zip Code:
Office of the National Park Service Liaison to the White House
1100 Ohio Dr. S.W. Room 348
Washington D.C. 20242
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