e-TE DER OTICE O. TE-710/2012-13 - Irrigation Department,Uttar ...

BIDDIG DOCUMET
FOR
MAUFACTURE AD SUPPLY OF
TWO WAY PVC OUTLET VALVE I VARIOUS
TUBEWELL DIVISIOS OF IRRIGATIO DEPARTMET,
UTTAR PRADESH
BID REFERENCE : TE-710/2012-13
LAST DATE AND TIME FOR : 24.09.2012 UP TO 14.00 HOURS
SUBMISSION OF e-BIDS
DATE AND TIME OF OPENING : 24.09.2012 AT 16.00 HOURS
OF e-BIDS
PLACE FOR OPENING OF e-BIDS :
OFFICE OF THE SUPERINTENDING ENGINEER
Central Equipment & Stores Procurement
Circle-II, Ganga Sinchai Bhawan, Telibagh,
LUCKNOW-226025
ADDRESS FOR COMMUICATIO : SUPERINTENDING ENGINEER
Central Equipment & Stores Procurement
Circle-II, Ganga Sinchai Bhawan, Telibagh,
LUCKNOW-226025 Ph.no 0522 2442475
E-Mail Address: se_cespoc2_lko@idup.gov.in
BID SECURITY : Rs. 1.37Lacs.
This Document Contains Pages - 57
It will be responsibility of the bidders to check U.P.Government e-procurement
website http://etender.up.nic.in for any amendment through corrigendum in the
tender document. In case of any amendment, bidders shall incorporate the
amendments in their bid accordingly.
Tender Document Fee : Rs.300.00+
VAT @ 13.5%

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Index
1. E-Tender otice 03
2. Invitation for Bids 04-05
3. Section I - Instruction to Bidders 06-16
(A) The Bidding Document 06-07
(B) Preparation of Bids 07-13
(C) Bid Opening and Evaluation of Bid 13-15
(D) Award of Contract 15-16
4. Section II- Conditions of Contract 17-38
II (A) General Conditions of Contract (GCC) 17-27
II (B) Special Conditions of Contract(SCC) 28-38
5. Section III - Technical Bid 39-51
III (A) Technical Specifications 39-42
III (B) Technical Conditions including 43-46
Qualification Requirements
III (C) Bid Form 47
III (D) Supply Order Statement/Annexure-A1 48
III (E) Performance Certificate Statement/Annexure-A2 49
III (F) Check List/Annexure ’Q’ 50
III (G) Validity Commitment/ Annexure ‘VC’ 51
6. Section IV - Financial Bid 52-53
IV (A) Price Schedule/BOQ/ Schedule ‘A’ 52
IV (B) Form of Agreement 53
7. Section V - Forms of Bank Guarantee for 54-57
Earnest Money and Performance Security
V (A) BG Form for EMD 54-55
V (B) BG Form for Performance Security 56-57

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Office of The Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Ganga Sinchai Bhawan, Telibagh,
LUCKOW-226025
IVITATIO FOR BIDS
e-TEDER OTICE O. TE-710/2012-13
Online e-bids on prescribed bid forms in three parts namely (i) Earnest Money Bid (ii) Technical bid (iii) Price bid are
invited simultaneously by the undersigned on behalf of the Governor of Uttar Pradesh only from ISO: 9001-2000 certified
Original Manufacturers registered with Director of Industries of the State / N.S.I.C./ D.G.S.& D./ Ministry of Industries.
Government of India as original manufacturers for various type PVC Pipe fittings & PVC Outlet Valve under FIRM & FIXED
PRICE up to 14.00 Hours on 24.09.2012 and shall be opened at 16.00 Hours on the same prescribed day as stated below but
part ‘C’ i.e. price bid shall be opened later on a specified date i.e. 13.10.2012 at 15.00 Hours which shall also be intimated to
the bidding firms after completing technical evaluation. In case the date of opening of bids is declared a holiday then the e-bids
shall be opened on the next working day at the same time. The details for submission of bids are available in the bid document
uploaded on the e-procurement website- http://etender.up.nic.in. The bidder are required to submit one No. Sample of Two
Way PVC Outlet Valve duly manufactured as per Departmental Technical Specifications at Unit-7, CESPO-II, I.D.U.P.,
Lucknow in the presence of departmental representative on 22.09.2012 Noon during working hours failing which their offer
shall be treated as non responsive. The undersigned reserves the right to cancel any or all the e-bids/ annul the bidding process
without assigning any reason. The bidders are required to be registered with U.P. Electronic Corporation, Ashok Marg,
Lucknow by depositing Rs. 6000.00 (Rs. Six Thousand only) as fees for participation in the e-Tendering. Those Bidders who
are not registered with Director of Industries of the State/ N.S.I.C./ D.G.S. & D. for participation in bid for bidding item are
required to submit Bid Security(EMD) in amount as stated below which should be pledged in favor of the Superintending
Engineer, CESPO-II, I.D.U.P., Lucknow. But bidders who are intended to seek exemption from submitting bid security (EMD).
Should submit relevant Industries Registration Certificate issued by competent authority with request letter for exemption as
well as the bid document fee through Demand Draft/ Bankers Cheque payable in favor of the Executive Engineer, Inventory
Control Division, Lucknow as stated below, prior to the schedule date & time of opening of bid, failing which bid shall not be
considered/ opened. The quantity mentioned herein under is tentative and subject to change as per actual requirement at the
time of deciding purchase, ordered material shall be delivered through out U.P. at consignee’s stores as per dispatch
instructions. No deviation/ alteration in the technical specifications/ conditions stipulated in the tender documents shall be
allowed.
(a)
Two-Way PVC Outlet Valve suitable for 160mm. diameter
PVC Pipe line as per Drawing & Technical Specifications
stipulated in Tender Document.
10000 os.
(b) Date & time for Availability of the bid document on website. 24.08.2012 From 17.00Hours onwards
(c) Period for Bid submission along with Bid Document Fee, Bid 25.08.2012 From 10.00 Hr to 24.09.2012 up to
Security/ Industries Registration Certificate for exemption from
EMD and other supporting documents in PDF/XLS format.
14.00 Hours
(d) Online opening date & time of Part “A” i.e. Earnest Money Bid. 24.09.2012 at 16.00 Hours
(e) Online opening date & time of Part “B” i.e. Technical Bid. 29.09.2012 at 16.00 Hours
(f) Online opening date & time of Part “C” i.e. Price Bid. 13.10.2012 at 15.00 Hours
(g) Venue of opening of bid. Office of The Superintending Engineer, Central
Equipment & Stores Procurement Circle-II, Ganga
Sinchai Bhawan, Telibagh, Lucknow(U.P.)-
226025.Ph.No. 0522 2442475
(h) Bid document fee. Rs. 300.00 (Rupees Three Hundred only)+ VAT
@ 13.5%
(i) Bid Security (Earnest Money Deposit). Rs. 1.37Lacs (Rupees One Lacs Thirty Seven
Thousand only)
Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow.

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IVITATIO FOR BIDS
This invitation for bids is for Manufacturer & supply of Two-Way PVC Outlet Valve & its
supply for Construction of Tube well in Irrigation Department, U.P.
1. Bidders are advised to study the Bid Document carefully. Submission of bids against the tender
notice shall be deemed to have been done after careful study and examination of the procedures,
terms and conditions stipulated in the Bid Documents with full understanding of its implications.
2. The bids prepared in accordance with the procedures enumerated in ITB of Section-1 should be
submitted through uploading on e-procurement website http://etender.up.nic.in.
3. The bid document is available at e-procurement website http://etender.up.nic.in. Interested bidders
may view, download the bidding document, seek clarification and submit their bid online up to the
date & time mention in the table below:
(a) Date of publication of tender notice On U.P. Govt. website www.upgov.nic.in
and in various editions of leading
newspaper published after 24.08.2012
onwards.
(b) Availability of the bid document on e- 24.08.2012 From 17.00 Hours onwards
(c)
procurement website.
Period for Bid submission along with submission
of bid document fee, EMD and other supporting
documents in PDF/XLS format.
(d) Online opening date & time of Part “A” i.e.
Earnest Money Bid.
(e) Online opening date & time of Part “B” i.e.
Technical Bid.
(f) Online opening date & time of Part “C” i.e.
Price Bid.
(g) Venue for opening of bid.
(h) Bid document fee.
25.08.2012 From 10.00 Hour to
24.09.2012 up-to 14.00 Hour
24.09.2012 at 16.00 Hours
29.09.2012 at 16.00 Hours
13.10.2012 at 15.00 Hours
Office of The Superintending Engineer,
Central Equipment & Stores Procurement
Circle-II, Ganga Sinchai Bhawan, Telibagh,
Lucknow(U.P.)-226025.
Rs. 300.00 (Rupees Three Hundred only)
+ VAT @ 13.5%
(i) Bid Security(Earnest Money Deposit) Rs. 1.37Lacs (Rupees One Lacs Thirty
Seven Thousand only)
4. The bidders are required to submit the cost of bidding document as stated above through demand
draft/ Banker’s cheque payable in favor of the Executive Engineer, Inventory Control Division,
Lucknow by post/courier, prior to the scheduled date & time of opening of bid, failing which bid
shall not be considered/opened.
5. All bids must be accompanied by a Bid Security (EMD) in the form of Bank Guarantee in
prescribed proforma annexed in section-V(A) or FDR/TDR of scheduled Bank which shall be duly
pledged in favor of Superintending Engineer, Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow or Registration Certificate for Exemption from Depositing
EMD with request letter for exemption. The scanned copy of the bid document fee Bid Security/
Registration Certificate for Exemption with request letter of power of attorney must be up loaded
electronically along with the bids and the original copy of bid document fee, bid
security/registration certificate for exemption Power of Attorney made in the name of individual

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whom signed bid document digitally through DSC & Validity Commitment in prescribed format
stipulated as annexure in ITB of Section III(G) on non judicial stamp paper of Rs. 100.00 each
should be furnished to the purchaser’s office at Lucknow before opening of Part “A” of submitted
bid, failing which the bid shall not be considered/ opened.
6. The bids shall be electronically opened in the presence of bidder’s representatives, who choose to
attend, at the venue, date and time mentioned above.
7. The Purchaser reserves the right to cancel any or all the bids/annul the bidding process without
assigning any reason thereof.
8. In the event of date specified for bids opening, being declared a holiday then the bids shall be
opened on the next working date at scheduled time.
9. All the required documents shall be submitted/ uploaded by the bidder electronically in the PDF
format. However, the Financial Bid should be submitted in the XLS format, The required
electronic documents for each document label of Part ‘A’ Earnest Money (Bid Document Fee, Bid
Security or Registration Certificate for Exemption with request letter Power of Attorney &
Validity Commitment), Part ‘B’ Technical (Complete Technical offer, Bid Form, Form of
Agreement, Industries Registration, ISO Certificate, Check List and Document pertaining to
Qualifying & Technical Conditions such as Trade Tax clearance Certificate undertaking for
CANVAT, Technical Literature, Technical/ Financial Capabilities, Testing facilities, List of Plant
& Machinery Installed Quality Assurance system, BIS License, Type Test Report, Guarantee of
Workmanship and material, Detail of supplies made to Govt. Deptt. & Performance Certificate in
respect of supplies referred) and Part ‘C’ financial (Price Schedule/BOQ) schedules/packets can be
clubbed together to make single file for each different label. Each of the files can be zipped
through ``Winzip’’ utility so that the size of the files is reduced for faster online
submission/uploading.
10. Exemption from depositing the earnest money shall be admissible to the firm registered as Small
Scale Unit for participation in store purchase programme with Director of Industries, U.P. or
National Small Scale Industries Corporation as per clause 12.8 of I.T.B. & the bidder is required to
furnish the scanned copy of such valid registration with request for exemption in Part-‘A’ of their
offer to avail the exemption.
11. Quantity as mentioned in e-Tender Notice is tentative and liable to change as per terms and
conditions of Bid Documents.
12. No deviation from the Technical specification & Technical Conditions shall be acceptable in
Technical part-‘B’ of Bid.
13. The bidders are required to submit one no. tender sample of Two Way PVC outlet Valve duly
manufactured as per departmental technical specifications at Unit-7, Central Equipment & Stores
Procurement Circle-II, Irrigation Department, U.P., Lucknow in the presences of departmental
representative on 1.04.2011 to 2.04.2011 during working hours, soiling which their offer shall be
treated as non responsive.
Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow

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SECTIO I : ISTRUCTIOS TO BIDDER (ITB)
(A) THE BIDDIG DOCUMETS
1. Cost of Bidding:
a) The Bidder shall bear all cost associated with the preparation and submission of their bid
and Superintending Engineer, Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow hereinafter referred to as “the purchaser”, will in no
case be held responsible or liable for these costs, regardless of the conduct or outcome of
the bidding process.
b) This bid document is available on the website http://etender.up.nic.in to enable the
bidders to view, download the bidding document and submit their bids online up to the last
date and time mentioned in e-tender notice/ tender document against this tender. The
bidders shall have to pay bid document fee of Rs.300.00 (Rupees Three Hundred Only) +
VAT @ 13.5% non refundable through Demand Draft or Banker’s Cheque payable in
favor of The Executive Engineer, Inventory Control Division, Irrigation Department,
Lucknow. The original Demand Draft or Banker’s Cheque should be received in the office
of Superintending Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation
Department, U.P., Lucknow before opening the Part “A” of bid.
2. Contents of Bidding Documents:
2.1 The bidding procedures and contract terms & conditions are prescribed in the bidding
documents, which include as mentioned herein under:-
(a) Invitation for Bids
(b) Section I : Instruction to Bidders(ITB);
(c) Section II (A) : General Conditions of Contract(GCC);
(d) Section II (B) : Special Conditions of Contract(SCC)
(e) Section III(A) : Technical Specifications; (TS)
(f) Section III(B) : Technical Conditions; (TC)
(g) Section III(C) : Bid Form
(h) Section III(D) : Supply Order Statement ‘A1’
(i) Section III(E) : Performance Certificate Statement ‘A2’
(j) Section III(F) : Check List
(k) Section III(G) : Form of Agreement for Validity Commitment Annexure-"VC"
(l) Section IV(A) : Schedule of Prices & Quantities/ BOQ Schedule "A"
(m) Section IV(B) : Form of Agreement
(n) Section V(A) : BG Forms for EMD Annexure : EM
(o) Section V(B) : BG Form for Performance Security Annexure: PS
2.2 The Bidder is expected to examine all instructions, forms, terms & conditions and also
technical specifications stipulated in the bidding documents. Failure to furnish all
informations required as per stipulation of the bidding documents or submission of bid not
commensurating to the requirement of the bidding documents in every respect may result in
rejection of the bid.
3. Clarification of Bidding Documents:
A prospective Bidder requiring any clarification of the bidding documents may seek of
clarification through Bid Management window after successfully logging to the
e-procurement website http://etender.up.nic.in. The bidder may seek clarification by
posting query in the relevant window after clicking “Seek Clarification” option in the view
tender details window, which can be selected through tender option of bid submission
menu. The clarification, if any will be replied back by the purchaser through the e-
procurement website which can be read by the bidders through the “Clarification” option

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under Bid Submission menu. The purchaser may also respond to clarifications sought by
the prospective bidders on purchaser’s e-mail address se_cespoc2@idup.gov.in or through
Post.
4. Amendment of Bidding Documents:
4.1 At any time prior to the deadline for submission of bid, the Purchaser may, for any reason,
whether at its own initiative or in response to a clarification requested by a perspective
bidder, modify the bidding document by amendments. Such amendments shall be
posted/uploaded on the e-procurement website http://etender.up.nic.in. through
corrigendum and shall form an integral part of bid document. The relevant clauses of the
bid document shall be treated as amended accordingly.
4.2 It shall be the sole responsibility of the prospective bidders to check the web site
http://etender.up.nic.in regularly during bidding process for subsequent amendments, if
any in the bid document, failing which the purchaser shall not be liable for any
responsibility.
4.3 The purchaser, at his discretion, may extend the deadline for the submission of bids, which
shall be posted/up-loaded on the e-procurement website http://etender.up.nic.in.
(B) PREPARATIO OF BIDS
5. Language of Bid:
5.1 The bid prepared by the Bidder, as well as correspondence and document relating to the bid
exchanged by the bidder and the purchaser shall be made in Hindi or English language. The
correspondence and document in Hindi must be accompanied by embedded/separate Hindi
Font files. Only English numerals shall be used in the bid.
6. Document Constituting the Bid:
The Bid prepared by the Bidder shall comprise the following parts:
(a) Part “A” Earnest Money will comprise with bid security (EMD) or Registration
Certificate for exemption from depositing EMD with request for exemption, as
applicable furnished in accordance with ITB Clause 12 and pursuant to clause 2.0
of the special conditions of contract mentioned hereinafter with Bid Document Fee
as per ITB Clause 1.0(b) & mentioned in para-4 of Invitation for bids as well as
Power of Attorney in the name of individual whom signed bid document digitally
through DSC & Validity Commitment pursuant to clause 2.00 & 4.00 respectively
of the Technical Conditions of Contract in PDF Format.
(b)
Part “B” Technical will comprise with:
(i) Qualification Details: Copies of required documents as per ITB Clause 10 and 11
& mentioned in para 9 of invitation for bid and pursuant to clause 5.0, 6.0, 7.0, 8.0,
22.00 & 23.00 of the Technical Conditions of Contract for assessment of financial,
technical and production capability of the bidders in order to perform the contract
successfully and that the bidder conform to the technical conditions of the bidding
documents and Technical Specifications, so as to ensure the correct supply of
material.
(ii) Technical Conditions Details: Includes copy of documents as per Section-III(B)
Technical Conditions of tender document i.e. Testing Facilities, List of Plant
installed, Check List, Quality Assurance System followed at manufacturer’s Works,
BIS License & Guarantee of Workmanship and material pursuant to clause 9.00,
11.00, 12.00, 21.00 & 24.00 of the Technical Conditions of contract in PDF format.

