INVITATION TO BIDDERS

INVITATION TO BIDDERS
Town of Suffield, Connecticut
Power Wash and Exterior Trim Painting
Suffield Town Hall and Suffield Main Firehouse
May 18, 2007
You are invited to submit a sealed bid for power washing and exterior painting at the Town hall
and Main firehouse. The scope of the work will consist of surface preparation of both wood and
metal surfaces, priming and painting per attached specifications.
The Sealed Bids will be received at the office of the Department of Public Works, 230C
Mountain Rd., Suffield, CT. until 9 AM on Wednesday, June, 15th, 2007 at which time they will
be publicly opened and read aloud. Bids transmitted by facsimile will not be accepted. All bids
received must be in a sealed envelope. Each envelope is to be marked on the front will the name
of the bidder. No Bid will be accepted after the time set for the openings of bids and no bidder
may withdraw his bid within 30 days of opening thereof. The Town of Suffield reserves the
right to waive any informality or to reject any or all bids when such action is deemed in the best
interest of the Town Non-discrimination in Employment: Bidders on this auction will be
required to comply with the President’s Executive Order No. 112246.
Information for Bidders
1. TAX EXEMPTION – Purchase of materials for this project are exempt from Connecticut
sales tax.
2. BID BOND- A bid bond is not required for this project. Any bid may be withdrawn by the
bidder prior to the time scheduled for receipt of bids. No bid may be withdrawn within 30
days of the bid opening.
3. PRE-BID INSPECTION – Each bidder shall satisfy himself as to the nature and location of
the work, the general and local conditions and all other matters which can in any way affect
the work or the cost of successfully performing the work. A pre-bid inspection, while not
mandatory for this project is, however, recommended. The Public Works Director, Jack
Muska, 668-3890 or Facilities Manager, John Cloonan, 668-3280 may be contacted to
arrange a site visit.

4. QUALIFICATION OF BIDDERS- The town may make such investigations as it deems
necessary to determine the ability of the bidder to perform the work and the bidder shall
provide the Town with any information requested for this purpose. The Town reserves the
right to reject any bid if the investigation of such bidder indicates that the bidder is not
qualified to complete the project or has previously failed to properly perform or complete on
time any contract.
5. RIGHT TO REJECT BID- The Town reserves the right to reject any or all bids. Any bid
which contains any omissions, alterations of form, additions or alternates not called for,
erasures or corrections, or any irregularities may be disregarded or rejected as improper
except that the Town may waive any defects or irregularities. Any bids that are submitted
or received after the scheduled closing time for receipt of bids will be rejected.
6. ACCEPTANCE AND AWARD OF CONTRACT- Acceptance of bid will be by notice in
writing signed by the Public Works Director and mailed to the address designated in the bid
form.
7. INSURANCE- The Town will not enter into Agreement with the Contractor for any work
under this project until required insurance as detailed under SPECIAL CONDITIONS has
been obtained and the Town has received certificates of insurance, nor shall the Contractor
permit any subcontractors to commence work until similar insurance has been obtained and
the Town has received certificates of insurance. All policies shall hold harmless the Town of
Suffield and the Town and its agents shall be named additional insured. Each insurance
certificate shall contain a statement by the insurance carrier not to cancel the policy except
upon (30) days notice to the Town.
8. FAILURE TO EXECUTE CONTRACT- If the successful bidder fails to execute the contract
within twenty (20) days after the mailing of the Notice of Award of the Contract, and then the
Contractor shall be deemed to have refused to enter into the contract and to have waived all
claims to the work. The Town shall then have the right to contract with the next acceptable
bidder to perform the work under this contract.
9. WAGE RATES- Minimum State Wage Rates are not in effect for this project.

BID FORM
Power Wash and Exterior Trim Painting
Suffield Town Hall and Suffield Main Firehouse
TOWN OF SUFFIELD
Town of Suffield
Department of Public Works
230 C Mountain Road, Suffield, CT 06078
The undersigned declares he has carefully examined the Bid Package and locations of work
for the above referenced project and proposes to perform the work in accordance with all
requirements of the Bid Package at the following cost of:
Bid amount for materials and labor to power wash & paint exterior trim Town hall
83 Mountain Road
______________________________________________Dollars ($ )
Bid amount for materials and labor to power wash & paint exterior trim Main firehouse
73 Mountain Road
______________________________________________Dollars ($ )
Total amount
______________________________________________Dollars ($ )
The above price includes the cost of all work to complete the project whether specifically
stated or not.
The undersigned certifies that he has not colluded with any individual or firm which has a
competitive interest in responding to this Bid.

