2013 MEET PACKAGE - Burnaby Mountain Mantas Swim Club

2013 MEET PACKAGE
UBC AQUATIC CENTRE
JULY 12 - 14, 2013
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Hootenanny 2013
North Vancouver Cruisers Aquatics Hootenanny
UBC Aquatic Centre, July 12 - 14, 2013
Thank you for participating in the 5th Annual North Vancouver Cruisers Aquatics Hootenanny.
The North Vancouver Cruisers are dedicated to the promotion of four aquatic sports –
Competitive Swimming, Water Polo, Diving, and Synchronized Swimming - and hope that you
enjoy this unique opportunity to participate and observe them together on the spectacular
campus of the University of British Columbia. In this package you will find all the necessary
information for registration, accommodations and scheduling for the swimming, diving, waterpolo
and synchro events at the UBC Aquatic Centre.
We have also managed to secure some rooms at the University residences at a reasonable price
for out of town visitors, or people that just want to chill out and relax after Saturday’s events.
The UBC campus has much to offer BCSSA families.
• Ample outdoor space adjacent to the pool for day-tents.
• Top-quality food from UBC Food Services located in the building adjacent to the pool and
serving breakfast, lunch and snacks throughout Friday, Saturday and Sunday. Subway
and Starbucks will have extended hours to serve swimmers and parents.
• Ample convenient parking at affordable daily rates.
• On-campus overnight accommodation in student residences:
http://tinyurl.com/NVCGageTowers2013
• Rooms can be reserved in blocks to accommodate families from the same club.
• See accommodation information pg 5 and map on page 17.
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Location
UBC AQUATIC CENTRE
University of British Columbia
6121 University Blvd.
Vancouver, BC V6T 1Z1
Facilities:
The UBC Aquatic Centre is a comprehensive world class facility with an eight-lane competition
tank, warm-up pool available throughout the competition, diving and synchro tank, and plenty of
bleacher seating available to observers.
(See http://www.aquatics.ubc.ca/general-info/campus-map.php... See map pg 17)
The pool will be configured to accommodate all sports during the Hootenanny. There will be two
water-polo pools on Friday, July 12th. Water-polo games will be played in both the 25m dive tank
as well as a 25m tank in the outdoor pool. For Saturday, July 13th & Sunday, July 14th, speed
swimming will be conducted in the eight lane 25m competition tank with a 2 lane warm up pool
available throughout the competition. The races and warm up areas will be widthwise. The diving
tank will be reserved for diving and synchronized swimming events and is out of bounds to both
non-synchro and non-diving competitors throughout the competition.
Please respect the entrance and pool closures to ensure the smooth operation of all
competitions. Please note that UBC Swim programs are scheduled for the shallow tank of the
outdoor pool throughout the weekend and are not available to Hootenanny participants.
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General Information
Participants may take part in all four disciplines.
However, it is the responsibility of the participants to
coordinate their schedule.
PARENT VOLUNTEERS
• All clubs are requested to supply a list of available qualified senior deck officials (referees,
back-up referees, starters, stroke and turn judges, and diving judges). Please provide a
list of names and times available to Meet Referee, Herbert Tung, Herbert@lamlonishio.ca,
as soon as possible.
• Participating clubs are also asked to provide timers and recorders throughout the meet on
both days.
o THREE TIMERS are required for each lane. Two will operate a plunger and one
will operate a manual stopwatch, plunger and record times on the heat sheet.
• Clubs are reminded that the meet cannot function without the aid of volunteer
officials & parents.
SILENT AUCTION, BOOK SALE & TEAM AQUATICS
Check out the silent auction used book sale, as well as the Team Aquatics Tent, which will be
setup on the field.
FOOD SERVICES
Enjoy UBC Food Services located in the building adjacent to the pool for breakfast, lunch and
snacks throughout Friday, Saturday and Sunday.
Starbucks: Friday July 12 7.00am -7.00 pm
Saturday July 13 8.00 am -4.00 pm
Sunday July 14 8:00 am -3.00pm
Subway: Friday July 12 8:30am -7.00 pm
Saturday July 13 10:30 am -4.00 pm
Sunday July 14 10:30 am- 3.00pm
Breakfast buffet:
6.30am-10.00am @ $8.00 per person (tax incl).
