Conference Centre Conference Rates - South African Reserve Bank

Conference Centre
Conference Rates: April 2008 to March 2009
Thank you for considering the South African Reserve Bank (“SARB”) Conference Centre as the venue for your upcoming function.
All bookings for functions at the SARB Conference Centre are subject to the SARB terms and conditions of functions, which is attached to this
quotation. To indicate acceptance of our quotation, please fax the duly signed terms and conditions for functions to (012) 313 4905. Upon receipt of
the signed terms and conditions, a booking confirmation and deposit invoice form will be completed to finalise the arrangements.
A 50% deposit or Government order will be required to secure your conference date. Please note that we are unable to confirm this booking until
payment of the deposit amount has been made and a copy of the deposit slip has been faxed to (012) 313 4905. We draw your attention to the
cancellation fees referred to in the SARB terms and conditions for functions.
An electronic transfer of funds to the South African Reserve Bank can be done at any of the 4 major commercial banks in South Africa using the
following account information:
Bank: South African Reserve Bank
Branch Code: 900 145
Account Name: SARB Conference Centre
Account No. 8060-105-7
Otherwise, all payments are to be made by cheque, in favour of the South African Reserve Bank and delivered to the SARB Conference Centre, at
370 Church Street, Pretoria.
Yours faithfully
C E Henning
Banqueting Co-ordinator

Full Day Conference Rates
(Starts at 07h30 and ends at 17h00)
Conference Rates 2008
Half Day (Morning) Conference Rates
(Starts at 07h30 and ends at 12h00)
Half Day (Afternoon) Conference Rates
(Starts at 12h30 and ends at 17h00)
Rate excl VAT Rate incl VAT Rate excl VAT Rate incl VAT Rate excl VAT Rate incl VAT
Bronze R275,00 R313,50 Bronze R260,00 R296,40 Bronze R260,00 R296,40
Silver R290,00 R330,60 Silver R275,00 R313,50 Silver R275,00 R313,50
Gold R305,00 R347,70 Gold R295,00 R336,30 Gold R295,00 R336,30
No lunch R165,00 R188,10 No lunch R165,00 R188,10
Included in the Full Day Conference Package:
Included in the Half Day Morning Conference Package:
Included in the Half Day Afternoon Conference Package:
Venue hire of one auditorium or conference room
Venue hire of one auditorium or conference room
Venue hire of one auditorium or conference room
Catering:
• Arrival – Tea, Coffee & Juice
• Mid-morning – Tea, Coffee & Juice with
sandwiches or scones or muffins
• Lunch (as per selected menu)
• Afternoon - Tea, Coffee & Juice with biscuits
Catering:
• Arrival – Tea, Coffee & Juice
• Mid-morning – Tea, Coffee & Juice with
sandwiches or scones or muffins
• Lunch (as per selected menu) served until 13h00
Catering:
• Lunch (as per selected menu)
• Afternoon - Tea, Coffee & Juice with with danish
pastries or scones or muffins or biscuits
Standard audio-visual equipment
Note pads and pens
Water and mints
Registration desk
Parking
Standard audio-visual equipment
Note pads and pens
Water and mints
Registration desk
Parking
Standard audio-visual equipment
Note pads and pens
Water and mints
Registration desk
Parking

BRONZE Day Conference package (Finger fork lunch – standing)
Hot snack selection
Casserole dishes with rice
Salad selection
Please select 3 items
Please select 2 items
Please select 1 item
Cocktail meat balls
Baked fish in an oreganum butter sauce
Seasonal Lettuce, Cocktail Tomatoes,
Mini sausage rolls
with orange and lemon segments
