Abraham S. Fischler School of Education Academic Advising ... - 1

N OVA SOUTHEASTERN UNIVERSITY 

Abraham S. Fischler 

School of Education 

Academic Advising 

Procedures 

Handbook 

2011-2012

Page 1 of 18 

Fischler School of Education 

ADVISEMENT SERVICES GENERAL DEPARTMENTAL PROCEDURES 

2011-2012 

Table of Contents 

NSU, FSE and Advisement Services Mission Statements 


Admission Application Process 

Transfer of Credit Procedure 

Undergraduate Evaluations 

Graduate Education 

Academic Plans of Study 

Undergraduate Curriculum Sheets 

Graduate Program Outlines 

Change of program and major 

Undergraduate 

Graduate 

Assisting students with the data change request 

Completing the Data Change Form 

Program Matriculation for Undergraduate Education Students 

Registration: Student Transaction Form 

Capstone registration 

Undergraduate 

Graduate 

Approval of EL 600 Applications for Florida Educational 

Leadership Majors 

Grades of Incomplete 

Repeated Course Form 

Degree Audits and conferral 

Undergraduate 

Graduate: Master and Educational Specialist 

Addendum Statement for Florida Educational Leadership Majors 

State/College/University Verification Forms 

Academic Progress Oversight 

Academic Probation and Progress 

Undergraduate Students 

Graduate Students 

Academic Dismissal 

M.A., M.S., and Ed.S. Program Completion Timeline and Extensions 

Extension Dismissals


Fischler School of Education 

ADVISEMENT SERVICES GENERAL DEPARTMENTAL PROCEDURES 

2011-2012 

NSU MISSION STATEMENT 

Nova Southeastern University is a dynamic, not-for-profit independent institution 

dedicated to providing high-quality educational programs of distinction from pre-school 

through the professional and doctoral levels, as well as service to the community. Nova 

Southeastern University prepares students for lifelong learning and leadership roles in 

business and the professions. It offers academic programs at times convenient to students, 

employing innovative delivery systems and rich learning on campus and at distant sites. 

The university fosters inquiry, research, and creative professional activity, by uniting 

faculty and students in acquiring and applying knowledge in clinical, community, and 

professional settings. 

FSE MISSION STATEMENT 

The Abraham S. Fischler School of Education (FSE) is dedicated to the enhancement and 

continuing support of faculty, administrators, trainers, and others working in related 

helping professions throughout the world. The school fulfills its commitment to the 

advancement of education by serving as a resource for practitioners, both novice and 

experienced, and by supporting them in their professional self-development. 

Because of its commitment to the working professional, the school offers alternative 

delivery systems that are adaptable to practitioners’ work schedules and locations. School 

programs anticipate and reflect the needs of practitioners to become more effective in 

their current positions, to fill emerging roles in education and related fields, and to be 

prepared to accept changing responsibilities within their own organizations. 

ADVISEMENT SERVICES MISSION STATEMENT 

Academic Advisors in the Abraham S. Fischler School of Education provide students 

with support services to assist them in successfully completing their educational goals. 

These services include confidential academic, social, and developmental advising to 

ensure students receive the individual attention they need to succeed. Advisors assist 

students in the areas of admission, enrollment, academic advising, academic progress, 

graduation and degree conferral. Services include: 

: 

Obtaining access to the administrative and student support systems at Nova 

Southeastern University (NSU) as well as their unique NSU identification number 

(NSU ID); 

 

Selecting the most appropriate education major to fulfill their professional goals 

in the field of education;


 

 

 

 

Reviewing, selecting, and registering for appropriate courses in a timely manner 

to ensure successful progress and completion of all degree requirements; 

Determining potential paths of career advancement; 

Ensuring preparation for appropriate certification examinations in various states; 

and 

Securing assistance from financial aid, student affairs, and other services provided 

by the University from initial inquiry through graduation. 

Additionally, advisement services assists faculty, staff and administration in recruitment, 

course scheduling and academic support services.



Advising services are available to all prospective and current undergraduate and graduate 

students from initial inquiry to graduation. Trained Advisors assist students in the areas 

of admission, enrollment, academic advising, academic progress, graduation and degree 

conferral. 

Undergraduate curriculum, course descriptions, policies and procedures comply with the 

current NSU Undergraduate Catalog found at http://www.undergrad.nova.edu/catalog/. 

