Conference Centre Conference Rates - South African Reserve Bank

Conference Centre 

Conference Rates: April 2008 to March 2009 

Thank you for considering the South African Reserve Bank (“SARB”) Conference Centre as the venue for your upcoming function. 

All bookings for functions at the SARB Conference Centre are subject to the SARB terms and conditions of functions, which is attached to this 

quotation. To indicate acceptance of our quotation, please fax the duly signed terms and conditions for functions to (012) 313 4905. Upon receipt of 

the signed terms and conditions, a booking confirmation and deposit invoice form will be completed to finalise the arrangements. 

A 50% deposit or Government order will be required to secure your conference date. Please note that we are unable to confirm this booking until 

payment of the deposit amount has been made and a copy of the deposit slip has been faxed to (012) 313 4905. We draw your attention to the 

cancellation fees referred to in the SARB terms and conditions for functions. 

An electronic transfer of funds to the South African Reserve Bank can be done at any of the 4 major commercial banks in South Africa using the 

following account information: 

Bank: South African Reserve Bank 

Branch Code: 900 145 

Account Name: SARB Conference Centre 

Account No. 8060-105-7 

Otherwise, all payments are to be made by cheque, in favour of the South African Reserve Bank and delivered to the SARB Conference Centre, at 

370 Church Street, Pretoria. 

Yours faithfully 

C E Henning 

Banqueting Co-ordinator

Full Day Conference Rates 

(Starts at 07h30 and ends at 17h00) 

Conference Rates 2008 

Half Day (Morning) Conference Rates 


Half Day (Afternoon) Conference Rates 


Rate excl VAT Rate incl VAT Rate excl VAT Rate incl VAT Rate excl VAT Rate incl VAT 

Bronze R275,00 R313,50 Bronze R260,00 R296,40 Bronze R260,00 R296,40 

Silver R290,00 R330,60 Silver R275,00 R313,50 Silver R275,00 R313,50 

Gold R305,00 R347,70 Gold R295,00 R336,30 Gold R295,00 R336,30 

No lunch R165,00 R188,10 No lunch R165,00 R188,10 

Included in the Full Day Conference Package: 

Included in the Half Day Morning Conference Package: 

Included in the Half Day Afternoon Conference Package: 

Venue hire of one auditorium or conference room 



Catering: 

• Arrival – Tea, Coffee & Juice 

• Mid-morning – Tea, Coffee & Juice with 

sandwiches or scones or muffins 

• Lunch (as per selected menu) 

• Afternoon - Tea, Coffee & Juice with biscuits 

Catering: 

• Arrival – Tea, Coffee & Juice 

• Mid-morning – Tea, Coffee & Juice with 

sandwiches or scones or muffins 

• Lunch (as per selected menu) served until 13h00 

Catering: 

• Lunch (as per selected menu) 

• Afternoon - Tea, Coffee & Juice with with danish 

pastries or scones or muffins or biscuits 

Standard audio-visual equipment 

Note pads and pens 

Water and mints 

Registration desk 

Parking 





Parking 





Parking

BRONZE Day Conference package (Finger fork lunch – standing) 

Hot snack selection 

Casserole dishes with rice 

Salad selection 

Please select 3 items 


Please select 1 item 

 

Cocktail meat balls 

 

Baked fish in an oreganum butter sauce 

 

Seasonal Lettuce, Cocktail Tomatoes, 

 

Mini sausage rolls 

with orange and lemon segments 

Cucumber Batons, Feta Cheese & Mixed 

 

Mini pepper steak pies 

 

Sweet Malay lamb curry with apricots 

Olives 

 

Mini minced beef Wellingtons 

 

Malay Chicken Curry with Traditional 

 

Carrot and Sun Dried Sultana Salad with 

 

Beef Kebabs 

Sambals 

an Orange Juice Dressing 

 

Lamb Kebabs 

 

Coq au Vin (chicken in red wine sauce) 

 

Waldorf Salad 

 