PLEASE REMEMBER YOUR WATER BOTTLE
Officials and volunteers, please bring a reusable water bottle for filling while
you are on deck. We want to reduce the number of plastic water bottles used.
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Accommodation
We’ve negotiated discounted rates at UBC’s Gage Towers.
To reserve discounted accommodations, please go to:
http://tinyurl.com/NVCGageTowers2013
UBC highly recommends that teams try to fill all bedrooms in the 4 person (Premium Single)
suites to avoid other people being allocated to any empty rooms. UBC will generally avoid mixing
teams together; however if they find we are running low on rooms, they might need to use the
empty rooms available.
After June 12 th , the rooms will still be available for reservations, but the block of rooms reserved
for the Hootenanny will be released to the general inventory.
Accommodation rates (per night):
Gage Premium Singles: $42.00 + tax (including breakfast)
One of four single bedrooms sharing a lounge and washroom. Each bedroom sleeps one person
only. Includes phone in room and TV in lounge. High-speed internet and on-site laundry
available.
Tower Apartment at Gage Residence: $198.00 + tax (including breakfast)
Each suite contains six bedrooms with single beds, two showers, lounge with TV, and fullyequipped
kitchenette. High speed internet and on-site laundry available.
You can also call the reservations office at 1-888-822-1030, mention that you are with the
Hootenanny 2013 meet, name your club, and they’ll try to allocate you together with your team.
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Hootenanny 2013 Contacts
Meet Manager:
Lydia Forssander-Song
lydiaforssandersong@me.com
(604) 690-0727
Meet Referee:
Herbert Tung
Herbert@lamlonishio.ca
(604) 868-4598
Chief Meet Recorder
& Swimming Meet Entries:
Michael Hutchinson
mdhutchinson@shaw.ca
Cell: (604) 813-8237 or Office: (604)-473-9447
Diving Coordinator:
Jill Lawlor
jilllawlor4@gmail.com
Synchronised Swimming
Coordinator:
Cath Blythe
blythecath@gmail.com
Water-polo Coordinator:
Sahar Peiravani
sahar_peiravani@hotmail.com
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Entry Fees
Water Polo
• $240 per registered water-polo team ($200 meet fee, plus $40 referee fee)
• In addition, UBC now requires a $50 Facility Improvement Fee per team.
• Cheques must be delivered to the main Water polo desk by 9am on Friday July 12 th .
Speed Swimming
• $8.00 per individual event
• $12.00 per relay event
• In addition, UBC now requires a surcharge of $5 per competitor for their Facility
Improvement Fee.
• Cheques must be delivered to Clerk of the Course by 8am on Saturday July 13 th .
Diving
• $10.00 registration per diver
• $6.00 for each event
• Cheques must be delivered to Jill Lawlor by 8am on Saturday July 13 th .
Synchronized Swimming
• $8.00 registration per swimmer
• $6.00 for each event
• Cheques must be delivered to Cath Blythe by 8am on Sunday July 14 th .
Note: The club shall write separate cheques for each sport, as they must be delivered to different
places at different times.
Please make cheques payable to
“North Vancouver Cruisers.”
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Speed Swimming
RULES:
• BCSSA Rules published May 2013 will apply, plus all rules changes as listed on the
BCSSA website.
• The meet will be a heats and finals, cardless meet, seeded in the “Multi-Division/Open”
format with A & B swimmers seeded together (based on entry time submitted). Swimmers
will be seeded in the preliminaries for each event according to their entry times,
regardless of their division (See Event list for division splits - ie: 100 IM Div 1-3 & 200
IM Div 4-8). In finals, swimmers will swim against the fastest qualifiers in their specific
division within each event.
• Swimmers entered with no time will be seeded in the slowest heats. If a swimmer does
not have a current time for an event, the most recent time is acceptable. It is very
important that coaches enter swimmers with a time to avoid NT entries, which will
be seeded in the first heat of the multi-division event.
• At the completion of heats there will be a short break to print the final event sheets and a
warm-up for finals.
• There will be only one heat of swimmers for finals in all divisions.
• Marshalling will be in place for all events and finals.
• Marshalling calls will be in accordance with BCSSA rules.
• 25 m events for 6 and under will be swum as timed finals.
• Heats will be consolidated wherever reasonable.
• Relays will be swum as timed finals at the end of heats, prior to the break.
• Due to the expected size of the meet, NO deck entries will be allowed.
