2011 AGM minutes - Public Health Association of New Zealand

PUBLIC HEALTH ASSOCIATION OF NEW ZEALAND
ANNUAL GENERAL MEETING
Thursday 1st September 2011 5.30pm Oak Room, Lincoln University, Christchurch
Present: Lynley Cook, Nicola Laurie, Vivien Daley, Waitangi Wood, Sitaleki Finau, Fran McGrath, Amanda Bradley, Sara
Epperson, Tony Milne, Cheryl Ford, Gillian Abel, Lee Thompson, Lisa McNab, Trevor Simpson, Helen Rance, Louise Delany,
Louise Signal, Jeannine Stairmand, Gerye Salman, Adrian Te Patu, Susan Jack, Donna Leatherby, Alison Blaiklock, Annabel
Ahurirui-Driscoll, Wendy Dallas-Falva, Sione Tuitahi, Rachel Eyre, Prudence Stone, Margaret Earle, Lynne Haslett, Lifeng Zhou,
Lee Tuki, Monica Briggs, Eileen Brown, Layla Lyndon-Tonga, Kiri Leach, Richard Egan, Martin Witt, Sue Zimmerman, Jean
Simpson
Apologies: Norberto Ricacho, Carol Wrathall, Stephen Te Moni, Maurice LeFevre, John Waldon, Bridget Allan, Louise Croot,
Lucy Dieth, Nicole Coup, Ramona Tiatia.
Item Discussion Actions
1. Welcome and
apologies
Peter Thomas gave karakia
Richard Egan thanked the Canterbury conference committee for their work.
Council members introduced themselves.
2. Confirmation of
2010 AGM Minutes
Eileen Brown moved that the minutes be accepted as true and correct
Layla Lyndon-Tonga seconded
Carried
3. President’s Report Report tabled
Fran McGrath asked why PHA received a qualified audit
Richard Egan referred the question to Martin Witt to address during the
Treasurers report
Fran McGrath moved the presidents report be received
Prudence Stone seconded
Carried
4.Treasurer’s Report
and audited
accounts
Martin Witt explained that PHA received a qualified audit due to the Auckland
branch not providing bank & investment statements.
Prudence Stone asked if PHA has a reserves policy
Gay Keating explained that the council has angsted about a reserves policy, they
have been trying to decide whether or not to have enough financial reserves to
cover PHA’s running costs for 1 year or more.
Fran McGrath talked about how a Newtown collective was made to return
funding due to the funds not being used for the contracted work. Fran suggested
PHA should take that example as a warning and seek financial/and or legal
advice to avoid a similar situation
Lisa McNab talked about the fact that the PHA finance committee have talked
about this issue many times, she talked about Maurice LeFevre giving advice
about how to avoid the above mentioned situation
Gay Keating explained that when PHA have had underspent MoH funding, the
underspend has been clearly itemised in its EOY financial reports and itemised in
the following years budget. This clarifies that any surplus that the PHA has, has
been acquired from independent income from PHA conferences, branch activity,
memberships etc.
Lisa Mcnab Moved the report be received
Margaret Earl seconded
Carried
Richard Egan thanked Maurice LeFevre for his work as Treasurer and thanked
Maurice LeFevre and Gay Keating for their work on the financial reports.
President to sign
off previous
minutes
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5. Appoint Auditor Richard Egan moved that BDO to be appointed as PHA’s auditor for 2012
Voted
Carried
6. Branch and Caucus
Reports
Reports tabled.
Richard Egan asked for any questions
Peter Thomas explained that at last year’s conference Maori public health
leaders talked about recommending partnership model to PHA. The model
proposed may take a couple of years to put in place in the meantime Maori will
continue to be PHA members. Peter thanked the council members and
members of the AGM audience.
the recommendation was accepted
He also spoke about Maori caucus recommending the Tū Rangatira mo te Ora
award be an annual award. He explained the reasoning behind who was chosen
to receive the award this year
the recommendation was accepted
Peter explained that Maori caucus recommended Pita Pou being officially
adopted as PHA’s Kaumatua
the recommendation was accepted
7.Executive Council
a. Confirmation of
2011/12 election of
Executive Council
members
b.
Acknowledgements
to departing
Executive Council
members
8. 2012 Conference -
announcement of
location
Rachel Eyre Moved the reports be received
Vivien Daley seconded
Carried
Richard acknowledged the time and energy council members put into their
positions and introduced the new council members
Lifeng Zhou introduced himself as the new Asian caucus council representative
Lee Tuki introduced herself as the new Maori caucus observer
Waitangi Wood introduced herself as a new Maori caucus council representative
Richard thanked the new members and their organisations
Richard Egan thanked Peter Thomas for his work during his time on PHA council.
Richard acknowledged Norberto Ricacho departure from council. He also
acknowledged Kodi Hapi resigning from her Auckland branch position
Richard Egan asked Eileen Brown to talk about the 2012 conference to be hosted
by the Wellington PHA branch. Eileen spoke about the themes and dates of the
2012 conference, and acknowledged Margaret Earl and Prudence Stone from the
conference committee.
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9. General Business Prudence Stone from Smokefree Coalition would like to talk about a drafted
letter to cabinet about Tobacco plain packaging.
Prudence talked about the letter that has been drafted during conference by
a conference delegates, addressed to cabinet urging them to coincide with
when Australia are switching to plain packaging tobacco by in 2012.
Prudence asked for permission to send the letter on behalf of the delegates
of the PHA conference.
Fran McGrath expressed her support for Prudence’s suggestion
Louise Delany agreed
Fran suggested the letter be agreed in principal
Richard nominated Fran McGrath and Louise Delany and Signal to finalise the
wording of the letter to cabinet
Voted
Carried
Eileen Brown talked about the drafting process for PHA’s 2012 election
manifesto. She invited the AGM attendees to a meeting at lunchtime on
Friday to contribute
10. President
Handover
Sitaleki Finau asked what happened to the Macdonald report
recommendation that there be 2 Pacific Branch members.
Richard said the recommendation has not been resolved, pointed out that
the Pacific Branch representative Ramona Tiatia was absent so he will ask her
to address this issue in future
Richard Egan talked about his time on the PHA council, he acknowledged Gay
Keating, Raeanna Thomas and Keriata Stuart. He thanked the council
members for making the job worthwhile, he thanked Vivien Daley who was
the previous VP and stepped into the president role when he was unable to
while he was studying.
Richard announced Monica Briggs as the new PHA President
Peter Thomas welcomed Monica
Monica introduced herself. She thanked and commended the Christchurch
conference committee for their work. She thanked Richard and previous
presidents such as Fran McGrath and Marty Rogers for their work in the role
of president before her.
11. Close of Meeting
Peter Thomas invited all the new council members to join the existing
members at the table.
Peter acknowledged those that passed during the recent earthquakes.
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