Chicken Kebabs 

 

Chicken and broccoli amandine casserole 

 

Potato and Egg Salad 

 

Sticky chicken wings 

 

Grilled chicken breast cubes in a honey 

 

Spicy Noodle Salad 

 

Honey glazed chicken drumsticks 

orange sauce 

 

Salad greens and herbs topped with 

 

Mini chicken cordon bleu 

 

Hungarian Goulash 

roasted Mediterranean vegetables tossed 

 

Chicken Pies 

 

Beef strips in a coconut and peanut sauce 

in a sundried tomato vinaigrette 

 

Spanikopita 

 

Sherry beef strips with Chilli, coriander and 

 

Cheese Phyllo 

red peppers 

Bronze menu is served with: 

 

Meat Balls 

 

Beef Stroganoff with Cream 

Bread rolls and butter 

 

Spinach Crepes 

 

Beef Lasagne 

Juice & Mineral water 

 

Spinach and feta phyllo parcels 

 

Chicken Lasagne 

 

Mini Vetkoek and Mince 

 

Vegetable Lasagne 

Optional extras: 

 

Cocktail Quiche 

 

Spinach Stuffed Cannelloni bake 

 

Selection of mini pastries @ R15,00 per 

 

Vegetable Samoosas 

person excl VAT 

 

Cheese and onion Samoosas 

 

Sliced fresh fruit selection @ R15,00 per 

 

Spring Rolls 


 

Jalapeno Rissoles 

 

Soft drinks @ R6,50 each excl VAT 

 

Vegetable Spring Rolls with Sweet Chilli dip 

 

‘Tizers @ R9,50 each excl VAT 

 

 

Crumbed Calamari Fingers 

Cocktail Sausages with a Mustard Dip 

When no menu selection is indicated, 

the menu of the day will apply

SILVER Day Conference package (Buffet lunch – seated) 

Main selection 

Side dishes 

Dessert selection 




 

Roast Beef Sirloin with Port Wine and 

 

New Potatoes 

 

Apple tart with custard 

Mushroom Sauce 

 

Baby Parsley Potatoes 

 

Chocolate Chip Mousse 

 

Beef Curry with sambals 

 

Sauté Potatoes 

 

Devonshire cream cake 

 

Sirloin Steak in a Green Peppercorn Sauce 

 

Basmati Rice 

 

Fresh Fruit Salad and Cream 

 

Braised Oxtail with Baby Onions and 

 

Brown Rice 

 

Fruit Trifle 

Mushrooms 

 

Samp 

 

Ice Cream with chocolate sauce 

 

Beef Bobotie 

 

Pap 

 

Malva pudding with custard 

 

Roast Leg of Lamb with mint rosemary jus 

 

Queen’s pudding with custard 

 

Malay Lamb Curry with Sambals 


 

Strawberry cheesecake 

 

Grilled Lamb Chops in a Mint Gravy 


 

Granadilla mousse 

 

Lamb Stew with Almonds and Raisins 

 


 

Gateaux St Honore 

 

Chicken and mushroom pie 


 

Nougat gateaux 

 

Southern Fried Drumsticks with Neapolitan 

Olives 

Sauce 

 

Cucumber and Yoghurt Dill Salad 

Silver menu is served with: 

 

Sweet and Sour Chicken 

 

Fresh Herbs & Salad Greens with a 

Selection of two seasonal vegetables 

 

Green Thai Chicken Curry 

Yoghurt and Mint Salad Dressing 


 

Roast Chicken Thighs with gravy 

 

Tomato, Onions, Olive and Feta Salad 


 

 

 

 

 

 

Chicken Schnitzel with a Cheese Sauce 

Grilled Fish with Lemon Butter Sauce 

West Sumatran Fish Curry with Coconut 

Cream 

Vegetable Moussaka 

Pumpkin and Ricotta Panzotti with a 

Neopolitan Sauce 

Spinach and Ricotta cannelloni with a 

 