• Due to the orientation of the competition tank, Stroke and Turn judges will be located at
both ends of the lanes; there will be no stroke judge on the side or place judges.
• No Place Judges: The Hootenanny will not be using Place Judges, as per BCSSA rules
(Swimming Section 9). As Place Judges are not being used, if there are any questions as
to the validity of a time, a re-swim may be called at the discretion of the Chief Judge
Electronic and Meet Referee.
SPEED SWIMMING SCHEDULE
Saturday July 13th
Sunday July 14th
A.M. Warm-ups: 6:30 – 7:45am A.M. Warm-Ups: 6:30 – 7:45am
Officials Meeting: 7:00am Officials Meeting: 7:00am
Coaches Meeting: 7:15am Coaches Meeting: 7:15am
Meet Starts: 8:00am Meet Starts: 8:00am
Break: 30 minutes Break: 30 minutes
Warm-Ups (Finals): 30 minutes Warm-Ups (Finals) 30 minutes
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WARM-UP
• There will be 10 lanes available for warm up from 6:30-7:45am on Saturday and Sunday
morning for heats. There will be a 30 minute warm-up prior to finals both days. Times will
be announced prior to the break.
• Team lane and time assignments for warm-ups will be posted and announced the
morning of each day.
• There will also be 2 lanes open throughout the meet for warm up and cool down between
events.
• Coaches are required to supervise swimmers during warm-up.
• Division 0-4 swimmers must be supervised by a coach when in the warm-up pool.
• The warm-up pool shall be used for warm up and cool down only.
• Swimmers are not allowed in the diving/synchronized swimming tank at any time.
ENTIRES
• Entries for speed swimming must be received, electronically, no later than Monday,
July 1st @ 5:00 pm. Send to Michael Hutchinson at mdhutchinson@shaw.ca.
• Clubs MUST use Hy-Tek Team Manager 6.0 or newer to enter in this meet.
• Please visit the BCSSA website to obtain the ‘Hy-Tek Event List’. Entries must be
generated from the “Export Meet Entries” function within Hy-Tek’s Team Manager.
• Team rosters must also be submitted along with each team’s entry file.
• Swimmers may enter a maximum of five individual events and two relays.
• There will be a maximum of three relay teams/division/team.
• Complete your entries carefully and reference the event number in this package
when entering swimmers. Hy-Tek Team Manager does not restrict entries into an
event, as no specific division is assigned to each event.
• Please note that we have limited the number of participants to 800 (approx.), and this
number may be increased based on the time-out of the meet. Entries from clubs will be
entered into the meet on a first come, first served basis.
LATE ENTRIES
• Late entries will be permitted but are discouraged. Any late entry must be sent to Michael
Hutchinson no later than Thursday July 11th at 4:00 pm. NO EXCEPTIONS.
• A late entry will be charged $15.00 for an individual race and $20.00 for a relay.
• Payment is due at 8:00 am Saturday July 13 th , along with your meet fees.
• Entries will only be accepted if there is an empty lane in a current heat.
• There will be no re-seeding of the meet and no new heats will be created.
SCRATCHES
• Please notify Michael Hutchinson no later than Friday July 12th at 4:00 pm of any
scratches. Note: There will be no refunds provided for scratches.
• After Friday July 12 th at 4:00 pm, please complete a BCSSA Scratch sheet, available on
the BCSSA website and hand it in to the Clerk of the Course by 7:00am on both days.
DECK ENTRIES
• DECK ENTRIES WILL NOT BE PERMITTED AT ANY TIME.
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RELAYS
• Relay entries shall include the swimmers names within Hy-Tek Team Manager. If
you have troubles with doing this, please contact Michael Hutchinson.
• Relay Cards must be submitted to the Clerk of the Course no later than 9am on both
days.
• NOTE: There are no deck entries allowed.
• Coaches must fill out BCSSA yellow relay cards (not provided).
TIMING SYSTEM
• Omega Timing System (ARES) will be used as the automatic judging and timing system
in accordance with the BCSSA rules.
• Automatic timing system will be backed up by three electronic plungers per lane.
• Plungers will be operated by the lane timers and recorder.
• Should the automatic judging and timing system fail for an extended period of time; the
meet will proceed with manual timing (3 stopwatches with “starting gun”).
RESULTS
• Results from heats will be posted following each event.