Graduate curriculum, course descriptions, policies and procedures comply with the 

current NSU Fischler School Catalog located at 

http://www.schoolofed.nova.edu/oaa/fgs_catalogs.htm. 

Academic Advisors are located on the Davie campus, at each Student Education Center 

(SEC) and the central advising office located at the main FSE administration campus at 

North Miami Beach, Florida. 

1. Admission Application Process 

Academic Advisors assist students with the undergraduate and graduate admission 

application process. Applications are submitted online or by sending a hard copy to the 

NSU Enrollment Processing Services. Clerical staff at FSE support NSU Enrollment 

Processing Services (EPS) and FSE Advisors and staff to process the application and 

related documents. FSE Advisors serve as liaisons with recruiters, students, EPS and FSE 

to process student applications and to provide admission information. 

2. Transfer of Credit Procedure 

Undergraduate Evaluations 

Transfer of credit for undergraduate students is conducted by the NSU Department of 

Enrollment Services Office of Transfer Evaluation Services (TES) that can be found at 

http://www.nova.edu/cwis/registrar/tes/. NSU will transfer a maximum of 90 degreeapplicable 

semester credits toward a degree, including credit for the College-Level 

Examination Program (CLEP), proficiency exams, and prior experiential learning. 

Remaining credits and a minimum of 50 % of the credits in the student’s major must be 

earned at NSU in regular academic offerings. Applicable credits with a C or higher will 

be transferred based upon received transcripts. Transfer students must provide final 

official transcripts from all previously attended colleges for transfer credit evaluation. 

Students will be advised to take courses at NSU based upon the completed transfer 

evaluation. 

FSE Advisors review the Curriculum, Advising, and Program Planning (CAPP) report 

with new students after TES completes the credit evaluation. If there are changes or


corrections warranted, the FSE Advisor will submit an Individual Curriculum Adjustment 

Form for the student via email to CAPP@nova.edu. 

The TES maintains a database of institutions and courses that have been pre-approved for 

credit evaluation. If the FSE Advisor identifies an institution or course not included in 

this database, the Advisor will contact the TES to arrange for a faculty review of course 

equivalency. 

If the FSE Advisor identifies credit eligible for transfer subsequent to the initial credit 

evaluation by TES, the Advisor will contact TES using the Additional Award of Credit 

Form. 

Graduate Education 

The transfer of credit procedure allows students admitted to the MS, EdS and EDD 

programs to transfer in credit hours earned at other institutions for credit toward their 

NSU degree. The transfer of credit is requested by the students through the Request for 

Transfer of Credit Form at the time they are admitted to the program or during the 

completion of their program. 

a. Requesting the transfer of credit. MS, EdS and EDD students can request the transfer 

of credit form by downloading the request form from the following link on the Office 

of Enrollment Services (OES) website at http://www.fischlerschool.nova.edu/currentstudents/forms-and-documents 

. Once students complete the form, they send it to the 

OES for processing. When the form is received, the form is assigned to an Advisor to 

review and complete. 

b. Review of the request for transfer of credit. The Advisor verifies that the official 

transcripts are received in the Enrollment Processing Services (EPS) Center which 

captures documents and provides an image of the documents for viewing purposes. If 

the Advisor cannot locate the official transcript on EPS or in the student’s file, then 

the Advisor contacts the student to let them know that the review is placed on hold 

until the document is received. If the document is received, then the Advisor reviews 

the transcript and verifies that the course meets the following requirements: 

1. credit earned at the previous institution is from an accredited institution. 

2. credit taken within previous 5 years for Master and Ed.S programs. 

3. credit taken at the appropriate degree level; 

4. the grade earned is a minimum grade of B; 

5. credit is not part of a previous degree program; 

6. credit is equivalent to a program course the student is completing at the FSE. 

If the Advisor finds a matching FSE course then the Advisor contacts the program 

professor for the student’s specialization area here at NSU for final approval. If the 

Advisor does not find a matching FSE course, then the Advisor completes a transfer of


credit denial form and mails it to the student. The transfer of credit denial form is located 

in the advising documents file in the advising folder of the shared drive. 

When the transfer of credit request is approved, the Advisor completes a Transfer Credit 

Acceptance Form. The Advisor completes the form to include the student’s name, NSU 

ID, the institution’s name where the course was completed as well as the grade, credits 

earned, name of the course and the term and year the course was taken. The form also 

requires information on the matching NSU course for which the student is receiving 

credit to include the department, course name, title, credit hours and the academic unit. 