 

 

 

 

 

Traditional French Salad 

Carrot and Sun Dried Sultana Salad 

Waldorf Salad 


Three cheese pasta salad 

Coronation Pasta and Peach Salad 

 

 

 

 






Cheese board with biscuits @ R45,00 per 


 

Provencalé sauce 

Green Thai Mixed Vegetable Curry 



GOLD Day Conference package (Buffet lunch – seated) 

Main selection 

Side dishes 

Dessert selection 




 

Roast Sirloin of Beef with Caramelised 

 

New Potatoes 

 

Cappuccino cake 

baby onions in a port jus 

 

Baby Parsley Potatoes 

 

Charlotte pineapple 

 

Beef Teriyaki 

 

Sauté Potatoes 

 

Fresh Fruit Salad and Cream 

 

Beef and Red Wine Stew with Black Olives 

 

Basmati Rice 

 

Fresh fruit pavlova 

 

Malagasy Peppercorn Beef 

 

Brown Rice 

 

Granadilla torte 

 

Roast Leg of Lamb with mint rosemary jus 

 

Samp 

 

Hazelnut gateaux 

 

Lamb and beer hot pot with butter beans 

 

Pap 

 

Sacher Tort 

 

Moroccan Lamb Stew 

 

Tiramisu cake 

 

Braised Lamb Knuckle with Citrus 


 

Fruit cheesecake 

Gremolata 


 

Poppy seed gateaux 

 

Lamb Tageen with Prunes and Almonds 

 


 

Strawberry yoghurt cake 

 

Lamb in Orange and Honey 


 

Thai Chilli Chicken with Ginger & Coriander 

Olives 

Gold menu is served with: 

 

Lemon, Garlic and Thyme Chicken 

 

Cucumber and Yoghurt Dill Salad 

Selection of three seasonal vegetables 

 

Chicken Korma 

 

Tomato, Onions, Olive and Feta Salad 


 

Chicken Casserole with Olives, Capers, 

 

Traditional French Salad 


 

 

 

 

 

 

Tomato and Thyme 

Chicken and Walnut Stew 

Green Thai Chicken Curry 

Caponata with Chicken Strips 

Baked Linefish with a Mornay Sauce 

West Sumatran Fish Curry with Coconut 

Cream 

Garlicky Butter Bean and Chorizo Stew 

 

 

 

 

 

 

Carrot and Sun Dried Sultana Salad 

Waldorf Salad 


Tricolor Pasta Salad with a Basil Pesto 

Vinaigrette 

Spicy Noodle Salad 

Mediterranean roast vegetables with 

Harissa and couscous 

 

 

 

 



person Excl VAT 



Cheese board with biscuits @ R45,00 per 


 

 

Chunky Roast Vegetable Lasagne 

Red Thai Pumpkin Curry 



Venue Descriptions and Standard Audiovisual Equipment 

Auditorium 

Conference Room A 

Conference Room B 

Conference Room C 

o 

Capacity of 330 people 

o 


o 


o 


o 

Cinema style with writing desks 

o 

Seating style is fixed 

o 


o 


o 

Observers’ room for 20 people 

o 

Open oval seating with writing 

o 


o 


o 

4 x Soundproof simultaneous 

desks 

desks 

desks 

translation booths 

o Inner seating = 36 



o 

Podium with 11 speaker seat 

o Outer seating = 24 



o 

XGA Projector (data & video) 

o 


o 


o 


o 

Screen 




o 

Lapel microphone 

o 


o 


o 


o 

Digital congress network system 

o 

Screen 

o 

Screen 

o 

Screen 

with microphones and 

o 


o 


o 


earphones for delegates and 

o 


o 


o 


chairperson/s 




o 

Recording facilities 




chairperson/s 

chairperson/s 

chairperson/s 

o 


o 


o 


Syndicate Room 1 



Banquet hall 

o 


o 


o 


o 

Screen and data projector 

o 

U-shape seating 

o 


o 


available by prior arrangement 

o 

Flip charts and markers 

o 


o 


o 


o 

Screen & Data projector 

o 


o 


o 

Roving microphone 




o 

Music via DMX 

Additional products & services are available on request at an additional cost 

Audiovisual co-ordinator is available throughout the function 

Organisers are required to arrange and provide their own laptop

Excluded from the standard packages: 

o Additional venues – e.g. Breakaway rooms, 

secretarial offices, etc. 