(c)
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(iii)Bid Form- Copy of filled in Bid form as per Section-III(C), in PDF format in token
of complying with all the conditions of the contract and technical Specifications of
the bidding Document, as no deviation shall be acceptable.
(iv) Check List- Copy of filled in check list in PDF format as per Section-III (F).
(v) Form of Agreement- Includes copy of filled in Form of Agreement as per Section-
IV(B), in PDF format in token of complying with all financial conditions of
contract.
Part “C” Financial will comprise with:
(i) Price Schedule/BOQ- Includes Schedule of Prices & Quantities-“A”-section-IV(A)
in XLS format to be filled in, after downloading from the e-procurement website of
the tender under reference.
7. Form of Agreement:
The Bidder shall complete the Form of Agreement and Price Schedule/BOQ furnished in
the bidding document, including the materials to be supplied, their quantities and prices in
the format given in the bidding document.
8. Bid Price:
8.1 The Bidder shall quote separately in the downloaded spread sheet file for Price
Schedule/BOQ unit price along with basic price, excise duty, Central Sales Tax/VAT and
other charges for Two-Way PVC Outlet Valve along with total bid price.
8.1 Total Bid price for Two-Way PVC Outlet Valve indicated in the price Schedule/ BOQ as
mentioned in para 8.1 above, shall include all expenses in regards to the supply in the
store/destination of various Tubewell Divisions of Irrigation Department, U.P.
(i) The Price of material (ex-works) as per clause 3.00 & 8.00 of the SCC.
(ii) Excise duty and applicable taxes like CST/ VAT & other statutory applicable taxes
as per Clause 4.00 & 5.00 of SCC.
(iii) The price of inland transportation, insurance and other local expenses for final
delivery in the stores/ at destination station as per Clause 6.00 of SCC.
(iv) The Price of other incidental services listed in Clause 7.00 of the SCC.
9. Bid Currencies:
Prices shall be quoted in Indian Rupees only.
10. Documents Establishing Bidder’s Qualification:
10.1 Pursuant to ITB Clause 6, the bidder shall furnish, its Technical Bid, incorporating
document establishing the bidder’s qualification to perform the contract, in the event of the
bid being accepted. The documentary evidence shall be submitted by the bidder
electronically in the PDF format.
10.2 The documentary evidence establishing bidder’s qualification to perform the contract in the
event of bid being accepted, shall be as per Qualification Requirement specified in Clause
8.0 of Section III(B) of tender document.
10.3 The bidder is required to furnish clause by clause compliance of specification bringing out
clearly deviation from specifications if any. The Firms are advised to submit the

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compliance statement along with technical bid in the annexed PDF Format as per section
III (G) failing which their offer will be treated as incomplete and are liable to be ignored.
11. Documents Establishing Goods’ Conformity to Bidding Documents:
11.1 Pursuant to ITB Clause-6, the Bidder Shall furnish, documents establishing the conformity
to the bidding documents in respect of material proposed to-be supplied under the contract.
The documentary evidence should be in the PDF format.
11.2 The documentary evidence of conformity of the material to the bidding documents shall
consist of:
(a) The brochures/leaflets/the document of the Original Manufacturer of the material
offered in support of the technical specifications stipulated in the tender.
(b) The bidder shall submit the documentary evidence in support of his being original
(c)
manufacturer of the material under reference.
The bidder shall submit a statement giving reference of the relevant Clause where
there is deviation to the Technical Specifications.
12. Bid Security:
12.1 Pursuant to Clause 2.0 of the Special Conditions of Contract (SCC), the Bidder shall
furnish, a bid security/ EMD in the amount of Rs. 1.37Lacs (Rs. One Lacs Thirty Seven
Thousand Only) in favor of the purchaser i.e. Superintending Engineer, Central
Equipment & Stores Procurement Circle-II, Irrigation Department, U.P., Lucknow, The
scanned copy of the Bid Security/EMD must be submitted along with the bids and the
original one should reach the purchaser’s office at Lucknow before opening of Part “A”,
failing which their offer shall not be considered.
12.2 The bid security is required to protect the purchaser against the risk of Bidder’s
performance & conduct which would warrant the forfeiture of security, pursuant to ITB
Clause 12.7 as mentioned herein under.
12.3 The bid security shall be in Indian Rupees and shall be in the following instruments only:
A Saving passbook of Post office/Bank Guarantee/TDR/FDR issued by the State Bank of
India or its associate banks or any nationalized/scheduled bank of India, in the prescribed
from annexed as annexure ‘EM’ in the bidding document.
12.4 Any bid not secured in accordance with ITB Clauses 12.1 and 12.3 above shall be treated
as non-responsive and rejected by the Purchaser.
12.5 Unsuccessful bidder’s bid security shall be discharged/ returned after the finalization of
contract, pursuant to ITB Clause 13 as mentioned herein under.
12.6 The successful bidder’s bid security will be discharged upon the Bidder signing the
Contract, pursuant to ITB Clause 28, and furnishing the performance security, pursuant to
ITB Clause 29 as mentioned herein under.
12.7 The bid security may be forfeited:
(a)
(b)
If a Bidder (i) withdraws its bid during the period of bid validity specified by the
purchaser (ii) does not accept the correction of errors pursuant to ITB Clause 22.2;
(iii) modifies its bid price during the period of bid validity specified by the
purchaser.
If the qualified bidder fails:
(i) to sign the Contract with the purchaser in accordance with ITB Clause 28 or
(ii) to furnish performance security in accordance with ITB Clause-29.
12.8 EXEMPTIO FROM EAREST MOEY :- As per U.P. Government G.O. No.
2119/18-5-2002-52(SP)/98 dated 21.11.02, SSI unit registered for participation under
STORES PURCHASE PROGRAMME with Director of Industries, U.P. or National Small
Scale Industries Corporation (NSIC) for the tendered item are exempted from depositing

10
the Earnest Money. However, they are required to submit their request along with copy of
their valid registration as desired, duly attested by Public Notary in Part-‘A’ of their tender
offer, failing which exemption shall not be admissible.
13. Period of Validity of Bids:
13.1 Bid shall remain valid for 4 month from the due date of opening of Part “C” of Bid,
pursuant to ITB Clause-16, for conformity of the same, the bidder shall be required to
submit form of validity commitment in prescribed form annexed as Section-III(G) duly
filled and signed on Rs. 100.00 Non Judicial Stamp Paper, which shall be submitted in
original along-with Earnest Money and scanned copy of the same shall be submitted alongwith
Part ‘A’ of e-Bid. A bid valid for a shorter period shall be rejected by the purchaser
treating the same as non-responsive.
13.2 In exceptional circumstances, the Purchaser may solicit the Bidder’s consent to an
extension of bid security under ITB Clause 12 during the period of validity.
14. Format and Signing of Bid:
14.1 The Bidder shall prepare one electronic copy each of the Earnest Money Bid, Technical
Bid and Financial Bid separately.
14.2 The bid documents shall be digitally signed, at the time of uploading, by the person or
persons duly authorized, the letter of authorization shall be indicated by a scanned copy
through power of attorney, accompanying with the bid. All the pages/documents of the bid
uploaded shall be digitally signed by the person or persons authorized to sign the bid.
14.3 Power of attorney in the name of individual digitally signing the bid document shall be as
per clause 2.00 of Section –III B.
15. Submission of e-Bid:
The Bid Submission module of e-procurement website http://etender.up.nic.in enables the
bidders to submit the e-bids online against the published tender enquiry. Bid may be submitted
only during the period and time stipulated in the tender. Bidders are advised to start the Bid
Submission process well in advance so that they can submit their bid in time. The bidders shall
submit their bids, taking into account the server time, displayed in the e-procurement website. This
server time is the time by which the bid submission activity will be allowed till the permissible
time on the last date of submission stipulated in the schedule. The bidders cannot submit their bids
after the completion of bid submission period. The delay in submission of bids, shall be the
responsibility of the bidder.
The bidders shall follow the instructions mentioned herein under for submission
of their e-bids:
15.1 For participating in bidding process through the e-tendering system, it is necessary for the
bidders to be the registered users of the e-procurement website http://etender.up.nic.in. The
bidders shall first register themselves on the e-tender website, if they have not done so
previously, using the option “Click here to enroll” available on the home page of the
website.
15.2 In addition to the normal registration, the bidder has to register with their Digital Signature
Certificate (DSC) in the e-tendering system and subsequently he/ she will be allowed to
carry out his /her bid submission activities. Registering the Digital Signature Certificate
(DSC) is a one time activity. Before proceeding to register their DSC, the bidder shall first
log on to the e-tendering system using the User Login option on the home page with the
logging Id and Password with which they have registered as per clause 15.1 above.
For successful registration of DSC on e-procurement website
http://etender.up.nic.in, the bidder must ensure that they possess class-2 /Class-3 DSC
issued by any one of the following authorities duly approved by Controller of Certifying
Authorities. Government of India such as Mahanagar Telephones Nigam Ltd.(MTNL), New

11
Delhi and Tata Consultancy Services (TCS) Mumbai as the e-procurement website
http://etender.up.nic.in is presently accepting DSC’s issued by these authorities only. The
bidder is advised to get their DSC issued by Mahanagar Telephones Nigam Ltd.(MTNL)
New Delhi or Tata Consultancy Services (TCS), Mumbai on a safer side for successful
registration of his /her DSC on e-procurement website. The bidder is also advised to
register their DSC on e-procurement website well in advance before bid submission period
& time so that they do not face any problem while submitting their e-bid against this
tender. The bidder can perform User Login creation and DSC registration exercise as
described in clauses 15.1 and 15.2 above even before bid submission period starts. The
purchaser shall not be held responsible if the bidder tries to submit their e-bid at the last
moment of submission of bid, thus failing to submit due to DSC registration problem.
15.3 The bidder can search for active tenders through “Search Active Tenders” link, select a
tender in which they are interested in and then move it to ‘My Tenders’ Folder using the
option available in the Bid Submission menu. After selecting and viewing the tender, for
which the bidder intends to bid, from “My Tenders” folder, the bidder can place their bid
by clicking “pay Offline” option available at the end of the view tender form. Before this,
the bidder should download the tender document and price Schedule/Bill of Quantity
(BOQ) and study them carefully. The bidder shall keep all the documents ready as per the
requirements of tender document in the PDF format except the Price Schedule/Bill of
Quantity (BOQ) which shall be in the XLS format(excel sheet).
15.4 After clicking the ‘Pay offline’ option, the bidder shall be redirected to the relevant page of
Terms and conditions. The bidder shall read the Terms and conditions before proceeding to
fill in the Tender fee EMD offline payment details. After entering and saving the bid
document Fee and EMD or exemption from EMD details, the bidder shall click “Encrypt &
Upload” option given in the offline payment details form so that “Bid Document
Preparation and Submission” window appears to upload the documents as per technical
(Bid Form, Qualification and Technical Specification details etc.) and financial (Price
Schedule/BOQ) schedules/packets given in the tender details. The details of the Demand
Draft or any other accepted instrument which is to be physically sent in the original before
opening of bids, should tally with the details available in the scanned copy and the data
entered during with submission time otherwise the bid submitted shall not be accepted.
15.5 Next the bidder should upload the Bid Documents for fee details (Bid document fee and
EMD or Registration Certificate required for exemption from depositing EMD),
Qualification details as per “ITB Clause 10 or 21”, Bid Form, Technical Specification and
Financial Bid documents as per “Section-IV(A): Price Schedule/BOQ” & “Section-IV(B):
Form of Agreement” of bid document. Before uploading, the bidder has to select the
relevant Digital signature Certificate. They may be prompted to enter the digital signature
Certificate password, if necessary. For uploading, the bidder should click “Browse” button
against each document label in Technical and Financial schedules/packets and then upload
the relevant PDF/XLS files already prepared and stored in the bidder’s computer. The
required document for each document label of Earnest Money (Fee details), Technical
(Qualification details, Bid Form and Technical Specification details) and financial (Form of
Agreement and Price Schedule/BOQ) schedules/ packets can be clubbed together to make
single separate file for each different label.
15.6 The Bidder shall click “Encrypt” next for successfully encrypting and uploading of
required documents. During the above process, the bid documents are encrypted/ locked
electronically with the DSC’s of the Bid openers to ensure that the bid documents are
protected, stored and opened by concerned bid openers only.

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15.7 After successful submission of bid documents, a page giving the summary of bid
submission will be displayed so as to ensure that the process of e- bid submission is
completed. The bidder can take a printout of the summary using the “print” option
available in the window as an acknowledgement for future reference.
15.8 Purchaser reserves the right to cancel any or all Bids without assigning any reason thereof.
16. Deadline for Submission of e-Bids:
16.1 e-Bids (Earnest Money, Technical and Financial) must be submitted by the bidders at e-
procurement website http://etender.up.nic.in not later than 14.00 Hours on 24.09.2012.
16.2 The Purchaser may at his discretion, extends this deadline for submission of bids by
amending the bid documents in accordance with ITB Clause 4.
17. Late Bids:
17.1 The server time indicated in the Bid Management window on the e-procurement website
http://etender.up.nic.in will be the time by which the bid submission activity will be
allowed till the permissible date and time schedule in the tender. Once the bid submission
period is over, the bidders cannot submit their bid. Bidders are advised to start the Bid
Submission well in advance so that the submission process is completed with in the
scheduled period, failing which shall be their responsibility.
18. Withdrawal and Resubmission of e-Bids:
18.1 At any point of time, a bidder may withdraw the bid submitted online before the
completion of bid submission period. For withdrawal, the bidder shall first log in using
their login Id and password and subsequently by their Digital Signature Certificate on the
e-procurement website http://etender.up.nic.in.The bidder shall then select “My Bids”
option in the Bid Submission menu. The page listing all the bids submitted by the bidder
shall be displayed. Click “View” to see the details of the bid to be withdrawn. After
selecting the “Bid Withdrawal” option, the bidder has to click “Yes” to the message “Do
you want to withdraw this bid” displayed in the Bid Information window for the selected
bid. The bidder also has to enter the reasons for withdrawing the bid and upload the same
for withdrawal before clicking the “Submit” button. The bidder has to confirm again by
pressing “OK” button before finally withdrawing their selected bid.
18.2 The bidder has to request the purchaser with a letter, attaching the proof of withdrawal and
submission of bid security/EMD in the office of purchaser for taking back the bid
security/EMD as per the manual procedure.
18.3 No bid may be withdrawn in between the period fixed for submission of bids and the
period of expiry. Withdrawal of a bid during this interval may result in the Bidder’s
forfeiture of their bid security, pursuant to ITB Clause 12.7.
18.4 The bidder can resubmit their bid as and when required till the completion of the period of
its submission. The bid submitted earlier will be replaced by the new one. The bid security
submitted by the bidder earlier will hold good for revised bid and the new bid submission
summary generated after the successful submission of the revised bid will be considered for
evaluation purposes. For resubmission, the bidder shall first log in using their Login Id and
Password and subsequently by their Digital Signature Certificate on the e-procurement
website http://etender.up.nic.in. The bidder should then select “My Bids” option in the
Bid Submission menu. The page listing all the bids submitted by the bidder will be
displayed. Click “View” to see the details of the bid to be resubmitted. After selecting the
“Bid Resubmission” option, click “Encrypt & Upload” to upload the revised bid documents
by following the methodology provided in clauses 15.4 to 15.7.