Name of Firm: ______________________________________________________________
Mailing Address: ____________________________________________________________
Phone Number: ___________________
Fax Number: ____________________
Signature of Bidder: __________________________ Title: __________________________
Name and Title (typewritten): __________________________________________________
Three required References (with phone numbers):
Municipality or Company: ________________________________________________________
Contact Person/Phone No.________________________________________________________
Municipality or Company: ________________________________________________________
Contact Person/Phone No.:________________________________________________________
Municipality or Company: ________________________________________________________
Contact Person/Phone No.:________________________________________________________
Addenda Numbers Received: ______________________________

SPECIAL CONDITIONS
1. TIME FOR COMPLETION – The time for the completion of this project is 09/30/07.
There will be ample time allowed for site inspection, field measurement from the Notice
to Proceed letter from the Public Works Director. The Notice to Proceed start date shall
be mutually acceptable to the Contractor and DPW.
2. COORDINATION AND SCHEDULING OF WORK – Since some of the work under
this project may impact Town hall employees, conditions regarding access to properties
for contractor’s personal, and noise control and any other restrictions will be at the
discretion of the DPW Director or his designee.
3. WORKER’S COMPENSATION – The Contractor shall also carry Worker’s
Compensation Insurance as required by the State of Connecticut for all employees
engaged in this project. Sub-Contractors hired by the Contractor shall comply with this
requirement unless their employees are covered by the protection of the Contractor’s
Workers Compensation insurance and the certificate of insurance furnished by the
Contractor so stipulates.
4. The Contractor, Consultant, or Vendor agrees that this contract or purchase order and the
actions of the Contractor, Consultants, or Vendors are subject to the provisions of the
Suffield Code of Ethics as contained in the Town Ordinances.
5. Should the Contractor, Consultant, or Vendor be found by the Suffield Ethics
Commission to have violated the Code, the Town may terminate this contract and take
such other action as the Town may have at law or in equity.
6. The Contractor shall incorporate the above paragraphs into any sub-contracts or purchase
orders.
7. Contractors signature on this contract, or the Vendors order acknowledgement,
acknowledge receipt and review of the Suffield Code of Ethics.
8. Contractors, Consultants, and Vendors shall be responsible for disclosing interests and
relationships that could be perceived as a possible conflict of interest under the Suffield
Code of Ethics.

SCHEDULE OF INSURANCE:
• Manufacturer’s and Contractor Liability:
Personal Injury Liability
$ 1,000,000 per person
$ 1,000,000 per occurrence
Property Damage Liability $ 500,000 per occurrence
• Automotive Liability:
Personal Injury Liability $ 500,000 per person
$ 1,000,000 per occurrence
Property Damage Liability $ 500,000 per occurrence
• Town’s Protective Liability:
Personal Injury Liability $ 500,000 per person
$ 1,000,000 per occurrence
Property Damage Liability $ 500,000 per occurrence

PART1 - GENERAL
RELATEDDOCUMENTS
Drawings and general provisions of Contract, including General and Supplementary
General Conditions and Division-1 Specification sections, apply to work of this section.
1.01 WORK INCLUDED
A. Surface preparation.
B. Painting.
C. Surface finishschedule.
1.02 RELATEDWORK
Not applicable
1.03 REFERENCES
A. ANSI/ASTM D16 - Definitions of Terms Relating to Paint, Varnish, Lacquer, and
Related Products.
B. ASTMD2016 - Test Method for Moisture Content of Wood.
1.04 DEFINITIONS
A. Conform to ANSI/ASTMD16 for interpretation of terms used in this Section.
1.05 QUALITYASSURANCE
A. Product Manufacturer: Company specializing in manufacturing quality paint
and finish products with five years experience.
B. Applicator: Company specializing in commercial painting and finishing with
five years documented experience.
1.06 REGULATORYREQUIREMENTS
A. Conform to code for flame/fuel/smoke rating requirements for finishes.
1.07 SUBMITIALS
A. Submit according to provisions of General Conditions and Section 01300.
B. Submit product data.

C. Provide product data on all finishing products.
D. Submit manufacturer's application instructions.
1.08 DELIVERY,STORAGE. AND HANDLING
A. Deliver products to site in sealed and labeled containers; inspect to verify
acceptance.
B. Container labeling to include manufacturer's name, type of paint. brand
name, brand code, coverage, surface preparation, drying time, cleanup,
color designation, and instructions for mixing and reducing.
C. Store paint materials at minimum ambient temperature of 45 degrees
Fahrenheit and a maximum of 90 degrees Fahrenheit. in well ventilated area,
unless required otherwise by manufacturer's instructions.
D. Take precautionary measures to prevent fire hazards and spontaneous
combustion.
1.09 ENVIRONMENTALREQUIREMENTS
A. Do not apply exterior coatings during rain or snow, or when relative humidity is
above 50 percent, unless required otherwise by manufacturer's instructions.
B. Minimum Application Temperatures for Latex Paints: 45 degrees Fahrenheit for
interiors; 50 degrees Fahrenheit for exterior; unless required otherwise by
manufacturer's instructions.
C. Minimum Application Temperature for Varnish Finishes: 65 degrees Fahrenheit
for interior or exterior, unless required otherwise by manufacturer's instructions.
D. Protection:
1. Cover or otherwise protect finish work of other trades and surfaces not
being painted concurrently or not to be painted.
1.10 EXTRA STOCK
Not Applicable
PART2 - PRODUCTS
2.01 ACCEPTABLEMANUFbCTURER