Cucumber Batons, Feta Cheese & Mixed
Mini pepper steak pies
Sweet Malay lamb curry with apricots
Olives
Mini minced beef Wellingtons
Malay Chicken Curry with Traditional
Carrot and Sun Dried Sultana Salad with
Beef Kebabs
Sambals
an Orange Juice Dressing
Lamb Kebabs
Coq au Vin (chicken in red wine sauce)
Waldorf Salad
Chicken Kebabs
Chicken and broccoli amandine casserole
Potato and Egg Salad
Sticky chicken wings
Grilled chicken breast cubes in a honey
Spicy Noodle Salad
Honey glazed chicken drumsticks
orange sauce
Salad greens and herbs topped with
Mini chicken cordon bleu
Hungarian Goulash
roasted Mediterranean vegetables tossed
Chicken Pies
Beef strips in a coconut and peanut sauce
in a sundried tomato vinaigrette
Spanikopita
Sherry beef strips with Chilli, coriander and
Cheese Phyllo
red peppers
Bronze menu is served with:
Meat Balls
Beef Stroganoff with Cream
Bread rolls and butter
Spinach Crepes
Beef Lasagne
Juice & Mineral water
Spinach and feta phyllo parcels
Chicken Lasagne
Mini Vetkoek and Mince
Vegetable Lasagne
Optional extras:
Cocktail Quiche
Spinach Stuffed Cannelloni bake
Selection of mini pastries @ R15,00 per
Vegetable Samoosas
person excl VAT
Cheese and onion Samoosas
Sliced fresh fruit selection @ R15,00 per
Spring Rolls
person excl VAT
Jalapeno Rissoles
Soft drinks @ R6,50 each excl VAT
Vegetable Spring Rolls with Sweet Chilli dip
‘Tizers @ R9,50 each excl VAT
Crumbed Calamari Fingers
Cocktail Sausages with a Mustard Dip
When no menu selection is indicated,
the menu of the day will apply

SILVER Day Conference package (Buffet lunch – seated)
Main selection
Side dishes
Dessert selection
Please select 2 items
Please select 1 item
Please select 1 item
Roast Beef Sirloin with Port Wine and
New Potatoes
Apple tart with custard
Mushroom Sauce
Baby Parsley Potatoes
Chocolate Chip Mousse
Beef Curry with sambals
Sauté Potatoes
Devonshire cream cake
Sirloin Steak in a Green Peppercorn Sauce
Basmati Rice
Fresh Fruit Salad and Cream
Braised Oxtail with Baby Onions and
Brown Rice
Fruit Trifle
Mushrooms
Samp
Ice Cream with chocolate sauce
Beef Bobotie
Pap
Malva pudding with custard
Roast Leg of Lamb with mint rosemary jus
Queen’s pudding with custard
Malay Lamb Curry with Sambals
Salad selection
Strawberry cheesecake
Grilled Lamb Chops in a Mint Gravy
Please select 1 item
Granadilla mousse
Lamb Stew with Almonds and Raisins
Seasonal Lettuce, Cocktail Tomatoes,
Gateaux St Honore
Chicken and mushroom pie
Cucumber Batons, Feta Cheese & Mixed
Nougat gateaux
Southern Fried Drumsticks with Neapolitan
Olives
Sauce
Cucumber and Yoghurt Dill Salad
Silver menu is served with:
Sweet and Sour Chicken
Fresh Herbs & Salad Greens with a
Selection of two seasonal vegetables
Green Thai Chicken Curry
Yoghurt and Mint Salad Dressing
Bread rolls and butter
Roast Chicken Thighs with gravy
Tomato, Onions, Olive and Feta Salad
Juice & Mineral water
Chicken Schnitzel with a Cheese Sauce
Grilled Fish with Lemon Butter Sauce
West Sumatran Fish Curry with Coconut
Cream
Vegetable Moussaka
Pumpkin and Ricotta Panzotti with a
Neopolitan Sauce
Spinach and Ricotta cannelloni with a
Traditional French Salad
Carrot and Sun Dried Sultana Salad
Waldorf Salad
Potato and Egg Salad
Three cheese pasta salad
Coronation Pasta and Peach Salad
Optional extras:
Sliced fresh fruit selection @ R15,00 per
person excl VAT
Soft drinks @ R6,50 each excl VAT
‘Tizers @ R9,50 each excl VAT
Cheese board with biscuits @ R45,00 per
person excl VAT
Provencalé sauce
Green Thai Mixed Vegetable Curry