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18.5 The bidders can submit their revised bids as many times as possible by up loading their
bids within the schedule period for submission of e-bids.
18.6 No bid can be resubmitted subsequently after the period for submission of bid is over.
(C) BID OPEIG AD EVALUATIO OF BIDS
19. (A) Opening of Part “A” Earnest Money & Part “B” Technical by the purchaser.
19.A.1 Earnest Money Part “A” & Technical Part “B” of e-bids shall be opened , in the presence
of Bidders or their representatives, who so ever may like to attend at 16.00 Hours on
24.09.2012 and 29.09.2012, at the office of The Superintending Engineer, Central
Equipment & Stores Procurement Circle-II, Ganga Sinchai Bhawan, Telibagh, Irrigation
Department, U.P., Lucknow-226025. The representatives of the bidder present at the time
of opening are required to sign a register, as a token of their attendance. In the event of the
specified date of e-bid opening being declared a holiday, the e-bids shall be opened at the
scheduled time and location on the next working day.
19.A.2 The important details of the bid, as the purchaser, at its discretion may consider
appropriate, shall be announced at the time of opening.
(B) Opening of Financial Bids:
19.B.1 After evaluation of technical bid, vis-à-vis Conditions of the Contract, technical
specifications and Qualification Requirements, if the technical bid is not found responsive,
their financial bids shall not be opened however the purchaser shall notify the Bidders or
their representative.
19.B.2 The date & time of opening the financial Bids of technically qualified bidder shall be
intimated to all technically qualified bidder. The financial bid shall be opened at specified
date & time at the office of Superintending Engineer, Central Equipment & Stores
Procurement Circle-II, Irrigation Department, U.P., Lucknow in the presence of Bidders
who choose to attend. The name of Bidder, their Bid Prices and conditions etc. shall be
announced at the time of opening.
20. Clarification of Bids:
20.1 During evaluation of bids, the purchaser may, at his discretion, seek clarification on any
point relating to their bid. The request for clarification and the response shall be in writing.
21. Evaluation of technical bids and Evaluation Criteria:
The purchaser shall evaluate the bids vis-à-vis all the conditions & specifications of the tender
documents. Any of the bid not meeting the requisite, shall be rejected.
The bidders shall submit the scanned copies of following as documentary proof for evaluation of
their technical bids:-
21.1 The Bidder shall be I.S.O. 9001:2000 certified original manufacturers of Two-Way PVC
Outlet Valve and also registered with Director of Industries of the State/ N.S.I.C./
D.G.S.&D as original manufacturer for the above item.
21.2 The bids shall comprises with scanned copy of valid ISO certificate and registration
certificate for the tendered item with Director of Industries/ Small Scale Industries of the
State / N.S.I.C./ D.G.S.& D. issued by any statutory authority, failing which their bid shall
also be rejected.
Bidder’s may please note that each & every Part of the Bids shall be evaluated in
accordance with the relevant clauses of the bid documents.
ote:- Bidders may please note that if any of the preceding part of the bids is not found
responsive, the next part of the bid shall not be opened & no claim what so ever shall
be entertained.

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21.3 The bidder shall submit statement containing supply details of Two-Way PVC Outlet
Valve or Higher size to Govt. Departments / Undertakings during last three financial years
in the format annexed as "Section III(D)- Supply Orders details Form" duly certified by
their statutory auditors/ Chartered Accountant, enclosing copies of Supply Orders &
invoices as a proof of said supplies actually made.
21.4 The bidder shall submit performance certificates of Two-Way PVC Outlet Valve out of the
supplies mentioned in "Section III(D)-Supply Orders details Form", in successful use for a
minimum period of 12 months related to supplies executed during last three financial years.
The bidders shall submit details of Performance Certificates in the format annexed as
“Section III(E)-Performance Certificate Form” here with.
OTE: The above conditions (1) & (2) shall not be applicable on those bidder, who have supplied
the Two-Way PVC Outlet Valve or higher size in Irrigation Department, U.P. but they are
required to submit invariably the details of supplies made to Irrigation Department, U.P. in
"Section III(D)- Supply Orders details Form".
The performance in such case shall be evaluated on the basis of their past supplies
at the departmental level and in case performance of their past supplies is found
unsatisfactory or wanting, their Technical Part–B shall primarily be rejected on this ground
alone and no further evaluation of Technical Part –B shall be done. Such bidder may also
please note that their consideration in earlier tender shall not be a basis of their claim for
consideration in the ensuing tender.
21.5 All the submitted bid should have conform to minimum technical specifications as
stipulated in the bid.
21.6 The bidder shall submit a notarized affidavit that the bidder has not been black listed from
any State/ Central Government Departments/ Organizations. The bids of the black-Listed
bidders or those not submitting the required affidavit shall be rejected.
21.7 The bidder shall invariably furnish following information for assessment of their financial
capability to execute supplies of materials covered under this bid failing which their bid is
liable to be rejected.
(i)
(ii)
(iii)
(iv)
Annual & Monthly manufacturing capacity.
Quantity which can be delivered per month.
Details of pending orders at the time of submitting tenders.
Annual Turn Over of last three financial years duly certified by the statutory
auditors / Chartered Accountant of the firm.
21.8 All bid submitted shall also include the copies of relevant pages of following documents:
a. Memorandum and Article of Association showing objectives of the company and
authority to sign the bid/contract or delegate the power to others for signing the
bid/contract.
b. Place of registration.
c. The power-of-attorney of the person who has digital signature for signing the
bid/contract.
d. Income tax registration number of the company.
e. Central Sales Tax/VAT registration number of the company.
The bid not duly enclosed with the copies of documents mentioned in clause 21.8 above
shall be rejected.

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21.9 The bids found non responsive shall be rejected. The conditionals bids shall be rejected out
rightly.
21.10 The bidder are advised not to mix financial bidding XLS documents with the PDF
documents submitted for technical bid. The intermixing of the documents in either of the
bids shall be liable for rejection of the bid as a whole.
21.11 Bidder of U.P. based units if intend to seek purchase preference as per the G.O.706/18-5-
2003-9(S.P.)/95, dated 11 June 2003 and 950/18-5-00-0(S.P.)/95 dated 25.08.2009 of Small
Scale Industries Department, Govt. of Uttar Pradesh shall have to submit the evidence that
their unit is situated in the U.P. state territory along-with their status i.e.
small/medium/Large.
22. Financial Evaluation and Comparison of Bids:
22.1 Financial bids of only those bidder shall be considered for evaluation whose technical bids
have been accepted by the purchaser.
22.2 The bidder not quoting the prices for the materials in the manner as prescribed in the price
schedule/BOQ shall be rejected. If there is a discrepancy between basic price and total
price of the item that is obtained by adding Basic Price, Excise Duty, CST/VAT, Freight
etc., then the basic price shall prevail and the total prices shall be evaluated accordingly.
22.3 No additional payments shall be made for completion of any contractual obligation beyond
the quoted prices.
22.4 No weightage shall be given to the bidder specifying different technical specifications other
than specified in the tender.
22.5 Bidder having their unit in Uttar Pradesh, if intend to seek purchase preference for their
manufactured goods as per the G.O.706/18-5-2003-9(S.P.)/95. dated 11 June 2003 and
950/18-5-00-0(S.P.)/95 dated 25.08.2009 of Small Scale Industries Department, Govt. of
Uttar Pradesh, shall be given purchase preference against their request in writing.
22.6 Financial Evaluation of bids shall be done on the basis of lowest Total/ landed bid
price excluding CST/VAT as stipulated in SECTIO-IV(A) Price Schedule/BOQ
when considering ITB clause 22.5 above. However the purchase shall be decided on
the basis of lowest total/ landed rates which shall include CST/VAT or any other
taxes, even in the cases covered under ITB Clause-22.5.
23. Contacting the purchaser:
23.1 Subject to ITB Clause 20, Bidder shall not contact the purchaser in person on any matter
regarding their bid, from the time of the bid opening to the time of award of contract. If the
bidder wishes to bring additional information to the notice of the purchaser, they can do so
in writing.
23.2 Any effort by a Bidder to influence the decisions on bid evaluation, award of contract, may
result in rejection of the bid.
(D) AWARD OF COTRACT
24. Award criteria:
24.1 The lowest responsive bid meeting all the criteria specified in clauses of ITB.
24.2 The purchaser decision in awarding the contract shall be final.
25. Purchaser’s right to vary Quantities at the Time of Award:
25.1 The purchaser reserves the right to increase or decrease the quantity of material originally
specified in the Schedule of Requirements at the time of award of contract.

16
26. Purchaser’s right to accept any bid and to reject any or all Bid:
26.1 The Purchaser reserves the right to accept or reject any bid, annul the bidding process and
reject all bid at any time prior to award of the contract.
27. otification of Award:
27.1 The purchaser shall notify the successful bidder in writing by letter/e-mail/fax, regarding
acceptance of the bid.
27.2 The notification of award shall constitute the formation of the Contract.
27.3 Bid security of successful Bidder’s deposited as per ITB Clause 12 shall be discharged
after receiving performance security pursuant Two-Way PVC Outlet Valve ITB Clause-29
mentioned as herein after.
28. Signing of Contract:
28.1 The Purchaser shall send the letter of acceptance to the successful bidder.
28.2 The successful bidder shall sign the detailed contract with in the period mentioned therein.
29. Performance Security:
29.1 The supplier shall furnish the performance security in form of bank guarantee or any other
instruments prescribed for an amount equal to 10% of the value of contract from State
Bank of India or its associate banks or any nationalized bank of India or scheduled bank,
valid for 18 months from the date issue of Acceptance Letter, in favor of Superintending
Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation Department, U.P.,
Lucknow in accordance with the Conditions of Contract, in the prescribed Performance
Security Form provided in the bidding document as annexure ‘PS’.
29.2 Failure of the successful bidder to comply with the requirement of bid shall constitute
sufficient grounds for the annulment of the award and forfeiture of the bid security.
Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow

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SECTIO II(A) : GEERAL CODITIOS OF COTRACT (GCC)
TABLE OF CLAUSES
Clause
umber
Topic
Page
umber
1 Definitions 18
2 Contractor to inform himself fully 18
3 Signing of Contract 18
4 Sub-letting of contract 19
5 Instructions to Contractor 19
6 Patent rights 19
7 Quality of materials 19
8 Training of Engineers 19
9 Packing 19
10 Power to vary or omit work 19-20
11 Negligence 20
12 Death, bankruptcy etc 20-21
13 Inspection and testing 21-22
14 Delivery of plant 22
15 Engineer’s Supervision 22
16 Engineer’s Decisions 22
17 Liability for accidents and damage 22
18 Replacement of defective plant or materials 22
19 Deductions from contractor prices 22
20 Terms of payment 22-23
21 Supervision of works 23
22 Extension of time for completion 23
23 Damages for delay in completion 23
24 Rejection of defective plant 24
25 Taking over 24
26 Liability under the workmen’s compensation act 24
27 Increase or decrease of quantity 24
28 Authority of persons signing documents 24-25
29 Use of material secured with Government assistance 25
30 Provisions of fencing, light etc. 25
31 Progress report 25
32 Breach of Contract 25
33 Maintenance 25
34 Certificate not to effect rights of the Purchaser or Contractor 26
35 Arbitration 26
36 Construction of contract 26
37 Vetting charges 27
38 Marginal note 27

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GEERAL CODITIOS OF COTRACT (GCC)
FOR
MAUFACTURE AD SUPPLY OF TWO-WAY PVC OUTLET VALVE
1. In constructing these general and special conditions and the annexed specifications, the
following words shall have the meaning herein assigned to them unless there is anything in the
subject or context in consistent with such constructions:
(i) “Contract” shall mean and include the general and special conditions,
Specifications, Schedules, drawings, form of bidding, covering letter, schedule of
prices or the final general conditions, Specifications & Technical Conditions, and
drawings, and the agreement to be entered into under clause 3 of these general
conditions.
(ii) “Contractor” shall mean the person, firm or company whose bidding shall be
accepted by the Purchaser and shall be deemed to include the contractor’s
successors (approved by the Purchaser), representatives, legal heirs, executors and
administrators unless excluded by the contract.
(iii) “Sub-Contractor” shall mean the person, firm or company, named in the contract
for any part of the work or any person, firm or company to whom any part of the
contract has been sublet with the consent in writing of the Purchaser.
(iv) “Plant”, “Machinery”, “Equipment” and “Material” shall mean the plant and
material to be provided by the contractor under the contract.
(v) “Specifications” shall mean the specifications annexed to these general conditions
and schedules thereto, if any.
(vi) “Site” shall mean the site of the proposed work as detailed in the specifications or
any other place in Uttar Pradesh where works is to be executed under the contract.
(vii) “Month” shall mean calendar month.
(viii) “Writing” shall include any manuscript, type-written or printed statement, under or
over signature or seal, as the case may be:
(ix) “Purchaser” shall mean Governor of Uttar Pradesh and shall include his successors
and assignees.
(x) “Engineer” shall mean the officer placing the order for the work with the contractor
(xi)
or his duly authorised representative.
The term “trial” or “test” shall mean such test or tests as are prescribed by the
specifications or considered necessary by the engineer.
2. Contractor to inform himself fully-The contractor shall be deemed to have carefully examined
the general and special conditions, specifications, schedules, Technical Conditions, drawings
and any other details pertaining to the contract. If he shall have any doubt as to the meaning of
any portion of these conditions or of the specifications, schedules or drawings he shall, before
signing the contract, set forth the particulars thereof and submit, them to the engineer in
writing, in order that such doubt may be removed.
3. Signing of Contract-A formal agreement shall, if required by the Purchaser, be entered into
between the Purchaser and the Contractor for the proper fulfillment of the contract. Further, if
required by the Purchaser, the Contractor shall deposit with the Purchaser as security for the
due and faithful performance of the contract such sum not being less than one percent of the
total value of the contract and not exceeding ten percent thereof, as may be fixed by the
Purchaser either in cash or other form approved by the Purchaser. If the Contractor is allowed
to furnish security in the form of bank Guarantee, such guarantee shall be to the satisfaction of
the Purchaser and shall be extended from time to time by the Contractor till the Engineer

19
certifies that the terms and conditions of the contract have been fully and properly carried out
by the Contractor, and any default on the part of the Contractor to extend the guarantee from
time to time as aforesaid, shall be construed to be a breach of the contract. The security deposit
shall be refunded to the Contractor on the delivery and due check and test of the plant at the
site of work and after expiry of the maintenance/ guarantee period.
4. Sub-letting of contract-The Contractor shall not, without consent in writing of the Purchaser,
assign or sub-let his contract, or any part thereof, other than for raw materials, for minor
details, or for any part of the plant of which the makers are named in the contract, provided that
any such consent shall not relieve the Contractor from any obligation, duty or responsibility
under the contract.
5. Instructions to Contractor-After the bidding has been accepted by the Purchaser all orders or
instructions to the Contractor shall except as herein otherwise provided, be given by the
Engineer shall be deemed to have been issued on behalf of the Purchaser.
6. Patent rights-In the event of any claim or demand being made or action being brought against
the Purchaser for infringement or alleged infringement of Letters Patent, in respect of any
plant or materials used or supplied by the Contractor under this contract or in respect of any
method of using or working by the Purchaser of such plant, machinery, equipment or material,
the Contactor will indemnify the Purchaser against such claim or demand and all costs and
expenses arising from or incurred by reason of such claim or demand, PROVIDED THAT the
Purchaser shall notify the Contractor of the same and the Contractor shall be at liberty, if he so
desires, with the assistance of the Purchaser, if required, but at the Contractor’s own expense to
conduct all negotiations for the settlement of the same or any litigation that may arise there
from and PROVIDED THAT no such plant, machinery, equipment or material shall be used by
the Purchaser for any purpose or in any manner other than for which they have been supplied
by the Contractor and specified under this contract.
7. Quality of materials-The plant, machinery, equipment or materials shall be manufactured out
of the best material conforming to standard specification or of the approved quality by the
Purchaser. Manufacture and work shall be carried out with accuracy and in a skilled
workmanship like manner.
8. Training of Engineers-The contractor shall train at his work Engineers of the Purchaser in the
manufacture and assembly [and erection] of plant and its parts for a period of. A separate
agreement for such training shall be assigned by the Engineer or Engineers selected for
training, the Purchaser and the Contractor on the form appended hereto.
9. Packing-The Contractor shall be responsible for protecting and packing the plants
securely so as to avoid damage under normal conditions of transport.
Packing cases, containers, gunny packing etc. which may be used for purposes of
packing and which are delivered with plant will not be returned or paid for unless specifically
stipulated.
10. Power to vary or omit work-No alterations, amendments, omissions, additions, suspensions, or
variations of the plant (hereinafter referred to as “Variations”) under the contract as shown by
the contract drawings or the specifications shall be made by the Contractor except as directed

