Farewell's Policy Edited Draft - Intsika Yethu Municipality

EC 135
FAREWELL FUNCTIONS POLICY FOR EMPLOYEES OF
INTSIKA YETHU MUNICIPALITY

FAREWELL FUNCTIONS POLICY
Policy Number IYLM-HR 25/08-09
Policy Name
Farewell Functions Policy
Policy Status
Draft
Version
No.1
Date of Approval
Date of First
Implementation
Date Last Amended
Date of Next Review This policy shall remain effective until such time approved otherwise
by Council and may be reviewed whenever it is necessary to align it
with changes of relevant legislation.
Purpose
This policy provides guidelines on how to deal with farewell functions
of the employees leaving the employ of Intsika Yethu Municipality.
Aims and Objectives
Policy Custodian
Related Policies and
Legislation
Approving Authority
Applicability
Policy Benchmark and
References
Stakeholders
Consulted
Corporate Services Manager
Council
This policy is applicable and binding to all Intsika Yethu Local
Municipality employees.
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TABLE OF CONTENTS
1. PURPOSE ............................................................................................................................4
2. IMPORTANT PRINCIPLES ON WHICH THE POLICY IS FOUNDED ....................................4
3. THE ROLE OF CORPORATE SERVICES ...............................................................................4
4. THE ROLE OF THE MANAGER ...........................................................................................4
5. ADOPTION AND APPROVAL OF SMOKING POLICY BY COUNCIL ....................................4
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1. PURPOSE
This policy provides guidelines on how to deal with farewell functions of employees leaving
the employ of Intsika Yethu Municipality. It provides for the objectives of the policy as well
the funding of the farewell functions.
2. IMPORTANT PRINCIPLES ON WHICH THE POLICY IS FOUNDED
a. Farewell functions must not disrupt the daily activities if held on the municipal
premises;
b. Functions are determined by the rank/position of the person leaving;
c. The leaving person must have been in the employ of the municipality for at least
a year to qualify for a farewell function;
d. The affected department is responsible for the farewell of employees below the
Section 57 manager;
e. Expenditure incurred for the farewell function of Section 57 Managers, and the
Municipal Manager shall be defrayed in full from the municipality’s
entertainment budget;
f. Door-to-door contributions can be collected from the colleagues and interested
parties;
g. Leaving employees may also contribute towards their own farewell;
h. Negotiations must be made with the head of the affected department regarding
the time allocated for employees to attend the farewell function.
3. THE ROLE OF CORPORATE SERVICES
To ensure that all employees understand the contents and application of the farewell
functions policy.
4. THE ROLE OF THE MANAGER
o All managers and supervisors are responsible for the enforcement of the
Farewell Functions Policy as in the case of other municipal policies, rules and
directives;
o Nominate officials who shall be responsible for such arrangements;
o Give guidance with regard to the time to be granted to employees to attend the
farewell function
5. ADOPTION AND APPROVAL OF SMOKING POLICY BY COUNCIL
This policy is adopted and approved by the full Council of Intsika Yethu Municipality for
implementation.
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Approved by Resolution Number........................ on this the .................day of.................
200…..
Signed this the..................................day, of ........................................200..............
.........................................................
COUNCIL REPRESENTATIVE
Signed this the........................day, of ........................................200...............
.........................................................
MUNICIPAL MANAGER
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