The Advisor signs the Transfer Credit Acceptance Form and makes a comment in 

Banner’s SPACMNT screen which allows for documenting information in the student’s 

file. The Advisor sends the request to the attention of the Data Entry department at EPS 

so that the course is reflected on the student’s NSU transcript. The Advisor completes the 

transfer of credit process by updating the student’s program outline to reflect the 

transferred course. The updated program outline is mailed to the student and a copy is 

placed in their advising file. 

1. Academic Plans of Study 

Undergraduate Curriculum Sheets 

Curriculum Sheets are generated by the Advisors of the OES. The Curriculum Sheets list 

the courses that students must satisfy in order to complete degree and specialization 

requirements. Students are eligible to receive their Curriculum Sheet when they are either 

provisional or fully admitted to the program. The student’s Curriculum Sheet includes the 

result of the transfer of credit evaluation. Program Curriculum sheets are updated 

annually and posted online at http://www.fischlerschool.nova.edu/prospectivestudents/undergraduate. 

Implementation of the Curriculum, Advising, and Program 

Planning (CAPP) report is phasing out the use of the Curriculum Sheet for academic 

advising purposes. Doctoral programs use the CAPP. 

Graduate Program Outlines 

Program Outlines for Masters, Educational Specialist and the EDD degrees list the 

requirements that students must satisfy in order to be admitted and to exit a degree 

program. The faculty annually review Program Outlines to incorporate any changes. 

Selected advisors then review these program outlines to assure consistency with 

established policies prior to submitting them to be published in the coming academic year 

official catalog. These updated Program Outlines are then posted on the FSE web pages 

at http://www.fischlerschool.nova.edu/ . 

2. Change of Program and Major 

Undergraduate


Advisor completes the Major Change Request Form on the DEQC Request Form and 

submits it via Inter-Office mail to EPS Registrar/Data Entry, by fax to 954-262-2915, or 

by email to deqc@nova.edu. The Advisor then constructs the new Curriculum Sheet to 

reflect the major change. 

Graduate 

Assisting Students with Program Change Request 

Active masters and education specialist students request data change forms when they 

want to change their major or degree program type within the FSE. The data change 

forms are completed by the Advisors based on student requests. Doctoral students request 

changes by submitting an email with their NSU ID and the request which Advisors 

review and then forward to admissions for processing. 

Masters and education specialist students can request the data change by sending the 

Advisor an email from their NSU email account indicating the major or degree program 

change. The Advisor facilitates the completion of the data change form so the student 

understands the changes in program and degree requirements when submitting the form. 

Completing the Data Change Form 

The Advisor verifies the student’s name, NSU ID and the date the request is submitted. 

The Advisor then proceeds to fill in the boxes designated for the program office. This 

area includes degree program type, major code and status change as well as the term the 

change is effective. The Advisor completes the form by signing in the authorized 

signature box and lists their extension next to their signature. Without an Advisor 

signature and phone extension, the form will not be processed. 

Once the form is complete it is sent to the admission department for processing. The 

Advisor provides the student with a new Program Outline reflecting the major or degree 

program change. The Advisor completes the process by making a comment on Banner 

comment screen, SPACMNT, as additional documentation to the updated program 

outline. 

5. Program Matriculation for Undergraduate Education Students 

Matriculation requirements were implemented in the undergraduate education division to 

enforce student’s compliance with the admission and program requirements established 

by the Fischler School of Education. Upon admission, students declare themselves as 

“intended majors.” The FSE Office of Clinical Placement has developed procedures for 

the matriculation review of each student each semester. The CAPP report is run, the 

matriculation standards reviewed, and a letter is sent to each student to document their 

matriculation status. Students who are identified as not having satisfied matriculation 

requirements are referred to their FSE Advisor.


FSE Advisors meet with students who fail matriculation standards to recommend ways to 

resolve their status. Students are not permitted to register for major classes beyond the 

education major Benchmark II until matriculation requirements are met. 

6. Registration: Student Transaction Form 

Advisors assist students with the registration process in person, via email and on the 

telephone. Students then register using the online WebStar service, or submit a Student 

Transaction Form (STF) for manual registration. Advisors assist with questions, provide 

overrides (e. g. co-requisite and prerequisite courses) as warranted and facilitate schedule 

changes. 