20
in writing by the Engineer, but the Engineer shall have full power subject to the proviso
hereinafter contained, from time to time during the execution of the contract by notice in
writing to instruct the Contractor to make such variations without prejudice to the contract and
the Contractor shall make such variations and be bound by them, as though the said variations
occurred in the specifications. If any suggested variations would, in the opinion of the
Contractor if, carried out, prevent him from fulfilling any of his obligations or guarantees
under the contract, he shall notify the Engineer thereof in writing, and the Engineer shall
decide forthwith whether or not the same shall be carried cut, and if the Engineer confirms his
instructions in writing, the Contractor’s obligations and guarantees shall be modified to such an
extent as may be justified. The difference of cost if any, occasioned by any such variations
shall be added to, or deducted from, the contract price as the case may require. The amount of
such difference, if any, shall be ascertained and determined in accordance with the rates
specified in the schedule of prices, so far as the same may be applicable and where the rates are
not contained in the said schedule, or are not applicable they shall be settled by the Engineer
and the Contractor jointly, as far as possible before such variations are carried out.
Provided that the Purchaser shall not become liable for the payment of any charge
in respect of any such variations, unless the instructions for the performance of the same shall
have been given in writing by the Engineer. In the event of the Engineer requiring any
variations, such reasonable and proper notice shall be given to the Contractor as will enable
him to make his arrangement accordingly, and in cases where goods or materials have already
been prepared, or any designs, drawings, or patterns, have been made or work done that is
required to be altered, the Engineer shall allow such compensation in respect thereof as he shall
consider reasonable:
Provided that no such variations shall, except with consent in writing of the
Contractor, be such as will involve an increase or decrease of the total price payable under the
contract by more than 10 percent thereof.
In every case in which the Contractor shall receive instructions from the Engineer
for carrying out any work which will, in the opinion of the Contractor, involve a claim for
additional payment the Contractor shall, within a week after the receipt of such instructions,
inform the Engineer of such claim for additional payment.
11. egligence-If the Contractor shall neglect to manufacture or supply the plant with due
diligence and expedition, or shall refuse or neglect to comply with any orders given to him in
writing by the Engineer in connection with the manufacture or supply, or shall contravene any
provision of the contract, the Purchaser may give notice in writing to the Contractor, to make
good the failure neglect or contravention complained of and if the Contractor shall fail to
comply with the notice within the time specified therein then it shall be lawful for the
purchaser to take the manufacture or supply of plant wholly, or in part, out of the Contractor’s
hand and give it to another person on contract at a reasonable price and the Purchaser shall be
entitled to retain and apply any balance which may be otherwise due on the contract by him to
the Contractor or such part thereof as may be necessary, to the payment of the additional cost
of manufacture or supply of such plant as aforesaid, and if necessary, may take action for the
recovery of such additional cost from the Contractor.
12. Death, bankruptcy etc.-If the Contractor shall die or commit any act of bankruptcy, or being a
Corporation commence to be wound up except for reconstruction purposes or carry on its

21
business under a Receiver, the executers, successors, or other representative in law of the state
of the Contractor or any such Receiver, liquidator or any person in whom the contract may
become vested shall forth with give notice thereof in writing to the Purchaser and shall for one
month, during which he shall take all reasonable steps to prevent stoppage of the manufacture
or supply of the plant have the option of carrying out the contract subject to his or their
providing such guarantees as may be required by the Purchaser but not exceeding the value of
the plant or the time being remaining unexecuted. In the event of stoppage of the manufacture
of supply or the plant the period of the option under this clause shall be fourteen days only:
Provided that, should the above option not be exercised, the contract may be
determined; by the Purchaser by notice in writing to the Contractor, and the Purchaser may
exercise the same power which he could exercise and will have the same rights which he
would have under the last preceding clause, if the work had been taken out of the Contractor’s
hand under that clause.
13. Inspection and testing-The Engineer and his duly authorized representatives shall have at all
reasonable times access to the Contractors premises, and shall have the power at all reasonable
times to inspect and examine the materials and workmanship of the plant during its
manufacture there, and if part of the plant is being manufactured on other premises, the
Contractor shall obtain for the Engineer and for his duly authorized representative permission
to inspect it as if the plant was manufactured on the Contractor’s own premises.
The Engineer shall, on giving seven days notice in writing to the Contractor setting out
any grounds of objections which he may have in respect of the work, be at liberty to reject all
or any plant, or workmanship connected with such work which, in his opinion, are not in
accordance with the contract, or are, in his opinion defective for any reason whatsoever.
Provided that, if such notice be not sent to the Contractor within reasonable time after
the grounds upon which such notice is based have come to the knowledge of the Engineer, he
shall not be entitled to reject the said plant or workmanship on such grounds. Unless
specifically provided otherwise all tests be made at site after the receipt of the plant by the
consignee.
In case of inspection at Contractor’s premises, the Contractor shall inform the Engineer
in writing when any portion of the work is ready for inspection giving him sufficient notice to
enable him to inspect the same without retarding the further progress of the work. The expense
incurred in sending the Engineer to carry out inspection and/or test at the place agreed upon in
the contract will be defrayed, by the Purchaser:
Provided that the results are satisfactory and in accordance with the terms of the
contract. In the event of the inspection and/or tests providing unsatisfactory and resulting in the
non-acceptance of plant or any portion thereof, the cost of such inspection and/or tests
(including the traveling and halting expenses incurred, if any), or such portion thereof as may
be determined by that officer, shall be borne by the Contractor.
In all cases where the contract provides for tests, whether at the premises of the
Contractor or of any Sub-Contractor, the Contractor, except where otherwise specified, shall
provide, free of charge such labor, materials, electricity fuel, water, stores apparatus and
instruments to carry out test of plant in accordance with the contract and shall give facilities to
the Engineer or to his authorized representative to accomplish such testing.

22
If special tests other than those specified in the contract are required they shall be paid
for by the Purchaser as “variations” under clause 10.
When the tests have been satisfactorily completed at the Contractor’s works, the
Engineer shall issue a certificate to that effect.
In all cases where the contract provides for tests on the site, the Purchaser, except
otherwise specified shall provide, free of charges, such labor, materials, fuel, water, apparatus,
and instruments as may be required from time to time and as may reasonably be demanded to
carry out efficiently such tests of the plant or workmanship in accordance with the contract.
14. Delivery of plant-No plant shall be forwarded until shipping or dispatch instructions shall have
been given to the Contractor.
Notifications of delivery or dispatch in regard to each and every consignment shall be
made to the Purchaser immediately after dispatch or delivery. The Contractor shall further
supply to the consignee a price invoice and packing account of all plant delivered or dispatched
by him. All packages, containers, bundles, and loose material forming part of each and every
consignment shall be described fully in the packing account, and full details of contents of
packages and quantity of materials shall be given to enable the consignee to check the plant on
arrival at destination.
15. Engineer’s supervision-The manufacture and supply of plant shall be carried out under the
direction and to the satisfaction of the Engineer.
16. Engineer’s decisions-In respect of all matters which are left to the decision of the Engineer,
including the granting or withholding of the certificates the Engineer shall, if required, so to do
by the Contractor, give in writing a decision thereon and his reasons for such decision. If the
decision is not accepted by the Contractor, the matter shall at the request of the Contractor, be
referred to arbitration under the provision for arbitration hereinafter contained, but subject to
the right of reference to arbitration such decision shall be final and binding on the Contractor.
17. Liability for accidents and damage-The Contractor shall be responsible for loss, damage or
depreciation to plant up to delivery at site.
18. Replacement of defective plant or materials-If during the progress of manufacture or supply of
plant the Engineer shall decide and notify in writing to the Contractor that the Contractor has
manufactured any plant or part of plant unsound or imperfect, on has supplied any plant
inferior in quality to that specified, the Contractor on receiving details of such defect or
deficiency shall, at his own expense, within such time as may be reasonably necessary for the
purpose proceed to alter, reconstruct or remove such plant or part of plant or supply fresh
materials up to the standard of the specifications and in case the Contractor shall fail so to do,
the Purchaser may on giving the Contractor a notice of not less than seven days in writing of
his intention so to do, proceed to alter, reconstruct or remove such plant or part of plant or
supply all such plant at the Contractor’s cost:
Providing that nothing in this clause shall be deemed to deprive the Purchaser of, or
affect any rights under the Contract which he may otherwise have in respect of such defects or
deficiencies.
19. Deduction from contract prices-All costs, damages or expenses which the Purchaser may
have paid, for which under the contract, the Contractor is liable, may be deducted by the
Purchaser from any amount due or which may become due by him to the Contractor clause 10,
under this Contract, or may be recovered by suit or otherwise from the Contractor.

23
20. Terms of payment-Subject to any deduction which the Purchaser may be authorized to make
under the contract or subject to any additions or deductions provided for under clause 10 the
Contractor shall be entitled to payment as follows:
(a) Eighty percent of the f. o .r. Contract value of each consignment of the plant in rupees on
receipt by the consignee of the clear railway receipt together with stamped and prereceipted
Contractor’s bill giving the number and date of the railway receipt covering the
dispatch of the plant from a station in India and to the advice-note giving case number and
contents, together with a certificate by the Contractor to the effect that the plant detailed in
the said advice-note has actually been dispatched under the said railway receipt and that the
contract value of the said plant so dispatched is not less than the amount entered in the
invoice.
(b) Balance 20 percent of the f. o .r. Contract value of the plant after erection, test and check
at site, but within 30 days of receipt of material.
PROVIDED THAT in cases where the erection, tests and check of the plant at site
is delayed for any reasons for which the Purchaser is responsible, 10 percent of the f. o .r.
Contract value of the plant shall become payable, after the expiry of three months from the
date of receipt of the last consignment at the destination railway station the remaining 10
percent being payable after erection and test and acceptance of the plant after proper
operation by the consignee.
21. Suspension of works-The Purchaser shall pay to the Contractor all reasonable expenses
incurred by the Contractor by reason of suspension of the manufacture of plant or delay in
shipment or dispatched by order in writing of the Purchaser or the Engineer, unless such
suspension or delay shall be due to some default on the part of the Contractor or sub-
Contractor.
22. Extension of time for completion- The time given to Contractor for dispatch or delivery shall
be reckoned from the date of receipt, by the Contractor of the order, together with all necessary
information and drawings, to enable the work to be put in hand.
In all cases in which progress shall be delayed by strikes, lockouts, fire, accidents, delay in
approval of drawings or any cause whatsoever beyond the reasonable control of the Contractor
and whether such delays or impediments shall occur before or after time or extended time, for
dispatch or delivery, a reasonable extension of time shall be granted.
23. Damages for delay in completion-
Applicable in case of materials only-
The time for and the date of delivery of plant stipulated in the letter of acceptance of bidding
shall be deemed to be of the essence of the contract and delivery must be completed not later
than the dates specified therein, If the Contractor shall fail in the due performance of his
contract within the time fixed by the contractor any extension thereof the Contractor agrees to
accept a reduction of the contract price by ½ percent per week reckoned on the contract value
of such portion only of the plant for which there has been delay in supply and such reduction
shall not in any cash exceed 10 per cent of the contract value of such portion of the plant.
Applicable in case of machinery and equipment –
The time for and the date of delivery of plant stipulated in the letter of acceptance of bidding
shall be deemed to be of the essence of the contract and delivery must be completed not later
than the dates specified therein. If the Contractor shall fail in the due performance of his

24
contract within the time fixed by the contractor any extension thereof, the Contractor agrees to
accept a reduction of the contract price by ½ per cent per week reckoned on the contract value
of such portion only of the plant as cannot in consequence of the delay be used during each
week after the appointment or extended time as the case may be, and such reduction shall not
in any case exceed 10 per cent of the contract of such portion of the plant.
24. Rejection of defective plant-If the completed plant or any portion thereof before it is taken
over under clause 25 be found to be defective, or fails to fulfill the requirement of the contract
the Engineer shall give the Contractor notice setting forth particulars of defects or failure, and
the Contractor shall forthwith make good the defect, or alter the same to make it comply with
the requirements of the contract. If the Contractor fails to do so within reasonable time, the
Purchaser may reject and replace it at the cost of the Contractor, the whole or any portion of
the plant as the case may be, which is defective or fails to fulfill the requirements of the
contract. Such replacement shall be carried out by the Purchaser within a reasonable time and
at a reasonable price, and where reasonably, possible to the same specifications and under
competitive conditions. In case of such replacement by the Purchaser the Contractor shall be
liable to pay to the Purchaser the extra cost, if any, of such replacement delivered and/or
erected as provided for in the original contract, such extra cost, being the ascertained difference
between the price paid by the Purchaser under the provisions above mentioned, for such
replacement and the contract price for the plant so replaced, and also to repay any sum paid by
the Purchaser to the Contractor in respect of such defective plant. If the Purchaser does not so
replace the rejected plant within a reasonable time, the Contractor shall be liable only to repay
on to the Purchaser all amount paid by the Purchaser to him in respect of such plant.
In the event of such rejection, the Purchaser shall be entitled to the use of plant in
reasonable and proper manner for a time reasonably sufficient to enable him to obtain other
replacement plant. During the period the rejected plant if used commercially the contractor
shall be entitled to a reasonable amount as payment for such use.
25. Taking over-Where the specifications call for performance tests before shipment of dispatch
and these have been successfully carried out the plant shall be accepted and taken over and the
Engineer shall notify the Contractor to that effect. When the specifications call for test on site
the plant shall be taken over after such test have been satisfactorily carried out and the
Engineer shall notify the Contractor to that effect.
Such notification shall not be unreasonably withheld nor shall the Engineer delay
giving such notification on account of minor omission and defects, which do not affect the use
of the plant without any serious risk: PROVIDED ALWAYS that the Contractor undertakes to
make good such omissions and defects at the earliest possible moment.
26. Liability under the workmen’s Compensation Act-The Contractor shall at all times indemnify
the Purchaser against any claims which may be made under the Workmen’s Compensation
Act, 1923, or under third party risk or under any statutory modifications thereof or otherwise,
or in respect of any damages or compensation payable in consequence of any accident or injury
sustained by any workman or other person whether in the employment of the Contractor or not.
27. Increase or decrease of quantity-The Purchaser will be entitled at any time to increase or
decrease the total quantities of each description of the plant or material in the said schedule by
not more than 25 percent and will give reasonable notice in writing of any such increase or

25
decrease to the Contractor during the period of validity of the Contract as provided in the
bidding notice.
28. Authority of persons signing documents-The person signing the bidding form or any
documents forming part of the contract on behalf of another warrants that he has authority to
bind such other, and if, on enquiry, it appears that the person so signing had no authority to do
so, the Purchaser may, without prejudice to other civil and criminal remedies, cancel the
Contract and hold the signatory liable for all costs and damages.
29. Use of material secured with Government assistance-Where any materials for the execution
of the contract are procured with the assistance of the Government either by issue from
Government stocks or purchase under arrangements made or permit or license issued by
Government, the Contractor shall hold the said materials as trustee for Government and use
such materials economically and solely for the purpose of the contract against which they are
issued and not dispose them off without the permission of the Engineer and return, if required
by the Engineer, all surplus or unserviceable materials that may be left with him after the
completion of the contract or its termination for any reason whatsoever, on his being paid such
price as the Purchaser may fix with due regard to the condition of the material. The freight
charges for the return of the materials according to the directions of the Engineer shall be borne
by the Contractor in the event of the contract being cancelled for any fault of his part. The
decision of the Engineer shall be final and conclusive.
30. Provision of fencing, light etc.-In case of erection or assembly of plant at site, the Contractor
shall at all time provide sufficient fencing, notice boards, light and watchmen to protect and
warn the public and guard the works and in default thereof the Engineer may provide such
fencing notice boards, lights, watchmen as he may deem necessary and charge the cost thereof
to Contractor.
31. Progress reports-The Contractor shall render such reports as to the progress of the contract and
in such form as may be called for the Engineer. The submission and acceptance of these reports
shall not prejudice the rights of the Purchaser under clause 24.
32. Breach of contract-In case of non-performance in any form or shape of the covenants, and
conditions of this contract, Purchaser shall have power to annual, rescind, cancel the contract
and upon his notifying in writing to the Contractor that he has so done this contract shall
absolutely determine and the amount deposited as security for due performance of this contract
may be forfeited by him and upon his doing so shall become the property of the Purchaser.’
33. Maintenance-For a period of 12 calendars months commencing immediately upon the setting
to work of the plant called “the maintenance period”, the contractor shall remain liable to
replace any defective parts that may develop in plant whether supplied by the original supplier
or manufacturer or of his own manufacture or those of his Sub-Contractors approved under
clause 4 under conditions provided for by the Contract under proper use and arising solely
from faulty design, materials or workmanship : PROVIDED ALWAYS that such defective
parts as are not repairable at site and are not essential in the meantime to the maintenance in
use of the plant, are returned to the Contractor’s works at the expenses of the Contractor
unless otherwise arranged.