When no menu selection is indicated,
the menu of the day will apply

GOLD Day Conference package (Buffet lunch – seated)
Main selection
Side dishes
Dessert selection
Please select 3 items
Please select 1 item
Please select 2 items
Roast Sirloin of Beef with Caramelised
New Potatoes
Cappuccino cake
baby onions in a port jus
Baby Parsley Potatoes
Charlotte pineapple
Beef Teriyaki
Sauté Potatoes
Fresh Fruit Salad and Cream
Beef and Red Wine Stew with Black Olives
Basmati Rice
Fresh fruit pavlova
Malagasy Peppercorn Beef
Brown Rice
Granadilla torte
Roast Leg of Lamb with mint rosemary jus
Samp
Hazelnut gateaux
Lamb and beer hot pot with butter beans
Pap
Sacher Tort
Moroccan Lamb Stew
Tiramisu cake
Braised Lamb Knuckle with Citrus
Salad selection
Fruit cheesecake
Gremolata
Please select 2 items
Poppy seed gateaux
Lamb Tageen with Prunes and Almonds
Seasonal Lettuce, Cocktail Tomatoes,
Strawberry yoghurt cake
Lamb in Orange and Honey
Cucumber Batons, Feta Cheese & Mixed
Thai Chilli Chicken with Ginger & Coriander
Olives
Gold menu is served with:
Lemon, Garlic and Thyme Chicken
Cucumber and Yoghurt Dill Salad
Selection of three seasonal vegetables
Chicken Korma
Tomato, Onions, Olive and Feta Salad
Bread rolls and butter
Chicken Casserole with Olives, Capers,
Traditional French Salad
Juice & Mineral water
Tomato and Thyme
Chicken and Walnut Stew
Green Thai Chicken Curry
Caponata with Chicken Strips
Baked Linefish with a Mornay Sauce
West Sumatran Fish Curry with Coconut
Cream
Garlicky Butter Bean and Chorizo Stew
Carrot and Sun Dried Sultana Salad
Waldorf Salad
Potato and Egg Salad
Tricolor Pasta Salad with a Basil Pesto
Vinaigrette
Spicy Noodle Salad
Mediterranean roast vegetables with
Harissa and couscous
Optional extras:
Sliced fresh fruit selection @ R15,00 per
person Excl VAT
Soft drinks @ R6,50 each excl VAT
‘Tizers @ R9,50 each excl VAT
Cheese board with biscuits @ R45,00 per
person excl VAT
Chunky Roast Vegetable Lasagne
Red Thai Pumpkin Curry
When no menu selection is indicated,
the menu of the day will apply

Venue Descriptions and Standard Audiovisual Equipment
Auditorium
Conference Room A
Conference Room B
Conference Room C
o
Capacity of 330 people
o
Capacity of 60 people
o
Capacity of 46 people
o
Capacity of 27 people
o
Cinema style with writing desks
o
Seating style is fixed
o
Seating style is fixed
o
Seating style is fixed
o
Observers’ room for 20 people
o
Open oval seating with writing
o
Open oval seating with writing
o
Open oval seating with writing
o
4 x Soundproof simultaneous
desks
desks
desks
translation booths
o Inner seating = 36
o Inner seating = 22
o Inner seating = 13
o
Podium with 11 speaker seat
o Outer seating = 24
o Outer seating = 24
o Outer seating = 14
o
XGA Projector (data & video)
o
5 x Soundproof simultaneous
o
4 x Soundproof simultaneous
o
2 x Soundproof simultaneous
o
Screen
translation booths
translation booths
translation booths
o
Lapel microphone
o
XGA Projector (data & video)
o
XGA Projector (data & video)
o
XGA Projector (data & video)
o
Digital congress network system
o
Screen
o
Screen
o
Screen
with microphones and
o
Lapel microphone
o
Lapel microphone
o
Lapel microphone
earphones for delegates and
o
Digital congress network system
o
Digital congress network system
o
Digital congress network system
chairperson/s
with microphones and
with microphones and
with microphones and
o
Recording facilities
earphones for delegates and
earphones for delegates and
earphones for delegates and
chairperson/s
chairperson/s
chairperson/s
o