A. Except as otherwise specified, materials shall be the products of the following
manufacturer:
1. Benjamin Moore Co.
2. Sherwin Williams
3. ICI Dulux
B. Materials selected for coating systems for each type surface shall be the
products of a single manufacturer.
2.02 MATERIALS
A. Products specified are as manufactured by Benjamin Moore, unless otherwise
indicated.
B. Coating: Ready mixed, except field-catalyzed coatings. Process pigments to
a soft paste consistency, capable of being readily and uniformly dispersed to
a homogeneous coating.
C. Coatings: Good flow and brushing properties; capable of drying or curing free
of streaks and sags.
D. Accessory Materials: Linseed oil, shellac, turpentine, paint thinners and other
materials not specifically indicated but required to achieve the finishes
specified, of commercial quality.
PART3 - EXECUTION
3.01 INSPECTION
A. Verify that surfaces are ready to receive work as instructed by the product
manufacturer.
B. Examine surfaces scheduled to be finished prior to commencement of work.
Report any condition that may potentially affect proper application.
C. Beginning of installation means acceptance of substrate.
3.02 PREPARATION
A. Remove electrical plates, hardware, light fixture trim, and fittings prior to
preparing surfaces or finishing.

B. Correct minor defects and clean surfaces which affect work of this Section.
C. Shellac and seal marks which may bleed through surface finishes.
D. Impervious Surfaces: Remove mildew by scrubbing with solution of tri-sodium
phosphate and bleach. Rinsewith clean water and allow surface to dry.
E. Galvanized Surfaces: Remove surface contamination and oils and wash with
solvent. Apply coat of etching primer.
F. Uncoated Steel and Iron Surfaces: Remove grease, scale, dirt, and rust. Where
heavy coatings of scale are evident, remove by wire brushing or sandblasting;
clean by washing with solvent. Apply a treatment of phosphoric acid solution,
ensuring weld joints, bolts, and nuts are similarly cleaned. spot prime paint
after repairs.
G. Shop Primed Steel Surfaces: Sand and scrape to remove loose primer and
rust. Feather edges to make touch-up patches inconspicuous. Clean surfaces
with solvent. Prime bare steel surfaces. Prime metal items including shop
primed items.
H. Metal Doors Scheduled for Painting: Seal top and bottom edges with primer.
c
I. Set and fillall nail holes. Sand to achieve a smooth surface.
3.03 PROTECTION
A. Protect elements surrounding the work of this Section from damage or
disfiguration.
B. Repair damage to other surfaces caused by work of this Section.
C. Furnish drop cloths, shields, and protective methods to prevent spray or
droppings from disfiguring other surfaces.
D. Remove empty paint containers from site.
3.04 APPLICATIQN
A. Apply products in accordance with manufacturer's instructions.
B. Do not apply finishes to surfaces that are not dry.
C. Apply each coat to uniform finish.
D. Apply each coat of paint slightly darker than preceding coat unless otherwise
approved.

E. Sand lightly between coats to achieve required finish.
F. Allow applied coat to dry before next coat is applied.
,6 CLEANING
A. Aswork proceeds, promptly remove paint where spilled-splashed or spattered.
B. During progress of work maintain premises free of unnecessary accumulation
of tools, equipment, surplus materials, and debris.
C. Collect cotton waste, clothes, and material, which may constitute a fire
hazard, place in closed metal containers and remove daily from site.
7 PAINTSCHEDULE (Benjamin Moore paint)
A. Exterior Galvanized Metal:
1. Primer: IronClad Galvanized Metal Latex Primer (363).
1 coat - white (Deleted where items are shop primed).
2. Finish:Impervo Alkyd High Gloss Enamel (l33).
2 coats
B. Exterior Ferrous Metals
(where rust has formed apply one coat of Rust Blok (369) prior to painting)
1. Primer: IronClad Retard-X Rust Inhibitive Alkyd Primer (163)
1 coat - white (Deleted where items are shop primed).
2. Finish:Impervo High Gloss Enamel (133)
2 coats
C. Exterior concrete block (existing):
1. Primer: Moore's Alkyd Masonry Sealer (all)
1 coat
2. Finish:MooreGuard Low Luster House Paint (103)
2 coats
D. Exteriorwood for painted finish:
1. Primer: Moorecraft Latex Exterior Primer(169)

('
1 coat
2. Finish:Impervo High Gloss Enamel (133)
2 coats
2 coats
J. Interior walls and ceilings plaster & gypsum wall board:
1. Primer: Regal firstcoat (216)
1 coat
2. Finish:Pristine Acrylic Eggshell (213)
(
3.08 COLOR
A. Match existing colors.
END OF SECTION
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