26
If it becomes necessary for the Contractor to replace or renew any defective parts of the
plant under this clause, the provisions of the first paragraph of this clause shall apply to the
parts of the plant so replaced or removed until the expiration of six months from the date of
such replacement or renewal or until the end of the above-mentioned period of twelve months
whichever may be the later.
If any defects be not remedied within a reasonable time the Engineer may proceed to do
the work at the Contractor’s risk and expense, but without prejudice to any other rights which
the Purchaser may have against the Contractor in respect of such defects.
The repaired or new parts will be delivered at site. The Contractor shall bear the cost of
repairs carried out on his behalf at site.
At the end of the maintenance period the Contractor’s liability shall cease.
34. Certificate not to effect rights of the Purchaser or Contractor-No certificate of the Engineer
on account, nor any sum paid on account by the Purchaser, nor any extension of time granted
under clause 22 shall affect or prejudice the rights of the Purchaser against the Contractor
either under this agreement or under the law, or relieve the Contractor of his obligations for the
due performance of the contract, of the Engineer shall create liability if the Purchaser to pay for
any alterations, amendments, variations, or additions not ordered in writing by the Engineer, or
absolve the Contractor of his liability for the payment of damage whether due, ascertained or
certified or not or of any sum against the payment of which he is bound to indemnify the
Purchaser nor shall any such certificate nor the acceptance by him of any sum paid on account
or otherwise affect or prejudice the rights of the Contractor against the Purchaser, either under
this Agreement or under the law.
35. Arbitration-Every dispute, difference or question which may at any time arise between the
parties hereto or any person claiming under them, touching of arising out or in respect of this
deed or the subject-matter thereof shall be referred to the arbitration of Engineer in chief
(Mech.) I. D.,U.P, Lucknow or any person nominated by him. It will be no objection to any
such appointment that the arbitrator so appointed is a Government Servant, that he had to deal
with the matters to which the contract relates and that in the course of his duties as Government
Servant he had expressed views on all or any of the matters in dispute or difference. In the
event of the arbitrator to whom the matter is originally referred being transferred or vacating
his office or being unable to act for any reason. Engineer-in-chief (Mech.) I.D.,U.P., Lucknow
shall either enter upon the reference himself or appoint another person to act as arbitrator. Such
person shall be entitled to proceed with the reference from the stage it was, left by his
predecessor. It is also a term of this contract that no person other than a person appointed as
aforesaid should act as arbitrator and if for any reason that is not possible the matter is not to be
referred to arbitration at all. In all cases where the amount of the claim in dispute is Rs.50, 000
(Rupees Fifty thousand) and above the arbitrator shall give reasons for the award.
It is a term of the Contract that the party invoking the arbitration shall specify the
dispute or disputes to be referred to arbitration together with the amount or amounts claimed in
respect of each such dispute.
Subject as aforesaid the provisions of the Indian Arbitration & conciliation Act,1996 or
any statutory modification or re-enactment thereof and the rules made there under and for the
time being in force shall apply to the arbitration proceeding.

27
The arbitrator may from time to time with the consent of the parties enlarge the time for
making and publishing the award.
36. Construction of contract-The contract shall in all respects be construed and operate as a
contract as defined in the Indian Contract Act,1872, and all payment there under shall be made
in rupees unless otherwise specified.
37. Vetting charges-The Government Conveyancer’s fees for vetting the contract documents, shall
be paid by the Contractor.
38. Marginal note-The marginal note to any clause of this contract shall not affect or control the
construction of such clause.
Superintending Engineer
Central Equipment & Stores Procurement Circle-II
Irrigation Department, U.P., Lucknow

OTE: (i)
(ii)
1.00 SCOPE:
28
SECTIO-II(B)
SPECIAL CODITIOS OF COTRACT (SCC)
These Special Conditions shall be read and construed along with the annexed General
Condition of Contract Form ‘B’ but in case of any contradiction or inconsistency between
these special Conditions and the General Conditions of contract in Form ‘B’, the Special
Conditions mentioned here in under shall prevail.
If any addition, deletion or alteration in the conditions of Contract is made consequent to
directions given by Government Conveyancer/ Technical Audit cell/ Any other
Government agency, and if on account of such changes any financial liability is created,
the same shall be to the contractor’s account.
(iii) No deviations from the technical specifications/ conditions laid down shall be accepted in
Technical Part-‘B’ of the e-Bid.
(iv) The purchaser is not bound to accept the lowest of any bid and may reject any or all the
bids with out assigning any reason. The purchaser may negotiate or re-tender on limited
tender basis, if substantial financial benefit is likely to accrue to Irrigation Department,
U.P. This is known as inviting Rock Bottom Rates’ where in the bidders are given the
choice to reduce their rates to the minimum level possible. The purchaser may also provide
the counter offer rates, if need be, to the various bidders in the best interest of the
Government.
This bid is for the manufacture & supply of Two Way PVC Outlet Valve capable of withstanding
hydraulic working pressure of 4.00 Kg./cm 2 as per Departmental Technical
Specifications & Drawings stipulated in the tender documents to Irrigation Department, U.P.
1.1 This e-Bid/ Contract shall be exclusively governed by the terms and conditions noted in the
following headings:-
(a) Invitation for Bids
(b) Section I : Instruction to Bidders(ITB);
(c) Section II (A) : General Conditions of Contract(GCC);
(d) Section II (B) : Special Conditions of Contract(SCC)
(e) Section III(A) : Technical Specifications; (TS)
(f) Section III(B) : Technical Conditions; (TC)
(g) Section III(C) : Bid Form
(h) Section III(D) : Supply Order Statement ‘A1’
(i) Section III(E) : Performance Certificate Statement ‘A2’
(j) Section III(F) : Check List
(k) Section III(G) : Form of Agreement for Validity Commitment Annexure-"VC"
(l) Section IV(A) : Schedule of Prices & Quantities/ BOQ Schedule "A"
(m) Section IV(B) : Form of Agreement
(n) Section V(A) : BG Forms for EMD Annexure : EM
(o) Section V(B) : BG Form for Performance Security Annexure: PS
Subsequent amendments/ Corrigendum issued from time to time under the provisions of the
Contract by Superintending Engineer, Central Equipment & Stores Procurement Circle-II, I.D.,
U.P, Lucknow shall prevail and no other conditions other than those contained therein shall apply.

29
2.00 EAREST MOEY:
2.10 The Bidder shall furnish, a bid security (EMD) in the amount of Rs. 1.37Lacs (Rs. One Lacs
Thirty Seven Thousand Only) in favor of the purchaser i.e. Superintending Engineer, Central
Equipment & Stores Procurement Circle-II, Irrigation Department, U.P., Lucknow, valid for a period
of 4 months from the date of opening of financial part –‘C’ i.e. up to 12.02.2013, if presented in any
of the following instruments mentioned herein under at (a)/(b)/(c)/(d) and 10 months from the date
of opening of financial part –C i.e. up to 12.08.2013, if presented in the form of Bank Guarantee as
mentioned herein under at (e), failing which their offer may not be considered. In case the opening
of Part "C" is rescheduled, the validity shall be extended accordingly by the bidder.
(a) Post Office’s Cash Certificate
(b) Post Office’s Saving Account
(c) Call deposit Receipt of State Bank of India or any other Scheduled Bank
(d)
(e)
Term Deposit Receipt / Fixed Deposit Receipt of a Scheduled Bank.
Bank Guarantee of a Scheduled Bank on Non Judicial Stamp paper of worth
Rs. 900.00 as per prevailing Government orders of U.P. duly affixing Revenue
Stamp of Rs. 1.00 there-upon on enclosed prescribed proforma (Annexure “EM”).
Due precautions shall be taken in preparation of Bank Guarantee in respect of
following:-
(i)
(ii)
The non-judicial stamp paper used in preparation of B.G. must be issued from
Govt. Treasury/ Authorized Bank/ Authorized Vendors and must be legally
acceptable.
As per Indian Stamp Act 1899, the duty shall be payable by the person drawing,
making and executing the bond. The stamp paper used in Bank Guarantee shall
be issued in the name of Bank issuing the Bank Guarantee from the Treasury or
authorized vendor.
(iii) Reference of offer of bidder shall be properly entered in the blank spaces of
prescribed Bank Guarantee format.
(iv) The Bank Guarantee Bond shall be written in such manner that stamp may
appear on the face of the bond.
(i) All the cutting and erasures shall be properly authenticated. Only water marked
paper shall be used, if required additionally.
ote:- Bank Guarantee Bond not complying with the above stipulations shall not be accepted.
2.20 FORFEITURE OF EAREST MOEY:
The Bidder shall note carefully that in the event of the breach of any terms and conditions or
subsequent commitment of assurance forming part of their bid, purchaser shall have
unquestionable right to reject the offer and forfeiture of Earnest Money. In the event of bidder’s
offer being accepted and failure for signing the agreement on or before the scheduled date as
stipulated in the acceptance letter, earnest money deposited with the department, shall be liable for
forfeiture and no claim whatsoever shall be entertained in such case.
2.30 RELEASE OF EAREST MOEY :
The Earnest Money shall be released after the finalisation of contract, however the earnest money
of the bidder failing to qualify Part-"A" of the tender may be released earlier.
3.00 PRICES:
3.10 The prices quoted in Column-4 of the Schedule of Prices & Quantities Schedule-“A” shall be per
unit & exclusive of excise duty and Central Sales Tax/ VAT, Packing, Forwarding, Transit
Insurance & Freight Charges up to destination which shall be distinctly shown in respective
columns along with the quoted prices, failing which offer may not be considered.

30
3.20 It is mandatory for the bidders to furnish the breakup of prices as required in schedule-A (Schedule
of Prices & Quantities) failing which the offer shall not be considered.
3.30 The prices quoted in Column-8 of Schedule “A”, should be F.O.R. destination for any station in
U.P., duly insured for any loss/ damage during transit including Excise duty, CST/VAT and
packing, forwarding & freight and any other charges if applicable.
3.40 The bidders are required to quote FIRM & FIXED PRICES, In case prices quoted are variable,
their offer is liable to be ignored.
4.00 EXCISE DUTY:
4.10 EXCISE DUTY as leviable on AD-VALOREM basis), along with cess if intend to be claimed,
shall be quoted Separately in Column-5 of annexed Schedule of Prices & Quantities, Schedule -
“A”, in section IV (A) of bid document, as applicable at present on actual basis which shall be
reimbursed to the contractor against documentary evidence i.e. photocopy of the Invoice duly
attested & signed by firm’s Managing Director or his authorized signatory for this purpose.
4.20 If reimbursement of the Excise Duty is intended as extra over the quoted price, the bidder must
specifically say so. In the absence of any such stipulation, it will be presumed that the prices
quoted are firm and final and no claim on account of excise duty will be entertained after the
opening of bids.
4.30 If a bidder chooses to quote a price inclusive of excise duty and does not confirm that the excise
duty not included is firm and final, he should clearly indicate the rate of excise duty and quantum
of excise duty included in the price, Failure to do so may result in ignoring of such bid summarily.
4.40 Any statutory variation in Excise Duty during validity of contract shall be to the purchaser’s
account, duly supported by government notifications.
4.50 In case, Excise Duty is Nil or not applicable or exempted, it shall be distinctly mentioned in the
offer, and in case firm is eligible for concessional Excise Duty on slab basis as per prevailing Govt.
notification, the same shall be clearly mentioned in the firm’s offer, indicating the rate of Excise
Duty that shall be charged by them in case their offer is accepted. No claim of the bidder,
thereafter for extra Excise Duty shall be tenable on the ground of the Bidder having crossed a
particular slab.
4.60 Contractor shall record a certificate on each bill that the excise duty charged on the bill is not more
than the payable under the provisions of the relevant enactments or the rules in force and also
certify that the amount claimed towards Excise Duty in the bill is in accordance with the
provisions of the rules in force and that the same has been paid to the excise authorities in respect
of the stores covered by the bill.
4.70 During validity of contract, if on account of statutory provisions, any amount of the Excise Duty as
claimed from the purchaser and paid to Excise Department is reimbursed to the contractor, the
same shall have to be declared to the purchaser for onward adjustment and in case of default, the
same shall be treated as breach of contract and necessary action as per provisions stipulated in
terms and conditions of contract shall be initiated/taken against the contractor.
4.80 For period of validity of contract, Bidder shall give an undertaking along-with their offer in Part
"B" on Rs. 100.00 Non-Judicial stamp paper that prices of required stores/equipment & Excise
Duty have been quoted after taking CENVAT CREDIT of the inputs in to account and same has
been passed on the purchasers account.
5.00 CETRAL SALES TAX / VAT:
5.10 Central Sales Tax/ VAT of any description whatsoever where leviable and intended to-be claimed
from the purchaser, whether as part of price or by way of tax in pursuance of statutory provisions
applicable to the Bidder, the same shall be distinctly shown along-with the prices quoted in
Column-6 of annexed Schedule of prices & Quantities Schedule-‘A’ in section IV(A) of bid

31
document. Where this is not done, all claims for payment or reimbursement of Trade / Sales Tax of
any description what so ever whether as a part of the prices or as tax shall be deemed to have been
waived off on all the occasions and no such claims shall be entertained on any ground whatsoever.
5.20 If any bidder desires to ask for Central Sales Tax/ VAT to be paid extra, the same must be
specifically stated. In the absence of any such stipulation in the bid, it will be presumed that the
prices quoted by the bidder are inclusive of Central Sales Tax/ VAT and the liability for payment
of the CST/VAT will be developed upon the purchaser.
5.30 The Central Sales Tax / VAT shall be payable at concessional rates as admissible against Govt.
Supplies as the case may be and against specific mention of the same, failing which no such form
shall be issued.
5.40 In case Central Sales Tax / VAT and other duties / levies, if any, is quoted as inclusive in the
prices, the contractor shall clearly mention the rate at which it is included in the prices with
documentary proof.
5.50 Any statutory variation in the tariff of Central Sales Tax / VAT shall be to purchaser’s account
during the stipulated delivery period of contract.
5.60 Any other statutory orders of the Govt., applicable at the time of supplies, shall come in force after
due approval by the purchaser.
6.00 PACKIG, FORWARDIG TRASIT ISURACE & FREIGHT :-
6.10 Packing, Forwarding & Freight Charges with Transit Insurance shall be quoted separately in
Column-7 of Schedule of Prices & Quantities Schedule-“A”. It is Contractor’s responsibility to
ensure safe delivery of the ordered material to the consignee’s Stores.
6.20 The responsibility in transit from works to the destination shall lay with the bidder, and as such the
Transit risk in this respect may be covered the bidder, by getting the stores duly insured, if he so
desires. The insurance cover shall be obtained by the contractor in his own name and not in the
name of the consignee. The consignee will as soon as possible but not letter than 45days of the
date of arrival of stores at destination, notify the contractor of any loss or damage to the stores that
may have occurred during transit.
7.00 OCTROI, TOLL TAX, ETRY TAX & OTHER TAXES:-
The prices shall be quoted exclusive of Octroi, Toll Tax, Entry Tax , other taxes and local duties
imposed by State/ Central Govt., if any but the same shall be distinctly mentioned in the Bidder’s
offer, in case they are intended to be claimed, which shall be paid extra on actual basis on
production of documentary proof. Any statutory variation in the same during stipulated delivery
period shall be to the purchaser’s account.
8.00 DISCOUT:
Any discount, other than prompt payment discount, shall be distinctly mentioned in commercial
offer.
9.00 COMPARISIO OF PRICES:
9.10 The comparison of the prices shall be on the basis of F.O.R. Destination (Landed Rates) inclusive
of Basic Rates with Excise Duty, Education Cess, CST/ VAT, Packing & Forwarding Charges,
Freight and Transit Insurance & other taxes etc. However the purchase shall be decided on the
basis of total/ landed rates, inclusive of CST/ VAT.
9.20 Any rebate/ discount linked with quantity terms of payment any other conditions shall not be
considered for the purpose of evaluation and comparison of such offer vis-à-vis others. However,
the same may be availed while placing orders with such successful bidders.