7. Capstone Registration 

Undergraduate 

The undergraduate capstone experience is the Student Teaching Internship & Seminar. 

The students apply through the FSE Office of Placement Services using the web page 

located at http://www.schoolofed.nova.edu/undergraduate/placementservices.htm 

Graduate 

Masters and education specialist students seeking to register for capstone classes in 

instructional majors follow an application process administered by the Administrator of 

Applied Capstone Experience. The applications and instructions are located online at 

http://www.schoolofed.nova.edu/gtep/fldexp/ . FSE Advisors provide general 

information and direct students to this web page. 

Approval of EL 600 Applications for Florida Educational Leadership Majors 

Students in the Florida MS, EdS. and Modified Core Program in Educational Leadership 

are required to enroll for EL 600 Seminar in the Knowledge Base of Educational 

Leadership. Registration for this course is restricted because of program prerequisites. 

This procedure reviews the eligibility of students for EL 600 prior to registration for the 

course. The FSE Academic Advisor reviews eligibility and facilitates registration for 

eligible students. 

a. Procedure 

1. The student submits the application for EL 600 and a completed Student 

Transaction Form to the Advisor. The application is located online at: 

http://www.schoolofed.nova.edu/edleader/. The Advisor reviews the student’s eligibility 

for EL 600 and completes the application form. 

The requirements are listed as follows: 

Full admission to the Educational Leadership specialization (A534)


 

 

Completed Benchmark: EDU 5000 – Orientation to the Graduate Teacher 

Education Program 

Completed 24 credit hours in Educational Leadership to include CUR 526 – MS 

or EDU 708/714- EdS 

If the student is eligible and approved, the Advisor signs the form and submits it to the 

registration team for processing. The Advisor follows through with comments on Banner 

screen SPACMNT. If the student is denied, the Advisor contacts the student regarding 

the denial and the reasons the student is not eligible. The Advisor will assist the student 

to meet EL 600 eligibility if possible and continue with comments on SPACMNT. The 

Advisor will send a copy of the form or email the field associate or cluster coordinator 

regarding the student’s EL 600 eligibility. 

8. Grades of Incomplete 

A grade of incomplete (I) may be granted, at the discretion of the instructor, to students 

who are in good academic standing, but who may have experienced an unexpected 

personal, medical, or professional emergency. A grade of “I” may not be granted to a 

student whose work has been unsatisfactory or who has failed to submit over 50% of the 

assignments (i.e., postings, responses, written assignments, references, etc.) by the end of 

the course. 

Students may be asked to provide documentation if requested by the instructor. 

Incomplete grades are not automatically awarded. Incomplete grades may be denied if the 

student fails to request a grade of incomplete at least 2 weeks prior to the due date for the 

final assignment. 

Upon instructor approval to award an incomplete grade, the student must initiate and 

submit an online Incomplete Grade Agreement Form 

http://apps.fischlerschool.nova.edu/graft/student_incomplete_grade_form.aspx . All 

incomplete coursework must be submitted within one term/semester of the final class 

meeting of the course (i.e., no more than 16 weeks or sooner if possible) or as stipulated 

by the instructor. Unless approved by the instructor, assignments will not be accepted 

after the date indicated on the agreement form. If the grade of incomplete (I) is not 

resolved and a change of grade filed by the instructor by the end of the following term, 

the incomplete (I) will administratively convert to a course grade of “F.” 

Procedure: 

If the student did complete the course within the established time frame, it is the 

instructor’s responsibility to submit a Change of Grade Form to the Office of Enrollment 

Services changing the Incomplete to a valid passing grade as established in the current 

school catalog/handbook. If the student did not complete the course within the 

established time frame, it is the instructor’s responsibility to submit a Change of Grade 

Form to the Office of Enrollment Services changing the Incomplete to a grade of “F”.


Each term, the Academic Progress Oversight Department in the Office of Enrollment 

Services requests a report for outstanding grades of Incomplete (I). This report is 

forwarded to the University Registrar to be changed (converted) to a grade of “F”. 

Students who earn or receive a grade of F may be placed on academic probation or 

warning (refer to Academic Probation and Progress) 

9. Repeated Course Form 

The FSE permits students to repeat a course one time only in order to improve their GPA 

and/or academic record. However, credit toward degree requirements will be granted 

only once for the repeated course. 

