Batch Cover Sheet - USNH Financial Services

Batch Cover Sheet
I.Batch Control Number
See section IV on reverse for example and instructions.
II. BSC/Dept/Central Office Information:
Campus:
BSC/Dept/Central Office:
Record Type:
Record Count:
First Name:
Last Name:
Signature:
Date: (mm/dd/yy)
III. For USNH Financial Services use:
Record Count:
First Name:
Last Name:
Signature:
Date: (mm/dd/yy)
Please send all Batch Control Packets to:
1 Leavitt Lane, Rm:145 Durham, N.H. 03824
http://www.finadmin.unh.edu/imaging/documents/batch_cover_sheet.pdf

IV. Example of Batch Control Number
Example of the unique Batch Control Number for every packet that is sent to USNH Financial Services
which is used for tracking, storage and retrieval purposes.
Example: AP Invoice batch from UNH BA BSC on July 01, 2009
U
Q 0
0 7
0 1
0 9
I N
0 1
Figure 1
Figure 2
Figure 3
Figure 4
Figure 5
Figure 6
Figure 7
Figure 1 Campus identifier (see table 1) Figure 5 Calendar Year (current)
Figure 2 Business Unit identifier (see table 2) Figure 6 Record type identifier (see table 3).
Figure 3 Month Figure 7 Incrementer for multiple batches
Figure 4 Day
Table 1
Code
C
K
P
U
Y
Table 3
Campus
GSC
KSC
PSU
UNH
USNH
Code BSC/Dept Record Type
AW Accounting Services Audit Work papers
BC System Office Boards and Committees
BT System Office Board of Trustees
CI Purchasing Cert. of Insurance
CK Accounting Services/Payroll Checks
CS Payroll Check Stubs
DD Payroll Direct Deposit
DF Payroll Defer Pay
IN Accounts Payable Invoice
IS Accounting Services/Treasurer Investment Statements
MU Accounting Services MOU
OC Payroll Off Campus
NR Payroll NRA
PA Payroll Payroll Advance
PC Accounts Payable P - Card
PF Purchasing PUFS
PS Payroll DCN, PAFS
RP Payroll Check Replacements
SM Purchasing SAMS
TM Payroll Tax Misc
VR Payroll Void & Reversals
VD Payroll Voluntary Deductions
W4 Payroll W4
W9 Purchasing Vendor, W9
Code
GS
BS
SC
A0
B0
C0
D0
E0
F0
FN
G0
K0
L0
M0
N0
Q0
R0
T0
TB
UH
X0
ZC
ZS
AP
AS
BE
CP
FS
GC
PC
PY
TR
BSC/Dept/Central Office
GSC
GSC BSC
KSC
Book store
Student Center
UNH
AA BSC
COLSA BSC
COLA BSC
CEPS BSC
WSBE BSC
SHHS BSC
Foundation
CA BSC
CIS BSC
Library
UNHM BSC
NHPTV BSC
BA BSC
RPS BSC
Energy, Campus Development
Operations
UNH Law School
CES BSC
EOS/CCRC/CSRC BSC
EOS/OPAL/SSC BSC
USNH
Accounts Payable
Accounting Services
Benefits
Capital Planning
FAST
General Counsel
Purchasing
Payroll
Treasurer
Table2
http://www.finadmin.unh.edu/imaging/documents/batch_cover_sheet.pdf