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10.00 PRICE/ PURCHASE PREFERECE:
The firm shall furnish documentary proof for being registered as small / medium / large scale unit
by any statutory body along-with location of their unit indicating the state where it is located.
Bidder must distinctly mention the clause of the relevant Government order under which price/
Purchase preference is being claimed for. Price/Purchase preference to the firm shall be considered
only as per prevalent rules/ Govt. orders in force, on the request of the firm. Bidder found eligible
for preference, shall have to match his price with the lowest bidder in case he is willing to work on
the lowest rate.
11.00 PERFORMACE GUARATEE:
The performance of the material conforming to the Detailed Technical Specifications annexed and
as to be supplied shall have to be guaranteed for a period of 12 months from the date of supply,
and to cover the guarantee, the contractor shall submit the performance security in the manner
prescribed in clause-12.00 hereinafter. If any defect in respect of Design, Inferior Material,
Workmanship or Quality etc. is noticed during guarantee period, the material shall be replaced as
the case may be, by the Contractor at his own cost & risk within one month positively from the
date of intimation of the defect.
12.00 PERFORMACE SECURITY:-
In the event of a contract being placed on a contractor, he shall have to deposit performance
Security amounting to 10% value of the Contract within 15 days from the date of issuance of
acceptance letter, failing which it will be presumed that the firm is not interested in entering into
Agreement and the offer of the firm shall be ignored at the risk and expenses of the firm and
earnest money deposited shall be forfeited.
The aforesaid Performance Security if deposited in the form of Bank Guarantee issued by a
scheduled Bank on non judicial stamp papers legally acceptable as per stamp act 1899, equivalent
to 0.5% of the performance security amount, subject to the maximum Rs.10,000.00 on the
prescribed proforma annexed as Annexure “PS” in section-V(B), valid for payment for a
period of 18 months from the last date of stipulated delivery period, pledged for payment in the
name of Superintending Engineer, Central Equipment and Stores Procurement Circle-II Irrigation
Department, U.P. Lucknow for the purpose mentioned above and mentioned hereinafter. The
performance security may also be deposited in any of the following instruments.
(a) Post Office’s Cash Certificate.
(b) Post Office’s Saving Account,
(c) Call deposit Receipt/ TDR/FDR of State Bank of India or any Scheduled Bank.
The Superintending Engineer, Central Equipment and Stores Procurement Circle-II, Irrigation
Department U.P., Lucknow shall be at liberty at any time to appropriate and apply any security so
deposited as aforesaid in or towards payment or satisfaction of purchaser or any amount which
shall become due for owing by the Contractor to the Purchaser by virtue of this Contract or other
contracts provided anything contained in this clause shall not prejudice any other remedy to which
the Purchaser may be entitled for the recovery of such moneys available and this Performance
Security subject to such deductions as aforesaid be refundable to the Contractor after 18 months
from the date of satisfactory completion of supplies in accordance with the terms and conditions
of the Contract.
(i) If the quantity to-be supplied is enhanced at any stage, the Contractor shall be required to
deposit additional Performance Security @10% of the value of enhanced quantity in the
manner as mentioned above enhanced quantities only then the contractor shall have the right to
supply the enhanced quantity.

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(ii) The Bidder shall, on requisition from time to time, renew, enhance or replenish the
performance security. The Superintending Engineer, Central Equipment & Stores Procurement
Circle-II, Irrigation Department, U.P., Lucknow shall be at liberty at any time to appropriate &
encase any security so deposited, in the event of his failure to fulfill the terms & conditions of
the contract.
(iii)In the event of grant of any extension in completion schedule of the Contract, due to any
reason whatsoever it shall be mandatory for the contractor to extend the validity of their
performance security / Bank Guarantee for further period of extension, in case there refusal to
do so, it shall be treated as breach of contract and necessary action as deemed fit shall be taken,
in view of the terms & conditions of the contract.
(iv) The above stipulations shall not override the stipulations of Financial Hand Book.
13.00 PRE - DESPATCH THIRD PARTY ISPECTIO :
(i) The entire Supply of Two-Way PVC Outlet Valve shall be pre-dispatch inspected by 3 rd
Party Inspecting Agency nominated by Superintending Engineer, Central Equipment
& Stores Procurement Circle-II, Irrigation Department, U.P., Lucknow as per relevant
Indian Standard & Detailed Technical Specifications stipulated in the tender, documents at
manufacturer’s works. The contractor shall offer material for inspection along with
consignee wise quantity detail to inspecting agency and also provide all necessary
facilities / documents desired by the inspection authority at the time of inspection The
inspection charges shall be initially borne by the Contractor, which shall be claimed from
the consignee in his bills/ invoices of the supplies on actual/ pro-rata basis against
documentary proof. In case the material offered for inspection is rejected in the first
inspection, the charges for second inspection shall be borne by the contractor, and the same
shall not be reimbursed. In case the material offered for inspection is rejected after the
second inspection, Purchaser may annul / rescind the contract and forfeit the Performance
Guarantee / security for which no claim of contractor shall be admissible.
(ii) In the event of delay in the inspection at the level of designated Inspection Agency and the
material being urgently required, Superintending Engineer, Central Equipment & Stores
Procurement Circle-II, Irrigation Department, U.P., Lucknow may designate alternative
third party inspection agency or his representative for the inspection of material.
(iii) The contractor shall submit Quality Assurance Plan (Q.A.P) to inspection Agency at the
time of offering the material for inspection with a copy to Superintending Engineer, Central
Equipment & Stores Procurement Circle-II, I.D.U.P., Lucknow.
(iv) The purchaser or his authorized representative shall be free to inspect the material at any
time during or after manufacturing process at the time of completion of supplies and
afterwards also. The contractor shall provide all facilities required for such inspection at
their works free of cost. In case any further inspection is necessitated through other
inspecting agency, then in that case inspection charges shall be borne by the purchaser.
(v)
(vi)
The bidder shall make the Inspection Call to the nominated III rd Party Inspection Agency
duly indicating up to which period the delivery period of the relevant contract is valid.
If the Inspection Call for supply of stores with ISI marking the contractor should clearly
indicate validity period of BIS License and also confirm that the same has not been revoked
or no legal action has been initiated by BIS while requesting for pre dispatch inspection.

14.00 COMPLETIO PERIOD :
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14.10 DELIVERY OF MATERIAL:
These supply shall commence within ONE month after 15 days of the date of issue of acceptance
letter and shall be completed within ONE month thereafter i.e. total delivery period is TWO & half
months from the date of issue of acceptance letter. This period of completion may be altered at the
time of Agreement / Supply Order by the Purchaser with mutual consent of the contractor. The
date of actual receipt of the material in consignee’s store shall be treated as the date of completion
of delivery.
15.00 DESPATCHES:
The inspected material covered by this contract shall be dispatched freight paid duly insured by
goods train directly from manufacturer’s works to destination railway station / by road transport
for delivery up to consignee’s stores.
15.10 Unloading at destination railway station, unloading, carriage up to consignee’s Stores / Site and
stacking at consignee’s store in case of dispatch by rail and unloading & stacking at consignee’s
Store in case of road transport shall be contractor’s liability.
15.20 In case of dispatch by road, the contractor shall request the consignees for issue of Road
Permit Form-38 in advance, if applicable so that dispatches are not delayed & are expedited
in time.
16.00 FAILURE TO EXECUTE SUPPLIES WITH I DELIVERY PERIOD: If the contractor fails
to supply the material with in the stipulated delivery period, the Superintending Engineer issuing
Agreement /Contract shall be at liberty to, rescind/ cancel the order placed on the contractor and
arrange the same supplies at prevailing market rate and the higher price if any paid against such
supplies shall be recoverable from the contractor from Performance Security/Pending claimed due
in the department.
17.00 RESPOSIBILITY FOR SAFE TRASPORTATIO:
The firm shall ensure safe delivery of material up to the railway destination / consignee’s stores as
the case may be. Incase of material being dispatched by rail & there is any evidence of loss or
damage, the consignee shall acquire necessary certificate for such loss / damage / shortage from
the appropriate Railway Officials before taking delivery and lodge the claims with the Railways at
once within 15 days from the date of receipt of Consignment under intimation to the firm and
Superintending Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation
Department U.P. Lucknow In case of material dispatched through road transport, the
consignee shall report the loss/damage/shortage in the consignment received at consignee’s store
to the firm under registered cover within 15 days of receipt of material under intimation to
Superintending Engineer, Central Equipment & Stores Procurement Circle-II irrigation
Department U.P. Lucknow.
18.00 SUPPLY OF CORRECT STORES / EQUIPMET:
The contractor shall ensure that only those stores, which are correct and according to stipulated
technical specifications of tender/ contract, are supplied. In the event of discrepancies being found
subsequent to the completion of the supply, the contractor shall be bound to replace/ rectify them
by correct stores free of cost to the purchaser as per “PERFORMANCE
GUARANTEE/SECURITY” Clause 11.00/12.00 given herein before.

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19.00 REPLACEMET / RECTIFICATIO OF DEFECTIVE SUPPLIES:
If the supply is found defective / unsuitable / sub standard or rejected at consignee’s stores / sites,
the same will be reported to the Contractor along with the defect details with in 15 days from the
date of notice of such defect by the consignee. The contractor shall replace/rectify the
defective/rejected material free of cost within one month of receiving such information from
consignee, failing which the cost of material inclusive of all taxes and duties shall be recovered
from the performance Security / pending claim in the department . In the event of Govt. work
being suffered on account of delay in replacement/rectification of material by the contractor, the
purchaser shall be at discretion to purchase the material at the prevailing market price and in such
case Contractor shall have to reimburse the excess amount if paid or else the same shall be
recovered from the performance Security pending claims due in the department.
20.00 LIQUIDATED DAMAGE:
If the entire supply or any part thereof is not completed by the due-date the liquidated damage as
provided in Clause 23 of annexed General Conditions of Contract Form-‘B’ shall become payable
at the rate of ½% per week of the contract value exclusive duties & taxes of unsupplied / delayed
supplies subject to a maximum of 10% of contract value of such supplies.
21.00 FORCE MEJEURE CLAUSE :
If at any time during the pendency of this contract , the performance in whole or in part without the
consent of purchaser or any obligation under this contract is prevented or delayed by the reasons of
any war, sabotage, fires, floods, strikes, lock-out, explosion, epidemics, quarantine restriction or
other act of God, King, Government or ruler (hereinafter referred as eventuality), if the notice of
happening of such eventuality is given by the Supplier to the purchaser purchaser within 15 days
from the date of occurrence of such eventuality thereof, the purchaser shall neither terminate
contract nor claim any damages in respect of such non-performance or delay for the reasons as
mentioned herein before, but the supply shall be resumed as soon as possible after such
eventualities have come to an end or seized to exist. However, the decision of Superintending
Engineer, Central Equipment & Stores Procurement Circle-II, I.D.,U.P., Lucknow shall be be final
in such case.
22.00 VALIDITY OF COTRACT :
The contract shall be valid till the validity of the Performance Security as stipulated in Clause
12.00 herein above.
23.00 REQUEST FOR TIME EXTESIO:
The contractor shall apply for the extension of time at least 15 days in advance reckoned from the
date of completion of supplies along with necessary documentary proof in support of their
contention for extension of time, to the Superintending Engineer, Central Equipment & Stores
Procurement Circle-II Irrigation Department, U.P., Lucknow, failing which request for extension of
time is liable to-be rejected and liquidated damages as per Clause 23 of General Condition of
Contract-Form “B” shall become payable.
24.00 RESPOSIBILITY FOR COMPLETEESS:
Any other material/ item which may not have been specifically mentioned in the Schedule of Prices
and Quantity but are usual or necessary, shall be provided by the contractor without extra charges, so
that ordered material are complete in all respect.
25.00 OMIATIO OF EGIEERS:
The Superintending Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation
Department U.P., Lucknow would act as Engineer for the purpose of this contract as defined in
Clause-I(x) of General Condition of Contract form “B” annexed.

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26.00 OTICE TO COTRACTOR:
Any notice given to the contractor shall be posted under Registered Cover / Speed Post /Fax to their
address. The Bidder is therefore required to give their complete postal, telephonic & telegraphic &
Email address including fax no. Such posting other than fax message shall deemed good service of
such notice and the time mentioned therein for doing any act after notice shall be reckoned from the
date on which such notice should normally reach him i.e. One Week.
27.00 RESPOSIBILITY OF THE COTRACTOR:
The contractor shall be entirely responsible for execution of the contract in accordance with the
Terms and Conditions contained in Invitation for Bids Instructions to bidder, Special conditions
of Contract, General Conditions of Contract Form “B”, Technical Specifications, Technical
conditions, Bid Form, Form of Agreement, Prices schedule (BOQ), Letter of Acceptance of Tender
and Agreement issued by Superintending Engineer Central Equipment & stores procurement circle-
II, IDUP, Lucknow.
28.00 PAYMET TERMS:
28.10 AGAIST DISPATCH THROUGH RAIL :-
(In case material is dispatched through Rail) Bills in triplicate duly stamped and pre receipted alongwith
a clear Railway Receipt in the name of consignee (Freight paid), complete dispatch particulars,
Inspection certificate / Release note shall be submitted to the consignees against which payment
shall be admissible in accordance with following schedule:-
90% (Ninety percent) of the Ex-works Prices including packing charges plus 100%
(Hundred percent) Taxes & Duties and inspection charges against clear Railway Receipt (not
through Bank) along with Inspection certificate / Release note Contractor’s Invoice giving no. and
date of the Railway Receipt covering dispatch of material from Manufacture’s works to Consignee’s
Destination Railway Station, the Advice Note / Delivery Challan giving case no. and contents
together with a certificate by the contractor to the effect that the material detailed in the said advice
note has actually been dispatched under the said Railway Receipt and that the Contract Value of the
material as dispatched is not less than the amount entered in the Invoice / Bill and that only those
stores which are correct and according to the Technical specifications of the tender/ contract have
been dispatched.
28.20 AGAIST DESPATCH THROUGH ROAD TASPORT :-
For dispatches through Road Transport 90% of the Ex-Work prices including Packing, forwarding
and freight charges plus100% taxes & duties and inspection charges of each consignment of stores
shall be paid against actual receipt of material in satisfactory conditions at Consignee stores.
28.30 Balance 10% (Ten percent) of the Ex-works price including packing, forwarding & freight charges
shall be payable after check and verification of material within a month from the date of receipt of
material.
28.40 The aforesaid payment terms of sub-clause 28.30 are applicable when supplies have been completed
within the stipulated delivery period.
28.50 The purchaser reserves the right to modify the above payment terms.

37
28.60 If the contractor is found charging price more than the prices declared by the purchaser in writing in
their bill / invoice/ letter of credit sent through Bank and consignee/ paying authority having no option
except to make payment of such letter of credit, the excess amount so paid and found in excess of the
amount due as per contract shall be reimbursed by the contractor to the consignee immediately within 7
days at their level failing which same shall be recovered from the performance security deposited by the
contractor / any other dues pending with the department and further action as per Clause 32 of General
Conditions of Contract Form ‘B’ shall be taken for which no claim of contractor shall be entertained.
28.70 No interest shall be paid for delayed payments what so ever delay may be.
29.00 PROMPT PAYMET DISCOUT:
½ %(Half percent) prompt payment discount on Prices of material as shown in Column 4 of
Schedule of Prices & Quantities, Schedule-A shall be allowed by the Contractor if his balance
payment as given above in Clause 28.3 is made within 30 days from the date of receipt of supplies
in satisfactory condition.
30.00 QUATITY VARIATIO:
Quantity mentioned of tendered item is tentative & subject to change up to any extent as per actual
requirement till the time of finalization of Contract. However, the purchaser is also entitled to
increase/decrease the quantities after signing the agreement during validity of contract as per
stipulation in clause-27 of General conditions of contract-Form-‘B’, and quantities are further
proposed to be increased / decreased, are subject to the prior consent of the contractor.
31.00 PROGRESS OF SUPPLY :-
The Contractor shall report progress of supplies from time to time to the office of Superintending
Engineer, Central Equipment & Stores Procurement Circle-II Irrigation Department, U.P., Lucknow,
failing which it shall be deemed as non-performance.
32.00 DTSTRIBUTIO OF QUATITY :
The purchaser reserves the right to distribute the quantities between different bidders on the lowest
tendered rates in the public interest.
33.00 TRADE/SALES TAX CLEARACE CERTIFICATE:
Bidder shall submit Trade/ Sales Tax Clearance Certificate / No dues Certificate issued within 364
days prior to opening of tender, duly signed by the Trade/Sales Tax Officer concerned under the seal
of their office along with Part ‘C’ Financial of their bid, Failure to produce the said certificate will
render their tender liable to be ignored.
34.00 DEVIATIO:
No deviation from the technical specifications & technical conditions shall be acceptable in Part "B"
Technical of their bid.
35.00 EVALUATIO OF TEDERS:
Bidders may please note that each & every Part of the bid shall be evaluated in accordance with the
relevant clauses of the bid documents.
ote:- Bidders may please note that if any of the preceding part of the bid is not found responsive, the
next Part of the bid shall not be opened & no claim what so ever shall be entertained
36.00 O-PERFORMACE:
In the event of non-performance of any kind during the pendency of the contract, this shall be treated
as misconduct on the part of the firm and the firm may be Black-listed along with penal action as per
conditions stipulated in bid document / contract.