Once the repeated course form is processed, both grades will appear on the transcript but 

only the higher grade and GPA credit will be applied toward fulfilling graduation 

requirements. For example, if a student receives a grade of “F” for a course and the 

student repeats and earns a grade of “C” or higher, then the “F” will be excluded and the 

higher grade will be included toward the student’s academic requirements. However, 

both grades remain on the transcript. In the event that a student does not successfully 

complete the repeated course, this form is still utilized because credit toward completing 

any course can be applied only once. 

10. Degree Audits and Conferral 

The degree audit is designed to facilitate the degree application and conferral process for 

students at the FSE. The academic Advisor completes the degree audit review to 

determine if students are eligible to graduate and if the degree application can be 

processed. 

Undergraduate 

Students initiate degree conferral by applying online at 

https://www.nova.edu/sbin/dapp/degreeapp.pl The Academic Advisor reviews and 

completes the Internship Audit & Degree Conferral form. This signed form is sent to the 

Academic Progress Oversight (APO) team for processing. The Academic Advisor 

completes the degree audit by making a comment in SPACMT. 

Graduate: Master and Educational Specialist 

The APO team receives reports for graduate students that submitted a degree application 

for conferral from OIT. The APO team provides an unofficial transcript and the student’s 

file to the Academic Advisor. The Academic Advisor reviews each student record for 

completion of the following degree requirements: 

Full admission status to the correct specialization and degree level/program (F1 = 

MS,MA, F2 = EdS, F9= AA) 

Completion of coursework as listed on student’s program outline (review 

Banner’s SHACRSE screen compared to unofficial printed transcript)


 

 

 

 

Completion of required credits for specialization/degree program 

All test scores for specialization and degree level as documented in Banner 

screens, SOATEST and SPACMNT. 

Required cumulative grade point average (GPA) for degree level as listed below: 

Minimum 3.0 for Master’s of Science (MS), Master’s of Arts (MA) and 

Educational Specialist (EdS) 

The Academic Advisor will print the student’s Curriculum, Advising, and Program 

Planning (CAPP) report and verify completion of degree requirements. The Advisor will 

then complete and sign the degree audit in order for the APO team to approve the 

student’s degree application. A “clean” copy of the CAPP is provided to the APO 

supervisor. The Academic Advisor will make a comment in SPACMNT indicating the 

approved degree audit. 

If the degree audit is not approved due to missing course requirements and/or test scores, 

then the degree audit is returned but not signed and the Advisor makes a comment in 

SPACMNT indicating the missing requirements for degree completion. The APO team 

representative will inform the student of the missing requirements in writing. If the 

missing requirements are academic, then the student is informed to contact an Advisor for 

assistance. Once the degree audit is approved, a completion date is assigned. The 

completion date is determined by the date the last requirement was completed and the 

date of conferral is the last day of the month in which the degree application is approved 

for conferral. The APO team sends written communication via regular mail to the student 

letting them know that their degree application has been approved and that their degree 

will be conferred. When the degree application has been processed, the student’s file is 

pulled, purged and sent to the Registrar for storage. 

11. Addendum Statement for Florida Educational Leadership Majors 

Students in the Florida Educational Leadership Modified Core certificate program request 

an addendum statement from an Academic Advisor to document completion of the 

Florida State-Approved certification program on their academic transcript. 

Procedure 

1. The student submits a written request for an addendum letter to their Advisor via 

their NSU email account or a mailed letter. 

2. Upon receipt of the request, the Advisor reviews the Banner screen SGASTDN 

(General Student From) to ensure that the student is currently active within the 

EDL major code (A534) for the Modified Core program. 

3. In completion of the review, the Advisor compiles the following documents: 

a. SHACRSE (Course Summary Form) print-out of the student’s record 

b. SHATRNS (Transfer Course Form) print-out to verify if any courses were 

transferred


c. The SHACRSE screen print-out needs the stamp indicating the completion 

of an approved program and the signature of the Director of Advising. 

4. The Advisor accesses the addendum letter in the shared drive advising documents 

folder and completes the student’s name and NSU ID information. 

5. The Advisor forwards the addendum letter to the individuals listed on the form for 

signature: Educational Leadership Director and the Director of Advising. 