• Results will be available on Meet Mobile during the Meet. The App is available in the App
Store.
• Final results will be posted on the BCSSA website.
AWARDS
• Individual Finals: 1 st to 3 rd place medals for ALL DIVISIONS and 4 th to 8 th place ribbons
ONLY AWARDED UP TO AND INCLUDING DIVISION 4.
• All 6 & under (25m) will get participation ribbons and “goodie bags”.
• Relays: 1 st to 8 th place ribbons for Divisions 1-4
• Relays in Divisions 5 and above will have ribbons awarded only for 1 st – 3 rd place.
• Medal award ceremonies will directly follow each individual final event.
• Photographs of the medal recipients will be made available on the Cruiser Aquatics
website.
• All teams should pick-up their awards at the end of the meet.
COURTESY MARSHALLING ANNOUNCEMENTS
• Courtesy marshalling calls will be announced throughout the meet.
• Marshalling calls will also be on Twitter. Our handle is @NVCHOOT
• Again, this is simply a courtesy announcement. The official marshalling calls come from
the Clerk of the Course.
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SPEED SWIMMING EVENT LIST
Saturday July 13th, 2013
Girls Stroke Divisions Boys
101 100 IM Div 1 - 3 & O Cat 1 102
103 200 IM Div 4 - 8 & O Cat 2 104
105 25 Free 6 & Under 106
107 50 Free Div 1 - 3 & O Cat 1 108
109 50 Free Div 4 - 8 & O Cat 2 110
111 25 Fly 6 & Under 112
113 50 Fly Div 1 - 4 & O Cat 1 114
115 100 Fly Div 5 - 8 & O Cat 2 116
117 200 Med. Relay Div 1 118
119 200 Med. Relay Div 2 120
121 200 Med. Relay Div 3 122
123 200 Med. Relay O Cat 1 124
125 200 Med. Relay Div 4 126
127 200 Med. Relay Div 5 128
129 200 Med. Relay Div 6 130
131 200 Med. Relay O Cat 2 132
133 200 Med. Relay Div 7 134
135 200 Med. Relay Div 8 136
Sunday July 14th, 2013
Girls Stroke Divisions Boys
201 50 Fly Div 5 - 8 & O Cat 2 202
203 25 Back 6 & Under 204
205 50 Back Div 1 - 3 & O Cat 1 206
207 100 Back Div 4 - 8 & O Cat 2 208
209 25 Breast 6 & Under 210
211 50 Breast Div 1 - 3 & O Cat 1 212
213 100 Breast Div 4 - 8 & O Cat 2 214
215 100 Free Div 1 - 3 & O Cat 1 216
217 100 Free Div 4 - 8 & O Cat 2 218
219 200 Free Relay Div 1 220
221 200 Free Relay Div 2 222
223 200 Free Relay Div 3 224
225 200 Free Relay O Cat 1 226
227 200 Free Relay Div 4 228
229 200 Free Relay Div 5 230
231 200 Free Relay Div 6 232
233 200 Free Relay O Cat 2 234
235 200 Free Relay Div 7 236
237 200 Free Relay Div 8 238
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Water - Polo
MEET INFORMATION
• The tournament (12U, 14U, 16U & 18U) will take place on Fri, July 12, 2013 from 9am-
8pm.
• FINA Rules in accordance with BCSSA regulations (Feb 2012) will apply.
• 2 tanks will be used - 25m Indoor (12U & 14U) and 25m Outdoor (16U and 18U).
• Clubs will supply both Dark and White caps for their competing teams.
• Tournament Schedule: Round Robin with Cross-Over games and Finals.
• Parent support for timing games and managing score sheets is greatly appreciated.
• There is no extra pool space for warm up. Players cannot use the other parts of the
aquatic facility without paying the public swim fee.
Entries:
• Team Entries are due by 6pm on July 7th. Entry fees are $240 per team. Late entries will
be accepted up until July 11 th , subject to availability, with a $30 per team late penalty.
• Cheques to be made out to “North Vancouver Cruisers”
• Club Entry fees Cheque due by 9:00 am July 12 th , 2013.
• Email Sahar Peiravani, sahar_peiravani@hotmail.com to register.
• Refunds will not be provided for scratched teams.
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Diving
MEET INFORMATION
• All diving will take place on Saturday July 13 th , 2013.