o 

o 

Additional stationery/specialised equipment and 

services such as photo copying, fax & printing 

facilities 

Additional snacks, meals & menus – e.g. Strict 

Halaal & Kosher meals, breakfast menu, dinner 

menu, cocktail menu, etc 

o Additional beverages – e.g. bar facility, 

alcoholic drinks, soft drinks and cordials in the 

meeting room 

o 

Flowers, chair covers, serviette detail, coloured 

linen, serviettes and table décor, provided on 

request according to clients specifications 

General information: 

o 

o 

o 

Quotation is valid for 7 days only from date 

quoted 

Comprehensive selection of menus available 

Any required variations to the packages or 

menus can be discussed and accommodated 

wherever possible 

Venue Hire Only & Breakaway Room Rates 

(Applicable when additional venues are required) 

Auditorium @ R20,800 per day excl VAT 

Conference A @ R2 540,00 per day excl VAT 

Conference B @ R2 030,00 per day excl VAT 

Conference C @ R1 525,00 per day excl VAT 

Syndicate 1 @ R510,00 per day excl VAT 

Syndicate 2 @ R765,00 per day excl VAT 

Syndicate 3 @ R1 015,00 per day excl VAT 

Delegate Offices 1 – 7 @ R405,00 per day excl VAT 

Additional products and services 

(Prices excl VAT) 

Telephone line per day excluding calls @ R150,00 

Fax line per day excluding calls @ R150,00 

Personal Computer per day @ R300,00 

Dance floor (6x6 sqm) @ R500,00 

Dance Floor (9x9 sqm) @ R700,00 

Flip charts @ R100,00 

Laser pointer @ R100,00 

Photocopies @ R3,00 per page 

Faxing (RSA) @ R5,00 per page 

International Faxing @ R10,00 per page 

Incoming Fax @ R3,00 per page 

Printing – B&W @ R3,00 per A4 sheet 

Printing – inkjet full colour @ R5,00 per A4 sheet 

E-mail received & printed @ R3,00 per page 

Internet browsing or personal e-mail - No charge 

Recording of proceedings @ R25,00 per tape 

o 

o 

o 

Strict Halaal, Kosher or special dietary 

requirements are available by prior 

arrangement only and at an additional cost 

Final numbers MUST be confirmed not less 

than 72 hours (3 days) prior to the event 

Although we will endeavour to keep our rates 

stable, prices are subject to change without 

prior notice. Prices will increase in line with 

industry practices 

Quotations available on request for: 

Video conferencing 

Black & White Printer rental 

Colour Printer rental 

Photocopy Machine rental

South African Reserve Bank ("SARB") Conference Centre Terms and Conditions for Functions 

All bookings for functions to be held at the SARB Conference Centre are subject to the terms and 

conditions contained in this document 

1 PRICE 

Rates are quoted in South African Rands and are, unless otherwise specified, exclusive of 

VAT. 

2 CONFIRMATION AND DEPOSITS 

In order to confirm a function date and to guarantee rates quoted, you must sign the quotation 

to which these terms of conditions are attached and return the quotation to SARB together with 

the required first deposit or Government order as stipulated on the quotation. The 

supplementary deposit must be paid in full by the date stipulated on the quotation. Should you 

not meet any of these requirements, SARB reserves the rights to cancel the function. 