6. The Advisor completes two official transcript request forms on the student’s 

behalf and signs in the signature area. One transcript is mailed to the student’s 

home and the other transcript is mailed to the Department of Education (DOE). 

7. The Advisor makes a copy of the completed addendum letter, SHACRSE screen 

with the approved stamp and both transcript request forms. 

8. The copies along with the other print-outs are placed in the student’s file. The 

original SHACRSE screen, addendum letter and transcript request forms are sent 

to the Registrar’s office via interoffice envelope. 

9. The Advisor completes the process by documenting the completion of the 

addendum letter in Banner’s comment screen, SPACMNT (Person Comment 

Form). 

12. State/College/University Verification Forms 

The State/College/University verification forms are sent to the OES for verification of 

certification and licensure. It is the student’s responsibility to provide the OES with the 

appropriate State/College/University verification form. When the forms are received in 

the OES they are forwarded to the designated Advisor for review and completion. 

Procedure: 

Completion of Verification Forms 

The Academic Advisor receives the form after the department administrative assistant 

has entered a comment in SPACMNT for record and processing time documentation. The 

administrative assistant provides the form to the Advisor with the following Banner 

screen print outs: 

1. SHACRSE – list of coursework completed 

2. SHADEGR – degree conferral information 

3. SGASTDN – admission major and status information 

The Advisor also receives a copy of the unofficial transcript to process the review and 

verifies that the program the student completed at NSU is either a Florida or Nevada state 

approved program at the time the student completed their degree with NSU and that the 

student met all requirements to be designated as an approved program completer. Once 

the form is completed, the Advisor documents completion of the form on SPACMNT and 

forwards it to the OES administrative assistant. The administrative assistant documents 

the date of return from the Advisor and also the date it was mailed as per the student’s 

instructions. The form requires the University Seal, which is held by the Director of 

Advising.


If the student did not complete a Florida or Nevada State approved program, then the 

form is completed but it is stated that the student was not an approved program 

completer. The term “approved” is crossed out so that the certifying body recognizes that 

the student completed a degree but not a degree approved by the state of Florida or the 

state of Nevada. 

The administrative assistant makes a copy for the department and a copy for the student if 

the student does not request the original form returned to them. The administrative 

assistant makes a comment in SPACMNT of the copies that are made and to whom they 

are forwarded for record purposes. 

Academic Probation and Progress 

Academic Progress Oversight 

Federal regulations require that institutions develop and apply consistent and reasonable 

standards for academic progress. Students must maintain satisfactory academic progress 

in the course of study they are pursuing according to the standards and practices of NSU 

to remain eligible for retention in the program and school, as well as for financial aid 

purposes. Academic progress is monitored by faculty who assess student learning 

outcomes outlined in each course syllabi. Administrative academic oversight is 

monitored by Enrollment Services, Academic Affairs and Student Judicial Affairs. 

Undergraduate Students 

Associate of Arts and Bachelor of Science students must maintain a minimum grade 

point average (GPA) of 2.0 for retention in the FSE Undergraduate Teacher Education 

program (UTEP). Students whose GPA falsl below a 2.0 are placed on academic 

probation. 

To obtain the academic progress/academic probation policy for the Farquhar College of 

Arts and Sciences (FCAS), please refer to the FCAS student handbook and catalog: 

http://www.fcas.nova.edu/services/catalog/ 


Master of Science, Master of Arts, and Educational Specialist students must maintain a 

minimum grade point average (GPA) of 3.0 for retention in the FSE. Students whose 

GPA falls below a 3.0 are placed on academic probation. Students are allotted one term 

(defined as one [1] 16-week session or two [2] consecutive eight [8] week sessions) in 

which to raise their GPA to a 3.0 or higher and thus, clear academic probation. Students 

who fail to clear academic probation are subject to academic dismissal.


Master of Science students in the Speech-Language Pathology program are placed on 

academic probation under the following circumstances: a) his/her GPA falls below a 3.0, 

b) a grade of “C” or “F” is earned in any clinical course, c) a grade of “F” is earned in 

any academic course, or d) a second grade of C is earned in any academic course. 

Students who fail to clear academic probation are subject to academic dismissal. 