• The meet will commence at 9:00am.
• Open warm-ups are from 8:30-9:00 am.
• Coaches are asked to monitor divers during warm-up.
• There will be a 15 min warm-up prior to each event.
• There will be 1 and 3 m events for all age categories.
• Developmental divers are welcomed at this meet.
• Divers wishing to qualify for the Regional Championships for their area must ensure that
their dive sheets include a full list of dives according to the 2013 Age Group Dive
Requirements set out in the BCSSA Provincial Dive Meet package, with no more than one
failed dive in the list.
• Rules outlined by the BCSSA (2012) rule book will be in effect.
• Appropriate marks will be deducted for failed dives, balks and re-dives.
• All other judging decisions will be made by the head referee (appointed at the meet).
• Divers needing to compete at times other than their allotted competition times must
confirm with the organizers or diving meet manager prior to the conflicting event. A 30
minute window will be allowed to accommodate conflicts with a speed swimming event.
• Please refer to the BCSSA Diving Rule Book for any and all regulations pertaining to a
diving competition.
• At the conclusion of the diving meet, National level divers will perform a diving
demonstration.
• “New Dive” derby open to all divers will conclude the meet after Demo dives. Fun prizes
will be awarded to all derby participants.
ENTRIES
• Divers may enter 1 and 3 m events.
• All entries for diving must be received by Tuesday July 9, 2013, and can be e-mailed to
Jill Lawlor, jilllawlor4@gmail.com.
• PLEASE PROVIDE AN INDICATION OF HOW MANY DIVERS IN EACH AGE GROUP
EACH TEAM WILL ENTER BY JULY 1 st .
• WE WILL ENDEAVOUR TO HAVE A CONFIRMED SCHEDULE AVAILABLE BY LATE
WEDNESDAY AFTERNOON, JULY 10th, PROVIDED ALL ENTRIES ARE RECEIVED IN
TIME.
• Dive Sheets must be handed in at the beginning of the meet.
• Changes to sheets will be permitted until the order of that event is called.
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Diving Event List
The events for “S” and “O” divers are:
1 Metre
• 8 & under
• 9 & 10
• 11 & 12
• 13 & 14
• 15 & 16
• 17 - 19
• 20 & over
3 Metre
• 8 & under
• 9 & 10
• 11 & 12
• 13 & 14
• 15 & 16
• 17 - 19
• 20 & over
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Synchronized Swimming
INFORMATION
• All synchronized swimming team rosters must be submitted to the Clerk of the Course no
later than 9:30 a.m.
• Synchronized Swimming Events will take place on Sunday July 14 th .
RULES
Swimmers may wear a plain coloured bathing suit of their choice for the figure competition. Black
is the preferred colour, but the swimsuit colour is optional. Nose-plugs are not necessary to
adequately perform figures, but some swimmers may wish to wear them. Goggles are also
allowed. Swimmers are not allowed to wear JEWELLERY (other than medical alert bracelets)
and NO NAIL POLISH.
WARM-UP & SCHEDULE
• Coaches must monitor swimmers during warm-up, which will be from 10:30 – 10:45am.
• Individual Figures judging will start at 11:00am.
• Demonstration routines will be performed during the speed swimming break and finals
warm-up. We estimate that this will be from 2:30 – 3:30pm; however, this is estimated.
• Demonstration teams will also be given 2 min to warm up prior to the start of their
routines.
ENTRIES
• Please contact Cath Blythe at blythecath@gmail.com for further details and entry
information.
• Swimmers’ Divisions are based on the 2013 BCSSA Age Locator according to age as of
April 30 and skill assessment.
• All entries must be received by Tuesday July 9th, 2013. Please send to Cath Blythe.
AWARDS
• Medals will be awarded to the top 3 finishers in each figure event.
• Ribbons will be awarded from 4 th to 8 th place.
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SYNCHRONIZED SWIMMING EVENT LIST
FIGURES
Beginners’ Tier:
Div 3 and under
Div 4 and over
Intermediate Tier:
Div 3 and under
Div 4 and over
Advanced Tier:
Div 3 and under
Div 4 and over
‘O’ CATEGORY:
‘O CAT 1 (Div 3 & under)
‘O CAT 2 (Div 4 & over)
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Maps
Aquatic centre:
The red arrow points to the Aquatic Centre
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