3 NOTIFICATION OF FINAL NUMBERS OF GUESTS 

You must notify SARB in writing of the final number of guests attending the function not less 

than 3 days before the start of the function, failing which the confirmed number of guests 

recorded in the quotation will apply. The final numbers may not vary by more than 10 per cent 

on the last confirmed numbers given to SARB. 

4 CORRECTNESS OF ACCOUNT 

It is your responsibility to verify the correctness of any account for beverages consumed during 

the function prior to the termination of the function, failing which a certificate signed by any 

SARB supervisor shall be deemed sufficient proof of the correctness of such an account for 

any legal purpose or proceeding. 

5 PAYMENT OF FINAL PAYMENT 

The final payment and the bar bill are due and payable within 30 calendar days after 

presentation of the final invoice by SARB. Any amounts not paid on time shall attract interest 

at a rate of prime plus 2%. 

6 FOOD AND BEVERAGE 

Neither you nor your guests may bring any food or beverages onto the premises of SARB or 

into the allocated function room. 

7 FUNCTION ROOM 

SARB will have the right to change the allocated function room in its discretion should it 

become necessary, provided that the new function room shall be at least equal to the allocated 

function room. You must vacate the allocated (or alternative) function room and the 

conference centre in general by not later than one hour after the "function end time", as 

indicated in our quotation. 

8 PARKING 

Unless otherwise stipulated in the quotation, SARB cannot guarantee the availability of parking 

at the conference centre for the function. All cars parked at the conference centre are parked 

entirely at the owner's risk. When parking is made available, the cost whereof will be included 

in the rates quoted, it will be on a first come first serve basis in the parking garage. Parking is 

also available at the State Theatre and Sammy Marks Square for the account of the visitors. 

9 BUSINESS AND RELATED FACILITIES 

Limited business facilities such as internet facilities, photocopying facilities, fax facilities and 

the like are available at the conference centre. A separate fee is payable and details of the 

facilities and fees are available on request. 

10 LIABILITY FOR DAMAGE TO PROPERTY 

You will not be allowed to print, affix or attach in whatever way, any sign, notice or other matter 

to any wall, partition, ceiling, rail or floor of the function room without the prior written consent 

of SARB. You will be responsible for any damage caused to or loss of any SARB property 

and/or equipment by any act or omission on the part of you, any of your employees or any of 

your guests whether such property or equipment belongs to SARB or is hired specifically by 

SARB for you, and you will pay to SARB, on demand, the amount required to repair such 

damage. 

11 CLIENT PROPERTY AND/OR HIRED PROPERTY 

SARB will not be held responsible for any loss of or damage to any property or equipment 

owned or hired by you, your employees and/or your guests. 

12 OVERRIDING AUTHORITY AT FUNCTIONS 

SARB will be entitled to put an immediate stop to any function or request you or any of your 

guests to immediately leave SARB's premises, should it be of the reasonable opinion that the 

function, you or any of your guests is causing an unreasonable disturbance or interference 

with any other function, exhibition or activity at the SARB Conference Centre, or for security 

and/or safety considerations. Please note that all venues within the SARB Conference Centre 

are non-smoking venues and smoking will only be permitted in clearly designated smoking 

areas.

13 INDEMNITY 

Neither SARB nor its directors, employees, agents, sub-contractors nor its insurers shall be 

liable for any loss, damage, injury or death which may be caused to any person or property 

brought onto SARB's premises by you, your employees or guests howsoever such loss, 

damage, injury or death may occur and you hereby indemnify and hold SARB harmless 

against any claim that may be made against SARB by any third party relating to these terms 

and conditions or arising out of your use of the SARB Conference Centre. 

14 POSTPONEMENT OF FUNCTION BY CLIENT 

If you postpone a function 30 days or more prior to the function date, you will be obliged to pay 

SARB a penalty equal to 10% of the first deposit and the supplementary deposit, as set out in 

SARB's quotation. If you subsequently cancel the function, you will be obliged to pay to SARB 

cancellation fees in accordance with clause 15. 