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37.00 DISPUTE:
All disputes arising out of this Contract shall be subjected to the provisions of Arbitration and
Conciliation Act–1996 and subsequent amendment thereof. Disputes not covered under the
arbitration provisions shall be subjected to the territorial jurisdiction of Lucknow Courts only.
Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U. P., Lucknow.

39
SECTIO-III-TECHICAL BID
TECHICAL SPECIFICATIOS FOR THE SUPPLY OF TWO-WAY PVC OUTLET
VALVE
1.00 GEERAL:
PVC Outlet Valve as shown in enclosed sheet-1 read with sheet-2 on page 41 & 42, are required
for use in PVC pipe line distribution system of State Tubewells for irrigation purpose. The PVC
Outlet Valve shall be in accordance with the enclosed drawings. The basic requirement of this
valve apart from discharging water without appreciable head loss is tamperproofness so that it may
not be damaged, disturbed or mishandled by the miscreants. The all joints of valve should be leak
proof.
2.00 MATERIAL SPECIFICATIO:–
The Unplasticized PVC (Poly-Vinyl Chloride) material as per IS: 4985:2000 or its latest
amendments if any. The additives shall be as per IS: 10148:1982 or its latest amendments if any
suitable for potable water.
3.00 SPECIFICATIOS OF IDIVIDUAL PARTS:
The detailed technical requirements of individual parts of the “TWO WAY P.V.C. OUTLET
VALVE” are as under:-
3.10 PVC TOP FLAGE: (Part no.-1)
The PVC top flange of Two Way P.V.C. Outlet Valve shall be injection moulded, made of
Unplasticized PVC material. Top flange shall be tight fit in PVC upper case and it shall be
clamped by two steel screws 3x10 mm long to fix the top flange duly jointed with good quality
solvent cement as per IS : 14182:1994 or its latest amendments if any. In the PVC upper case, it
shall be provided with an integrally moulded guide for movement of push rod in running fit
conditions. Prominent Dimensions of Top Flange are as shown in the drawing.
3.20 TWO- WAY PVC UPPER CASE (Part no.2)
This shall be made out of Unplasticized PVC material as per IS: 4985:2000 or its latest
amendments if any. This shall be injection moulded and shall conform to IS 7834 (Part 4): 1987
according to the dimensions shown in the drawing.
3.30 PVC BALL HOUSIG FLAGE (Part no.-3)
The Unplasticized PVC Ball housing flange dimensions are shown in drawing. The material and
chemical composition is similar as of PVC Top flange. The flange shall be injection moulded
and shall have hole of dimensions as 138±0.2 mm at top and 142±0.2 mm at bottom suitable
with profile of ball to make joint leak proof. The inner taper surface of hole shall have one
vertical slot of max 0.5 mm x 0.5 mm to release the air/surge pressure generated in the pipe line.
The flange will have both side tail end pieces of 14.0 mm length and 4.0 mm thick with no
negative tolerance duly solvent cement jointed in PVC upper case and PVC Ball housing parts
of the valve with good quality solvent cement as per IS : 14182:1994 or its latest amendments if
any.
3.40 PUSH ROD (Part no.-4)
The Push Rod shall be used to open the valve for discharging the water from it by pushing
HDPE Ball down words. It shall be made out of 9 mm dia minimum steel Rod insert moulded in
poly propylene co polymer (PPCP) as per drawing. In the bottom portion of Spindle a Semi

40
Circular Canopy should be provided so that Point-Contact between Spindle & Ball can be
avoided. The outer profile of canopy which is to remain in contact with the ball shall have a
circular profile having a radius equal to ball radius as shown in drawing so that point-contact
between spindle & ball can be avoided.
The outer dimensions of Push Rod should be such that it can move upward & downward
in the guiding of top flange in close running fit and shall be provided with suitable arrangement
on top to lock it when valve is in running position.
3.50 HDPE BALL: (Part no.-5)
The High Density Polyethylene Ball of natural colour. It shall be made by Blow Moulding with
virgin High Density Polyethylene material as per IS: 7328:1992 or its latest amendment, if any.
The HDPE material shall be such as it can be used in potable water supply. The material
composition shall be as per IS: 10146:1982 or its latest amendments. Outer diameter of the ball
shall be 150±1 mm. The weight of the ball shall be 300±10 gm. Surface of the ball shall be
smooth at every point. If the ball is made by Blowing methods, the blowing hole shall be
plugged with the same material in continuity with the process. No plugs are acceptable for
sealing the hole.
3.60 LATCHIG ARRAGEMET: (Part no.-6)
Suitable locking arrangement shall be provided on top of valve so that valve can be locked in
running position, this arrangement is to be welded with U-Type hold fast for protection of Top
Flange.
3.70 U-TYPE HOLD FAST : (Part no.-7)
U type hold fast of 5mm. dia MS bar tag welded at latching rod as per drawing.
3.80 PVC BALL HOUSIG (Part no.-8)
The PVC Ball housing shall be injection molded made of PVC material confirming to IS:
4985:2000 or its latest amendments if any. M.S. round bar of 9 mm dia minimum and 210.0
mm minimum long to be fitted as per drawing to prevent the ball from falling into the pipe. The
MS bar should be fixed with suitable resin & fiber glass mats so as to make it leak proof. The
lower end of PVC ball housing shall be made as per IS: 4985:2000 or its latest amendments if
any to fit suitably on PVC riser pipe of 160 mm dia.
3.90 M.S. OZZLE: (Part no.-9)
Two numbers of M.S. Nozzle of size 4”( inch) ¾ Approx. 100mm. nominal dia shall be
provided separately with four number of steel screw (3X10mm. long) on both sides of Valve as
per drawing, for discharging the water and clamping of lay-flat hose pipe for irrigation purpose.
These nozzles shall be connected to PVC projections by tight fit.
ote: Tolerances in the dimensions included in parts of Tendered item, shall be as per relevant
Indian Standard.
Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P., Lucknow

41
Sheet-1

42
Sheet-2

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SECTIO-III(B) TECHICAL CODITIOS
FOR THE SUPPLY OF TWO-WAY PVC OUTLET VALVE
1.00 COMPLETE TECHICAL OFFER:-
Bidder shall submit all details as per tender requirement along with all documents i.e. Invitation for
bids, Instructions to Bidders, Special Conditions of Contract, General Conditions of Contact Form
“B” and Technical Specifications with Drawing & Technical Conditions in duplicate duly digitally
signed and stamped on each page by the bidder in lieu of firms acceptance of all the tender
conditions in toto.
2.00 POWER OF ATTOREY:-
Pursuant to Clause 21.7 of ITB Power of attorney in the name of individual signing tender
document or other documents connected with the contract must write his name in block letters
under his signature and must specify whether he/they signs/sign as:
(i) a “Sole Proprietor” of the Firm or his ‘Attorney”.
(ii)
(iii)
(iv)
(v)
a “Procurator” of the Firm.
an active Partner of the Firm in case where authority to refer to arbitration disputes
concerning the business of the partnership has been conferred on every partner by
Partnership Agreement.
a person or persons duly authorized by a power of attorney to bind all the Partners of
the Firm in all matters pertaining to the Agreement including the arbitration clause.
In case the tender is submitted by a company/corporation, the same shall be signed by
the authorized signatory and evidence/authority of the person signing on behalf of the
bidder shall be furnished along with tender.
ote:
(a) In case of (iii) & (iv) above, a copy of Partnership Deed Agreement or General Power Of
Attorney attested by The Public Notary should be furnished.
(b) In case of the Partnership Firm, where authority as aforesaid has not been conferred upon any
individual by Partnership Agreement or Power Of Attorney, tenders and other related documents
must be signed by every Partner.
(c) A person signing the tender form or any document forming part of the contract on behalf of
another shall be deemed to warranty that he has authority to do so and if found that the person so
signing had no authority to do so, the Purchaser, without prejudice to other civil and criminal
remedies may cancel the tender/ Contract & hold the signatory liable for all cost of damages.
(d) Each page of the tender documents schedules and annexures shall be signed and stamped by the
Bidder. Cuttings/over writings/erase, if any, must invariably be initialed by the person signing
the bid document.
3.00 BIDFORM:-
As annexed hereinafter duly filled, signed and stamped by the Bidders is to be submitted.
4.00 VALIDITY COMMITMET:-
Agreement (for Validity Commitment) in prescribed proforma (Annexure-‘VC’) on Rs. 100.00
Non Judicial Stamp Papers, duly signed by the Bidder is to be submitted. The tender offer shall
remain valid for acceptance for a minimum period of 4 months from the scheduled date of opening
of Commercial Part-‘C’ of the bid i.e. 12.02.2013.

44
5.00 TECHICAL LITERATURE:-
Bidder shall submit relevant illustrated technical literature having detailed technical
Specifications, drawings, data, catalogue & quality control systems for ISI Marked PVC Fittings /
Outlet Valve, capable of with-standing hydraulic working pressure of 4.00 Kg./cm 2 .
6.00 IDUSTRY’S REGISTRATIO:-
Bidder shall submit copy of firm’s Industry’s registration with D.G.S.& D. /N.S.I.C./Director of
Industries /Small Scale Industries Centers of State/ Govt. of India as original manufacturer of the
ISI Marked PVC Fittings / Valve, duly attested by public notary.
7.00 ITERATIOAL QUALITY ISO SYSTEM:
The bidder shall submit a valid ISO 9001-2000 certificate duly certified by Public Notary, issued
by statutory authority certifying firm as original manufacturer of the tendered item or PVC fittings.
8.00 IFORMATIO ABOUT FIRM’S MAUFACTURIG / FIACIAL CAPACITY:-
Bidder shall invariably furnish following information for assessment of their technical/financial
capability to execute supplies of materials covered under this tender failing which their tender is
liable to be rejected.
(i) Annual & Monthly manufacturing capacity.
(ii) Quantity which can be delivered per month.
(iii) Details of pending orders at the time of submitting tenders.
(iv) Annual Turn Over of last three financial years duly certified by the statutory auditors /
Chartered Accountant of the firm.
9.00 TESTIG FACILITIES / EQUIPMETS:-
Bidder shall submit complete List of Plant & Machinery , comprising in-house testing facility
available at the works required for pre-dispatch inspection and testing of the tendered item to
ensure conformity of the tests required as per relevant IS and the technical specifications annexed
hereto.
10.00 CHECK LIST:-
Bidder shall submit Annexure “Q” as annexed herewith duly filled in and digitally signed .
11.00 QUALITY ASSURACE SYSTEM FOLLOWED AT MAUFACTURER’S WORKS:
11.01 The manufacturer must have a proper and independent set up for quality control with adequate
necessary equipments, facilities and personnel for this purpose, to ensure quality control from
procurement of material to incoming, intermediate and final stage along-with quality control of
raw material / equipments supplied by sub-suppliers.
11.02 Ordered Two Way PVC Outlet Valve are subject to check at any time by purchaser’s
representatives/ representative of inspecting authority deputed by the purchaser. Proper written
record of quality assurance system must, therefore, be kept by the manufacturers.
12.00 B.I.S. LICESE:-
Offer of the bidder who have B.I.S. Certification License for manufacturing PVC Fittings as per IS
7834:1987 or IS 10124:1988 shall only be considered. Bidder must furnish copy of Latest B.I.S.
License for manufacturing ISI marked PVC Fittings conforming to IS 7834:1987 or IS
10124:1988, valid on the date of submission of tender.

45
13.00 ELIGIBILITY REQUIREMETS:-
(1) ELIGIBILITY :-
The offer of only those bidder will be considered who have manufactured and sold PVC
Outlet Valve / PVC Fittings Costing Rs 10,00,000.00 ( Rs Ten Lac) to the Govt.
Departments / Govt. Undertakings / Public Undertakings during the last 3 financial years
upto the date of opening of bidder. Bidder shall invariably furnish the following
informations / documents in the Technical Part-‘B’ of their tender offer for evaluation of their
eligibility, failing which their tender shall be rejected.
(2) DETAILS OF SUPPLIES MADE TO GOVT. DEPARTMET/ GOVT. UDETAKIG :-
Bidders shall submit the details of such supplies as desired in clause 13.00 (1), in the format
stipulated in the Annexure A-1 hereinafter, duly certified by their statutory auditor / chartered
accountant along with copies of supply orders and invoices, for assessment of supplies
actually made against the same. However, The bidder who had supplied the PVC Outlet Valve
/ PVC Fittings to UP Irrigation department during the last 3 financial years need not submit
the certificates.
(3) PERFORMACE CERTIFICATES I RESPECT OF SUPPLIES REFERRED ABOVE:-
The bidder shall submit performance certificates of PVC Outlet Valve/ PVC Fittings costing
Rs 5,00,000.00 ( Rs Five Lac ), supplies made to the Govt. Departments / Govt. Undertakings /
Public Undertakings as desired in clause 13.00 (2) above, in successful use for a minimum
period of one year.
However , The bidder who had supplied the PVC Outlet Valve / PVC Fittings
to Irrigation department U.P. during the last 3 financial need not submit the performance
certificate as required above. However their performance shall be evaluated at departmental
level on the basis of their performance of the past supplies till the time of evaluation and in the
event of unsatisfactory performance of their past supplies, their Technical Part –B shall
primarily be rejected on this ground alone and no further evaluation of Technical Part –B shall
be done. Such bidders may also please note that their consideration in earlier tender in the
department shall not be a basis of their claim for consideration in the ensuing tender.
14.00 TEDER SAMPLE:-
The Bidder are required to submit one No. sample of Two Way PVC Outlet Valve duly
manufactured as per departmental technical specifications & Drawings annexed with tender
document in the office of the Superintending Engineer, Central Equipment & Stores Procurement
Circle-II, I.D., U.P., Telibagh, Lucknow, to the Junior Engineer nominated to receive the same on
22.09.2012 during working hours failing which their offer shall be treated as non responsive.
14.01 The Bidders should note that the sample of Two Way PVC Outlet Valve submitted by them will be
inspected and checked as per Technical Specifications and drawing of Two Way PVC Valve Outlet
by the committee of the officer’s constituted for this job which will submit its report regarding
sample. The decision of the committee will be final and binding to all the bidders.
14.02 The Part “C” of only those bidders will be opened whose sample and part “B” are found
responsive as per tender conditions.
14.03 No modification alteration in sample will be allowed later on.

46
14.04 The above sample should be properly packed and sealed.
15.00 GUARATEE OF WORKMASHIP AD MATERIAL:-
The supplied material shall be guaranteed against defects in material and workmanship under
normal use and service for a period for at least 12 months from the date of supply. If any defect in
respect of design, inferior material, workmanship or quality is noticed during this period, the
material shall be made good by the contractor free of cost within one month positively from the
date of intimation of the defect.
16.00 No deviation from the technical specifications/ conditions shall be acceptable in Technical Part
"B" of the tender offer.
Superintending Engineer
Central Equipment & Stores Procurement Circle–II,
Irrigation Department, U.P. Lucknow.

47
SECTIO-III(C)-BID/TEDER FORM
(TO-BE SUBMITTED DULY FILLED WITH TECHNICAL PART “B” OF THE OFFER
IN PDF FORMAT)
e-TEDER OTICE O. TE-710/2012-13
MAUFACTURE & SUPPLY OF TWO-WAY PVC OUTLET VALVE
From,
To,
…………………………………………………………….
…………………………………………………………….
…………………………………………………………….
…………………………………………………………….
(Bidder)
The Superintending Engineer
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P.,
Lucknow.
Sir,
In reference to your invitation to tender for the above, I/ We hereby offer to the Governor of Uttar
Pradesh, the item in the schedule annexed or such portion thereof, as you may determine in strict accordance with
the annexed General Conditions Of Contract Form “B”, Special Conditions Of Contract, Technical Specifications,
Form of Agreement for Validity Commitment of Offer and Schedule Of Prices & Quantities to the satisfaction of
the Purchaser or in default thereof to forfeit and pay to the Governor of Uttar Pradesh, the sum of money mentioned
in the said conditions.
2. I/We agree to abide by this tender for a period of Four Months from the date fixed for opening of
Commercial Part of tender. The period of validity can be increased, if necessary. In consideration of the
Government having treated the Bidder to be an eligible person whose tender may be considered, the Bidder shall
agree to the condition that the proposal in response to this invitation shall not be withdrawn by the Bidder within
Four Months from the date of opening of Commercial Part of tender, and also to the condition that if thereafter the
Bidder does withdraw his proposal within the said period, the Earnest Money deposited by him be forfeited.
3. A sum of Rs………………………………………...in the form of…………………..(Earnest Money) has
been forwarded to The Superintending Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation
Department, U.P., Lucknow, duly pledged in his favour, the full value of which, if required, may be retained by the
Governor against the Security Deposit specified in clause-2.0 of the Special Conditions Of Contract if my/our
tender is accepted.
4. I/We hereby undertake and agree to execute a contract in the form of Agreement annexed hereto in
accordance with the conditions of contract, if my/our tender is accepted.
5. Further an Agreement for the validity commitment along with this tender form as per annexure overleaf has
been forwarded on the prescribed proforma on General Stamp of Rs.100.00 affixing Rs.1.00 Revenue Stamp
thereon failing which the tender shall be liable for rejection.
Signed this…………………day of…… ……………….2012.
Yours faithfully,
(Signature of Bidder in full)
Name………………………...