Recording facilities
o
Recording facilities
o
Recording facilities
Syndicate Room 1
Syndicate Room 2
Syndicate Room 3
Banquet hall
o
Capacity of 12 people
o
Capacity of 18 people
o
Capacity of 22 people
o
Screen and data projector
o
U-shape seating
o
U-shape seating
o
U-shape seating
available by prior arrangement
o
Flip charts and markers
o
Flip charts and markers
o
Flip charts and markers
o
Lapel microphone
o
Screen & Data projector
o
Screen & Data projector
o
Screen & Data projector
o
Roving microphone
available by prior arrangement
available by prior arrangement
available by prior arrangement
o
Music via DMX
Additional products & services are available on request at an additional cost
Audiovisual co-ordinator is available throughout the function
Organisers are required to arrange and provide their own laptop

Excluded from the standard packages:
o Additional venues – e.g. Breakaway rooms,
secretarial offices, etc.
o
o
Additional stationery/specialised equipment and
services such as photo copying, fax & printing
facilities
Additional snacks, meals & menus – e.g. Strict
Halaal & Kosher meals, breakfast menu, dinner
menu, cocktail menu, etc
o Additional beverages – e.g. bar facility,
alcoholic drinks, soft drinks and cordials in the
meeting room
o
Flowers, chair covers, serviette detail, coloured
linen, serviettes and table décor, provided on
request according to clients specifications
General information:
o
o
o
Quotation is valid for 7 days only from date
quoted
Comprehensive selection of menus available
Any required variations to the packages or
menus can be discussed and accommodated
wherever possible
Venue Hire Only & Breakaway Room Rates
(Applicable when additional venues are required)
Auditorium @ R20,800 per day excl VAT
Conference A @ R2 540,00 per day excl VAT
Conference B @ R2 030,00 per day excl VAT
Conference C @ R1 525,00 per day excl VAT
Syndicate 1 @ R510,00 per day excl VAT
Syndicate 2 @ R765,00 per day excl VAT
Syndicate 3 @ R1 015,00 per day excl VAT
Delegate Offices 1 – 7 @ R405,00 per day excl VAT
Additional products and services
(Prices excl VAT)
Telephone line per day excluding calls @ R150,00
Fax line per day excluding calls @ R150,00
Personal Computer per day @ R300,00
Dance floor (6x6 sqm) @ R500,00
Dance Floor (9x9 sqm) @ R700,00
Flip charts @ R100,00
Laser pointer @ R100,00
Photocopies @ R3,00 per page
Faxing (RSA) @ R5,00 per page
International Faxing @ R10,00 per page
Incoming Fax @ R3,00 per page
Printing – B&W @ R3,00 per A4 sheet
Printing – inkjet full colour @ R5,00 per A4 sheet
E-mail received & printed @ R3,00 per page
Internet browsing or personal e-mail - No charge
Recording of proceedings @ R25,00 per tape
o
o
o
Strict Halaal, Kosher or special dietary
requirements are available by prior
arrangement only and at an additional cost
Final numbers MUST be confirmed not less
than 72 hours (3 days) prior to the event
Although we will endeavour to keep our rates
stable, prices are subject to change without
prior notice. Prices will increase in line with
industry practices
Quotations available on request for:
Video conferencing
Black & White Printer rental
Colour Printer rental
Photocopy Machine rental

South African Reserve Bank ("SARB") Conference Centre Terms and Conditions for Functions
All bookings for functions to be held at the SARB Conference Centre are subject to the terms and
conditions contained in this document
1 PRICE
Rates are quoted in South African Rands and are, unless otherwise specified, exclusive of
VAT.