Procedure: 

1. A report will be requested at the end of each session and/or term. The report will 

consist of the student’s name, NSU ID, mailing address, grades and/or cumulative 

GPA for the requested session/term. The report will list students who fall in at 

least one of the following categories: 

a. GPA is below a 3.0; 

b. Off academic probation, i.e., raised his/her GPA to a 3.0 or higher; 

c. Did not raise GPA to a 3.0 or higher (did not clear probation); or 

d. Earned one (1) failing grade. 

2. The appropriate letter will be generated, i.e., academic probation, off academic 

probation, or academic warning. The letters are signed by the Associate Dean of 

Academic Affairs or the designee. 

3. Copies of the letter are sent to appropriate departments and are filed. 

4. Banner is updated in the following screens to reflect the student’s academic 

status: 

a. SFAREGS (Student Course Registration Screen); A.A., M.A., M.S., & 

Ed.S. students’ academic standing will reflect “Academic Probation” 

(AR). Ed.D. students’ academic standing will reflect “Academic Warning” 

(AW) or “Academic Progress” (PA). 

b. SHAINST (Term Course Maintenance Screen); A.A., M.A., M.S., & Ed.S. 

students’ academic standing will reflect “Academic Probation” (AR). 

Ed.D. students’ academic standing will reflect “Academic Warning” (AW) 

or “Academic Progress” (PA). 

c. SPACMNT (Person Comment Screen); A comment will be entered stating 

the students’ academic standing. 

d. SOAHOLD; An “Advisor Hold” (FA) will be placed on the students’ 

record. Their academic standing with the degree level will be reflected in 

the reason field. 

Academic Dismissal 

Students who do not maintain satisfactory academic progress are subject to academic 

dismissal from their program. These students are submitted to the Credential Review 

Committee (CRC) to recommend for academic dismissal. The committee reviews the 

documentation submitted by the program representative. The CRC will make a decision 

to support the program’s recommendation for dismissal or recommend that the program 

retains the student. Notification of dismissal may occur during the succeeding term of


registration, whereby students may be administratively withdrawn from courses in 

progress. (Refer to academic probation and academic progress.) 

Procedure: 

a. The program designee will prepare the student(s) files for the CRC meeting. The 

CRC packet will include 

a. a copy of any probation/academic warning correspondence, 

b. a copy of the student’s unofficial transcript, 

c. policy from the FSE catalog and/or student handbook, 

d. Banner screens: 

a. SFAREGF Course/Fee Assessment screen (if applicable), 

b. SOADDRQ – Address screen, 

c. SPACMNT – Comment screen (if applicable), 

d. Email communications (if applicable), 

e. TSAAREV – Account Detail, and 

f. SOAHOLD – Hold Screen (if applicable). 

b. The program designee will submit the student(s) file to the CRC to review. 

c. If the CRC supports the program’s recommendation for academic dismissal, the chair 

of the committee (the Director of the Student Judicial Affairs Office), will notify the 

program’s administration and/or designee via written communication. 

d. The program administration/designee will send the appropriate correspondence to 

student via first class and certified mail informing the student of his/her dismissal 

status. The dismissal letter contains the contact information for the Appeals 

Coordinator, should the student wish to appeal the dismissal. 

e. Banner is updated in the following screens: 

a. SAAADMS (Admissions Application Form); student’s admission application 

record is “withdrawn” 

b. SHAINST (Term Course Maintenance Form); student’s academic standing is 

updated to “academic dismissal” 

c. SFAREGS (Student Course Registration); student’s status is updated to 

“inactive” 

d. SOAHOLD; An admission hold (AM) will be placed on the students’ record 

and “Academic Dismissal” with the degree level will be reflected in the 

reason field. 

f. The letter is mailed to the student via First Class and Certified Mail. Copies of the 

letters are made for the following: 

a. the student’s file 

b. the Academic Progress Oversight files 

c. the Student Judicial Affairs Office 

d. the Applied Research Center (only doctoral student letters)


M.A., M.S., and Ed.S. Program Completion Timeline and Extensions 

Master’s and Educational Specialist students are allotted six (6) years from the initial 

term of enrollment in which to complete all program/degree requirements. Students 

unable to complete all program/degree requirements within this six (6) year timeframe 

will be subject to dismissal. 

Students who experience unexpected extenuating circumstances that inhibit their ability 

to complete all program/degree requirements within six (6) years may request a one-time 

extension of time up to one (1) year (maximum). Requests must be received during the 

last term prior to the expiration of the six (6) year timeframe for program/degree 

completion, for consideration. Students must be in good academic and financial standing 

to be eligible for an extension. No other extensions beyond one (1) year are available. 