48
AEXURE"A1"
SECTIO-III(D) SUPPLY ORDER STATEMET
DETAILS OF SUPPLIES MADE TO GOVT. DEPARTMETS/GOVT.UDERTAKIGS
e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
Sl.
No.
Brief Description of
Two-Way PVC Outlet
Valve
(To-Be Submitted with Technical Part “B” of the Offer Duly Filled In PDF Form)
Name of
Agency
issuing Supply
Order
Supply Order
Nos. & Date
Date of
Delivery
Remarks
1 2 3 4 5 6
Note: Copies of Supply orders and invoices shall be enclosed as a proof of supplies actually made.
(Signature of the bidder along with Seal of Contractor)

49
AEXURE"A2"
SECTIO-III(E) PERFORMACE CERTIFICATE
DETAILS OF SUPPLIES MADE TO GOVT. DEPARTMETS/GOVT.UDERTAKIGS
e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
S.No.
Brief Description of
Two-Way PVC Outlet
Valve
(To-Be Submitted with Technical Part “B” of the Offer Duly Filled In PDF Form)
Reference of
Supply Order i.e.
No. & Date
against which
Performance
Certificate is
given
Name of Authority
issuing Performance
Certificate
( Clearly mentioning
whether Govt. /
Govt. Undertaking)
Reference of letter
of Performance
Certificate i.e. No.
& Date
1 2 3 4 5
Note: Copies of Performance Certificates corresponding to supplies made as shown in Annexure A-1 shall be
enclosed.
(To be filled and returned with the tender)
(Signature of Bidder)

50
SECTIO-III(F) e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
CHECK – LIST
(MUST BE FILLED BY THE BIDDER)
Sl.
o.
Ref. of Tender
Conditions
Check in reference to condition given in col.2
Submitted or / ot
Reference Page o.
1 2 3 4
1 Instruction to Bidders Tender offer submitted as per ITB. Submitted / or not
2 Technical Conditions
Clause No. 1.00
3 Technical Conditions
Clause No. 2.00
4 Technical Conditions
Clause No. 3.00
5 Technical Conditions
Clause No. 4.00
6 Technical Conditions
Clause No. 6.00
7 Technical Conditions
Clause No. 7.00
8 Technical Conditions
Clause No. 5.00 &
9.00
9 Technical Conditions
Clause No. 8.00
10 Technical conditions
Clause No. 11.00
11 Technical conditions
Clause No.12.00
12 Technical conditions
Clause No. 13.00
13 Special Conditions of
Contract Clause No.
33.00
Tender documents duly digitally signed.
Power of attorney.
Bid Form. Duly filled & signed.
Agreement for validity commitment in prescribed proforma.
Information regarding Industry’s Registration in the manner as mentioned
here in under.
Name of institution registering the firm as original manufacturer
Registration no.
Validity of registration
Item for which firm is registered
Location of their unit indicating the state
Firm’s ISO:9001-2000 certificate validity
Technical Literature incorporating following information :-
(i) Data / Specifications
(ii) Design / Drawing
(iii) Catalogue
(iv) Quality Control System
(v) List of Plant Machineries and test equipments.
Information :-
(i) Annual & Monthly manufacturing capacity.
(ii) Quantity which can be delivered per month.
(iii)
(iv)
Details of pending orders at the time of submitting tenders.
Annual Turn Over of last financial years duly certified by the
statutory auditors / Chartered Accountant of the firm.
Complete details of Quality Assurance System.
Copy of Latest B.I.S. License for manufacturing PVC Fittings as
per IS: 7834-1987 or IS: 10124-1988, comprising validity period
as desired.
(1) DETAILS OF SUPPLIES MADE TO GOVERNMENT DEPARTMENTS/
GOVERNMENT UNDERTAKINGS FOR BEING ELIGIBLE FOR CONSIDERATION IN
THE ENSUING TENDER.
(2) PERFORMANCE CERTIFICATES IN RESPECT OF SUPPLIES REFERED ABOVE
ALONG WITH COPIES OF SUPPLY ORDER AND INVOICES.
Sales Tax/ VAT Clearance Certificate issued within 364 days prior
to opening of tender, duly signed, by the Officer.
Yes/No
Submitted / or not
Submitted / or not
Submitted / or not
.......................
........................
........................
........................
Submitted / or not
Valid up-to............
Submitted / or not
.......................
.......................
.......................
.......................
Submitted / or not
Submitted / or not
Submitted/ or not alongwith
Supply Order,
Invoices and Performance
certificate
Submitted / or not
(Signature of Bidder)

51
AEXURE “VC”
SECTIO-III(G) FORM OF AGREEMET FOR VALIDITY COMMITMET
e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
e-Tender Notice No. & Date
……………………………………………………………………………………………………………...
Name of Bidders
………………………………………………………………………………………………………………
……………………………………………………………………………………………………………….
………………………………………………………………………………………………………………
………………………………………………………………………………………………………….……
In Consideration of the Government Of Uttar Pradesh having treated the Bidder to be an eligible
person whose Bid may be considered, the Bidder hereby agrees to the condition that the proposal in
response to the above invitation shall not be withdrawn within four months from the date of opening of
Commercial Part of tender, also to the condition that if thereafter, the Bidder does withdraw his proposal
within the said period, Earnest Money deposited by him may be forfeited.
Signed this………………day of ……………………2012.
Signed By
(Witnesses)
Signed By
(Bidder)
1………………………………………
………………………….
2………………………………………
Name………………….
ote: The above Agreement is to be submitted on Rs.100.00 General Stamp Paper affixing Rs.1.00
Revenue Stamp thereupon.

52
Schedule “A”
SECTIO-IV(A)-SCHEDULE OF PRICES & QUATITIES/BOQ
e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
ame of the Firm :
(To be filled in XLS Format)
Sl.
No
Tendered Item
Qty.
Required
Ex-
Works
Prices
(Rs./mtr)
Excise
Duty
with
Edu.
Cess
(Rs./
mtr)
CST /
VAT
(Rs./ mtr)
Packing,
Forwarding,
Transit
Insurance &
Freight
Charges Upto
destination
any where in
U.P. (Rs./
mtr)
Total Landed FOR
Destination
Prices(4+5+6+7)
inclusive of Ex-
Works Prices with
Excise Duty,
Education Cess,
CST/ VAT, Packing
& Forwarding,
Freight Charges and
Transit Insurance etc
(Rs./ mtr)
1 2 3 4 5 6 7 8
1. Manufacture &
Supply of Two Way
PVC Outlet Valve
suitable for 160mm.
diameter PVC Pipe
line as per Drawing
& Technical
Specifications
stipulated in
Tender Document.
10000
os.
Any statutory tax other than mentioned above…………………………………….
Prompt Payment Discount…………………………………………………………..
Discount other than Prompt Payment Discount, if any…………………………...
Note : 1- F.O.R. Destination prices shall be calculated for evaluation purpose taking into account of the
component noted in column 4,5,6 & 7 and the purchase shall be decided on the basis of total
landed F.O.R. destination prices as mentioned in Column 8 .
2- Excise Duty will be admissible on only those items for which bidder are original manufacturer.
(Signature of the Bidder)

53
SECTIO-IV(B)- FORM OF AGREEMET
(TO-BE SUBMITTED DULY FILLED WITH TECHNICAL PART “B” OF THE OFFER IN PDF FORMAT)
e-TEDER OTICE O. TE-710/2012-13
Manufacture & Supply of Two-Way PVC Outlet Valve
This Agreement made on the……………….……day of……. ……………………..…….
2011 between …………………………………………… (Hereinafter referred to as “The Contractor”) of
the one part and the Governor of Uttar Pradesh (hereinafter called “The Purchaser”) of the other part.
Whereas, the Purchaser requires the material mentioned and a specified in the General
Conditions Of Contract Form “B”, Special Conditions Of Contract, Detailed Technical Specifications,
Schedule Of Prices & Quantities including Delivery, Form Of Tender, Covering Letter and Letter Of
Acceptance Of Tender which for the purposes of identification have been signed by Sri………………. on
behalf the Contractor and Superintending Engineer, Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U. P., Lucknow on behalf of the Purchaser, all of which are deemed to form the
part of this Contract as though separately set out herein and are included in the expression “Contract”
wherever herein used.
And whereas, the Purchaser has accepted the tender of the Contractor for the supply and
delivery of the said material for the sum of Rs……………………
(Rs………………………………………...) upon the terms and subject to the conditions hereinafter
mentioned.
And now these present witness and the parties herein hereby agree and declare as follows, that
is to say in consideration of the payment to be made to the Contractor by the Purchaser as hereinafter
mentioned the Contractor shall duly provide the said material for the said works on the terms and
conditions mentioned in the Contract.
And in consideration of the due provisions of the material received by the Purchaser and due
performance on his part of the Contract, the Purchaser does hereby for himself, his successor or assignees
covenant with the Contractor that he, the Purchaser, his successor or assignees, will pay to the
Contractor the sum of Rs…………………….or such other sums as may become payable to the Contractor
under the provisions of this Contract and such payments to be made at such time and in such manner as is
provided by this Contract.
In witness whereof the parties hereto have signed this deed hereunder on the dates respectively
mentioned against the signature of each.
Place: Lucknow
Signed By
(For & On Behalf of the Contractor)

54
SECTIO-V(A)
AEXURE : EM
FOR EAREST MOEY
FORM OF BAK GUARATEE BOD
PRESCRIBED VIDE G.O.O.A-1-5256/X-15(1)-1962,DATED 5.12.63
(Applicable to the State Bank of India and other Scheduled Bank for guarantees without deposit of
securities upto prescribed limit).
To,
The Superintending Engineer,
Central Equipment & Stores Procurement Circle-II,
Irrigation Department, U.P.,
Lucknow.
(For the Governor of Uttar Pradesh)
Sir,
Whereas M/s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .a company
incorporated under the Indian Companies Act having its registered office at . . . . . . . . . . . . . . . . . . . . ./ a
firm registered under the Indian Partnership Act and having its business office at . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . .Sri . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Son of . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . resident of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . carrying on business under the firm’s name and style of M/s . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . .at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sri . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .Son of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . resident of . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . Sri. . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . .Son of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . resident of . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Partners carrying on business under the firm’s
name and style of M/s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . .which is an unregistered partnership firm (hereinafter called the Bidder) has/have in
response to your tender notice against e-Tender Enquiry o. TE-710/2012-2013 for supply the of Two-
Way PVC Outlet Valve offered to supply and execute the works as contained in the offer
submitted/intended to submitted by Bidder letter No. . . . . . . . . . . . . . . . . . . . . . . . dated . . . . . . . . . . . .
And whereas the Bidder is required to furnish a Bank Guarantee for the sum of Rs. . . . . . . . . as
Earnest Money against the Bidder offer as aforesaid, duly pledged for payment in the name of
Superintending Engineer, Central Equipment & Stores Procurement Circle-II, Irrigation Department, U.P.,
Lucknow.
And whereas we . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .(Name of the Bank)
have at the request of the Bidder agreed to give you this Guarantee as hereinafter contained.

55
Now therefore, in consideration of the promises we, the undersigned hereby covenant that, subject
to Clause (C), below the aforesaid tender of the bidder shall remain open for acceptance by you during the
period of validity as mentioned in the tender or any extension thereof as you and the bidder may
subsequently agree and if the bidder shall for any reason back out, whether expressly or impliedly, from
his said tender during the period of its validity or any extension thereof as aforesaid, we hereby guarantee
to you the payment of the sum of Rs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .on demand notwithstanding
the existence of any dispute between the Governor and the bidder in this regard and we hereby further
agree as follows :-
(a)
(b)
(c)
(d)
That you may, subject to Clause (c), below without affecting his guarantee extend the period of
validity of the said tender or grant other indulgence to or negotiate further with the tenderer in
regard to the conditions contained in the said tender and thereby modify those conditions or and
thereto any further conditions as may be mutually agreed upon between you and the bidder.
That the guarantee herein before contained shall not be affected by any change in the constitution
of our Bank or in the constitution of the bidder.
That this guarantee shall commence from the date hereof and shall remain in force till the bidder, if
his tender is accepted by you, furnishes the security as required under the specifications and
executes a formal agreement as therein provided or till the expiry of . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . .from the date hereof, whichever is earlier, the period of the validity of the
guarantee may be extended for further period, if mutually agreed upon between you and ourselves.
That the expression the bidder’ and ‘the Bank’ and ‘Governor of Uttar Pradesh’ herein used shall,
unless an interpretation is repugnant to the subject or context, include their representatives,
successors and/or assigns.
Yours faithfully,
Dated. . . . . . . . . . day of . . . . . . . . . .(Indicate the name of Bank)

56
SECTIO-V(B)
AEXURE: PS
FOR PERFORMACE SECURITY
FORM OF BAK GUARATEE BOD
In consideration for the Governor of Uttar Pradesh (hereinafter called “The Government”) having
agreed to exempt.
(hereinafter called “the said Contractor(s)”) from the demand, under the terms and conditions of any
Agreement dated_________________made between _____________________and ______________
(hereinafter called the said “Agreement”), of security deposit for the due fulfillment by the said
Contractor(s) of the terms and conditions contained in the said Agreement, on production of Bank
Guarantee for Rs.___________________(Rupees____________________________________only)
we,________________________________(hereinafter referred to as “the bank”) at (indicate the name of
the bank) the request of ______________________________/Contractor(s)/do hereby undertake to pay to
the Government an amount not exceeding Rs._____________________________against any loss or
damage caused to or suffered or would be caused to or suffered by the Government by reason of any
breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement.
2. We________________________ (indicate the name of Bank) do hereby undertake to pay the
amount due and payable under this guarantee without any demur, merely on a demand from the
Government stating that the amount claimed is due by way of loss or damage caused to or would be
caused to or suffered by the Government by reason of breach by the said contractor(s) of any of the terms
and conditions contained in the said Agreement or by reason of the contractor(s) failure to perform the
said Agreement . Any such demand made on the bank shall be conclusive as regards the amount due and
payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to
an amount not exceeding Rs._____________________________________.
3. We undertake to pay to the Government any money so demanded notwithstanding any dispute or
disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending before any court or
Tribunal relating there to our liability under this present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment
thereunder and the contractor(s)/supplier(s) shall have no claim against us for making such payment .
4. We______________________________(indicate the name of bank) further agree that the
guarantee herein shall remain in full force and effect during the period that would be taken for the
performance of the said Agreement and that it shall continue to be enforceable till all the dues of the
Government under or by virtue of the said Agreement have been fully paid and its claims satisfied or
discharged or filed_____________________________________Office/Department_______________
___________________________________certificate that the terms and conditions of the said Agreement,
have been fully and properly carried out by the said Contractor(s) and accordingly discharges this
guarantee. Unless a demand or claim under this guarantee is made on us in writhing on/before the
_________________________________________ we shall be discharged from all liability under this
guarantee thereafter.

57
5. We_____________________________(indicate the name of bank) further agree with the
Government that the Government shall have the fullest liberty without our consent and without affecting
in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or
to extend time of performance by the said contractor(s) from time to time or to postpone for anytime or
from time to time any of the powers exercisable by the Government against the said Contractor(s) and to
forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the
said Contractor(s) or for any forbearance, act or omission on the part of the Government or any indulgence
by the Government of Uttar Pradesh to the said Contractor(s) or by any such matter or this whatsoever
which under the law relating to sureties would but for this provision, have effect of so relieving us.
6. We ___________________________________(indicate the name of bank) lastly undertake not to
revoke this guarantee during its currency except with the previous consent of the Government in writhing.
Dated the _______________________day of ___________________________
For _____________________________________________________________
(Indicate the name of bank)