2 CONFIRMATION AND DEPOSITS
In order to confirm a function date and to guarantee rates quoted, you must sign the quotation
to which these terms of conditions are attached and return the quotation to SARB together with
the required first deposit or Government order as stipulated on the quotation. The
supplementary deposit must be paid in full by the date stipulated on the quotation. Should you
not meet any of these requirements, SARB reserves the rights to cancel the function.
3 NOTIFICATION OF FINAL NUMBERS OF GUESTS
You must notify SARB in writing of the final number of guests attending the function not less
than 3 days before the start of the function, failing which the confirmed number of guests
recorded in the quotation will apply. The final numbers may not vary by more than 10 per cent
on the last confirmed numbers given to SARB.
4 CORRECTNESS OF ACCOUNT
It is your responsibility to verify the correctness of any account for beverages consumed during
the function prior to the termination of the function, failing which a certificate signed by any
SARB supervisor shall be deemed sufficient proof of the correctness of such an account for
any legal purpose or proceeding.
5 PAYMENT OF FINAL PAYMENT
The final payment and the bar bill are due and payable within 30 calendar days after
presentation of the final invoice by SARB. Any amounts not paid on time shall attract interest
at a rate of prime plus 2%.
6 FOOD AND BEVERAGE
Neither you nor your guests may bring any food or beverages onto the premises of SARB or
into the allocated function room.
7 FUNCTION ROOM
SARB will have the right to change the allocated function room in its discretion should it
become necessary, provided that the new function room shall be at least equal to the allocated
function room. You must vacate the allocated (or alternative) function room and the
conference centre in general by not later than one hour after the "function end time", as
indicated in our quotation.
8 PARKING
Unless otherwise stipulated in the quotation, SARB cannot guarantee the availability of parking
at the conference centre for the function. All cars parked at the conference centre are parked
entirely at the owner's risk. When parking is made available, the cost whereof will be included
in the rates quoted, it will be on a first come first serve basis in the parking garage. Parking is
also available at the State Theatre and Sammy Marks Square for the account of the visitors.
9 BUSINESS AND RELATED FACILITIES
Limited business facilities such as internet facilities, photocopying facilities, fax facilities and
the like are available at the conference centre. A separate fee is payable and details of the
facilities and fees are available on request.
10 LIABILITY FOR DAMAGE TO PROPERTY
You will not be allowed to print, affix or attach in whatever way, any sign, notice or other matter
to any wall, partition, ceiling, rail or floor of the function room without the prior written consent
of SARB. You will be responsible for any damage caused to or loss of any SARB property
and/or equipment by any act or omission on the part of you, any of your employees or any of
your guests whether such property or equipment belongs to SARB or is hired specifically by
SARB for you, and you will pay to SARB, on demand, the amount required to repair such
damage.
11 CLIENT PROPERTY AND/OR HIRED PROPERTY
SARB will not be held responsible for any loss of or damage to any property or equipment
owned or hired by you, your employees and/or your guests.
12 OVERRIDING AUTHORITY AT FUNCTIONS
SARB will be entitled to put an immediate stop to any function or request you or any of your
guests to immediately leave SARB's premises, should it be of the reasonable opinion that the
function, you or any of your guests is causing an unreasonable disturbance or interference
with any other function, exhibition or activity at the SARB Conference Centre, or for security
and/or safety considerations. Please note that all venues within the SARB Conference Centre
are non-smoking venues and smoking will only be permitted in clearly designated smoking
areas.

13 INDEMNITY
Neither SARB nor its directors, employees, agents, sub-contractors nor its insurers shall be
liable for any loss, damage, injury or death which may be caused to any person or property
brought onto SARB's premises by you, your employees or guests howsoever such loss,
damage, injury or death may occur and you hereby indemnify and hold SARB harmless
against any claim that may be made against SARB by any third party relating to these terms
and conditions or arising out of your use of the SARB Conference Centre.