15 CANCELLATION BY CLIENT 

In the event that you cancel the function 

15.1 90 days or more prior to the function date, SARB will refund to you the full deposit 

paid by you; 

15.2 between 60 and 89 days prior to the function date, you will be obliged to pay 

SARB a cancellation fee equal to 25% of the aggregate value of the first deposit 

and the supplementary deposit per SARB's quotation; 

15.3 between 30 and 59 days prior to the function date, you will be obliged to pay 

SARB a cancellation fee equal to 50% of the aggregate value of the first deposit 

and the supplementary deposit per SARB's quotation; 

15.4 between 1 and 29 days prior to the function date, you will be obliged to pay SARB 

a cancellation fee equal to 100% of the aggregate value of the first deposit and the 

supplementary deposit per SARB's quotation. 

16 CANCELLATION OF FUNCTION BY SARB 

SARB has the right to cancel any booking at any time prior to the function date, without 

incurring any liability towards you or any of your guests, should it be necessary as a result of 

any reason beyond the control of SARB or as a result of any strikes, lockouts or labour unrest. 

In such event SARB will endeavour to assist you in placing the function at an alternative 

venue. If no suitable alternative arrangements can be made, SARB will refund to you all 

deposits, which you may have already paid to SARB in respect of such function. 

17 SAFETY AND SECURITY 

You agree to, and will ensure that all of your guests, comply with the Safety and Security 

policy of SARB applicable to the conference centre. 

18 COURT OF LAW AND JURISDICTION 

The agreement shall be governed by South African law. The parties consent to the jurisdiction 

of any competent court and the client chooses its domicilium citandi et executandi at the 

physical address on the quotation. Should any litigation be necessary against you, you will be 

responsible for all costs incurred by SARB on the scale as between attorney and own client. 

19 CEDING OF RIGHTS AND OBLIGATIONS 

You will not be entitled to cede any of your rights or assign any of your obligations in terms of 

the agreement without the prior written approval of SARB. SARB reserves the right to make 

use of sub-contractors. 

20 TERMINATION 

SARB will be entitled to immediately cancel the agreement in the event that you breach any 

one or more of these terms and conditions, if you are provisionally or finally liquidated or 

sequestrated, if the nature of the function is undesirable to SARB or in the event that you 

commit any act of insolvency as described in the Insolvency Act. 

21 CONSTITUTION OF AGREEMENT 

This agreement constitutes the whole agreement between the parties and no representations 

or warranties, which do not appear in this document or the quotation signed by both you and 

SARB, will be of any force or effect. For any amendment, waiver or indulgence to be effective 

as between the parties it must be reduced to writing and signed by both parties. 

22 NO WARRANTIES 

SARB does not warrant that the function room or the SARB Conference Centre are duly 

registered with or affiliated to any regulatory body.

BOOKINGS AND RATES SHALL ONLY BE CONFIRMED ON RECEIPT BY 

SARB OF THE DULY SIGNED TERMS AND CONDITIONS, THE STIPULATED 

DEPOSITS OR GOVERNMENT ORDER ON OR BEFORE THE STIPULATED 

DATES, FAILING WHICH THE BOOKING AND THE QUOTATION WILL 

LAPSE. 

Signed at________________ on this ________ day of ________________ 2008 

_________________________________ 

For and on behalf of client 

who warrants that he/she is duly authorised hereto 

Event Date: ___________________________________________________ 

Event Name: __________________________________________________ 

Signed at ________________on this ________ day of _________________2008 

Number of Delegates: ___________________________________________ 

Conference package: ____________________________________________ 

___________________________________ 

For and on behalf of SARB 

who warrants that he/she is duly authorised hereto 

Company Name: _______________________________________________ 

VAT Number: __________________________________________________ 

Order Number: _________________________________________________ 

Authorised by (Name): ___________________________________________ 

Position: ______________________________________________________ 

Postal Address: ________________________________________________ 

________________________________________________ 

________________________________________________

Conference Centre Conference Rates - South African Reserve Bank

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