The beginning of the six (6) year time frame for degree or program completion is the first 

term during which any courses that are applied toward any degree or any certification 

program were completed, either as a non degree-seeking student or as a degree-seeking 

student in another specialization. Students who are unable to complete all degree or 

program requirements within the established time frame will be subject to dismissal. 

A student who is unable to complete all degree or program requirements within the 

established time frame may request a onetime, one-year extension, based on extenuating 

circumstances, by submitting a written request to the OES prior to the end of the sixth 

(6th) year from the date of initial enrollment. 

Extension requests received after the end of the sixth (6th) year from the date of initial 

enrollment will not be granted, irrespective of any extenuating circumstances. Requests 

for extensions are reviewed on a monthly basis and must be accompanied by 

documentation of any extenuating circumstances that may have occurred. A student must 

be in good financial standing to be eligible for an extension. A student who is not in good 

financial and academic standing, or who has previously been dismissed due to academic 

difficulty, is ineligible for an extension. A student who is granted an extension but is 

unable to complete all degree requirements by the end of his or her extension period will 

be dismissed from the program and may apply for readmission under the terms of the 

readmission policy. 

Procedure: 

a. MS, MA, and Ed.S students must submit their extension request in writing, i.e., email 

(NSU email preferably), fax or regular U.S. postal mail to the program’s 

administration. 

b. Requests are reviewed by the program’s administration and/or designee on a monthly 

basis.


c. Written communication with the outcome of the request is sent to the student. 

Approved extension letters are mailed via First Class U.S. postal mail. Denied 

extension letters are mailed via First Class US postal mail and Certified Mail. 

d. A copy of the letter is kept in the OES. If the student’s request is denied, a copy of the 

letter is forwarded to the Student Judicial Affairs Office (SJAO). 

e. Banner is updated in the Person Comment Screen (SPACMNT) with the information 

regarding the outcome of the students’ extension request. 

Extension Dismissals 

Students who exceed the six (6) year time limit, or students granted an extension who do 

not complete their degree requirements within the time limit of the extension, are subject 

to dismissal from the program. These students are submitted to the CRC to review for 

dismissal due to time expiration. The Committee reviews the documentation submitted by 

the program representative. The CRC will make a decision to support the program’s 

recommendation for dismissal or recommend that the program retains the student. 

Notification of dismissal may occur during the succeeding term of registration, whereby 

students may be administratively withdrawn from courses in progress. 

Procedure: 

a. The program designee will prepare the student(s) files for the CRC meeting. The 

CRC packet will include a copy of any probation/academic warning 

correspondence, a copy of the student’s unofficial transcript, policy from the FSE 

catalog and/or student handbook, Banner screens: SFAREGF – Course/Fee 

Assessment screen (if applicable), SOADDRQ – Address screen, SPACMNT – 

Comment screen (if applicable), Email communications (if applicable), 

TSAAREV – Account Detail, and SOAHOLD – Hold Screen (if applicable). 

b. The program designee will submit the student(s) file to the CRC to review. 

c. If the CRC supports the programs recommendation for dismissal, the chair of the 

committee, who is the Director of the Student Judicial Affairs Office, will notify 

the program’s administration and/or designee via written communication. 

d. The program administration/designee will send the appropriate correspondence to 

student via first class and certified mail informing the student of his/her dismissal 

status. 

e. The dismissal letter contains the contact information for the Appeals Coordinator, 

should the student wish to appeal dismissal.


f. Banner is updated in the following screens: 

a. SAAADMS (Admissions Application Form). The student’s admission 

application record is “withdrawn” (FO); 

b. SHAINST (Term Course Maintenance Form). The student’s academic 

standing is updated to “Dismissed/Time Limit Expired” (DT); and 

c. SFAREGS (Student Course Registration). The student’s status is updated 

to “inactive” (IS). 

g. The letter is mailed to the student via First Class and Certified Mail. Copies of 

the letters are made for the following: 

a. the student’s file; 

b. the Academic Progress Oversight files; 

c. the Student Judicial Affairs Office; and 

d. the Applied Research Center (doctoral student letters). 

Revised June 15, 2011

Abraham S. Fischler School of Education Academic Advising ... - 1

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