Statewide RFP Template - Island County Government

elevator, etc., will be the responsibility of the vendor. When damage
does occur, it is the responsibility of the vendor to immediately notify the
Court.
The vendor shall bear the risk of loss or damage to the ordered goods
until the goods are delivered to the place of business indicated on the
Purchase Order.
4.1.4 Packaging
All products must be delivered in the manufacturer’s standard package.
Prices shall include all packing and/or crating charges. Cases shall be
of durable construction, good condition, properly labeled and suitable in
every respect for storage and handling of contents.
Each shipping carton shall be marked with the commodity, brand,
quantity, item code number and the Court’s Purchase Order number.
4.1.5 Defective Products
Any product found defective will be returned to the vendor at vendor's
expense and replaced free of charge. Vendor shall supply pre-paid
mailing labels, or shall pick up defective product name(s) at the Court's
location. Defective product shall be replaced or monies refunded within
three (3) working days after the vendor is notified.
4.1.6 Rejection of Goods and Acceptance of Service
The vendor will arrange for the return of all miss-ordered, miss-shipped,
returned, or damaged items at no cost to the Court. There will be no
restocking fee for returns of items that are damaged or shipped by the
vendor in error. The vendor will not charge the Court for the return of
any miss-ordered, miss-shipped or damaged items.
4.2 Invoicing
Prior to processing any invoice, a W-9 form must be filled out and received by
the Court. All invoices must include: Company name and address, invoice
number, Purchase order, itemized billing information and amount due including
applicable taxes.
Island County Courts AV RFP4.doc
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