14 POSTPONEMENT OF FUNCTION BY CLIENT
If you postpone a function 30 days or more prior to the function date, you will be obliged to pay
SARB a penalty equal to 10% of the first deposit and the supplementary deposit, as set out in
SARB's quotation. If you subsequently cancel the function, you will be obliged to pay to SARB
cancellation fees in accordance with clause 15.
15 CANCELLATION BY CLIENT
In the event that you cancel the function
15.1 90 days or more prior to the function date, SARB will refund to you the full deposit
paid by you;
15.2 between 60 and 89 days prior to the function date, you will be obliged to pay
SARB a cancellation fee equal to 25% of the aggregate value of the first deposit
and the supplementary deposit per SARB's quotation;
15.3 between 30 and 59 days prior to the function date, you will be obliged to pay
SARB a cancellation fee equal to 50% of the aggregate value of the first deposit
and the supplementary deposit per SARB's quotation;
15.4 between 1 and 29 days prior to the function date, you will be obliged to pay SARB
a cancellation fee equal to 100% of the aggregate value of the first deposit and the
supplementary deposit per SARB's quotation.
16 CANCELLATION OF FUNCTION BY SARB
SARB has the right to cancel any booking at any time prior to the function date, without
incurring any liability towards you or any of your guests, should it be necessary as a result of
any reason beyond the control of SARB or as a result of any strikes, lockouts or labour unrest.
In such event SARB will endeavour to assist you in placing the function at an alternative
venue. If no suitable alternative arrangements can be made, SARB will refund to you all
deposits, which you may have already paid to SARB in respect of such function.
17 SAFETY AND SECURITY
You agree to, and will ensure that all of your guests, comply with the Safety and Security
policy of SARB applicable to the conference centre.
18 COURT OF LAW AND JURISDICTION
The agreement shall be governed by South African law. The parties consent to the jurisdiction
of any competent court and the client chooses its domicilium citandi et executandi at the
physical address on the quotation. Should any litigation be necessary against you, you will be
responsible for all costs incurred by SARB on the scale as between attorney and own client.
19 CEDING OF RIGHTS AND OBLIGATIONS
You will not be entitled to cede any of your rights or assign any of your obligations in terms of
the agreement without the prior written approval of SARB. SARB reserves the right to make
use of sub-contractors.
20 TERMINATION
SARB will be entitled to immediately cancel the agreement in the event that you breach any
one or more of these terms and conditions, if you are provisionally or finally liquidated or
sequestrated, if the nature of the function is undesirable to SARB or in the event that you
commit any act of insolvency as described in the Insolvency Act.
21 CONSTITUTION OF AGREEMENT
This agreement constitutes the whole agreement between the parties and no representations
or warranties, which do not appear in this document or the quotation signed by both you and
SARB, will be of any force or effect. For any amendment, waiver or indulgence to be effective
as between the parties it must be reduced to writing and signed by both parties.
22 NO WARRANTIES
SARB does not warrant that the function room or the SARB Conference Centre are duly
registered with or affiliated to any regulatory body.

BOOKINGS AND RATES SHALL ONLY BE CONFIRMED ON RECEIPT BY
SARB OF THE DULY SIGNED TERMS AND CONDITIONS, THE STIPULATED
DEPOSITS OR GOVERNMENT ORDER ON OR BEFORE THE STIPULATED
DATES, FAILING WHICH THE BOOKING AND THE QUOTATION WILL
LAPSE.
Signed at________________ on this ________ day of ________________ 2008
_________________________________
For and on behalf of client
who warrants that he/she is duly authorised hereto
Event Date: ___________________________________________________
Event Name: __________________________________________________
Signed at ________________on this ________ day of _________________2008
Number of Delegates: ___________________________________________
Conference package: ____________________________________________
___________________________________
For and on behalf of SARB
who warrants that he/she is duly authorised hereto
Company Name: _______________________________________________
VAT Number: __________________________________________________
Order Number: _________________________________________________
Authorised by (Name): ___________________________________________
Position: ______________________________________________________
Postal Address: ________________________________________________
________________________________________________
________________________________________________